Oracle iExpense Overview

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Training Agenda
Areas Covered:
 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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Credit Card Flow

User Credit Master Card

Card

CDF3
(Transaction
Data File)

Load and
Credit Card Notify User
Validate CC
Transactions Table
transaction

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 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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Expense Flow
Expense Report

Credit Card Expense Employee Expense

Report Report
Pay HBI
(Salary
Deduction)

Business Personal

Approval Process

Approval Process Pay Master

Card

Payables Import
Payables Import

Invoice for Master Card Invoice for Employee

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 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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Approvals
 Approval Hierarchy:
• Defaults -> Managerial Hierarchy & Default Cost Center
• Can be submitted to Another Approval and Cost Center
• Then Follows Managerial Hierarchy
• AME can be used for Financial Hierarchy
• Final Approval can be routed to Auditor (Payables)
 Approvals Process:
• Can be done via emails (if configured)
• Mobile App (if configured)
• Oracle Notifications Screen
 Approval Actions:
• Approve
• Reject
• Delegate
• Request More Information

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 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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Expense Entry
 Login to Oracle iExpense (Uses the same framework as Employee Self-Service or iProc)
 Licenses (Depends on Oracle Licensing Contract – Should be included as part of finance)
 Excel Upload for desktop to iExpense
 Third party custom Apps also available for expense entry
 Receipt can be attached to individual line or at the expense header level.
 Expense report can be saved as draft before final submission

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Controls
 Individual Expense Line Type can be controlled for receipt or receipt not required.
 Mileage rate can be controlled using date ranges
 Line Limits can be set for receipt or receipt not required
 Auditors approval required / not required can be controlled.
 Multiple Templates can be setups depending on Organizations

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 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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Auditors Report

 Pending Approval Reports

 Aged Transactions
 Expense by Line Type
 Expense by Cost Center
 Expense by Manager or Employee
 New Credit Card Issuance

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 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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Setups
 Employee:
• Cost Center -- HR
• Email Id -- HR
• Credit Card -- AP
 Approval Limits -- AP or HR ???
• Needs to be entered for each combination of:
o Manager Name
o Cost Center
o Limit Amount

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 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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Payables - Invoices:
Invoice Creation:
Save it and close the distribution form.

Select ACTION
VALIDATE
SELECT ACTION
SELECT CREATE ACCOUTNING

NOTE :
From Invoice WorkBench, We can directly enter into the Payment WorkBench,
by SELCTING PAY IN FULL option.

SELECT ACTION
SELECT PAY IN FULL

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Challenges

 Aged Transactions
 Approval Limits Setups
 Auditors Scope
 Personal Expenses on Credit Cards

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 Credit Card Flow
 Expense Report Flow
 Approvals
 Expense Entry
 Controls
 Audit Reports
 Setups
 Challenges
 Next Steps
 Q& A

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Next Steps
 Demo
 Accounting Flow

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Q&A:

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Contact Info:

Manish Misra
Email: manish.misra@etontechnologies.com
Phone: +1-614-453-2074

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