PTP04 ILT Processing Payments

Processing Payments
Course Code: PTP04
November 2017
1
Table of Contents
Topic # Topic Name Slide #
1 Creating a Payment Process Request Template 17 to 23
2 Running the Cash Requirement Report 25 to 32
3 Submitting a Payment Process Request Using a Template 35 to 54
4 Processing Payment Process Request for Check Payments 58 to 77
5 Processing Payment Process Request for ACH 80 to 89
6 Processing Payment Process Request for ePayables 92 to 101
7 Creating a Regular or Invoice Payment 102 to 107
8 Stopping a Payment 114 to 119
9 Reissuing a Payment 120 to 125
10 Voiding a Payment 126 to 134
2
Introduction
Welcome to the Processing Payments course!
The purpose of this course is to explain the end-to-end payment process, from
assessing the need for a payment to executing the payment transaction. It covers
how to prepare, record, and process payments and how to record accounting for
payments.
Course Duration: 3 hours
3
Course Objectives
By the end of this course, you should be able to:

 Process payment files
 Run Payables-related reports
 Manage payment files
4
Agenda
Topics
Introductions
Module 1: Processing Payment Files
Module 2: Managing Payment Files
Recap and Close
5
Module 1: Processing Payment
Files
6
Module Objectives
By the end of this module, you should be able to:

 Provide an overview of different types of payment methods
 Provide an overview of payment processing
 Create a Payment Process Request Template
 Run the Cash Requirement report
 Submit a Payment Process Request using a Template
 Process a payment process request for printed payments
 Process a payment process request for electronic payments
7
Types of Payment Methods (1 of 6)
OVERVIEW
For any given payment, the order of preference for Client is:
4. Re-loadable
2. ePayables
Debit Cards
1. Corporate 3. ACH 5. Check

Cards (Clearing) processing
8
CORPORATE CARDS
Re-loadable Debit
Corporate Cards ePayables ACH (Clearing) Check Processing
Cards
The following are the two types of corporate cards:
Procurement Cards (P-Card)

P-Card is a Bank of America Visa credit card. This card can be used for business related purchases only,
except the purchases related to travel and Entertainment.
American Express card (Amex Card)

The Amex card can be used for business-related travel and entertainment purposes.
9
E-PAYABLES
Re-loadable Debit
Cards
Client ePayables is a program for Client vendors which provides them with an option to receive payment by
credit card instead of paper check. The following are the benefits of this option:
• Saves time and money by reducing the hassles, expenses, and risks associated with paper checks.
• Enhances cash flow by expediting cash receipt due to elimination of mail and paper check float time.
• Ensures better control over payments by eliminating the need to provide any information to the bank.
• Helps conserve the environment by eliminating printing and mailing of paper checks.
Note: You can direct any vendor with questions about the program or their payment terms to
epayables@Client.com.
10
ACH (CLEARING)
Re-loadable Debit
Cards
ACH Processing enables you to electronically make the payments to the Suppliers. The ACH program is
open to any Supplier who wishes to sign-up. This is the default option on the vendor enrollment form on
MyClient.
Note: All ACH setups must include a valid email address to be processed.
11
RE-LOADABLE DEBIT CARDS
Re-loadable Debit
Cards
Client Newspapers are mandating the use of either ACH or loadable pay cards for their newspaper carriers.
You can contact the Service Center Customer Service to apply for loadable pay cards (in lieu of checks).
12
CHECK PROCESSING
Re-loadable Debit
Cards
Oracle Payment runs are done on a weekly basis. Thursday has been designated as the day when all Oracle
payments will be transmitted or printed. Daily payment runs are processed as required. Checks will be
printed primarily at the Service Center.
Note: The designated day to transmit payments, Thursday, is subject to change on the basis of
the corporate holiday calendar.
13
Accessing Payments
PAYMENTS PAGE
The Payments page allows you to prepare, record, and process payments. You can access the Payments
page from the following two locations:
Payments icon on the Springboard Payments link in the Navigator window
14
Processing Payments
OVERVIEW
After invoice processing is complete, the Service Center (SC) processes the payment, which involves:
Managing Payment Running Payables-related Creating Payables

Process Request reports Payment (Weekly)
• Creating a Payment
• Cash Requirement report • Regular/Invoice Payment
Process Request Template
• Submitting Payment
Process Request using a
Template
15
Payment Process Request
OVERVIEW
A Payment Process Request (PPR) is a group of installments

submitted for payment.
You can create a PPR template on the Create Payment

Process Request Template page and schedule the template
to submit the PPR later. You can also submit a PPR on the
Submit Payment Process Request page.
16
Creating a Payment Process Request Template (1 of 7)
PROCESS STEPS
A PPR template is a predefined configuration of

selection criteria, payment attributes, and payment
processing options.
To create a PPR template, perform the following
steps:
1. On the Springboard, click the Payables icon. 1
Then, select the Payments icon from the

Payables folder.
17
PROCESS STEPS
2. On the Payments page, click the Tasks icon. Click the Manage Payment Process Request Template
link in the Payments section.
18
PROCESS STEPS
3. On the Manage Payment Process Request Templates page, click the Create icon to create a new
PPR template.
19
PROCESS STEPS
4. On the Create Payment Process Request Template page, enter the template name and description in
the Name and Description fields respectively.
20
PROCESS STEPS
5. In the Selection Criteria tab, you can

6
specify the selection criteria such as Pay
Through Days, Pay Groups, Date
Basis, and Payment Method to
determine which installments under an
invoice are selected for payment.
6. Click the Payment and Processing 5
Options tab after the fields have been
populated.
21
PROCESS STEPS
7. In the Payment and Processing Options tab, you can specify the payment and processing options in
the Payment Attributes, Processing Options, and Validation Failure Handling sections.
22
PROCESS STEPS
8. Click the Save and Close button.

9. The Information pop-up window is displayed. Click the OK button.
8
23
Business Scenario
George, an A/P Manager, needs to run the Cash Requirement report to ensure it
balances with the pay run. Let’s see how he performs this activity.
24
Running the Cash Requirement Report (1 of 8)
PROCESS STEPS
The Cash Requirement report forecasts immediate cash needs for invoice payments. To run the Cash
Requirement report, perform the following steps:
1. On the Home page, click the Scheduled Processes icon under Tools.
25
PROCESS STEPS
2. On the Scheduled Processes page, click the Schedule New Process button.
3. In the Schedule New Process pop-up window, enter Payables Cash Requirement report in the
Name field.
4. Click the OK button.
3
2
26
PROCESS STEPS
5. Populate all the mandatory fields in the Parameters section.

6. Click the Submit button.
7. A Confirmation pop-up window is displayed. Click the OK button.
7
5
27
PROCESS STEPS
8. To view the Payables Cash Requirement Report, click the Succeeded link on the Scheduled
Processes page.
17
Note: If you are unable to view the Payables Cash Requirement Report on the Scheduled Process
page, click the Refresh icon in the Search Results section.
28
PROCESS STEPS
9. Scroll down to the Output section. Click the Republish button.
29
PROCESS STEPS
10. The Payables Cash Requirement

Report opens in Oracle BI Publisher.
Click the Settings icon and select the
Export option from the drop-down list.
11. Select the Excel (*.xlsx) option.
10
Note: You can select any format

based upon your requirement.
11
30
PROCESS STEPS
12. Once the Report Completed status is

displayed, click the Save button to save the
file for future reference.
13. Click the Open button to view the report.
13 12
31
PROCESS STEPS
The Payables Cash Requirement Report is displayed in the excel format.
32
Activity
IN THIS ACTIVITY, YOU WILL PRACTICE:
 Running the Cash Requirement Report (Check)
Duration: 10 minutes
33
Business Scenario
George, an A/P Manager, now needs to pay the Supplier using one of the predefined
templates. Let’s see how he performs this activity.
34
Submitting a Payment Process Request Using a Template (1 of
20)
PROCESS STEPS
Once the cash requirement is accessed by running the Cash Requirement report, you can go ahead and
submit a PPR using a template. To submit a PPR using a template, perform the following steps:
1. On the Payments page, click the Tasks icon. Click the Submit Payment Process Request link in the
Payments section.
35
Submitting a Payment Process Request Using a Template (2 of 20)
PROCESS STEPS
2. On the Submit Payment Process Request page, populate the Name field and select the required
template from the Template drop-down list. The fields in the Selection Criteria tab are auto-
populated based on the selected template. Verify the details. You can also modify the details, if
required.
3. Click the Payment and Processing Options tab.
36
PROCESS STEPS
4. The fields in the Payment and Processing Options tab are also auto-populated based on the selected
template. Verify the details. You can also modify the details, if required.
6. The Confirmation pop-up window is displayed. Click the OK button.
4 6
37
PROCESS STEPS
7. On the Overview page, the Status for the Weekly Pay Run PPR is Pending Installments review. If
you don’t see the payment run details, hit the refresh button until it shows. Next, click the arrow icon
in the Action column for the Weekly Pay Run PPR.
38
20)
PROCESS STEPS
8. On the Review Installments page, review the installments. If you’d like to remove an installment
from the pay run, highlight the installment and click the ‘X’ button. Then, click the Submit button.
39
PROCESS STEPS
10. On the Overview page, the Status for the Weekly Pay Run PPR has changed from Pending
Installments review to Pending action to complete information review. Click the arrow icon in the
Action column for the Weekly Pay Run PPR.
10
40
20)
PROCESS STEPS
11. On the Assign Payment Process Attributes page, assign the Payment Process Profile to each
payment.
12. Click the Resume Payment Process button.
12
11
13
41
20)
PROCESS STEPS
14. On the Overview page, the Status for the Weekly Pay Run PPR has changed from Pending action to
complete information review to Pending proposed payment review. Click the arrow icon in the
Action column for the Weekly Pay Run PPR.
14
42
PROCESS STEPS
15. On the Review Proposed Payments page, review the Payment Summary.
16. Click the Resume Payment Process button.
16
15
17
43
20)
PROCESS STEPS
18. The next 3 steps (18-21) are only required if the payment file does not automatically print. On the
Overview page, click the Tasks icon and select the Create Printed Payment Files link in the
Payments section.
18
44
PROCESS STEPS
19. In the Parameters section, populate all the mandatory fields in alignment with the values entered
while creating the PPR.
20
19
45
PROCESS STEPS
21. Expand the Weekly Pay Run PPR. It is now Submitted for Printing.
22. In the Schedule Requests section, click the Output icon to view the document.
21
22
46
PROCESS STEPS
23. The Format Payment Files pop-up window is displayed. Click the output link.
24. Click the Open button.
23
24
47
PROCESS STEPS
25. The Output file is displayed.
25
48
20)
PROCESS STEPS
26. Click the 19004 file link to record the print status.
26
49
20)
PROCESS STEPS
27. The Payment File page is displayed. Review the payment file details.
28. Click the Record Print Status button. 28
27
50
PROCESS STEPS
29. The Record Print Status page is displayed. Review the details.
30
29 31
51
20)
PROCESS STEPS
32. The Warning pop-up window is displayed. Click the Record the Print Status button.
32
52
PROCESS STEPS
33. The Payment File page is displayed. Click the Done button.
33
53
20)
PROCESS STEPS
34. The output file for Weekly Pay Run PPR is now Printed successfully. The payment run will show up
in the Recently Completed tab under Payment Process Requests. If you check the invoice the status
will now say ‘Paid.’
34
54
Activity
 Submitting a Payment Process Request via Template (Check)
55
Processing Payment Files
PROCESS FLOW
Once a payment process request is submitted, the payment file needs to be processed, which initiates the
submission of payment files.
Process payment
process request for
printed payments
Manage payment Post-processing
files reporting
Accounts
Payable Process payment
Supervisor process request for
electronic payments
56
Business Scenario
Lisa, an A/P Supervisor, needs to process a payment process request for check
payments. Let’s see how she performs this activity.
Item number:625888114
57
Processing Payment Process Request for Check Payments (1 of 20)
PROCESS FLOW
Print process Validate printed

documents documents
Accounts
Payable
No Yes
Supervisor
Reprint printed
Record print
documents (re-
status
validate)
58
PROCESS STEPS
To process a payment process request for printed payments (checks), perform the following steps:
Payments section.
Note: Earlier, Client used to print paper checks in offices. Now, they are changing this process.
The majority of check printing will be done by Bank of America.
59
PROCESS STEPS
2. Enter the payment process request

name in the Name field.
3. In the Selection Criteria tab, some 2
fields are auto-populated. You can
4
update the values in these fields, as
required. From the Payment Method
3
drop-down list, select the Check
option.
4. Then, click the Payment and
Processing Options tab.
60
PROCESS STEPS 6 yy
y
5. In the Payment and Processing
Options tab, some fields are
auto-populated. You can update the
values in these fields, as required.
6. Click the Submit button. 5
7. A Confirmation pop-up window is

displayed. The payment is submitted
for approval. Click the OK button.
7
61
Processing Payment Process Request for Check Payments (5 of
20)
PROCESS STEPS
8. On the Overview page, the Status for the PPR is Pending Installments review. If you don’t see the
payment run details, hit the refresh button until it shows. Next, click the arrow icon in the Action
column for the Weekly Pay Run PPR.
62
PROCESS STEPS
from the pay run, highlight the installment and click the ‘X’ button.
10. Then, click the Submit button.
10
11
63
PROCESS STEPS
12. In the Payment Process Requests section, click the Refresh icon.
13. The submitted PPR is displayed. The Status for the PPR is Pending proposed payment review. Click the
Arrow icon in the Action column to review the payment.
12
13
64
PROCESS STEPS
14. The Review Proposed Payments page is displayed. Here, you can review the payment details. Click the
Resume Payment Process button.
15. A Confirmation pop-up window is displayed. Click the OK button. 14
15
Note: If no payments are selected, you should navigate to the Scheduled Process page and review the
Payables Selected Installment Report for the details of why no payments were selected.
65
PROCESS STEPS
16. In the Payment Process Requests

section, click the Refresh icon. The
status of the submitted PPR is
16
updated to Waiting for payment file
processing.
17. Click the Expand icon next to the
PPR.
18. The created payment file for the PPR
is displayed. The Status for the
payment file is Created and ready
for printing. Click the Arrow icon 17 18
in the Action column to print the
payment file.
66
PROCESS STEPS
19. The Print Payment Documents page is displayed. Select the required printer from the Printer drop-down
list.
20. Click the Format and Print button.
20
21
19
67
PROCESS STEPS
23. The PPR is displayed. The Status for the payment file is updated to Submitted for printing. Click the
Arrow icon in the Action column to record the print status.
22
23
68
PROCESS STEPS
24. The Payment File page is displayed. Click the Record Print Status button.
24
69
PROCESS STEPS
25. The Record Print Status page is displayed. Click the Submit button.
25
70
PROCESS STEPS
26. A Warning pop-up window displays that once the payments are confirmed, they cannot be reversed. Click
the Record the Print Status button.
26
27
71
PROCESS STEPS
28. Navigate to the Overview page for payments. Click the Recently Completed tab. The Payment
Request for Invoice PPR is completed.
29. Click the Tasks icon. In the Tasks pane, click the Create Positive Pay File link.
28
29
72
PROCESS STEPS
30. The Create Positive Pay File page is displayed. In the Parameters section, some fields are auto-populated.
You can update the values in these fields, as required. Click the Submit button.
30
Note: Ensure that No is selected in the Allow sending replacement copy field and Negotiable Payments
Only is selected in the Select Status field.
73
PROCESS STEPS

32. Navigate to the Overview page for payments. In the Schedule Requests section, click the Refresh
icon. The positive pay file is created for the payment file. The status for the positive pay file is
Succeeded.
31
32
74
PROCESS STEPS
33. Click the Tasks icon. In the Tasks pane, click the Manage Payment Process Requests link.
33
75
PROCESS STEPS
34. The Manage Payment Process Requests page is displayed. In the Search section, enter the search
criteria in one of the fields marked with two asterisks (**). Click the Search button.
34
76
PROCESS STEPS
35. The searched PPR is displayed. The Status of the PPR is Payments completed and Transmitted.
35
Note: If the automatic transmission fails, you can review the pay file output and save the document to the
desktop. Then, you can log on to the bank website and upload the payment file to the bank server. The
automatic transmission might fail due to system, network, or bank issues.
77
Electronic Process (1 of 2)
PROCESS FLOW
Transmit inside
system?
No Yes
Accounts Submit payment file Transmit payment Confirm

Payable accompanying letter file payments
Supervisor
78
Electronic Process (2 of 2)
The electronic process encompasses the following:
Automated Clearing House (ACH) Processing

ACH Processing enables you to electronically make the payments
to the Suppliers.
ePayables Processing
ePayables transactions are another method of processing
payments to Suppliers. The Supplier is paid directly by the bank
through release of funds via a credit card transaction.
79
Processing Payment Process Request for ACH (1 of 10)
PROCESS STEPS
To process a payment process request for ACH, perform the following steps:
Payments section.
80
PROCESS STEPS
2. Enter the payment process request name in the Name field.

3. Next, enter appropriate values in the various fields under the Selection Criteria tab (optional) or accept
the defaults values. Select Electronic as the Payment Method.
Note: The users can also select a template from the Template drop-down list.
81
PROCESS STEPS
4. Click the Payment and Processing Options tab and populate all the mandatory fields.
5. Select the Create payment files immediately check box.
7. A Confirmation pop-up window is displayed. The payment is submitted for approval. Click the OK button.
5
82
PROCESS STEPS
column for the PPR.
83
PROCESS STEPS
10
9
11
9 8
84
PROCESS STEPS
12
13
85
PROCESS STEPS
14
15
86
PROCESS STEPS
16. Navigate to the Payments page, click the Tasks icon. Click the Manage Payment Process Requests link
in the Payments section.
16
87
PROCESS STEPS
17. On the Manage Payment Process Requests page, enter the payment process request name in the Name
field.
18. Click the Search button.
17
18
88
PROCESS STEPS
19. Verify that the Status is Payments completed and Transmitted.
19
89
Activity
 Run Cash Requirement Report (ACH)

 Processing Payment Process Request for ACH
90
Business Scenario
Lisa, an A/P Supervisor, needs to process a payment process request for ePayables.
Let’s see how she performs this activity.
91
Processing Payment Process Request for ePayables (1 of 10)
PROCESS STEPS
To process a payment process request for ePayables, perform the following steps:
Payments section.
92
PROCESS STEPS
2. Enter the payment process request name in the Name field.

3. Next, enter appropriate values in various fields on the Selection Criteria tab (optional) or accept the
defaults values. Enter the Payment Method as ePayables.
93
PROCESS STEPS
4. Click the Payment and Processing Options tab and populate all the mandatory fields.
5. Select the Create payment files immediately check box.
7. A Confirmation pop-up window is displayed. The payment is submitted for approval. Click the OK
button.
6
5
94
PROCESS STEPS
column for the Weekly Pay Run PPR.
95
PROCESS STEPS
10
11
9
96
PROCESS STEPS
12
13
97
PROCESS STEPS
14
15
98
PROCESS STEPS
16. Navigate to the Payments page. click the Tasks icon. Click the Manage Payment Process Requests link
in the Payments section.
16
99
PROCESS STEPS
17. On the Manage Payment Process Requests page, enter the payment process request name in the Name
field.
17
18
100
PROCESS STEPS
19. Verify that the Status is Payments completed and Transmitted.
19
101
Creating a Regular or Invoice Payment (1 of 6)
PROCESS STEPS
To create a regular payment, perform the following steps:

1. On the Payments page, click the Tasks icon. Click the Create Payment link in the Payments section.
102
PROCESS STEPS
2. On the Create Payment page, populate all the mandatory fields. Ensure that you select the Quick option
from the Type drop-down list.
103
PROCESS STEPS
3. To add an invoice, click the Select and Add icon in the Invoices to Pay section.
104
PROCESS STEPS
4. The Select and Add: Invoices to Pay

pop-up window is displayed. To search
for an invoice, enter the required search
criteria. In this example, enter
MP_178991 in the Invoice Number 4
field.
5
6. The search results are displayed. Select
the row for MP_178991 invoice.
7. Click the Apply button.
8. Then, click the OK button. 6
105
PROCESS STEPS
9. The applied invoice is now displayed in the Invoices to Pay section.
106
PROCESS STEPS
10. Click the Save and Close button.

10
107
Knowledge Check
The ___________ report forecasts immediate cash needs for invoice payments.
Select the correct option.

A. Cash Requirement
B. Matching Holds
C. Payment Register
D. Selected Installments
108
Knowledge Check
The ___________ report forecasts immediate cash needs for invoice payments.

A. Cash Requirement
B. Matching Holds
C. Payment Register
D. Selected Installments
109
Module Summary
The module is complete. You should now be able to:

 Provide an overview of different types of payment methods
 Provide an overview of payment processing
 Create a Payment Process Request Template
 Run the Cash Requirement report
 Submit a Payment Process Request using a Template
 Process a payment process request for printed payments
 Process a payment process request for electronic payments
110
Module 2: Managing Payment Files
111
Module Objectives
By the end of this module, you should be able to:

 Stop a payment
 Reissue a payment
 Void a payment
112
Business Scenario
Lisa, an A/P Supervisor, needs to stop a payment due to a lost check. Let’s see how
she performs this activity.
113
Stopping a Payment (1 of 6)
PROCESS FLOW
The action to stop a payment is initiated when a request is received from a payee to reissue a payment or to
void an incorrect payment.
Receive request
from payee to
reissue a payment
Initiate stop on Notify the bank to

Payment stopped
payment stop payment
Accounts
Payable
Receive request to
Supervisor
void incorrect
payment
114
PROCESS STEPS
To stop a payment, perform the following steps:

1. On the Payments page, click the Tasks icon. Click the Manage Payments link in the Payments section.
115
PROCESS STEPS
2. On the Manage Payments page, enter the payment number in the Payment Number field.
4. Click the Payment Number link of the required payment from the displayed search results.
116
PROCESS STEPS
5. On the Payment: 100000012 page, click the Actions drop-down button and select the Initiate Stop option
from the drop-down list.
117
PROCESS STEPS
6. The Initiate Stop Payment Request pop-up window is displayed. Populate the Stop Reason and Stop
Reference fields.
118
PROCESS STEPS
8. The payment status has now changed from Negotiable to Stop Initiated. Click the Done button.
119
Reissuing a Payment (1 of 6)
PROCESS FLOW
The reissue feature allows you to correct any problems that you might encounter while creating a payment.
If a payment is spoiled, you can stop the original payment and automatically reissue another payment of
the same invoices.
Payment Validate the Record reissued

stopped payment payment
Accounts
Payable Reissue
Supervisor
Manage cash Void original Payment
Payables
transactions payment reissued
payment
120
PROCESS STEPS
To reissue a payment, perform the following steps:

1. On the Payments page, click the Tasks icon. Click the Manage Payments link in the Payments section.
121
PROCESS STEPS
122
PROCESS STEPS
5. On the Payment: 100000011 page, click the Actions drop-down button and select the Reissue option from
the drop-down list.
123
PROCESS STEPS
6. The Reissue Payments pop-up window is displayed. Populate the New Document Number and New
Voucher Number fields.
6
8
124
PROCESS STEPS
9. The payment status has now changed from Negotiable to Voided. Click the Done button.
125
Voiding a Payment (1 of 9)
PROCESS FLOW
The void feature allows you to void a payment when an incorrect payment has been made. When a
payment is voided, it is invalid and ceases to be a legal binding on the organization.
Payment
stopped
Accounts Cancel invoice Reverse

Payable or put invoice Void payment withholding tax
Supervisor on hold authority invoices
Note: Voided payments are eligible to be paid in the next payment batch. So voiding puts the invoice back
into the pool of available installments waiting to be picked up in the next payment batch.
126
PROCESS STEPS
To void a payment, perform the following steps:

1. On the Payments page, click the Tasks icon. Click the Manage Payments icon in the Payments section.
127
PROCESS STEPS
128
PROCESS STEPS
5. On the Payment: 100000012 page, click the Actions drop-down button and select the Void option from
the drop-down list.
129
PROCESS STEPS
6. The Void Payment pop-up window is displayed. Populate the Void Date and Accounting Date fields.
130
PROCESS STEPS
8. The payment status has now changed from Stop Initiated to Voided. Click the Done button.
131
PROCESS STEPS
9. To reissue a void payment, you must create a positive pay file. To do so, navigate to the Overview
page for payments. Click the Tasks icon. In the Tasks pane, click the Create Positive Pay File link.
132
PROCESS STEPS
10. The Create Positive Pay File page is displayed. In the Parameters section, some of the fields are auto-
populated. You can update the values in these fields, as required. In this example, select the Voided Payment
Only option from the Select Status drop-down list.
11
10
133
PROCESS STEPS

13. Navigate to the Overview page for payments. In the Schedule Requests section, click the Refresh
icon. The positive pay file is created for the voided payment. The status for the positive pay file is
Succeeded. Now you can go ahead and re-issue this payment.
12
13
134
Activity
 Voiding a Payment
135
Knowledge Check
A void payment continues to be a legal binding on the organization.

A. True
B. False
136
Knowledge Check
A void payment continues to be a legal binding on the organization.

A. True
B. False
137
Module Summary
The module is complete. You should now be able to:

• Stop a payment
• Reissue a payment
• Void a payment
138
Course Review
139
Course Summary
You should now be able to:

 Process payment files
 Run Payables-related reports
 Manage payment files
140
Questions?
141
Thank You!
142

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Processing Payments

Course Code: PTP04

1 Creating a Payment Process Request Template 17 to 23

2 Running the Cash Requirement Report 25 to 32

3 Submitting a Payment Process Request Using a Template 35 to 54

4 Processing Payment Process Request for Check Payments 58 to 77

5 Processing Payment Process Request for ACH 80 to 89

6 Processing Payment Process Request for ePayables 92 to 101

7 Creating a Regular or Invoice Payment 102 to 107

8 Stopping a Payment 114 to 119

9 Reissuing a Payment 120 to 125

10 Voiding a Payment 126 to 134

Welcome to the Processing Payments course!

Course Duration: 3 hours

By the end of this course, you should be able to:

By the end of this module, you should be able to:

1. Corporate 3. ACH 5. Check

The following are the two types of corporate cards:

Procurement Cards (P-Card)

American Express card (Amex Card)

Payments icon on the Springboard Payments link in the Navigator window

Managing Payment Running Payables-related Creating Payables

A Payment Process Request (PPR) is a group of installments

You can create a PPR template on the Create Payment

A PPR template is a predefined configuration of

Then, select the Payments icon from the

5. In the Selection Criteria tab, you can

8. Click the Save and Close button.

5. Populate all the mandatory fields in the Parameters section.

9. Scroll down to the Output section. Click the Republish button.

10. The Payables Cash Requirement

Note: You can select any format

12. Once the Report Completed status is

The Payables Cash Requirement Report is displayed in the excel format.

 Running the Cash Requirement Report (Check)

25. The Output file is displayed.

 Submitting a Payment Process Request via Template (Check)

Print process Validate printed

2. Enter the payment process request

7. A Confirmation pop-up window is

16. In the Payment Process Requests

31. A Confirmation pop-up window is displayed. Click the OK button.

Accounts Submit payment file Transmit payment Confirm

The electronic process encompasses the following:

Automated Clearing House (ACH) Processing

2. Enter the payment process request name in the Name field.

19. Verify that the Status is Payments completed and Transmitted.

 Run Cash Requirement Report (ACH)

2. Enter the payment process request name in the Name field.

19. Verify that the Status is Payments completed and Transmitted.

To create a regular payment, perform the following steps:

4. The Select and Add: Invoices to Pay

9. The applied invoice is now displayed in the Invoices to Pay section.

10. Click the Save and Close button.

Select the correct option.

Select the correct option.

The module is complete. You should now be able to:

By the end of this module, you should be able to:

Initiate stop on Notify the bank to

To stop a payment, perform the following steps:

Payment Validate the Record reissued

To reissue a payment, perform the following steps:

Accounts Cancel invoice Reverse

To void a payment, perform the following steps: