Professional Documents
Culture Documents
Is the item a
Item
Supplier State GOOD (G) or HSN/SAC code Item Quantity
Description
SERVICE (S)
w *Ta
Total Item
Item Unit Of Item Taxable
Item Rate Discount CGST Rate
Measurement Value
Amount
*Tax details (Advance payment should have either CGST & SGST or IGST value based of Place of Supply)
Is this Advance
IGST Amount CESS Rate CESS Amount for a Bill of
Supply?
Mandatory, in case this Advance Payment is filed as a
part of previous return period.
Supplier
Return Filing Quarter MY GSTIN State Place of Supply
Address
*Mandatory incase of Amendment of Invoice
Original
Original Advance Original
Advance Payment Supplier
Supplier City Payment Date Voucher GSTIN (In
(In case of Number (In case of
amendment) case of amendment)
amendment)
Advance Payment Input file for GSTR-1 and GST
How will this Excel file help you in filing GSTR 2 and GSTR 3B?
Using this Excel, you can enter all your Credit Notes, Debit Notesin the excel while you are offline. Once you are r
you can upload this file on ClearTax GST Software. You can use the same data to prepare both GSTR-3B and GSTR
ClearTax
Before filing return, you can keep updating this data in the excel sheet and re-upload your transactions as many
STEP 2: Upload this Excel file by logging into your account on https://gst.cleartax.in and going to Re
o GSTR-3B here
Field Name Is this field mandatory ?
Advance
Advance Payment
Payment Date
Voucher Yes
Number Yes
Supplier Name Yes
If Purchase from registered
Supplier GSTIN supplier (B2B Purchase)
Yes
IsState Place
the item a of Supply
GOOD (G) or
SERVICE (S) Optional
Item Description Optional
HSN/SAC code Optional
Item Quantity Yes in case of Goods
Item Unit Of Measurement Yes in case of Goods
Item Rate Yes in case of Goods
Total Item Discount Amount If Discount is applicable
Item Taxable Value Yes
CGST Rate Yes if applicable
CGST Amount Yes if applicable
SGST Rate Yes if applicable
SGST Amount Yes if applicable
IGST Rate Yes if applicable
IGST Amount Yes if applicable
CESS Rate Yes if applicable
CESS Amount for a Bill of Yes if applicable
Is this Advance
Supply? Yes if applicable
If Reverse Charge is
Is Reverse ChargePayment
Original Applicable? applicable on this purchase
Original Advance
Advance Payment Date
(In case of
Voucher amendment)
Number (In case of Yes in case of amendments
Yes in case of amendments
amendment)
Original Supplier GSTIN (In case Yes in case
for B2B of amendments
Advance Payment
of amendment) under reverse charge
MY GSTIN Optional
Optional but helpful to view
Supplier Address complete Supplier
Optional but details
helpful for
to view
complete Invoice
Supplier details for
Supplier City Optional but helpful to view
Invoice
complete Supplier details for
Supplier State
Invoice
Optional
Is this document cancelled?
Fields required in standard Purchase (B2B and Unregistered Purchase) are shown in Yellow cells
Fields required in special cases (Amendments, Reverse Charge and optional fields) are shown in Pink cells
Description Field Specification Sample Values
Date of Advance Payment voucher under reverse
chargenumber under reverse
Advance Payment voucher String (DD-MM-YYYY) 23-07-2017
charge Alphanumeric (Max length:16) AP1291
Counter Party/ Vendor Name String (Max length:90) Iyer Furnitures Ltd.
GSTIN/UID of the Supplier taxpayer/UN, Govt Alphanumeric
06ADECO9084R5Z4
Bodies
Place . Needed
of supply stateincode
case(Refer
of B2Btopurchases
sheet name
with 15 characters
String(Max length:2) Tamil Nadu 33
"State Code" defintion) One Character (G for Goods, S for
Identifier if Goods or Services G
services) FabDecor Sofa Set
Description of the item String (Max length:180)
HSN or SAC of Goods or Services as per Invoice Standard 1631
Alphanumeric (Max length:10) 19059020
line items
Quantity of Item Decimal(15, 2) 2
Unit of Measurement String (Max length:20) Set
Item Price Decimal(15, 2) 18000
Total value of discount for an item Decimal(15, 2) 500
CGST
Taxable value TaxofRate
Goods (Enter rate values
or Service as per without
invoice
percentage % sign, for example if rate is 9% then Decimal(15, 2) 35500
enter 9 only. Also if effective GST Rate is 18 then Decimal(15, 2) 9
SGST
you need ortoUTGST Taxonly
provided Rate (Enter
9 for CGSTrateandvalues
9 for
without percentage CGST
% sign,Amount
for example if rate is 9% Decimal(15, 2) 3195
SGST to make effective rate as 18)
then enter 9 only. Also if effective GST Rate is 18 Decimal(15, 2) 9
then you need to provided
SGST or(Enter
UTGST only 9 for CGST and 9
IGST Tax
for SGST Rate
to make rateAmount
effectivevalues
rate aswithout
18)
Decimal(15, 2) 3195
percentage % sign, for example if rate is 18% then Decimal(15, 2) 18
enter
IGST 18 only)
Amount Decimal(15, 2) 6390
CESS Tax Rate (Enter rate values without
Indicate if adavance
percentage % sign,isfor
being madeif for
example ratea is
subsequent
2% then Decimal(15, 2) 2
exempted supplyenter - were2 a bill of supply will be
only)
CESS Amount Decimal(15, 2) 710
raised and not an invoice (Enter value as Y if
applicable,
Indicate otherwise
if supply attracts leavecharge
reverse blank) (Enter Character Y
value as Y if reverse charge applicable otherwise Character Y
leave blank)
Original Advance Payment date string (DD-MM-YYYY) 03-02-2016
Original
GSTIN AdvanceinPayment
of Supplier Original Voucher
Advancenumber
Payment Alphanumeric (Max length:16)
Alphanumeric AP112
Voucher with 15 characters 06ADECO9084R5Z4
Alphanumeric
GSTIN of recipient with 15 characters
06ADECO9084R5Z4
1331, Annamalai, T.
Supplier address as per Advance Payment Voucher String (Max length:80)
Nagar
Supplier city as per Advance Payment Voucher String (Max length:40) Chennai
Supplier state
If the this document code and therefore
is Cancelled String(Max length:2) Tamil Nadu 33
doesn't need to be included in GSTR2 (Enter value Character Y
as Y if applicable otherwise leave blank)
Is the item a
Item
Supplier State GOOD (G) or HSN/SAC code Item Quantity
Description
SERVICE (S)
Total Item
Item Unit Of Item Taxable
Item Rate Discount CGST Rate
Measurement Value
Amount
3195 9 3195 18
IGST value based of Place of Supply)
Is this Advance
IGST Amount CESS Rate CESS Amount for a Bill of
Supply?
6390 2 710 Y
Mandatory, in case this Advance
Payment is filed as a part of previous
return period.
Y Y Y Jul-Sep 2017
This is destination
of the product,
*Mandatory incase of Amendment of
typically your
state.
Original
Advance
State Place of Supplier Payment
MY GSTIN Supplier City
Supply Address Date (In case
of
amendment)
07BYPSO9084R5Z4 03-02-2016
andatory incase of Amendment of Invoice
Original
Advance Original
Payment Supplier
Voucher GSTIN (In
Number (In case of
case of amendment)
amendment) 06ADECO9084R5Z4
AP112
CTV3-G2-PADVRCP
3-G2-PADVRCP
State State Name
Andaman and Nicobar Islands Andaman and Nicobar Islands
Andhra Pradesh Andhra Pradesh
Arunachal Pradesh Arunachal Pradesh
Assam Assam
Bihar Bihar
Chandigarh Chandigarh
Chhattisgarh Chhattisgarh
Dadra and Nagar Haveli Dadra and Nagar Haveli
Daman and Diu Daman and Diu
Delhi Delhi
Goa Goa
Gujarat Gujarat
Haryana Haryana
Himachal Pradesh Himachal Pradesh
Jammu and Kashmir Jammu and Kashmir
Jharkhand Jharkhand
Karnataka Karnataka
Kerala Kerala
Lakshadweep Lakshadweep
Madhya Pradesh Madhya Pradesh
Maharashtra Maharashtra
Manipur Manipur
Meghalaya Meghalaya
Mizoram Mizoram
Nagaland Nagaland
Orissa Orissa
Puducherry Puducherry
Punjab Punjab
Rajasthan Rajasthan
Sikkim Sikkim
Tamil Nadu Tamil Nadu
Telangana Telangana
Tripura Tripura
Uttar Pradesh Uttar Pradesh
Uttarakhand Uttarakhand
West Bengal West Bengal
Other Territory Other Territory
2 digit code ISO Code State Code Synonym 1 Synonmy 2
35 IN-AN AN Andaman & Nicoba
Andaman Nicobar
37 IN-AP AP
12 IN-AR AR
18 IN-AS AS
10 IN-BR BR
04 IN-CH CH
22 IN-CT CT
26 IN-DN DN
25 IN-DD DD Daman & Diu Daman Diu
07 IN-DL DL
30 IN-GA GA
24 IN-GJ GJ
06 IN-HR HR
02 IN-HP HP
01 IN-JK JK Jammu & Kashmir
20 IN-JH JH
29 IN-KA KA
32 IN-KL KL
31 IN-LD LD
23 IN-MP MP
27 IN-MH MH
14 IN-MN MN
17 IN-ML ML
15 IN-MZ MZ
13 IN-NL NL
21 IN-OR OR
34 IN-PY PY
03 IN-PB PB
08 IN-RJ RJ
11 IN-SK SK
33 IN-TN TN
36 IN-TG TG
16 IN-TR TR
09 IN-UP UP
05 IN-UT UT
19 IN-WB WB
97 IN-OT OT
Synonym 3 Synonym 4
AndamanNicobarIsAndamanNicobar
AndhraPradesh Andhra
DamanDiu Daman
HimachalPradesh Himachal
JammuKashmir Jammu
MadhyaPradesh Madhya
TamilNadu Tamil
UttarPradesh Uttar
Others Other 98 - Other Territory
3 DIGIT CODE EXPLANATION
BAG BAG
BGS BAGS
BLS BAILS
BTL BOTTLES
BOU BOU
BOX BOXES
BKL BUCKLES
BLK BULK
BUN BUNCHES
BDL BUNDLES
CAN CANS
CTN CARTONS
CAS CASES
CMS CENTIMETER
CHI CHEST
CLS COILS
COL COLLIES
CRI CRATES
CCM CUBIC CENTIMETER
CIN CUBIC INCHES
CBM CUBIC METER
CQM CUBIC METERS
CYL CYLINDER
SDM DECAMETER SQUARE
DAY DAYS
DOZ DOZEN
DRM DRUMS
FTS FEET
FLK FLASKS
GMS GRAMS
TON GREAT BRITAIN TON
GGR GREAT GROSS
GRS GROSS
GYD GROSS YARDS
HBK HABBUCK
HKS HANKS
HRS HOURS
INC INCHES
JTA JOTTA
KGS KILOGRAMS
KLR KILOLITER
KME KILOMETERS
LTR LITERS
LOG LOGS
LOT LOTS
MTR METER
MTS METRIC TON
MGS MILLIGRAMS
MLT MILLILITRE
MMT MILLIMETER
NONE NOT CHOSEN
NOS NUMBERS
ODD ODDS
PAC PACKS
PAI PAILS
PRS PAIRS
PLT PALLETS
PCS PIECES
LBS POUNDS
QTL QUINTAL
REL REELS
ROL ROLLS
SET SETS
SHT SHEETS
SLB SLABS
SQF SQUARE FEET
SQI SQUARE INCHES
SQC SQUARE CENTIMETERS
SQM SQUARE METER
SQY SQUARE YARDS
BLO STEEL BLOCKS
TBL TABLES
TBS TABLETS
TGM TEN GROSS
THD THOUSANDS
TIN TINS
TOL TOLA
TRK TRUNK
TUB TUBES
UNT UNITS
UGS US GALLONS
VLS Vials
CSK WOODEN CASES
YDS YARDS
Reference http://dgft.gov.in/exim/2000/portcodenew.pdf