Human Resource Information System

Time & Attendance Management

How to view Daily Time Record (DTR)?

In time and attendance menu, the user is able to view and update his/her
DTR, Overtime and filed authorization slips such as travel order, trip ticket, pass
slip and manual entry.

Select Time & Attendance in the home menu then click Daily Time Record

How to view Daily Time Record (DTR)?

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In the option display, the user is allowed to set the range of the DTR, the
month/year covered and the name of the employee that user wants to display. Search
name, select month, year and the range of the employee’s DTR then click employee.

After clicking the employee’s name, DTR will display in the DTR details shown below.

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DTR Slip Details and Authorization

In this panel, the user can view the DTR summary, DTR details and also the
authorization slip that was filed by the user by clicking the tab strip above.

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The DTR summary panel displays the no. of regular days, no. of weekends,
holidays, travel, leave, hours worked, hours late, total hours of under time, absences
and late.

To view the DTR details, the user must click the arrow in the right side shown
below.

The DTR details display the daily time record of the employee in the specific
month and year.

- Refresh the DTR details display.

- Allow the user to print the DTR details.

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- By clicking this button, the swipe data’s in the specific

day will display in the raw data panel.

- This button will reconstruct the raw data of the specific

date.

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Raw Data

The raw data displays the swiped time of the employees with each biometric
location. The user is also allowed to change the mode of the employee by clicking
either in or out to change the raw data mode.

How to set an Over time?

Select Time & Attendance in the home menu then Overtime.

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In this sub menu, the user can view the raw data of his/her DTR which can
be set as an over time.

To set overtime, the user must click the check box of the raw data and
then click the Set as Overtime button. Take note that in setting overtime, the user
must select only one check in and one check out in selective dates. The user is also
allowed to change its mode by clicking In or Out.

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- This button will set the checked raw data as overtime then
transferred it to the “Set Overtime” table.

The user is allowed to print overtime in the Daily Time Record tab menus.

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Authorization Slip

In authorization slip, the user can apply travel orders, office order,
trip ticket, pass slip, and manual entries.

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How to file Travel Order?

Select Time and Attendance menu, authorization slip then click travel
order.

The Travel Order is formal template that was used by the employee to
request permission for business travel. To create a travel order, the user must click
the “New Travel Order” button.

- Allow user to create new travel order.

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The control number text box is disabled, it is not necessary to fill up the
control number because it is system generated. The user will have the control number
after saving the created travel order.

The user must add employees and add dates of travel.

- This button will add the name of a requesting employee.

- This button will add the inclusive date, purpose and

destination of the travel.

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Do not forget to entry the requesting personnel, inclusive dates and the
purpose of the travel before clicking the “Save Changes” button.

- This button allows the user to return to the list of

travel orders.

- This button will save the created travel order slip.

- Allow the user to print the created travel order.

How to file Trip Ticket?

Select Trip Ticket in the home menu.

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To create a trip ticket, the user must click the “New Trip Ticket” button.

- Allow user to create new trip ticket.

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The control number text box is disabled, it is not necessary to fill up the
control number because it is system generated. The user will have the control number
after saving the created trip ticket.

- This button will add the inclusive date of the trip.

- This button will print the fuel request details.

- This button allows the user to return to the list of

approved and for approval trip tickets.

- This button will save the created trip ticket.

- Allow the user to print the created trip ticket.

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How to create Pass Slip?

Select Time and Attendance menu, authorization slip then click Pass Slip

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- Allow user to create new pass slip.

If the pass slip is for official use, the user must click the checkbox for
official business and if it’s a personal appointment then leave it uncheck.

- This button allows the user to return to the list of

approved and for approval pass slip.

- This button will save the created pass slip.

- Allow the user to print the created pass slip.

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How to create Office Order?

Select Time and Attendance menu, authorization slip then Office Order.

- Allow user to create new office order.

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In office order, the user is allowed to create a table by clicking

the last format in other details. And it is necessary to select employee in the
drop down list before clicking the “Add Employee” button.
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If the office order is about travel, the user must check the checkbox of
“Travel Order” to tag the employees who was included in the office order.

- This button allows the user to return to the list of

approved and for approval office order.

- This button will save the created office order.

- Allow the user to print the created office order.

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