UAT UPK Plan HQ

Stream Area EY Resource Name
S2P Payables Zain Abid/ Moeed

Nasir
Test Script Name
PO based invoice - Fully matched
PO based invoice - Partially matched
PO based invoice - Over match
Non PO Invoice - Fully approved
Non PO Invoice - Partially approved
Non PO - Stop approval & reinitiate
Behaviour of approval notification via App, Oracle & outlook
Change in hold due to change in parameters
Rejected Invoice Intimation
Request for further information by Approver
How requested information will be supplied
How requesttor will know about provided information
Invoice not to be rejected without reason
Approval status should not be shown as "not requried"
One PO multiple invoices
Multiple POs one invoice
Expense claims
T360 Invoices
Schiphol Travel invoices
Cancel Invoice
Undistributed invoice
Validated approved invoice cancellation
Invoice in approval with CC cancellation / notification behaviour
Fully / partial paid invoice can not be cancelled
Track as an asset functionality
Invoice validation & Approval
Invoice Holds
Invoice hold of partial amount
Invoice hold behaviour in case if change in parameters
Invoice scheduling
Invoice distribution variance
HQ corporate rate default
Delegation Rule & reassignment
Duplicate Invoice Number wrt to any entity, any site of same vendor
Receipt matching / over matching
Invoice attachment
Invoice Mandatory DFF
Invoice due date to be calculated (invoice date + payment terms)
Entity change after invoice booking before distribution
Timeout notification behaviour
PO matched validated approved invoice - charge code not be changed
No change in fully / partial paid invoice
Back date & future date invoice booking
Back date & future date pop up warning
Segregation of duty in responsibilitites
Invoice booking of multiple entities from same user ID
Invoice access available to multiple users with similar responsibilty
Active vendors & active sites to be available at the time of booking
Amount of invoices to be recorded till 2 decimal places
Remit to account at invoice header level
Active / enable GL combinations to be available at invoice line level
Warning Popup in case if there is no attachment with invoice
Credit Memo as Non PO
Credit Memo as correction to PO
Prepayment
Apply Unapply Scenario
Without payment apply unapply
Partial payment under apply / over apply
Prepayment application for not approved invoice
System should not allow price change at time of matching
Disable manual entry in AP control account
Match PO of one vendor in invoice of another vendor
PO matching of same vedor with different entity PO should not be possible
PO & invoice of different currencies should not be able to match
VAT Scenarios :
Reduced Rate
Zero Rate
Special Rate
Standard Rate
Correction of VAT rate
VAT on settlement of advance
Tax scenarios in credit memos
Approved Invoices payments (Full/Partial/over payment)
Rejected invoice payment
Approved credit note payment (Ajustment with invoices/Refund booking)
One payment against multiple invoices
One invoice multiple payments
Voiding and re booking of payment
Batch payment (Need to check in new system)
Payment of invoices booked in different sites of same vendor
Payment booking of prepayment
Multicurrency payments (Functional currency account payment to different accounts/ other accounts Such as EUR/GBP/AED account can be used for paying
Not approved credit note/Invoice payment/prepayment
On hold invoice/credit note payments/prepayment
Not approved/on hold invoices/credit notes should not appear for payment/ Payment shall not be booked for not approved/on hold invoices
Payment of one entity invoices by choosing different entity bank account
No change shall be made to invoice once payment is booked in oracle
Option to choose different bank account of vendor while paying invoice (Alternate bank account of same vendor from VMD team)
Need to check all required DFFs and behaviour
payment must not be booked without filling out mandatory fields
payment shall be booked only in current open AP Period
Reconciled payment should not be voided
Payee name shall not be editable
Payment shall be made only through active bank/Non active bank should not appear while making payment
Default rate for payments other than functional currency should be HQ Corporate rate
Auto payment alert to vendor/cost centers with the flexibility to send target audience
Payment booked with HQ Direct Debit payment method should not be part of BTL/SEPA File
PPR (Payment process request/Payment process templates) will be checked. A new option to explore
Manual Payments
Stop or Void payments option
PV number and documents/cheque number should be checked and one should not repeat in any other entity payment
All Customized/standard reports behaviour will be checked/performed during UAT as per requirement
Scenario to check over payment
Parameters need to check for execution of H2H from Oracle to Bank (SEPA/BTL)
Need to check report behaviour with Option H2H (Yes/No)
Payments should appear on bank portal as batches. Such as one single amount of each SEPA/BTL Report
Error should appear in oracle as well if any SEPA/BTL report not exported to bank portal
Acknowledge/not acknowledge e mail to designated folder
E mail from bank portal if any payment is rejected
Auto payment alert to vendor/cost centers with the flexibility to send target audience
H2H Should work round the clock, payment should be made through H2H anytime.
Solution to upload bulk payment data/payment file manually on Bank portal if H2H failed.
PDF output extraction in both case (With H2H Yes and With H2H No)
Calender date should appear on bank portal for processing of payment. This requirement is in context of different due to AP closure and calender dat
Tymetrix approved invoices auto import to oracle with all required details and invoice attachments
Report will be scheduled but Adhoc option should be there and should be checked
E mail to designated folder on daily basis of invoice details (Excel of Tymetrix System and Oracle system each)
E mail mentioned above should have information of total invoice imported to oracle, with reason of rejection if any invoice is not imported.
naming convention of generated file will be prefix concatenated with timestamp
Explore possibilities of auto matching of Tymetrix invoices with available receipts
Tymetrix documents has been shared already. All requirement should be aligned with that document.
DFF should be checked that what DFFs are being populated and appeared after integration
All attachments available in T360 related to invoice shall be imported to oracle
Reverse feed of payment made from oracle to Tymetrix on daily basis.
Reverse feed of a payment made against manual invoice having T360 ID.
Reverse feed of payment void
All reported claims with attachments to be imported to oracle from Rydoo on daily basis
Description to be populated as current scenario. Excel file is already shared with team
Invoice number should be XPD reference
Never validated invoices to be query and will be initiated for approvals for TL AP
Import should be scheduled as well as on Adhoc basis
Naming convention of generated file will be prefix concatenated with timestamp
E mail to be received at designated e mail for Rydoo expenses that have been imported to oracle. It should have excel details of claims. All imported
Auto Definition of exchange rates from designated portal/sites on daily basis
To check if all the required currency rates have been uploaded in oracle through portal/sites
to check if currency rates have been translated as per functional currency of entity
Auto Recon of uploaded rate in oracle with rate appearing in Portals/sites
How to deal if Portal/sites not working. What would be the integration behaviour
No change in back date rate
HQ Corporate rate should be default rate method
All travel details import to oracle on agreed cut off date
Description to be populated as current scenario. Excel file is already shared with team
Invoice number should be as per agreed format
Never validated invoices to be query and will be initiated for approvals for TL AP
Import should be scheduled as well as on Adhoc basis
Naming convention of generated file will be prefix concatenated with timestamp
E mail to be received at designated e mail for travel expenses that have been imported to oracle. It should have excel details of claims. All imported
claims excel to be received at designated email and also rejected claims details with reason should be received through e mail.
Tester(s) Name Status UPK Preparation Date Training Start Time
Azam / Shehla Not Started 29-Aug-22 2:30 PM- 5:30 PM
Azam / Shehla Not Started 30-Aug-22
Azam / Shehla Not Started 1-Sep-22 2:30 PM- 5:30 PM

Usman/Rida Not Started 2-Sep-22 2:30 PM- 5:30 PM
Usman/Rida Not Started 5-Sep-22
Usman/Azam/Shehla Not Started 5-Sep-22 2:30 PM- 5:30 PM

UAT Start Date UAT Completion Date
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
12-Sep-22 14-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
13-Sep-22 15-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
14-Sep-22 16-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
15-Sep-22 19-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
16-Sep-22 20-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
19-Sep-22 21-Sep-22
Summary
Total Scenarios 147
Tested 71
Failed 8
Partially Failed 7
Not Tested 76
General Observation 16
UAT Session 1 - HQ - S2P - Payables
Date:
Invoice Creation
Sr. No
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
UAT Session 1 - HQ - S2P - Payables
Wednesday, September 14, 2022
Invoice Creation
Description
Two new users to be opened separately for Invoice & Payment roles
Manual entry restriction required for variances account & supplier control account in the GL
Approval hierarchy to be configured with separate conditions of PO matched invoices
Invoice type DFF is not required

why cost center description is un-assigned in approval notification
In approval notification, edit distribution action needs to be restricted for business approvers
Comment box should not popup when click on approve button
Date prompt to be changed as Invoice Name
Approval hierarchy to be defaulted based on combination of cost center and sub cost center selected in
DFF
How to resubmit invoice for approval that is already workflow approved?
Same responsibility matrix is required in Fusion as per the current EBS structure
Payment process profile name needs to be changed
Payment document defaulting is required at the time of payment creation
PO/Receipt over-matching restriction is required on invoice form (price change restriction)
Error description requires on payment form for assistance of AP user
Invoice cancel option at the time of void payment needs to be restricted
Remit to account bank details at the time of payment should be mandatory
Invoice approval history view & view accounting role required for all AP users
Request set is required for create accounting to process accounting of multiple entities in a single go
Invoice amount restriction upto only two decimal is required
Invoice number should not repeat for a vendor in all business units
On Payment creation form there is only option of Save & Close and Save & Create another, AP team
requies option for Save only to view payment details after processing
Terms date column should auto populate from invoice date & it should be hide to restrict manual data
entry of user
Manual hold application for approved invoices is required
AP team testing for Refund booking in system is required
Multicurrency payment scenario needs to be discussed to finalize the solution
ce Creation Check
Responsible Team Status Remarks
Users with following user names are opened:
qaseem_invoice
EY Closed qaseem_payment
Note: password is same as existing user.

G
EY Open G
In case of PO matched invoices three step approval hierarchy will
EY Open be configured for cost center value 2180. As for remaining cost
centers single step hierarchy will be configured. G
Invoice Type DFF is disabled and also Department DFF is marked
EY Closed
as required. N/A
EY Open G
EY Open G
EY Open N/A
EY Open G
EY Open
G
EY Open G
EY Open G
EY Closed Name updated to HQ Payment Process Profile G
EY Open G
EY Open N/A
EY Open G
EY Open N/A
EY Open G
EY Open G
EY Open N/A
EY Open N/A
EY Open N/A
EY Open
G
EY Open
G
EY Open N/A
EY Open N/A
EY Open N/A

UAT UPK Plan HQ

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

UAT UPK Plan HQ

Uploaded by

Copyright:

Available Formats

Stream Area EY Resource Name

S2P Payables Zain Abid/ Moeed

Azam / Shehla Not Started 2-Sep-22 2:30 PM- 5:30 PM

Usman/Azam/Shehla Not Started 6-Sep-22 2:30 PM- 5:30 PM

Approval hierarchy to be configured with separate conditions of PO matched invoices

Invoice type DFF is not required

Note: password is same as existing user.

You might also like