S.No.

Module Checklist BriefDescription

1 AP
InvoiceStatus(Never
Validated,NeedsRevalidation)
Anyinvoicecannotbepostedunlessitisvalidated.Hence,thisistocheckwhetheranyinvoiceislyingunvalidatedinthesystem
2 AP AccountingStatus(Partial)
Oncetheinvoiceisaccounted,ifanymodificationorapplication/unapplicationofprepaymentisdoneontheinvoice,thestatusof
theaccountingbecomesPartial.Inmostcases,thisisresolvedwhenthecreateaccountingbatchrunsdaily.Inexceptionalcases,
partialstatusindicatesthattheaccountingisinerror
3 AP
Invoiceheaderamountnot
equaltosumof
lines/distributions
Thiswouldresultinasystemholdontheinvoicewhichwillpreventpostingandpaymentoftheinvoice.Hence,theholdsneedtobe
resolvedinordertoprogresstheinvoice.ThisholdcanbeeitherLineVarianceHoldorDistributionVarianceHold
4 AP
Invoicelineamountnotequalto
sumofdistributions
Thiswouldagainresultinasystemholdontheinvoicewhichwillpreventpostingandpaymentoftheinvoice.Hence,theholdsneed
toberesolvedinordertoprogresstheinvoice.ThisholdcanbeeitherLineVarianceHoldorDistributionVarianceHold
5 AP Invoicewithnodistributions
IdeallyanInvoiceshouldhavedistributionsforfurtherbreakupoftheInvoice.Invoiceswithoutdistributionswillleadtoaccounting
errors
6 AP Paymentbatchnotconfirmed
Paymentbatchcreationisastepwiseprocesswhichincludesbatchcreation,selectionofinvoices,printingofinstrumentsandfinally
confirmingthatthecheckhasbeenprintedorthefilehasbeensenttobank.Unlessthesystemgetsaconfirmationofprinting,the
paymentisnotposted
7 AP
Paymentaccountingstatus
partial
TheAccountingstatusforaPaymentcanbepartialduetovariousreasonslikePaymentnotValidated,PaymentVoided
8 AP
TransfertoGLstatusforall
accountingevents
AnyeventthatistriggeredatSLAlevelwillhaveaTransfertoGLStatusFlagwhichwillbeeitherYorN
9 AP
Prepaymentapplication/
unapplicationtoinvoice
multipletimesandPrepayment
Application/UnapplicationNot
Accounted
ThiscaseariseswhenanAPInvoiceiscreated,withitslines(andnodistributions)andthenaPrepaymentisapplied/unappliedto
theinvoice.Thisscenariocreatesaprobleminaccountingandtheaccountingremainspartialduetonodistributionlinesandalsoif
theprepaymentapplicationandunapplicationisnotaccountedfor.Theonlysolutionsforthesecasesistounapplyanyprepayments
(ifany)andthencanceltheInvoice(tomaketheneteffectzero),thendotheaccounting
S.No. Module Checklist BriefDescription
10 AP
APinvoiceinterface
transactionswithstatus
'UNPROCESSED'or'REJECTED'
AllAPinvoicespassthrutheInvoiceInterfacetableandifanyerrorsaretherethenthesamecanbecheckedforthestatus
UnprocessedorRejectedfromtheInterfacetable
11 AR Transactionsnotcomplete
AnyARtransactiontoproceedfurthermustbecompleteatfirststep.Thereisacompletebuttoninthescreentocomplete
transactionandoncethetransactioniscompletedsuccessfullythentheCompleteCheckboxwillbechecked
12 AR
Receiptaccountingpartial/
unaccounted
AReceipthastobeaccountedinthesystemandtheapplicationoftheReceiptaswell.AnyPartiallyAccountedReceipt/
UnaccountedReceiptoritsApplicationcanbefoundoutfromSLA
13 BOM BillComparison
TwoBoMcanbecomparedforvariouscomponentslikeitemsequence,quantity,operationsequenceandreportcanbegenerated
forthedifferences
14 BOM BoMloopcheckup Billofmaterialcanbeverifiedifithasgotanyundesiredlooping
15 BOM WorkdayCalendar Workdaycalendaralongwithexceptioncanbeset
16 FA
AdditioninpriorclosedGL
period/samePeriod
AnyAssetthatisplacedinthesystemwithaDateplacedinserviceofapriordatethatisinclosedGLperiodmustbeavoided.Same
holdstrueforRetirementofanAsset,whileretiringanassetinaclosedGLperiodmustbeavoided.TheGLperiodsmustalwaysbe
openedbeforeperformingadditionorretirementinapriorGLdate/period
17 FA
RetirementinpriorclosedGL
period/samePeriod
AdditionofanAssetinaparticularperiodandthenretirementoftheAssetinthesameperiodmustnotbedoneasOracle
recommendsrunningthedepreciationofanAssetthatisputintoserviceforminimumonceperiodandthenitcanberetired.Ifthis
processisnotfollowedthentheAssetsarenotpostedtoGLandarealwaysstandingasunpostedinSLAwhichleadstodata
mismatchbetweenFAandGL
18 GL UnpostedJournals AlljournalsthatareUnpostedtoGLcanbetrackedfromtheapplicationscreen
19 GL
GLinterfaceshouldnothave
anydata
GLInterfaceisatablethatgenerallyhasdataincaseanydataisnotprocessedandgetsstuck.Atanytimethistableshouldnotreturn
anyrows
S.No. Module Checklist BriefDescription
20 GL
GLperiodshouldnotbeclosed
ifAP/AR/FA/PO/INVareopen
AnyTransactionsinAP/AR/FA/PO/INVwherethereisareferenceorinputforGLdatethenthatGLperiodshouldbeopeninthe
system
21 GL
TransactionsinSubledger(SLA)
butnotinGeneralLedger(GL)
CertaintransactionsforwhichthetransferstatusinSLisshownasTransferredtoGLbutstilltherecorddoesnotexistinGL
22 INV
Manufacturerwisepart
numbers
Anassemblycanbegivenmanufacturers/suppliers/feederorganizationspartcodes
23 INV Customercrossreference Apartcanbeprovidedwithcustomerpartnumberforcrossreference
24 INV
Receipttaxamendments
message
IndiaLocalizationtaxesonPOcanbeamendedwhilecreatingreceipt.HencewrongtaxentriesorBoEamendmentscanbecarried
out.Alsocurrencychangescanbecarriedoutifrequired.
25 INV
InventoryPeriodClosureto
controlmaterialandWIPJob
processing
ClosingofInventoryperiodswillrestrictpostdatedtransactionsandprovidebettercontrolontheInventorystocks,SalesOrderPick,
WIPTransactions
26 INV RestrictedItemaccess Itemaccesscanberestrictedtospecificorganizationsandareportcanbedevelopedfortheorganizationwiseitemaccess
27 Period
GLAPARPOINVperiod
statuses
ThisquerywillgivethestatusofalltheperiodsinthesystemlikeGL,AR,AP,POandINV
28 PO
POinincomplete,Requires
ReapprovalorInProcessstatus
ThestatusofthePOcanbeviewedfromtheapplicationscreentocheckwhetheraPOisApproved/Inprocess/Required
Reapproval/Rejected
29 PO
ApprovedSupplierListand
SourcingRules
ASL(ApprovedSupplierList)restrictsthepurchasingtospecifiedvendorsonly.SourcingRulescandirectlyspiltandallocatethePO
quantitiestosuchapprovedvendorsandfurtheratomizetheprocess.
30 PO
WarningandRejectionofPOfor
Overdue/PriorReceiptdate
BasedonreceipttolerenceandreceiptdaystoleranceaPOcanbeacceptedorRejected
S.No. Module Checklist BriefDescription
31 PO
WarningandRejectionofPO
basedQuantity
POhavingshipmentquantitymoreorlesscanberestrictedfromreceivingifoverorunderreceiptquantity
32 PO
UOMConversionforspecific
items
ItemspecificUOMconversionratecanbeappliedtothePOforthereceivingtransactions
33 Quality Qualityinspectionplansalert
Differentqualityinspectionscanbetriggeredforvariousstagesofthejobandalertnotificationscanbesenttousersforentering
qualitydata,Acceptanceorrejectionofmaterial
34 SO
RMAdateisearlierthantheSO
date
RMATransactionmustalwayshaveadateaftertheSalesOrderdate.IfanRMAismadewithadate/timepriortotheSOdatethen
thecostingprogramwillbeaffectedanditwillgetstuckatthatrecordinwhichtheRMAdateislessthantheSO
35 SO UsageofvariousholdsinSO UsageofvariousholdssuchasCustomerCreditHoldcangivebettercontrolforSOworkflow
36 SO
AlerttoFinance/SalesHeads
forOrderHolds
AnalertmessagecanbesentfortheSales/Financialheadswhenanorderisputonholdduecreditissuesofclient
37 WIP
MaterialReservationfor
DiscreteJob
PickReleaseofmaterialcanreservethespecifiedquantityforaspecificjoborder
38 WIP WIPJobClosureandCosting WIPvariancereportshowsifanyadditionalmaterialorresourcecostsareincurred.
39 WIP Qualityinspectionplans
UsingdifferentqualityinspectionplansforInprocessInspection,FGInspectionthequalitydepartmentcanbeincorporatedinthe
WIP
40 WIP
MoveTransactionsQualityPlan
Trigger
QualityplanscanbetriggeredforWIPmovetransactionsandmailnotificationscanbesentfortheusers
41 WIP
WIPCompletionQualityPlan
Trigger
OnCompletionofJobOrderaQualityplancanbetriggeredandmailnotificationcanbesent
S.No. Module Checklist BriefDescription
42 WIP WIPOverduedate AreportcanbegeneratedfortheJobswhichareoverdue
43 WIP
NotificationforMaterial
Reserve
Aftercomponentpickreleaseanotificationmailcanbesenttorespectivedepartments
44 WIP ResourcesPerformance Theresourceperformancecanbemeasuredbasedontheutilizationformanufacturing
45 WIP
IndiaLocalizationAttributesNot
provided
AlertcanbegeneratedifIndiaLocalizationattributesarenotprovidedforItemswhiletransactionslikePO,Receiptetc.
46 WIP OSPPOoverdue AnalertorreportcanbegeneratediftheOSPmaterialreturndateisoverdue
47 WIP OverreceiptofOSPmaterial WarningorrejectionfortheoverreceiptoftheOutsideProcessedMaterial
48 WIP
ElementalCostingforJob
Processing
CostoftheproductcanbesegregatedbyvariousbaseelementssuchasMaterialCost,ResourceCost,OSPCost,OverheadCost.This
givesclearvisibilityofthemanufacturingactivitiescarriedoutontheJob
49 WIP
ShopFloorStatustoControl
DiscreteJobflow
ShopfloorcanbeassigneddifferentstatustodifferentJobssuchas'NoMove'
50 WIP
WIPMaterialPullMethodfor
materialcontrol
Pullmethodcanrestrictthejobprocessingunlessalltherequiredquantityforaspecificoperationisissued