UAT Session 1 - HQ - S2P - Payables

Date:

Invoice Creation
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UAT Session 1 - HQ - S2P - Payables
Wednesday, September 14, 2022

Invoice Creation
Description

Two new users to be opened separately for Invoice & Payment roles

Manual entry restriction required for variances account & supplier control account in the GL

Approval hierarchy to be configured with separate conditions of PO matched invoices

Invoice type DFF is not required

why cost center description is un-assigned in approval notification
In approval notification, edit distribution action needs to be restricted for business approvers
Comment box should not popup when click on approve button
Date prompt to be changed as Invoice Name
Approval hierarchy to be defaulted based on combination of cost center and sub cost center selected in
DFF
How to resubmit invoice for approval that is already workflow approved?
Same responsibility matrix is required in Fusion as per the current EBS structure
Payment process profile name needs to be changed
Payment document defaulting is required at the time of payment creation
PO/Receipt over-matching restriction is required on invoice form (price change restriction)
Error description requires on payment form for assistance of AP user
Invoice cancel option at the time of void payment needs to be restricted
Remit to account bank details at the time of payment should be mandatory
Invoice approval history view & view accounting role required for all AP users
Request set is required for create accounting to process accounting of multiple entities in a single go
Invoice amount restriction upto only two decimal is required
Invoice number should not repeat for a vendor in all business units
On Payment creation form there is only option of Save & Close and Save & Create another, AP team
requies option for Save only to view payment details after processing
Terms date column should auto populate from invoice date & it should be hide to restrict manual data
entry of user
Manual hold application for approved invoices is required
AP team testing for Refund booking in system is required
Multicurrency payment scenario needs to be discussed to finalize the solution
ce Creation
Responsible Team Status Remarks
Users with following user names are opened:
qaseem_invoice
EY Closed qaseem_payment

Note: password is same as existing user.

EY Open

In case of PO matched invoices three step approval hierarchy will

EY Open be configured for cost center value 2180. As for remaining cost
centers single step hierarchy will be configured.
Invoice Type DFF is disabled and also Department DFF is marked
EY Closed
as required.
EY Open
EY Open
EY Open
EY Open
EY Open

EY Open
EY Open
EY Closed Name updated to HQ Payment Process Profile
EY Open
EY Open
EY Open
EY Open
EY Open
EY Open
EY Open
EY Open
EY Open

EY Open

EY Open

EY Open
EY Open
EY Open