Process Name Nip

Vertical F
Trainer
Trainee
Reviewed By
Approved By

Activities Sub Activities

Osource Background

Client Background

Introduction of Process
Team Introduction

Basic accounting

Expectation

Inward
Email Inward
Inward Scanning
Inward MIS

Vendor Processing

Processing
 Utility Payments

Processing

Employee Reimbursement

Petty Cash

Employee Credit Card Payments

Rent Processing
Vendor Payment Run
Vendor Payment File & Checking
Reimbursement Payment Run
Reimbursement Payment File
Payment Petty Cash payment Run
Petty Cash payment file
Other Companies Payment file
Advance Payment file
Bank Open Items
Bank Recon
Bank Rejection file
Finance Helpdesk Emails and calls
REMG Emails and Calls
Helpdesk Acknowledgement
Query & Rejection
Helpdesk

Query Reminder emails

Vendor Creation
Compensation Entries
Bank Recon
Receipt Entries
Foreign Remittance
Other Filing
Asset Retirement/Asset Processing
TDS/GST Rectification Entries
GST recovery
Testing
Test
Review Training Review
 Nippon
FAO

Explanations

Explain about OSG, Such as

* Number of client we cater
* Line of Business we provide our expertise
* Extended support we provide in terms of Automation or OSG Applications to clients

Client introduction, such as

* Explain about client nature of business.
* Client scope of work we perform.
* Client spoc Person.
* Other Info
Introduce with the current team structure
* Basic Accounting training.
* TDS & GST Training.
* Types of Invoices.
* Type of Activities we perform.

* Process Flow.
* Monthly volume & Explain SLA.
* Process Documents for reference.
How to perform Inward of Documents and what are the key Check Point to be checked
How to perform Email Inward in which Invoices and other supporting are received through Emails and what are the key Check Point to be
How to perform the scanning of hard copy invoices
Preparation of MIS and Frequency to share the MIS with Client or Internal Team.

Level 1:-
* How to check the Invoice and supporting Documents.
* How to perform Hygiene Check of Invoice with standard Check Points.
* How to key the invoice Information in system and validate the same with 2 Way Match or 3 Way match.
* How to raise the Query, If invoice is having any discrepancy
* How to Check the Exception tracker, if any vendor invoice need to processed with Exception.
* How to park the Invoice.
Level 2:-
* How to Audit the Invoice in parking Stage.
* How to make the changes, If any information is not matching with the Invoice.
* How to Raise the queries if Invoice need some Additional approvals or Information for final posting of Invoice.
* How to post the Invoice and capture the Document Number.
Level 1:-
* How to check the Invoice and supporting Documents.
* How to perform Hygiene Check of Invoice with standard Check Points.
* How to key the invoice Information in system and validate the same with 2 Way Match or 3 Way match.
* How to raise the Query, If invoice is having any discrepancy
* How to Check the Exception tracker, if any vendor invoice need to processed with Exception.
* How to park the Invoice.
Level 2:-
* How to Audit the Invoice in parking Stage.
* How to make the changes, If any information is not matching with the Invoice.
* How to Raise the queries if Invoice need some Additional approvals or Information for final posting of Invoice.
* How to post the Invoice and capture the Document Number.

Level 1:-
* How to check the Invoice and supporting Documents.
* How to perform Hygiene Check of Invoice with standard Check Points.
* How to key the invoice Information in system and validate the same with 2 Way Match or 3 Way match.
* How to raise the Query, If invoice is having any discrepancy
* How to Check the Exception tracker, if any vendor invoice need to processed with Exception.
* How to park the Invoice.
Level 2:-
* How to Audit the Invoice in parking Stage.
* How to make the changes, If any information is not matching with the Invoice.
* How to Raise the queries if Invoice need some Additional approvals or Information for final posting of Invoice.
* How to post the Invoice and capture the Document Number.

Level 1:-
* How to check the Invoice and supporting Documents.
* How to perform Hygiene Check of Invoice with standard Check Points.
* How to key the invoice Information in system and validate the same with 2 Way Match or 3 Way match.
* How to raise the Query, If invoice is having any discrepancy
* How to Check the Exception tracker, if any vendor invoice need to processed with Exception.
* How to park the Invoice.
Level 2:-
* How to Audit the Invoice in parking Stage.
* How to make the changes, If any information is not matching with the Invoice.
* How to Raise the queries if Invoice need some Additional approvals or Information for final posting of Invoice.
* How to post the Invoice and capture the Document Number.

Credit card Payments are the urgent payment with zero day TAT. It should be processed on Priority.
Rent payment are for the use of rental premises for PAN India. Rent payment are to be done on Landlord account with deduction of TDS
Payment Run is processed post L2 activity and need to be follow the Payment checklist for the same.
Checklist to be followed for the payment run. And also we should cross the amount with Master Inward file and YFBLN
Payment Run is processed post L2 activity and need to be follow the Payment checklist for the same.
Checklist to be followed for the payment run. And also we should cross the amount with Master Inward file and YFBLN
Payment Run is processed post L2 activity and need to be follow the Payment checklist for the same.
Checklist to be followed for the payment run. And also we should cross the amount with Master Inward file and YFBLN
Payment Run is processed post L2 activity and need to be follow the Payment checklist for the same.
Advances are the partial payment or full payment made before the material or services are received. It should be booked with the open ad
Open items reflect unfinished transactions. For example, a vendor invoice that has not been settled remains in the vendor account as an o
open items of an account can only be cleared once you post an identical offsetting amount to the account
bank account mismatch in payment file. We will cross check the same and re-send the payment file
Need to attend each & every mail.

Reply the email for acknowledgement of receipt of Invoice or supporting's

query or any other issues. And also send the rejection Emails.
Query emails which is already sent follow-up emails need to send as per the set frequency
How to fill the Vendor creation template and Check the documents regarding Vendor
similar to advance entry
It is a daily activity and we have to cross check the payment file with ledger
Pull the Ledger dump and pass the Entries for unrecorded transaction during BRS
Pass the entry with help of statement & Invoice wherein invoice payment is already made in past.

Create an Asset code for new assets and same code we can use as a GL
Reversal & Rebooking of the GST
Reversal & Rebooking of the GST
As an When
Test will be conducted post training for New Team Member and on the basis of score we can Map the competency Matrix
TL or Manager will review the overall training & Test score and allocate the Activity & System with required login ID
Trainer Trainee Planned Start Date Planned End Date No.of Days Actual Start Date

Yogesh Kartesh 10/30/2022 10/31/2022 1 10/31/2022

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Actual End Date No of days No of days Delayed Trainer Remarks Trainee Remarks

10/31/2022 0 0

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Reviewer