Question:

When tasked with assigning work, a project manager must often consider whether tasks should

be performed by a group of workers or by individual workers. How should a project manager

decide which is most appropriate in assigning work? What is the benefit of each, and what is the

tradeoff?

Answer:

One of the most vital resources to any project is its team. Every time a project achieves a

milestone or reaches a respective stage in its lifecycle, special expertise is needed. An

organization can conduct several strategic projects concurrently within a budget year, which

means its employees may be involved in several projects as they work on each. Employees may

be seconded out of their regular roles to be part of a project team. Additionally, projects often

require talents and resources that can only be acquired by contracting or working with third

parties. In order to be successful, the project must be appropriately procured and coordinated as

well as manage the time factor.  

An effective project team is made up of individuals who are both technically capable and

enthusiastic about contributing to the project's success. An important responsibility of a project

manager is to enhance each team member's ability to contribute to the project, as well as to foster

their personal growth and accomplishments. The goal should be to encourage each individual to

work together towards a common goal while also fostering a sharing of ideas.
The manager receives information from performance evaluations that can be used to verify that

the team is knowledgeable, establish a positive team environment and a friendly communication

climate, ensure accountability, and effectively work. Employees and projects are evaluated as

part of the project management process. Project managers use the performance reports to make

management decisions.

Project managers should follow up on employee performance reviews by:

1. Report on the employee's performance in light of the established goals

2. Let the employees know how their work is going and what areas need improvement

3. Correct any problems that arise when employees do not perform to minimum standards

4. Reward top performers to encourage their continued performance.

The process of working with the individual involves dealing with them both logically and

emotionally. Developing a successful working relationship between individuals begins by

recognizing the importance of emotions and how they relate to personality types, leadership

styles, negotiation styles, and setting goals.  

Environmental and internal stimuli of the working individuals in a project affect both the mental

and physiological aspects of emotions. The project leader needs to understand their emotions in

order to effectively respond to the client, team, and project environment. The emotional

intelligence of individual workers includes the following characteristics:

1. Self-awareness

2. Self-regulation

3. Empathy
 4. Relationship management

The project manager should choose the effective team for the underlying activities based on the

following characteristics.

1. Excellent communication

2. Knowledge of the job

3. Experience

4. Determination

5. Hardworking

6. Working abilities

7. Time punctuality

Individuals on the project team are responsible for working on its various phases. These

individuals could be part-time or full-time employees of the firm or external consultants. The

working individuals can yield better output and increase the output level. The responsibilities of

the project team are given below:

1. Contributing to the objectives of the project

2. Providing expertise

3. Process documentation

4. Accomplishment of project needs

5. Completion of the worker deliverables