Bba - Final Year Project Report

Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur
FINAL YEAR PROJECT REPORT (PROJECT STAGE – I)
PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS)
Submitted in partial fulfillment of the degree of Bachelor of Technology

Rajasthan Technical University
By
Nidhish Jain
(CE/08/55)
DEPARTMENT OF COMPUTER ENGINEERING

POORNIMA INSTITUTE OF ENGINEERING & TECHNOLOGY, JAIPUR
(Academic Year 2011-12)
1 Designed By: Puneet Mathur


By
Nidhish Jain
(CE/08/55)

Project No:
Guide: Mr. Praveen Kumar


By
Nidhish Jain
(CE/08/55)

Project No:
Guide: Mr. Praveen Kumar

RAJASTHAN TECHNICAL UNIVERSITY
CERTIFICATE
This is to certify that Final Year Project Report (Project Stage – I) entitled
“PAPERLESS
“PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS)”
(PHMS)” has been submitted
by “Nidhish
“Nidhish Jain (CE/07/444)” for partial fulfillment of the Degree of Bachelor of
Technology of Rajasthan Technical University. It is found satisfactory and approved
for submission.
Date: 13th Nov, 2011
Mr. Praveen Kumar Mr. Deepak Moud Mr. Manoj Gupta

PROJECT GUIDE Head, Director,
Sr. Lecturer, Computer Science PIET, Jaipur
Computer Science PIET, Jaipur
PIET, Jaipur

ABSTRACT
A comprehensive, integrated information type like service which is designed to manage the
management services of various hospitals, either by managing the component of
administrative, financial or care aspects of hospi tal.
PHMS includeds registration of patients, storing their details iinto the databse, also provided
a report in printed form along
al ong with the computerized billing in the pharmacy and labs. Our
software provides a unquie registration number(URN). It includes the hashing(search)
facility.
The main & formal function of the software to store every part of record that acted upon a
patient.
Traditionally, each & every section of services acted upon an patient is being to be noted
down on a paper. In order to minimize the time, e-forms technology
t echnology is used which reduces
the paper work upto 98%.
PHMS is developed while keeping many things as assumable, that are :
-cost effectively
-user friendly
-avoid data redundancy and inconsistency
-easily accessibility of data
-more integrity of data

ACKNOWLEDGEMENT
A project of such a vast coverage cannot be realized without help from numerous sources
and people in the organization. We are thankful to Mr. Shashikant Singhi, Director
General, PGC and Mr. Manoj Gupta, Director, PIET for providing us a platform to carry
out such huge projects successfully.
We are also very grateful to Mr. Mohit Garg (Dean, PIET) and Mr. Deepak Moud (HOD,
CE) for their kind support.
We like to take this opportunity to show our gratitude towards Mr. Puneet Mathur
(Coordinator, Training & Project, PIET) who helped me in successful completion of our
Final Year Project Stage - I. He has been a guide, motivator & source of inspiration for us to
carry out the necessary proceedings for the project to be completed successfully.
We are also grateful to the Mr. Praveen Kumar for their guidance and support.
We are thankful to <Domain Expert> for their kind support and providing us expertise of
the domain to develop the project.
We are also privileged to have Ms. Shikha Gautam, Mr. Sandeep Tuli who have
flourished us with their valuable facilities without which this work cannot be completed.
We would also like to express our hearts felt appreciation to all of our friends whom direct
or indirect suggestions help us to develop this project and to entire team members for their
valuable suggestions.
Lastly, thanks to all faculty members of Computer Science department for their moral
support and guidance.
Submitted by:
Team Members:
Nidhish Jain
Shubham Chauhan
Shubham Singhal
Sunil Kumar

TABLE OF CONTENTS
Description Pageno.
1. Title Page……………………………………………………………………………………………………. i
2. Certificate……………………………………………………………………………………………………. ii
3. Preface……………………………………………………………………………………………………….. iii
4. Acknowledgement………………………………………………………………………………………. iv
5. Abstract………………………………………………………………………………………………………. v
6. Table of Contents……………………………………………………………………………………….vi
7. List of Tables………………………………………………………………………………………………. vii
8. List of Figures……………………………………………………………………………………………… viii
9. List of Symbols, Abbreviations and Nomenclature……………………………………… ix
10. Alumni Details………………………………………………………………………………………………. x
11. Client Details (Project Charter) …………………………………………………………………. .xi
Main Report
12. Chapter:1 Introduction to the Project………………………………………………………… .1
13. Chapter:2 Client Survey / Result (Details) ……………………………..………………….2
14. Chapter:3 Requirements of Client (Project Objectives) …………………………..… 3
15. Chapter:4Decompositionof functional requirements………..……………………… .4
16. Chapter:5 Modules, Division…………………………………..……………………………………. 5
17. Chapter:6 Work plan and work assignment (PERT, CPM, WBC) ……..…………6
18. Chapter:7 Software Requirement Specification……………………….………………….7
19. Chapter:8 Client comments………..…………….………………………………………………..8
20. Chapter:9 Guide comments…………………….…………………………………………………..9
21. Chapter:10 Expert comments………………………………… .………………………………… 10
22. Chapter:11 FAQs About Projects……………………………………………………………….. 11
23. Chapter:12 References (Market, System, Website, Books) …………………….12
24. Appendices……………………………………………………………………………………………………x ii

LIST OF TABLES

LIST OF FIQURES

LIST OF SYMBOLS, ABBREVIATIONS and NOMENCLATURE

ALUMINI DETAILS

CLIENT DETAILS (PROJECT CHARTER)

Chapter 1
INTRODUCTION TO THE PROJECT
The project entitled as PAPERLESS HOSPITAL MANAGEMENT SERVICE is fully

computerized, no paperwork required. This paperless criteria introduced in the
project, only to make the software friendly, simple, fast and cost-effective.
It is powerful, flexible and easy to use and a little bit easy to design. It
provides the benefits of streamlining of operations, enhanced administration
and control, improved reaponse, etc.
A systematic approach to the way documents being managed. System has

record management, scheduling management, care management, store
management, finance management, report management, etc as the
modules.

Chapter 2
CLIENT SURVEY/RESULT

Chapter 3
REQUIREMENT OF CLIENT (PROJECT OBJECTIVES)

Chapter 4
DECOMPOSITION OF FUNCTIONAL REQUIREMENTS

Chapter 5
MODULES/DIVISION
a.) Modules
1. CORE MODULE (Record Management)
- Admin
This module provides a comprehensive approach which is controlled by the firm
administation that include Login criterian and information related to the admitted
patients, addies doctors, report things of the patient and availability of equipements
in the hospital.All the work related to this software is to be recorded by the
administration only.
1.1 Login Using Secured Username, Password and awith login type.
1.2 Login as
1.2.1 Doctor
1.2.2 Patient
1.2.3 Accountant
1.2.4 Admitting Clerk
2. SCHEDULING (Patient Management)
- To be done by Admitting Clerk

This module provides a comprehensive approach for the management at the front
office (reception) which includes patient registration, appointment scheduling, allotment of
Doctor/Nurse/Ward and certain enquiries related to the admitted patients and availability of
consulting doctors.
2.1 Registration Module

2.1.1 Registration of Patients
2.1.2 Registration of Insurance Company

2.1 Captures detailed information of a patient by

2.1.1 By filling registration form for new patients
2.1.2 By verifying according to outpatient and i npatient
2.2 Patient image capture and storage.
2.3 Mandatory fields for crucial patient information.
2.4 Checks duplicate and junk data entry.
2.5 Automatically generates a unique ID no.
2.6 Enquiry assistance for Current In-patient details.
2.7 Advanced multi-criteria search for registered patients.
2.8 Recording Insurance Details.
2.9 Recording overseas patient details.
2.10 Appointment scheduling wrt admission type, date, time.
2.11 Appointment scheduling wrt department and consulting doctor.
3. LABORATORY (Diagnostic management)
The Laboratory Information system module is used by the pathology lab to record and
disseminate the information regarding the tests performed. The Laboratory department
receives online request from doctors and also allows laboratory personnel to generate
requests..It includes
3.1 General Surgery
3.2 Cardiovascular surgery
3.3 Endocrinology
3.4 Nephrology
3.5 Orthopedic
3.6 Pediatries
3.7 Radiology
3.8 Microbiology
3.9 Serology
3.10 Cytology
3.11 Hematology
3.12 Gyneacology
3.13 Physical And occupational Therapy
3.14 Eurology
3.15 Dermatology

4. NURSING AND WARD MANAGEMENT (Care Management)
The ward management module provides the facility for nursing or Ward staffs to
manage the floors. This module manages special units like ICU, OT activity and tracks the
services given to the patient in their respective wards.
4.1 Access Patient Administration system for user defined data items.
4.2 Link in with the order communications
4.3 Include notification of patient's pending arrival, current status, etc.
4.4 Real time test, procedure and medication ordering to the concerned
departments.
4.5 For surgery, the theatre schedule is notified, together with any preparation
required.
4.6 Record admissions, discharge and transfers at the wards to update the bed
census.
4.7 Confirm location of the patient and to notify ancillary departments such as
dietary.
4.8 Communicating with departments such as housekeeping, maintenance, security,
etc.
4.9 Comprehensive charts to monitor the pati ent’s condition.
5. HASHING (Record Management):
5.1 Finding record (search)-Keyword Searching
6. ADMIN (System Administrator)
Admin keep a track on every activity by the doctor, patient, and nurses, ward
allocated & unallocated, transaction and complete summary of payroll & HR Department.
7. BLOOD BANK (Store Management)
Blood Bank Management module supports all the functionalities of Blood Bank such as
receiving requisitions for blood and issuing blood and blood products.
7.1 Generating reports on Stocks-Blood Group wise, Area wise and Expiry date wise.
7.2 Donor Database-Blood Group wise and Area wise
7.3 Maintain and update Unique Donor Identifications.

7.4 Accurate database/Record Management.

7.5 Blood Cross Match and Result Storage Facility.
7.6 Searched Facility for Destroyed and Expired Blood
7.7 Comprehensive Donor database with Search Facility.
7.8 Unique Donor Id and Patient record Id for managing future l ist.
7.9 Improve Blood Bank processes by providing efficient and continuous software
support.
8. PHARMACY (Store Management)
The Pharmacy module caters to the drug information system, dispensing, stock
management and control functions of the pharmacy department. The pharmacy module
receives the prescriptions from respective departments and doctors in the form of e-
prescribing.
8.1 Quotation
8.2 Purchase order
8.3 Online approval
8.4 Pharmacy drug configuration
8.5 Pharmacy stores configuration
8.6 Drug issue to patients and billing
8.7 Unit dosage facility
8.8 Supplier information
8.9 Maintenance of drug inventory
8.10 Automatic reorder level setting
8.11 Purchase Requisitions
8.12 Purchase Order
8.13 Online request for stock from various sub-stores
8.14 Online stock transfer
8.15 Maintenance of stock at different sub-stores
8.16 Return of items nearing expiry
8.17 Destruction of expired items
8.18 Physical stock verification and adjustment
8.19 Goods receipt
8.20 Stock Transfer (inter store stock transfer)
8.21 Stock Adjustment
8.22 Stock in Hand reports

8.23 Enquiry
9. BILLING (Finanace Management)
The financial accounting module caters the entire gamut of accounting practices that
is conducted in a typical healthcare setup/environment. This financial accounting system
manages all the balance sheets, Income statements, petty cash, sales, purchases,
revenues, expenses, ledgers and other books of accounts.
9.1 Balance Sheet
9.2 Consultant charges are automatically picked according to general or emergency
charges.
9.3 Cash flow statement
9.4 Petty Cash book.
9.5 Record details of the concession & concession authority
9.7 Daily, weekly, quarterly and monthly financial statements.
9.8 Statistical tools for analysis.
9.9 Compatible with GAAP (Generally Accepted Accounting Principles)
10.PAYROLL AND HRD (Finance Management)
Complete salary can be computed through this module. This module can be attached
through Time machines also. All necessary formats can be generated through this
module. It includes
10.1. Maintains complete record of all employees including the
10.1.1 Employee Code
10.1.2 Name
10.1.3 Demographic data,
10.1.4 Salary in different heads,
10.1.5 Department
10.1.6 Designation
10.1.7 ESI Account, etc.
10.2 Leave’s as per defined by user.
10.3 Salary settings as per monthly basis, or on wages basis.
10.4 Daily/ Monthly attendance record.
10.5 Various key reports are
10.5.1 Salary Register.
10.5.2 Leave Register.

10.5.3 Pay Slips.

10.5.4 Employee List with their complete details.
10.5.5 over time report.
10.5.6 Report of Leaving and new j oin employees.
11.REPORTS
The purpose of this module is to provide you all the information; you need about the
working of your hospital. This is an important tool to control and effectively manage the
entire operation in the hospital in a very efficient manner and take it t o the path of growth.
11.1 Collection Reports
11.1.1 Daily Collection Report
11.1.2 User Wise Payment Collection
11.1.3 Total Revenue Report
11.1.4 Main Department wise Report
11.2 Department Reports
11.2.1 Department wise Service Availed
11.2.2 Department wise Detailed Revenue
11.2.3 Service Wise Report
11.3 Consultant Report
11.3.1 Admitted Patient Report
11.3.2 Discharged Patient Report
11.3.3 Visiting Consultant Summary
11.4 Summary Reports
11.4.1 Department wise Consultant OPD S ervice Summary
11.4.2 Consultant wise OPD Service
11.5 Bills Printing
11.5.1 Detailed Bill (IPD & OPD)
11.5.2 Summarized Bills (IPD & OPD)
11.5.3 Daily Provisional Bills
11.6 Additional Reports
11.6.1 Room Summary
11.6.2 Discharge Register
11.6.3 Admission Register
11.6.4 Discharge\Admission Register
11.6.5 Consultant wise Performance

11.6.6 Chemist Report

11.6.7 Admission\Consent form Bill register
b.) Division
Nidhish Jain
Module name Sub Module Name

1. Login Module 1.1 Login Using secured Username and
Password
1.2 Login for various users
1.3 Registration
2. Scheduling 2.1 Captures detailed information of a
patient by
2.2 Patient image capture and storage.
2.3 Mandatory fields for crucial patient
information.
2.4 Checks duplicate and junk data entry.
2.5 Automatically generates a unique ID no.
2.6 Enquiry assistance for Current In-patient
details.
2.7 Advanced multi-criteria search for
registered patients.
2.8 Recording Insurance Details.
2.9 Recording overseas patient details.
2.10 Appointment scheduling wrt admission
type, date, time.
2.11 Appointment scheduling wrt
department and consulting doctor.

3. Laboratory 3.1 General Surgery

3.2 Cardiovascular surgery
3.3 Endocrinology
3.4 Nephrology
3.5 Orthopedic
3.6 Pediatries
3.7 Radiology
3.8 Microbiology
3.9 Serology
3.10 Cytology
3.11 Hematology
3.12 Gyneacology
3.13 Physical And occupational Therapy
3.14 Eurology
3.15 Dermatology
8. Pharmacy 8.1Provides a comprehensive list of
availabledrugs.
8.2 The Anatomical Therapeutic Chemical
(ATC) classification of medicines is used for
research purposes.
8.3 The medicines can be manipulated
according to various aspects.
8.4 Deducting the stock depending on their
batch nos., mfg. dates, exp. Dates
8.5 Accepts E-prescriptions from various
departments and consulting doctors.
8.6 Auto generation of alerts when minimum
stock levels are reached.
8.7 Reporting the consumption details.

Shubham chauhan
9. Billing 9.1 Balance Sheet
9.2 Consultant charges are automatically
picked according to general or emergency
charges.
9.3 Cash flow statement
9.4 Petty Cash book.
9.5 Record details of the concession &
concession authority
9.7 Daily, weekly, quarterly and monthly
financial statements.
9.8 Statistical tools for analysis.
9.9 Compatible with GAAP(Generally
Accepted Accounting Principles).
5. Hashing For searching data in database
11.Reports 11.1 Collection Reports
11.1.1 Daily Collection Report
11.1.2 User Wise Payment Collection
11.1.3 Total Revenue Report
11.1.4 Main Department wise Report
11.2 Department Reports
11.2.1 Department wise Service Availed
11.2.2 Department wise Detailed
revenue
11.2.3 Service Wise Report
11.3 Consultant Report
11.3.1 Admitted Patient Report
11.3.2 Discharged Patient Report
11.3.3 Visiting Consultant Summary
11.4 Summary Reports
11.4.1 Department wise Consultant
OPD Service summary.
11.4.2 Consultant wise OPD Service
11.5 Bills Printing
11.5.1 Detailed Bill (IPD & OPD)

11.5.2 Summarized Bills (IPD & OPD)

11.5.3 Daily Provisional Bills
11.6 Additional Reports
11.6.1 Room Summary
11.6.2 Discharge Register
11.6.3 Admission Register
11.6.4 Discharge\Admission Register
11.6.5 Consultant wise Performance
11.6.6 Chemist Report
11.6.7 Admission\Consent form Bill
regg.
Sunil Kumar
6. Admin To check all the links.
7.Blood Bank 7.1 Generating reports on Stocks-Blood
Group wise, Area wise and Expiry date wise.
7.2 Donor Database-Blood Group wise and
Area wise
7.3 Maintain and update Unique Donor
Identifications.
7.4 Accurate database/Record Management.
7.5 Blood Cross Match and Result Storage
Facility.
7.6 Searched Facility for Destroyed and
Expired Blood
7.7 Comprehensive Donor database with
Search Facility.
7.8Unique Donor Id and Patient record Id for
managing future list.
7.9 Improve Blood Bank processes by
providing efficient and continuous software
support.

Shubham Singhal
Module Name Sub Module Name
10. Payroll and HRD management 10.1. Maintains complete record of all
employees including the
10.1.1 Employee Code
10.1.2 Name
10.1.3 Demographic data,
10.1.4 Salary in different heads,
10.1.5 Department
10.1.6 Designation
10.1.7 ESI Account, etc.
10.2 Leave’s as per defined by user.
10.3 Salary settings as per monthly basis,
or on wages basis.
10.4 Daily/ Monthly attendance record.
10.5 Various key reports are
10.5.1 Salary Register.
10.5.2 Leave Register.
10.5.3 Pay Slips.
10.5.4 Employee List with their
complete Details.
10.5.5 over time report.
10.5.6 Report of Leaving and new join
Employees.
9. Nursing and Ward Management 4.1 Access Patient Administration system for
user defined data items.
4.2 Link in with the order communications
4.3 Include notification of patient's pending
arrival, current status, etc.
4.4 Real time test, procedure and medication
ordering to the concerned departments.
4.5 For surgery, the theatre schedule is
notified, together with any preparation
required.
4.6 Record admissions, discharge and
transfers at the wards to update the bed

census.
4.7 Confirm location of the patient and to
notify ancillary departments such as dietary.
4.8 Communicating with departments such
as housekeeping, maintenance, security, etc.
4.9 Comprehensive charts to monitor the
patients condition.

Chapter 6
WORK PLAN and WORK ASSIGNMENT (PERT, CPM,
WBC)
TE = 4 2 TE = 11 5 TE = 22 8
2 2 4
TE = 2 1 TE = 9 4 TE = 18
7
2 3 6
TE = 6 TE = 12 TE = 23 9
3 6
2 3 1

Time estimates
Expected time
(O+4M+P)/6
Activity Predecessor Optimim
Normal
Dependency (O) Pessimistic (P )
(M )
1 ------------ 1 2 3 2
2 1 2 2 3 2.13
3 2 2 2 3 2.14
4 2,3 2 3 4 3
5 4 2 2 4 2.33
6 4 2 3 6 3.33
7 5,6 5 4 8 6.16
8 7 5 4 6 4.5
9 8 1 1 3 1.33
Activity No. Activity Name Expected Dependency

Completion
1. Feasibility Study & Problem Finding 2 ----------
2. Requirement gathering & Analysis 2 1
3. High level design 2 2
4. Report srs 3 2,3
5. Data base design 2 4
6. Low level design 3 4
7. Coding 6 5,6
8. Testing 4 7
9. Implementation 1 8

Chapter 7
SOFTWARE REQUIREMENT SPECIFICATION (SRS)
1.0 Introduction
1.1 Purpose
1.2 Scope
1.3 Definition, Acronyms, and Abbreviations
1.4 References
1.5 Overview
2.0 Overall Description
2.1 Product Perspective
2.2 Interfaces
2.2.1 System Interfaces
2.2.2 User Interfaces
2.2.4 Hardware Interface
2.2.5 Communication Interface
2.3 Product Function
2.4 User Characteristics
2.5 Constraints
2.6 Assumptions and Dependencies

1.0 Introduction
1.1 Purpose
 This document is intended for the software requirement specification of
PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS).
 The Software is for the automation of Hospital Management.
 It maintains two levels of users:-
 Administrator Level
 User Level
 The Software includes:-
 Maintaining Patient details.
 Providing Prescription.
 Precautions and health advice.
 Providing and maintaining all kinds of tests for a
patient.
 Billing and Report generation.
 Functional Requirements:
 Department Admin:
◦Admin should be able to create/edit/view Patient’s
profile.
◦Appointing of Doctors/Nurses to a particular
Department.
◦Secure retrieval of information of Patients received
from Admitting Clerk.
◦Access to DataBase logs.
◦Admin should be able to view all information about
various departments like pharmacy, diagnostic
etc..
 Admitting Clerk:
◦It will gather information about Patients.
◦Able to create new profiles(Registration).
◦Able to scan the photo of patient or click using
webcam.
◦Able to generate a hospital i-card with photo of
patient.
◦Able to send SMS of unique Patient ID to patient’s
mobile .

 Billing Department:
◦Should be able to see all billing records of patients.
◦Generate bills.
◦Ability to take payment using cash/credit
cards/debit cards.
◦Able to see information about insurance policy from
insurance providers.
 Patient:
◦Ability to see his/her profile of hospital.
◦Ability to select from available doctors.
◦Ability to give tips & suggestion.
 Doctor:
◦Ability to see patient profile on whom he/she
treated.
◦Able to write diagnostic tests and medical
subscriptions in patient’s profile.
 Healthcare Insurance Providers:
◦Able to verify the insurance policy coverage.
◦It will be an external Actor .
 Non- Functional Requirements:
 Secure access of confidential data (user’s details). SSL
can be used.
 24 X 7 availability.
 Better component design to get better performance at
peak time.
 Flexible service based architecture will be highly
desirable for future extension.
 User interface priorities
 Professional look and feel.
 Use of Graphical tool like JASPER to show strategic data.
 Reports exportable in .XLS, .PDF or any other desirable
platform independent format .
 Other important issues:
 Good hashing and encryption techniques to protect
information.

 SSL technique will be used for secure transmission of

data.
 Hardware Requirement:
 Webcam will be used to take photo of Patient at the time
of registration.
1.2 Scope
 Patient registration
 Appointments scheduling
 Billing and payment.
 Security of the whole system
 Pharmaceutical drugs(Medicines)/equipment
 Scheduling management (availability of Doctor/Nurse, scheduling, etc)
 Management (report generation, accounting, etc)
 System administration
 Resource allocation (booking rooms, operating theatres, etc)
 Comprehensive database
 Web interface (proposed for future)
1.2 Definition, Acronyms, and Abbreviations
• PHMS : Paperless Hospital Management Service
It’s a web application that provides online medical management.
• Admin : Administrator
Admin has an authority of viewing/edit every activites which manages
within hospital.
• UID : Unique Identification Number
UID provide an unique reference no. for the IPD/OPD patient.
• WASCE: Web Sphere Application Server Community Edition
It is an application server that runs and supports J2EE and web service
applications to host the appliaction.
• J2EE: Java 2 Enterprise Edition.
A programming platform which is part of java platform for developing
and running distributed java.
• JSP : Java Server Pages
It is used to create dynamic web content.
• EJB : Enterprise Java Beans
• UML : Unified Modeling Language

For visualizing system’s architectural blueprints, including of actors,

activities, DB schemas, business processes.
• XML: Extensible Markup Language.
To encode the code in machine redable form & internet media type.
• DB2 : Database_2
A database management system that provides for storing & retrieving
the records of Patients in a efficient manner.
• HTTPS : Hypertext Markup Language.
A service protocol.
• RAD : Rapid application Developer
For planning the project efficiently.
1.3 References
1.4 Overview
 Project is related to Hospital Management System.
 The project maintains two levels of users:-
 Administrator Level-Doctor
 User Level-Data Entry Operator
 Main facilities available in this project are:-
 Maintaining records of indoor/outdoor patients.
 Maintaining patients diagnosis details, advised tests to be done.
 Providing different test facilities to a doctor for di agnosis of
patients.
◦ X-Ray
◦ Urine Test
◦ Stool Test
◦ Sonography Test
◦ Gastroscopy Test
◦ Colonoscopy Test
◦ Blood Test
◦ Biochemistry Test
 Maintaining patient’s injection entry records.
 Maintaining patient’s prescription, medicine and diet
advice details.
 Providing billing details for indoor/outdoor patients.

 Maintaining backup of data as per user requirements (between

mentioned dates).
 If user forgets his/her password then it can be retrieved by hint
question.
 In this project collection of data is from different pathology labs.
 Results of tests, prescription, precautions and diet advice will be
automatically updated in the database.
 Related test reports, patient details report, prescription and billing reports
can be generated as per user requirements.
 User or Administrator can search a pati ent’s record by his/her name or
their registration date.
 Patient’s diet advice can be provided in Hindi.
2.0 Overall Description
2.1 Product Perspective
 Independent, totally self contained part of a larger system.

 Relation with the other products:
 Chat API
 SSL
 Research-oriented.
 Where it will be used
 It is used by various hospitals.
 It can also be used by various diagnostic centers.
 To whom it will be benefited
 Management department of Hospital.
 Patients.
 Doctors and Nurses.
 Insurance agents.
 What does it provide?
 Communication and information sharing in secure way.
 Registration of Patients.
 To whom it will have Interactions
 Administrator of hospital.
 Staff members.

 Patients.
 Insurance companies.
 Interaction with other systems
 Internet.
 Security System (SSL).
 Google APIs.
 IBM API.
 Major components of the larger system, interconnections, and external
interfaces Webcam.
2.2 Interfaces
Hardware Requirements
Disk
Processor RAM Monitor Keyboard Mouse
Space
Core 2 Duo or 2 buttons/3
2GB or Higher VGA/SVGA 104 keys 1GB
Higher buttons
Software Requirements
Operating System Front end Backend Design Tool
WinXP, Linux or Higher

Eclipse IBM DB2 Dreamweaver
version
2.2.2 User Interfaces
2.2.3 Software Interfaces

 Information Management
IBM DB2
 Websphere
IBM Websphere Application Server
IBM Websphere Application Server – Express

2.2.4 Hardware Interface
 1.3 MP Webcam will be used for better face image quality.

 Tablets for better interface for signature as well as for its
portability.
2.2.5 Communication Interface

 Chat API.
 Blog preferences.
 Forums defined systems.
 E-mail interfaces.
 SMS facilities.
2.3 Product Function

 Simple user interface.
 Secure communication.
 Registration facility for user according to its category.
 View of the cases according to the category (detail view).
 Tips & Suggestion for patients.
 Admin console i.e. adding, deleting and editing user details.
 Login using secured password technique will be provided for registered
patients.
 Google search facility for searching in formation.
 Information sharing among different departments.
 Profile management according to their access control.
 Chat communication among doctors.
 Report generation for patients according to their diagnosis criteria.
2.4 User Characteristics

 Admin
 Higher authority of Hospital.
 Should be Computer proficient.
 Expatiation in management.
 Doctors
 Middle level authority of Hospital.
 Should be computer proficient.

 Expatiation in medical fields.

 Admitting Clerk
 Appointed by Department Admin.
 Should be computer proficient
 Expatiation in gathering information
 Patient/Relative
 Familiar with English language.
 Familiar with computers & Internet.
 Accountant
 Middle level authority of Hospital.
 Familiar with Insurance policies system.
 Should be computer proficient.
 Healthcare Insurance Providers
 It is an external actor only.
 It will only provide information about insurance policies of patients.
2.5 Constraints
 Provide a general description of any other items that will l imit the developer's
options:
 SSL Security
 Regulatory policies
 Hardware limitations:
 Webcam
 Higher-order language requirements
 JAVA
 Protocols
 HTTPS
 Reliability requirements
 SSL
 Encryption of Information
 SSL
 Safety and security considerations
 SSL
2.6 Assumptions and Dependencies

 Appointments can be cancelled 24 hours in advance without penalty.

 Patient medical history can be viewed by concerned doctors at the hospital

with approval of the patient.
 Hospital is covered by insurance policy.
 Staffs are assigned roles to interact with the system.
 Staffs have basic computer operating skills.
 Every month updating of knowledge for staff.

Chapter 8
DIAGRAMS
8.1.Use case diagrams



8.2 Class Diagrams



8.3 Activity Diagram


8.5 Sequence Diagrams






Chapter 9
GUIDE COMMENTS

Chapter 10
EXPERT COMMENTS

Chapter 11
FAQ’s ABOUT THE PROJECT
1.What is post graduate diploma in hospital administration?
Hospital administration is concerned with planning, organizing, staffing, co-ordinating,

controlling and evaluation of health services offered by a health care institution (hospital...)
to provide maximum patient care of superior quality at competitive cost so as to reduce
morbidity and mortality.
2.How do I set up an appointment?
You will have your appointment according to your registration as per done by our admitting
clerk at the reception .According to your registration and problem you will be appointed and
referred to your doctor.
3.What should I bring with me?
Please bring with you to your appointment any medical records or X-ray reports you have
related to your pain, medications you are currently taking, and any information you have
relating to health insurance coverage.
4.How do I arrange treatment?

If you contact us prior to a planned or non-acute admission, we will take care of all of the
practical details in connection with a hospital admission. This allows you to concentrate on
getting well. When you contact us we will :
 Check your cover and confirm that your treatment is covered by your pl an.
 Help you find the right place of treatment if you wish. Just tell or send us
medical information on your condition and we will provide you with
information on appropriate providers of treatment or a specialist in the
countries and/or cities of your choice.
 Confirm to the hospital that your treatment is covered and issue a payment
guarantee, matched to the cover under your plan.
 Our medical staff can also offer advice and help to make sure you are
receiving the most appropriate care. And we’ll off course settle the bill directly
with the hospital where possible.
5.Is there a Provision of Room Management (availability of Rooms and Beds)?
-All of these services have been incorporated to the dash board of the software, which
generates a comprehensive report to these queries.

6.How will my medical costs be paid?
We always aim to settle your claim directly with your treatment provider. If we cannot do
this for any reason, we ask that you send us a claim by post. A claim consists of all the
original invoices from your treatment with your policy number clearly stated on each
document
You can choose to let us pay you or your medical provider.
We can pay by electronic bank transfer, cheque, reimburse your credit card or count it
towards next year’s premium.
7.What if I have bills from another private health insurer?
If you send us reimbursement statements and original bills that you have claimed from
another private health insurer (e.g. a local plan) these will count towards your deductible if
the benefits would have been covered under your International Health and Hospital Plan.
8.What is your complaints process?
We are always pleased to hear about any aspect of your insurance cover that you
have particularly appreciated, or that you have had problems with. If something does
go wrong, we have a simple procedure to ensure your concerns are dealt with as
quickly and effectively as possible.

Chapter 12
REFERENCES
http://www.fortishealthcare.com/
http://www.apollohospitals.com/
http://www.hospitalinformationsystem.com/

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Final Year Project Report Format(Project Stage-I), Academic Year 2011-2012, PIET, Jaipur

FINAL YEAR PROJECT REPORT (PROJECT STAGE – I)

PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS)

Submitted in partial fulfillment of the degree of Bachelor of Technology

DEPARTMENT OF COMPUTER ENGINEERING

1 Designed By: Puneet Mathur

FINAL YEAR PROJECT REPORT (PROJECT STAGE – I)

PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS)

Submitted in partial fulfillment of the degree of Bachelor of Technology

DEPARTMENT OF COMPUTER ENGINEERING

2 Designed By: Puneet Mathur

FINAL YEAR PROJECT REPORT (PROJECT STAGE – I)

PAPERLESS HOSPITAL MANAGEMENT SERVICE (PHMS)

Submitted in partial fulfillment of the degree of Bachelor of Technology

DEPARTMENT OF COMPUTER ENGINEERING

2 Designed By: Puneet Mathur

RAJASTHAN TECHNICAL UNIVERSITY

POORNIMA INSTITUTE OF ENGINEERING & TECHNOLOGY, JAIPUR

Date: 13th Nov, 2011

Mr. Praveen Kumar Mr. Deepak Moud Mr. Manoj Gupta

3 Designed By: Puneet Mathur

PHMS is developed while keeping many things as assumable, that are :

-avoid data redundancy and inconsistency

-easily accessibility of data

-more integrity of data

4 Designed By: Puneet Mathur

5 Designed By: Puneet Mathur

6 Designed By: Puneet Mathur

7 Designed By: Puneet Mathur

8 Designed By: Puneet Mathur

LIST OF SYMBOLS, ABBREVIATIONS and NOMENCLATURE

9 Designed By: Puneet Mathur

10 Designed By: Puneet Mathur

CLIENT DETAILS (PROJECT CHARTER)

11 Designed By: Puneet Mathur

The project entitled as PAPERLESS HOSPITAL MANAGEMENT SERVICE is fully

A systematic approach to the way documents being managed. System has

12 Designed By: Puneet Mathur

13 Designed By: Puneet Mathur

14 Designed By: Puneet Mathur

15 Designed By: Puneet Mathur

2. SCHEDULING (Patient Management)

- To be done by Admitting Clerk

2.1 Registration Module

16 Designed By: Puneet Mathur

2.1 Captures detailed information of a patient by

3. LABORATORY (Diagnostic management)

17 Designed By: Puneet Mathur

4. NURSING AND WARD MANAGEMENT (Care Management)

5. HASHING (Record Management):

5.1 Finding record (search)-Keyword Searching

6. ADMIN (System Administrator)

7. BLOOD BANK (Store Management)

18 Designed By: Puneet Mathur

7.4 Accurate database/Record Management.

8. PHARMACY (Store Management)

8.2 Purchase order

8.3 Online approval

8.4 Pharmacy drug configuration

8.5 Pharmacy stores configuration

8.6 Drug issue to patients and billing

8.7 Unit dosage facility