Data Input & Hidden Features to Save Time

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Link Topic Comprehension

Data Entry Data Entry, Simple Calculations & Select One…
Hidden Feature
Date Inputting Dates & Time Stamps Select One…
AutoFill Use Autofill To Do Your Work Select One…

FlashFill Flash Fill For Major Time Saving Select One…

(Become Pro)
Custom List Custom Lists With Autofill (Hidden Select One…
Feature)
Comments Inputting & Editing Comments & Select One…
Notes
FormulaCells Finding Formula & Input Cells with Select One…
ONE Click (Become Pro)
DataValidation Data Validation to Reduce Time Select One…
Checking Data
Screentip Select One…
Adding Tooltips (ScreenTips in Excel)
Challenge Challenge: Data Manipulation & Select One…
Preparation
Your Notes
Data Entry, Simple Calculations & Hidden Feature
Learn how to input, edit and format data
Our aim is to get the data looking like this
Inputting Dates & Time Stamps

Input Date

Time Stamp (Date)

Become Pro - Select the cell and

Time Stamp (Date & press Ctrl + # to convert the date
Time) to DD-MMM-YY format (this
makes it easier to read).

To insert a time stamp for date and time: Press Ctrl + ; then For inputting year:
space and then Ctrl + Shift + ; 0 to 29 = this century
30-99 = last century
If Ctrl + Shift + ; doesn't work for you, try Ctrl + shift + : To type a date before 1/1/1930, you
type the 4-digit year.
tting year:
this century
ast century
date before 1/1/1930, you need to
4-digit year.
AutoFill to Save Time

Text Number Months Weekday Date TRY THIS - Click on cell A4 and pull down the
Scarf 1 Jan Monday 7/20/2019 fill handle until cell A16.
Repeat for Cells B4 to E4. What do you notice?
ull down the

o you notice?
Flash Fill - Speedup Data Entry
Use Flashfill instead of manual entry

Name First Name Last Name Name

Gary Miller Gary Miller
James Willard James Willard
Richard Elliot TRY THIS - Input the first Richard Elliot
Robert Spear line, mark the cell and Robert Spear
press Control + E (or pull
Roger Mun down the fill handle and Roger Mun
Paul Garza from the selection box at Paul Garza
Robert Marquez the bottom, select flash Robert Marquez
fill)
Natalie Porter Natalie Porter
Kim West Kim West

First Name Last Name Name Product

Gary Miller Watch-W
James Willard Scarf-M
Richard Elliot Shirt-M
Robert Spear Shirt-M
Roger Mun Scarf-W
Paul Garza Watch-M
Robert Marquez Scarf-W
Natalie Porter Shirt-W
Kim West Scarf-W

Sometimes for flash fill to r

pattern, you need to give i
inputting data for more tha
Email Name Proper Case
gary miller
James willard
Richard elliot
Robert Spear
Roger Mun
paul Garza
Robert marquez
natalie porter
Kim west

Woman / Man Date Year

2/23/2019
4/12/2019
8/23/2019
5/6/2020
3/4/2020
3/24/2019
2/8/2021
7/21/2020
10/28/2020

Sometimes for flash fill to recognize a

pattern, you need to give it more info by
inputting data for more than 1 cell.
Name Initials
Gary Miller
James Willard
Richard Elliot
Robert Junior Spear
Roger Mun
Paul Garza
Robert Marquez
Natalie Porter
Kim Sophie West
Custom Lists with Autofill

Region
North America TRY THIS - Add the region list to a custom list:
Go to File / Options / Advanced / Edit Custom
South America Lists. Click in the Import box and reference the
Asia cells under Region.
Europe
Open a new workbook (press Control + N). Input
Australia North America in the first cell and pull down the
fill handle. What do you notice?

Good to Know: Custom lists are stored

in your computer registry.
Inputting & Editing Comments & Notes

Excel Notes
Region Sales
North America 2500
South America 2300 Good to Know: Excel Notes in Office
365 are called Excel Comments in
Asia 6200 stand-alone versions of Excel.
Europe 9600
Australia 1800

Excel Comments - If you have Excel for Office 365 you can follow along with the video tutorial

Region Sales
North America 2500
South America 2300
Asia 6200
Europe 9600
Australia 1800
Recognizing Formula & Input Cells

App by Segment / Revenue $

Games segment 2018 2019 2020 2021

Pes 41,722 46,358 45,316 46,222
Baden 37,023 35,260 35,980 34,901
Twistrr 26,626 28,027 27,211 27,483
Games Other 96,101 104,458 102,109 103,641
Total 201,473
### 214,104
### 210,616
### 212,247

Productivity segment
Blend 18,206 16,551 17,990 18,170
Pet Feed 18,255 18,074 16,735 16,735
Mirrrr 15,008 15,314 15,627 14,689
Productivity Other 115,682 113,414 112,291 110,045
Total 167,151
### 163,353
### 162,643
### 159,639

TRY THIS - Highlight D6 to J17. Go

to Home, Find & Select, Constants.
What do you notice?
To quickly highlight formula
cells, go to Home, Find &
Select, Formulas.

Shortcut for Go-to Special is

Control + G - then click on
"Special" or Alt + S
Basic Data Validation

Please input the following information for your team

Name Employee ID Segment Start Date
Kim West 250 Utility 10/18/2015
Stevie Bridge 365 Game 18/8/2018 TRY THIS - Apply data
Roger Mun 985 Productvity 8/16/2018 validation to this section.
Paul Hill 158 Games 12/3/2017

Version with Data Validation

Name Employee ID Segment Start Date

Kim West 250 Productivity 10/18/2015 Data validation ensures users
Stevie Bridge 365 Game 8/8/2018 don't make mistakes when
filling out templates or
Roger Mun 985 Productivity 8/16/2018 inputting data.
Paul Hill 158 Game 12/3/2017
Adding Tooltips (ScreenTips in Excel)

My Name
My address Line 1
My address Line 2
My address Line 3

Invoice 15076
Date 3/5/2019
Payment terms 14 days net

Company Name
Client Name
Address

Price in
Services Time Period
USD

Subtotal $ -
VAT 20%
Total $ -

Bank Info
Bank Name
IBAN: 2342456435
BIC: GIBARESCXX
Segment Master data (For DataValidation tab)

Segment
Game
Productivity
Utility
Challenge: Data Manipulation & Preparation
You receive the below information for sales agents - you need to do the following:
1 Create a login user id that consists of the last name followed by the first character of the first name
2 Add the start year to column D
3 Add a note (legacy comment) to A9 "Please input first name, followed by last name"
4 Add a screen tip for C9 that describes the logic behind creating the system login
5 Add data validation for start date to ensure the date is input correctly - apply this from B10 to B50. Ensu

Sales Agent Start Date System Login Start Year

Stevie Bridge 12/11/2013 SB 1/1/2013
Ewan Thompson 7/18/2012 ET 1/1/2012
Richard Elliot 1/5/2015 RE 1/1/2015
Paul Hill 2/4/2016 PH 1/1/2016
Paul Garza 10/18/2015 PG 1/1/2015
Robert Musser 5/5/2018 RM 1/1/2018
Betina Bauer 10/6/2011 BB 1/1/2011
Peter Ramsy 1/11/2017 PR 1/1/2017
Brigitte Bond 10/19/2015 BB 1/1/2015
Gary Miller 3/27/2013 GM 1/1/2013
James Willard 11/19/2013 JW 1/1/2013
Robert Spear 6/23/2011 RS 1/1/2011
Roger Mun 7/13/2012 RM 1/1/2012
Robert Marquez 1/10/2013 RM 1/1/2013
Natalie Porter 12/22/2014 NP 1/1/2014
Kim West 1/6/2018 KW 1/1/2018
Andre Cooper 8/16/2011 AC 1/1/2011
Crystal Doyle 3/28/2013 CD 1/1/2013
Daniel Garrett 12/12/2014 DG 1/1/2014
Ann Withers 4/19/2018 AW 1/1/2018
Corinna Schmidt 3/21/2015 CS 1/1/2015
Walter Miller 1/23/2013 WM 1/1/2013
Paul Wells 12/6/2018 PW 1/1/2018
Daniela Schreiber 3/23/2014 DS 1/1/2014
Dan Ziegler 1/23/2012 DZ 1/1/2012
Wolfgang Ramjac 7/27/2014 WR 1/1/2014
Robert Richardson 10/24/2012 RR 1/1/2012
Robert Blume 1/21/2018 RB 1/1/2018
Mike Saban 2/8/2011 MS 1/1/2011
Maria Tot 11/2/2015 MT 1/1/2015
Lukas Hofer 2/8/2014 LH 1/1/2014
haracter of the first name ✘ 1. Done
✘ 2. Done

✘ 3. Done WELL DONE!

✘ 4. Done
pply this from B10 to B50. Ensure it works correctly if new dates are added.
✘ 5. Done