ASCOT ITCapstone Format Finals

DEPARTMENT OF INFORMATION TECHNOLOGY
1.0’’ ASCOT Zabali Campus, Baler, Aurora

bsit@ascot.edu.ph
facebook.com/ascot.dit
1.5’’
Online Pre-registration System of Aurora State

1.0’’
College of Technology
By
ENRLASCOT
A Capstone Project Submitted to the Department of Information
Technology of the Aurora State College of Technology in Partial
Fulfillment of the Requirements for the Degree of
Bachelor of Science in Information Technology
<Month and Year>
Leader’s Signature: <Signature>

<Full name>
<Date>
Certified by: <Signature>

<Full name >
Adviser
Accepted by: <Signature>

<Full name>
Director
1.0’’
ASCOT Zabali Campus, Baler, Aurora
bsit@ascot.edu.ph
The undersigned certify that they have read this capstone project of <insert group’s full
name> and that in their opinion it is satisfactory in scope and quality as a Capstone
Project for the degree of Bachelor of Science in Information Technology.
Capstone Project Committee
Lead: ___<signature>________
<Full name>
Member: ___<signature>________
<Full name>
Member: ___<signature>________
<Full name>
<Month and year>
Acknowledgement
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First, to our God, the Lord and savior who gives us strength
and knowledge and gives our live. The only God who protects us
from all the dangers and takes away our sins. The God we give our
praise and worship, our Lord Jesus Christ.
We'd like to speak with all of the professors who were present.
Bachelor of Science in Information Technology is required for all
positions in the information technology field knowledge that they
shared with us while we were at Aurora State College Technology.
We give our deepest thanks to our friend’s classmates and family
for being so supportive to us during this time and for giving us
encouragement when we were in need of it. Your contributions to
our capstone although not although not direct were not over
looked or unappreciated. Finally, we want to thanks all the people
who helped us to create this manuscript and who give us the
source for our data for their tremendous patience, understanding,
and kindness while we worked in this project. We would not have

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completed it on time without you. Thank you for all the support!
We appreciate all of you very much.
Table of Contents
bsit@ascot.edu.ph
Title Page <#>

Approval Sheet <#>
Acknowledgement <#>
List of Figures <#>
List of Tables <#>
Abstract <#>
1. Introduction 1
1.1 Subsection <#>
1.2 Another Subsection <#>
1.2.1 Subsubsection <#>
1.2.2 Another Subsubsection <#>
.
.
.
2. Review of Related Literature <#>
3. Methodology <#>
List of figures
Figure No. Title Page

1 Title of Figure 1 <#>
2 Title of Figure 2 <#>
N Title of Figure N <#>
bsit@ascot.edu.ph
List of Tables
Table No. Title Page

1 Title of Table 1 <#>
2 Title of Table 2 <#>
N Title of Tabled N <#>
bsit@ascot.edu.ph
Abstract
The Online Pre-registration System is designed for the student of Aurora State
College of Technology as a convenient upon registering during enrollment
process. Wherein, with this system the process would be shortly done by the
student by simply inputting their personal information that was require in the
form, as the administrator or school reference of the student enrollee for their
background. In the meantime, accessing the system needed an internet
connection. The Online Pre-registration System is designated as easily to access,
user-friendly, well organized, easy to follow, and easily to understand. Upon
concern with the student’s current situation due to pandemic, we have
concluded to conduct a survey about the current status of the student upon
registering via online, especially if they have a troublesome in accessing for the
internet connection. The system is designed not just to make the process upon
registering more convenient but also with the deep concern about the student
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health and safety pertaining to our current situation due to the presence of the
virus that was so called COVID-19. Therefore, the Online Pre-registration System
was well corresponded and suitable for today current situation, which make
things easier for the student and the admission administrator. Also, it adjusted
for the online class or online based study of the student that is more precisely at
these days on.
1. Introduction
The primary stakeholder of all academic institutions was the student and
learners, wherein the first step for them to be part of a certain institution was
the enrollment or registration process. Thus, collecting personal information of a
certain individual is a part of acknowledging the participant’s educational
background. Online pre-registration system is use as a method to make an easy
process or way for the admission and prevent such a hassle during the process.
Its goal is to encourage more students to enroll in a certain subject at Aurora
State College of Technology. The student chooses to enroll whenever and
wherever it is convenient for them. Online pre-registration system is designed
for the user’s convenience in registering and submitting their personal
information via online, which is highly recommended and fundamental for
today’s study. With the technology that provides convenience and comfort for
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the users, especially for the student enrollees. Technology plays a very important
role in our society, despite for the worldwide pandemic which is COVID-19. We
students, on the other hand, are not permitted to walk outdoors, especially
those under the age of 20, and face-to-face lessons are forbidden. In addition,
the local, For the people's and the government's safety, such measures are
implemented community in of itself. Hence, the student online pre-registration
system would be very effective for the student registration especially at our
current situation which is online-based study. A system that is fully equipped
with reliable database, easy to follow, well organized, and user-friendly would
cause no trouble and hassle for the student during enrollment process.
1.1 Background of the Study
A system is typically a source and storage of information that serves as the
communication technology. A system for communicating facility consists of an
online interaction and equipment to gather information via online. Online pre-
registration system is a must have in school, considering the today’s situation
due to pandemic.
1.2 Statement of the Problem
With the current circumstance, when face-to-face lessons are outlawed owing to
the worldwide pandemic known as COVID-19, the online pre-registration

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method is extremely beneficial in this situation. So that incoming students can
enroll on time and without violating the local government's protocols, which
include: no one under the age of twenty is allowed to go outside, no one under
the age of twenty is allowed to go outside, no one under the age of twenty is
allowed to go outside, no one under the age of twenty is allowed to go outside,
no one under the age of twenty is allowed to go outside, and social distancing is
enforced to ensure the safety of the people and the community.
1.3 Objectives of the Study
The goal of this initiative is to make it more convenient for students to;
 Be able to enroll in ASCOT properly.
 Make the procedure in the admission more convenient and lightly.
 To avoid students from going to ASCOT during the pandemic period.
 ASCOT students' health should be protected.
To maintain the safety of the student despite of the COVID-19 pandemic.
1.3.1 General Objective
To design and develop a system for Aurora State College of Technology in terms
of pre-registration or enrollment process, and make it more applicable and easily
to access by the student and learners.

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1.3.2 Specific Objectives
Specifically, it is sought to make an easy process for enrollment in a way of
enhancing technological advantages, with the use of technology itself and make
the procedure in the admission more convenient and lightly.
1.4 Significance of the Project
Team ERNLASCOT decided to create a pre-registration system for the student of
ASCOT to make it easier for them to enroll. This system will reduce their time in
going and lining up to the registrar office to enroll. Thus, it will bring comfort for
them to register with the corresponding courses which they have prefer to enroll
at their convenient time.
1.5 Scope and Limitations
The system project is designed for the student who wish to enroll at Aurora State
College of Technology. Wherein, the system is made more accessible and easier
for the student to use. The only thing they have to do is to input their data in the
given form via online with the use of internet connection.
ADMIN- Admin is capable to log-in the system and do all the function system.
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USER- The user can also do functions in the system, by inputting their personal
information to enroll.
2. Review of Related Literature
Pre-registration implies that you share the introduction and methods part of
your work with others before gathering real data. After the New York attorney
general's office sued pharma company GlaxoSmithKline in 2004, the technique
became the standard among clinical trial researchers. Four unpublished trials,
according to the complaint, demonstrated that the antidepressant Paxil
increased the likelihood of suicidal ideation in young individuals. Clinical trial pre-
registration was established by the International Committee of Medical Journal
Editors in the same year. Since then, the method has gained widespread
acceptance in the disciplines of psychology and political science. It is also
progressively gaining traction in the life sciences. The Center for Open Science
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has even launched "The Pre-Registration Challenge," which will award $1,000 to
1,000 researchers who register their papers ahead of time.
The process of pre-registration tries to address a number of issues that plague
academic publication. Positive rather than negative results are more likely to be
published due to publication bias, which, as the preceding case shown, may be
detrimental to research as a whole. To our general understanding, null or
unexpected outcomes can be equally as valuable as the more exciting positive
results. Pre-registration also inhibits HARKing, or "hypothesizing after results are
known," which is when we, as researchers, assume that we anticipated the
proper study conclusion from the start.
There are two forms of pre-registration: reviewed and un-reviewed. The term
"reviewed pre-registration," also known as "registered report," refers to the
submission of a study's registration to a publication for evaluation by specialists.
Behavioral Neuroscience, Experimental Psychology, and the Journal of Business
and Psychology are among the journals that accept or require registered
reporting. Your manuscript will be published regardless of the outcomes if it is
approved. An unreviewed pre-registration can be deposited in a public or private
repository. As Predicted and the Open Science Framework are two such
repositories.
Enrollment management is "not simply an organizational concept: it is both a
process and a sequence of actions involving the entire campus," according to the
university (Hossler & Bean, 1990). Enrollment management, according to Dennis

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(1998), involves projecting trends that will affect higher education and using
research to plan for the future (Dennis,1998). Second, Dennis identifies the
following characteristics of enrollment management experts. According to
Hossler and Bean, enrollment management has two objectives. "First, to exert
more control over the characteristics of the student population, and two, to
regulate the size of the student body" (& Bean, 1990, p.5) (Braxton, Vesper, &
Hossler, 1995).
Enrollment management, according to Donhardt (1995), entails the effect of the
entire enrollment picture from recruiting through graduation. Enrollment
management, according to Bateman and Spruill (1995), extends to the
educational consequences of attendance. "Efforts to affect the characteristics
and size of enrolled student populations through guiding the operations of the
offices of admissions, financial aid, new-student orientation, career planning,
retention, and a number of other student affairs areas," according to Hossler and
Bean (1990). (Dennis, 1998). According to Tinto and Russo (1994), enrollment
management programs have been fairly successful. Manual enrollment is a
frequent means of enrolling students in the conventional way of enrolling
students, and it is still used today. In the manual method of registering and
enrolling pupils, they must first fill out an enrollment form sheet provided by
their teachers with a ball pen. They have designed several systems for the
registration and enrollment process with the aid of various developers and
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programmers. Computerized, online registration and enrollment solutions that
assist the school in handling student information more efficiently.
LOCAL STUDIES
According to the researcher, a web-based enrollment system for Veritas
Parochial School (VPS) in Web Based enrollment system, Manila was created to
help its students enroll in a more efficient manner without the hassles of waiting
long hours to fill out redundant forms or standing in line and paying at the
cashier. This new kind of enrolling may be accomplished with the VPS Web-
based Enrollment System. This new sort of system gives VPS students more
alternatives when it comes to enrolling. One can register for classes and enroll in
subjects for the school year by going to the VPS website. With these, all students
are expected to complete specific forms that take no more than a few minutes
to complete. For future reference, the system saves its entries in the school
database. Payment of tuition fees must be submitted in the school registrar, and
confirmation of the transaction completed by the students must be validated.
The students can also go to the VPS website and verify their current account. He
can also consult a list of the school's current tuition price rates (Pascual & Riceo,
2008). According to Lopez (2005), a registration system assists students,
enrollment personnel, and administration by providing efficient and dependable
services. Furthermore, this technology enhanced the enrollment process in
terms of search, retrieval, and subject scheduling. In a research’s done by
Cayabyab (2007), various challenges and difficulties in the present Dagupan City
bsit@ascot.edu.ph
National High School system were discovered (DCNHS). These fundamental
challenges are wreaking havoc on the student enrollment system. The safety of
the pupils' records was discovered to be in jeopardy. Some crucial papers may
not be protected by the existing system. It also produces reports that are late
and inefficient. A computerized system for DCNHS will result in a significant
increase in the number of students. Network-Based Enrollment system
According to Conde (2007) in his study "Network-based Enrollment System of
Paete National High School," the manual process of enrollment and manual
handling of student information and reports is very laborious. To deal with the
massive quantity of labor, the proponents created a network-based system
enrollment system for the mentioned institution. Garcia (2002) developed the
"LSPC Enrollment System," which can be of great assistance to those involved
during the enrollment period, such as the registrar and students' instructors, by
retrieving necessary information when needed and alleviating the burden of
manually browsing through enrollment slips for record purposes. Saayo et al
(2008) developed the "Network based automated Enrollment and Grading
System for Morong National High School." Due to the institution's growing
population and the school's present manual method, each student spends a
significant amount of time during the enrollment period, such as paying tuition
money and processing school prerequisites. "Network-based student Permanent
Record keeping and Enrollment System of Balian National High School," by Valina
et al. (2009). This system was created to save both students and school
bsit@ascot.edu.ph
personnel time and effort. It's also designed to provide accurate reports and
maintain track of each student's progress, as well as to make enrolling simple
and quick. Soria (2006) created a system called "Network-based Computerized
Inventory System for the LSPC Main Campus Supply Office." As technology
progressed, equipment and machinery were improved, enhanced, and reversed
to meet the demands of the new environment. There are several systems that
are meant to be dependable, efficient, and extremely valuable to the user.
Cabang et al. (2003) designed the "Siniloan National High School Computerized
Students Record Monitoring System." Computerized Student data will be greatly
aided to the user via the school continuous administration. It might assist the
registrar in providing fewer time-consuming services at the institutions,
particularly in terms of updating, printing, and deleting student records.
According to Velasco's (2002) study, "Maulawin National High School Student
Information System," manually updating students' information is a laborious and
time-consuming process. In such situation, a computerization system that can
assist and manage 17 these data are required to expedite the student record-
keeping procedure while also promoting and ensuring dependability. Cura et al.
(2004) designed a system called "computerized inventory system of the office of
the supply in LSPU" that can handle large amounts of data about the flow of item
insurance and responses to the flow of item issuance and return in the supply
office. Torres et al. (2002) conducted a study on the importance of
computerizing student information. This research was carried out in the hopes of
bsit@ascot.edu.ph
reducing the amount of time and effort required to process student information
at Maulawin National High School. The study's main characteristic is the retrieval
and updating of data after it has been stored and accessed. According to Alcaira
(1999), as the usage of computers grows, the demand for more timely
information and data processing grows, as does the requirement to keep track of
any manual tasks that require the application, because doing so manually would
be inconvenient. Aravia et al. (2002) demonstrate how computers are becoming
increasingly important in society. The study's importance is centered on the
automation of student permanent record keeping. Garnace (1999) used the
database idea to create application software for a commercial piggery's
computerized information system, which he built in a database.
Gumitao (2001) created an Automation Enrollment System for the computer
Science Department of the Laguna College of Business and Arts. The system
designed to provide reports of the list of enrollments per school year, periodical
grade of students, and list of new, old, and transferees. Revalla (2005) created an
Automation Enrollment System for the computer Science Department of the
Laguna College of Business and Arts. The study was inspired by the need to
upgrade the LCBA's present registration system, which is now done manually.
Her research was based on Mr. Bonifacio E. Bacani, Jr.'s unique challenge of
"Student Record Information System." Kampitan (2000) created the Liceo De
Victoria Enrollment System, which is used to maintain track of students'
information. Liceo De Victoria Enrollment was established and implemented

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utilizing a relational database and constructed in Clipper 5.3 to give an effective
and speedier way of supplying student information as well as accounting
objectives. Previously, Encila (1999) introduced the Enrollment System for the
computer science department of LCBA and traders. The Enrollment System is
beneficial to the school since it speeds up the procedure while using the least
amount of power and resources possible. Cacao (2002) created the "Morning
Star Montessori School," which used Fox Base to execute form 137. Solomon
(2002) created the Enrollment and Record Keeping System in order to learn how
to read and sign the data that is needed to store student record files and how to
manage it more effectively in a computer with his project. Quiver (2001) created
a database III software capable of retrieving, accessing, and altering data in a
simple manner. Pajarillo devised a computerized system in 2002 to reduce the
loss of records and the stress of labor. Monsalve and Ilagan (2005) used
Microsoft Visual Basic 6.0 and Microsoft Access to create a software and design.
The system can accept access, search for objects, provide appropriate
information, and collect statistics. This system was created using Microsoft Visual
Basic 6.0, according to IPizzara and Veridiano (2001). This conducted system
follows the computerization trend in order to remain competitive in the field of
difficult labor. This study, according to Relayo (1999), will aid the researcher in
the usage of databases and Visual Basic. This system was created to speed up the
access and retrieval of information while also reducing the amount of human
labor required in the library transaction procedure. Magalang (2003) advocated

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that software be developed to assist the management of the school "lyceum" in
providing good service to its students by speeding up the process of monitoring
the account obtained during enrolment and other payment transactions.
According to Lazaro (2004), the password for the "Liceo de Los Banos record
monitoring system" was devised for the protection of data fundamental
information and was meant to be user-friendly by only authorized personnel. In
her paper "a systematic enrollment procedure employing database system in
Saint John academy," Lumbers (2002) noted. Calamba, Laguna" that using a
database system to streamline the enrollment process will considerably improve
its efficiency, and that automating the enrollment process will improve the
quality of services offered to qualified participants. An online enrollment system
was suggested to replace Cavite Maritime Institute's manual enrollment system
in order to promote an ordered flow of transactions and ease of labor concerned
with how the manual enrollment system operates throughout the institution's
operations. The manual operating system is inefficient for the institution's needs
because of the various operations it handles, such as updating and adding
student information, creating advising and evaluation slips, and so on. The
investigation necessitates tracing the limits and evaluating the manual system
since it needs correct record keeping (Bacala and Reano, 2009). Harvent School
in Dagupan City, for example, is made up of primary and high school students.
The school places a high value on registration. The enrolling procedure is the first
step in acquiring genuine and correct student information that will be used to
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create permanent student records. To handle the abovementioned scenario, the
institution requires a registration and billing system. The study was conducted to
assist Harvent School in gathering timely and accurate information (Calabozo &
Fernandez, 2006). Many colleges now use an online enrollment system to help
students enroll in programs each semester (Gaton, 2012). Students can pick
whatever courses they wish to study based on the available class schedules. This
allows students to build up their time plans for various classes without having to
worry about scheduling conflicts. The mechanism operates after the allowed
registration time and allocates spaces to pupils. Students may use the Online
Registration System to log in, check their schedule, make adjustments, and pay
without having to wait in line or hurry to meet deadlines to complete all of the
transactions necessary for registration (Ella, 2012). The Online Registration
System is a mechanism for completing the processes of student registration,
advising, assessments, and payments, as well as class scheduling at any
educational institution. Computer applications are becoming increasingly
important, according to Aquino (2005). Winning organizations in the latter
decades of the millennium are those who are willing to incorporate business
strategy and information technology into their particular professions. The ability
to develop products quickly and make decisions quickly, the ability to have fluid
organizational structures, the ability to cope with a demanding work force and
external environment through the rapid development of innovative approaches,
and finally, the use of information technology confirms the company's vision and
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mission. In order to develop an enrollment system, schools need information
systems. As a consequence, they are able to recruit new students and generate
money. Enrollees are drawn to the system because it speeds up and simplifies
processes. According to Alcuaz (1988), computer utilization can provide a
competitive edge and increase profitability. People's productivity is boosted by
computers. This is true whether they are operating alone or as part of a formal
organization such as a commercial corporation. "A lack of enrollment system in
schools may lead to confusion and issues," according to Adrian (2011). Students
will be confused about what they need do to enroll, which is why such systems
are highly important in the sense that they make working on enrollment
procedures easier. Enrollment is highly beneficial for accessing important
student information. Without it, registration processes may be problematic for
both school administration and students. Many countries today, particularly
emerging ones, are confronted by rapid technology advances. The whole
society's living and working methods have been drastically altered as a result of
this. Rapid technical innovation has played a role in this change. While the
industrial revolution intensified and expanded human productive power in the
twentieth century, the twenty-first century was marked by the birth of machine-
powered flight and the emergence of broadcasting and computer technologies
that extended the reach of human creativity even further and created new ways
for humans to live and work together (Tinio, 2002). One example of what was
fueled in part by rapid technical progress is the change of manual enrollment

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transactions to automated and now web-based automation. With the advent of
computer technology, any technique to make labor easier and faster, such as
enrollment transactions, is feasible. Data processing, economic transactions,
research, planning, monitoring, and even surgical operations on human anatomy
are increasingly entrusted to computer technology due to technological
advancements. Web apps are popular owing of their widespread use. Its appeal
stems from the ability to update and manage web applications without having to
distribute and install software on potentially thousands of client machines. The
ability to function as described, regardless of the operating system available on a
specific client, is a key benefit of developing web applications to support a
standard browser feature (Bacala & Reanno, 2009). Web-based enrolment
system A web-based enrollment system has characteristics that suit the
demands and requirements of most academic institutions' systems. Standardized
modules for student registration, enrollment, grade administration, and other
modules deemed required to run a school are included. According to the
researcher, a web-based enrollment system for Veritas Parochial School (VPS) in
Web Based enrollment system, Manila was created to help its students enroll in
a more efficient manner without the hassles of waiting long hours to fill out
redundant forms or standing in line and paying at the cashier. This new kind of
enrolling may be accomplished with the VPS Web-based Enrollment System. This
new sort of system gives VPS students more alternatives when it comes to
enrolling. One can register for classes and enroll in subjects for the school year
bsit@ascot.edu.ph
by going to the VPS website. With these, all students must complete specific
forms that should take no more than a few minutes to complete. For future
reference, the system saves its entries in the school database. Payment of tuition
fees must be submitted in the school registrar, and confirmation of the
transaction completed by the students must be validated. The students can also
go to the VPS website and verify their current account. He can also consult the
school's current tuition charge schedule (Pascual & Riceo, 2008)
FOREIGN STUDIES
According to Lopez (2005), a registration system assists students, enrollment
employees, and administration by providing efficient and dependable services.
Furthermore, this technology enhanced the enrollment process in terms of
search, retrieval, and subject scheduling. In a research’s done by Cayabyab
(2007), various challenges and difficulties in the present Dagupan City National
High School system were discovered (DCNHS). These fundamental challenges are
wreaking havoc on the student enrollment system. The safety of the pupils'
records was discovered to be in jeopardy. Some crucial papers may not be
protected by the existing system. It also produces reports that are late and
inefficient. A computerized system for DCNHS will result in a significant increase
in the number of students. Network-Based Enrollment system According to
Conde (2007) in his study "Network-based Enrollment System of Paete National
High School," the manual process of enrollment and manual handling of student
information and reports is very laborious. To deal with the massive quantity of
bsit@ascot.edu.ph
labor, the proponents created a network-based system enrollment system for
the mentioned institution. Garcia (2002) developed the "LSPC Enrollment
System," which can be of great assistance to those involved during the
enrollment period, such as the registrar and students' instructors, by retrieving
necessary information when needed and alleviating the burden of manually
browsing through enrollment slips for record purposes. Saayo et al (2008)
developed the "Network based automated Enrollment and Grading System for
Morong National High School." Due to the institution's growing population and
the school's present manual method, each student spends a significant amount
of time during the enrollment period, such as paying tuition money and
processing school prerequisites. "Network-based student Permanent Record
keeping and Enrollment System of Balian National High School," by Valina et al.
(2009). This system was created to save both students and school personnel time
and effort. It's also designed to provide accurate reports and maintain track of
each student's progress, as well as to make enrolling simple and quick. Soria
(2006) created a system called "Network-based Computerized Inventory System
for the LSPC Main Campus Supply Office." As technology progressed, equipment
and machinery were improved, enhanced, and reversed to meet the demands of
the new environment. There are several systems that are meant to be
dependable, efficient, and extremely valuable to the user. Cabang et al. (2003)
designed the "Siniloan National High School Computerized Students Record
Monitoring System." Computerized Student data will be greatly aided to the user
bsit@ascot.edu.ph
via the school continuous administration. It might assist the registrar in providing
fewer time-consuming services at the institutions, particularly in terms of
updating, printing, and deleting student records. According to Velasco's (2002)
study, "Maulawin National High School Student Information System," manually
updating students' information is a laborious and time-consuming process. In
such situation, a computerization system that can assist and manage 17 these
data is required to expedite the student record-keeping procedure while also
promoting and ensuring dependability. Cura et al. (2004) designed a system
called "computerized inventory system of the office of the supply in LSPU" that
can handle large amounts of data about the flow of item insurance and
responses to the flow of item issuance and return in the supply office. Torres et
al. (2002) conducted a study on the importance of computerizing student
information. This research was carried out in the hopes of reducing the amount
of time and effort required to process student information at Maulawin National
High School. The study's main characteristic is the retrieval and updating of data
after it has been stored and accessed. Information systems, according to Jennifer
Rowley (2005), are a tool for supporting information management. Organizations
are progressively implementing information systems with the goal of gaining a
competitive edge. Transaction processing systems, management information
systems, decision support systems, executive information systems, expert
systems, and office information systems are some of the types of information
systems utilized by businesses. The birth of the information society has been
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foreshadowed by information technology. It's possible that the information
society may become a "virtual society." The electronic classroom, electronic
workplace, and electronic library have all been investigated. Changing work
patterns, archiving, and bibliographic control, security and data protection,
intellectual property, marketplace concerns, and access are all challenges that
information systems raise in society. An enrollment system is essentially included
in one of the author's classifications of information systems, and it acts as a tool
to assist information management with regards to student data, enrollment fees
information, and other information related to the enrolling process. Every school
gains a competitive edge by implementing this system since they will be able to
handle sensitive information with simplicity and security. The iterative
implementation technique is a hypothesis that claims to solve the issues
associated with waterfall studies. This was created to circumvent a linear and
chronological study progression. The system's overall functionality is divided into
feature sets. These feature sets are frequently based on use cases from the
analysis stage, and they contain groups of individual features that are related,
typically by a functional area (Stephen McHenry, 2010). Using Stephen
McHenry's iterative implementation theory, the overall functionality of the
system is broken down into what he calls feature sets, and those feature sets
represent different processes involved in an enrollment system. It aids in
determining what features an enrolment system will have, as these systems
perform a variety of tasks and operations. Science and technology, according to

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Dunn and Scott (2005), are at the foundation of the world's developing
breakthroughs. A person in this field of competence has been reshaping the
landscape of today's corporate world for many years. The enrollment method
has had a significant influence on the educational arena. It's a system based on
cutting-edge program strategies. It's a mechanism that will make it easier for
both the enrollment professionals in charge and the students to process
enrollments in a shorter amount of time. LAN enrollment system, unlike
conventional enrolling, processes a vast variety of student records and delivers
efficient and consistent information services. "The Internet is neither an
outstanding communication tool nor a revolutionary," writes Holmes (2006). It
merely depicts the current stage in the evolution of human capacities through
written language, which is developed from spoken language." That remark only
serves to demonstrate that contemporary technology has reached its pinnacle.
Web-based apps are becoming commonly utilized due to their accessibility.
Web-based enrollment systems are now gaining traction on the market because
they provide transaction ease and service efficiency over the Internet. This
system becomes a great tool for dealing with enrollment transaction information
management. According to Forman (2007), continued technological innovation
can lead to organizational changes ranging from improved day-to-day operations
to easier access for end users. Many schools have adopted this innovation in
their service delivery, which is similar to Tinn's (2001) view that computerization
reacted to the demand of the office or any workplace to assist in their everyday
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operations. According to Malolos et al. (2002), the study of automation is vital
since it reduces the time and effort generally used in manual processes. While
Janes (2001) stated that computers are extremely dependable devices and
powerful calculators with some great accessory applications such as word
processing problems for all business activities, regardless of size, computers have
three advantages over other types of office equipment that process information
because computers are faster, more accurate, and cost-effective. Manually doing
Reyes (2005) work would be time demanding, but with the assistance of
computers field in cabinet, it would be more feasible. According to Flores (2002),
automation is defined as the replacement of human control by machine control.
According to Dioso (2001), computers aid in careful intelligent planning,
organizing, actuating, and controlling. This has been observed in the past when
computers were used to monitor production activities, solve scientific problems,
and assist in arriving at a tentative solution to a variety of involved conditions.
According to Ralph M. Stair (1999), technological advancements have enabled us
to accomplish more with less effort throughout time. From the invention of the
light bulb through the industrial revolution and beyond, we've been trying to
find more efficient ways to do jobs. According to Lewis (2002), the reasons for
utilizing computers differ from person to person. Some of the functions of
computers in business include accuracy, productivity, reducing bottlenecks or
difficulties, changing financial flows, and elevating your standing. According to
Gold Chager et al. (2003), most people are aware that computers play a
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substantial part in their lives, but few are aware of exactly how widespread that
role is. Mane (2000) stated that the invention of the computer made it simpler to
complete tasks than doing so manually, and that having direct access to a simple
solution by just monitoring records made it possible for everyone to receive data
in a specific requirement. We can consider the computer to be both essential
and useful for individuals. According to Gurewich (1999), the database system
speeds up work for all institutions. For the simple reason that everything is done
faster when using computer technology rather to doing things manually. Halili,
M.C.N. (2004) claims that man's activities are just involuntary motions, especially
when time allows him to prepare his next action. These replies go through a
thinking and analytical process. According to Huntchinson et al. (2001), a file is a
collection of connected records. The full student's courses card for Anthropology
101, for example, or the transcript of all courses at the register's office are two
examples. The information system, according to Bryan (2006), is a collection of
people, procedures, and resources that collects, transforms, and disseminates
information in an organization. Many types of information systems are used to
achieve the company's goals (IS). They might include basic manual and informal
information systems, as well as computer-based information systems that make
use of hardware, software, communications, and other types of information
technology (IT). According to Sander (2002), computers are an intelligence
amplifier that allows people to make better use of their time. Because a
computer is a high-speed, high-accuracy electronic symbol or data manipulating

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machine, it can take and store data, process it, and provide output results under
the guidance of a recorded program or instruction. According to Tows and
(2005), a database is a structured collection of data. Data might be about people,
products, or events; in short, any sort of information can be used to manage
data collecting for reporting and decision-making. According to Adamski (2007),
database processing has the following advantages: economy of scale (getting
more information from a given amount of data), sharing data (balancing
conflicting requirements), enforcement of standard, controlled redundancy
(consisting of integrity, security, flexibility, and responsiveness), increased
programmers productivity, improved program maintenance, and data
independence. According to Alcaria (2004), as the usage of computers grows, so
does the need for more rapid information and data processing. Keeping records
of any manual processes requires the use of a computer because doing so
manually would be inconvenient. According to Kroenke (2002), database
processing was regarded as an arcane topic of interest exclusively to the largest
firm with the largest computer in the early 1970s. Information system- Database
System Concept Database processing is quickly becoming a norm in today's
information systems. According to Silberschatz (2006), the purpose of database
systems is to simplify and ease data access. Ahitud et al. (2007) said that
information systems are more than just a collection of hardware, software, and
people. They should be built to meet the organization's strategy and structure so
that the information they require may be readily altered. Access to information,
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according to Asumbra (2002), is the greatest means to. Access to knowledge at
one's fingertips, in accordance with technology, is a more convenient approach
to be prepared in the future. According to Hammer (2003), computers can
eliminate the necessity for copying and rearranging information once it has been
entered into the system. They can also execute mathematical computations; in
other words, computers can do away with the majority of paper work. Computer
networks, according to Microsoft Corporation (2002), are a collection of
computer and intelligent peripheral devices that are interconnected by
telephone lines, microwave relays, and other high-speed communication
channels for the purpose of exchanging data and sharing equipment. Southern
California Community College's Long Beach City College has gone live with a
Cognos-based enrollment management system created by e2e Analytic, a
professional services organization located in Irvine, California. Prior to the
installation of the new system, LBCC used manual spreadsheets to manage its
enrollment. The college has two main campuses and many satellites that support
nine schools and 34 departments. The school's enrollment management
budgeting and planning took up to three months to compile, consolidate, and
implement due to a lack of reporting, continuity, or standard practices, as well as
lengthy error corrections (Koft 2007). The study on problems involving schools
such as Long Beach City College is an aid for proponents to formulate solutions
on transferring manual enrollment transactions to an automated or
computerized one. The Edith Cowan University Web Enrolment Approach

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(ECUWES) has replaced the conventional hard copy system of enrollment,
according to Kerian Greenaway, the coordinator of Admission Support. The
technology allows students to enroll in courses immediately and conveniently
through the internet. Because of its online enrollment technology, the
mentioned institution in Australia is now enrolling more than 5,000 new
students with quicker transactions. Academic institutions, both private and
public, are transitioning from manual to computerized systems, which includes
student registration. This can be done on an intranet or in an internet-based
environment. Acceptance of modern technology has resulted from a desire to
overcome these obstacles and difficulties. It comes with a computer network, a
CD-ROM, and a fast CPU. The problems of admission and evaluation of academic
records, subject reservation, assessment and payment of fees, and issuance of
class cards are besieged by these technologies, which led to the development of
information databases that provide simple and prompt retrieval of information
through networking. In Local Area Network Enrollment System (LANES), the
problems of admission and evaluation of academic records, subject reservation,
assessment and payment of fees, and issuance of class cards are besieged.
Similarly, searching for records is efficient owing to the primary key that is
employed in retrieval. A LANES (Local Area Network Enrollment System) is a
comprehensive system. It combines many functions such as databases,
searching, retrieving, and updating student records, monitoring students'
schedules, and calculating fees. (Dzubeck, Frank, 2003) Proponents of an online

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enrollment system for schools with a large number of students were inspired by
advances in contemporary technology and challenges with enrollment
transactions. The suggested system is designed with certain elements in mind.
The first is the time-consuming chore of filling out application forms, as well as
mistakes in information supplied by students, which cause the enrollment
process to be delayed. Another issue was that there were issues with issuing and
advertising enrollee timetables, causing them to be late for their first lesson. The
researchers gathered data in the enrollment system that was important for the
study's effectiveness in giving benefit to employees and students so that they
may have direct and convenient access to information. In Governor Andres
Pascual College, a software development and IT service provider built an
integrated online platform to provide content management, transaction
processing, marketing, and interactive community functions to the two rice
schools. Catalyst meets the Jones School's two main requirements for choosing a
web-based platform: content management and user reaction to information
such as event RSVPs and course enrollment. The Jones school personnel may use
the content management tools to edit, update, and contribute to the large
volume of curriculum and event material without requiring technical support.
They just copy and paste the document into the content management system,
check for consistency, and post it to the internet. The school's various audiences,
who include MBA executive MBAs, executive education participants, and

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graduates, will now receive timely notifications of news and activities, and will be
able to RSVP for events or register for Executive Education courses online.
SYNTHESIS
SIMILARITIES
The enrollment system of Veritas Parochial School uses web-based and
databases to keep their records in the research mentioned above. Students will
access the website, register, and complete several forms. Relational databases
were used to build and implement Liceo De Victoria Enrollment. Quiver (2001)
created a database III-based application capable of retrieving, accessing, and
altering data in a simple manner. Lumber's (2002) study, which focuses on the
systematic enrollment process in Saint John Academy utilizing a database,
demonstrates how the enrollment process may be made more efficient. The
ability to operate as described is a key advantage of creating web applications to
support a standard browser feature, according to Bacala & Reanno (2009).
According to Stephen McHenry (2010), WAMP (Windows Apache MySQL PHP) is
used to develop dynamic web sites with an apache server, PHP5 script
languages, and a MySQL release 5 database. The studies support the use of web-
based applications so that students can access the websites. The researchers
used a database to improve the efficiency of registration procedures, as well as
to store records or information about students and to manipulate data.
DIFFERENCES
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According to Ella (2012), students will be able to check their schedules, view
topics and professors, make needed adjustments, and pay online. According to
Gaton (2012), the system allows students to select courses based on available
class schedules. This allows students to build up their time plans for various
classes without having to worry about scheduling conflicts. The mechanism
operates after the allowed registration time and allocates spaces to pupils. Both
the concept and the concepts do not cover the researchers' system in terms of
online payments, grade computation, class scheduling, or fee assessment.
Conceptual Framework
INPUT PROCESS OUTPUT

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 Planning,
Analysis, System
Design,
 Register Student Development
 Login username and System
and password Implementation
 New Subjects  Coding and ASCOT Online Student
 New Debugging
Departments  Process Student Pre-Registration
 New Courses Pre-Registration System
 New Schedules  Student
 New Instructor Information
 New User  Evaluation of
survey
questioner
Figure 1: Conceptual Framework of the Study.
2. Methodology
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This chapter presents the project design, project development, project
implementation and evaluation, population and local of the study, data
collection procedure, data collection instrument, treatment of data.
2.1 Project Design and Development
This research leads to the design of an online registration system that does not
require the physical presence of students on campus during registration or
enrollment process.
The current system requires the presence of the students physically in the
campus, wherein the faculty and staff asked each student to provide their basic
personal information. The faculty or staff will then feed their information to the
registration system. Then the student will be given a payment slip based on the
course/subjects they have enrolled. The student will pay in cash at the cashier
the receipt number will be added to the registration form of the student before
printing out the registration form with the time and date that the registration
was completed.
While in online registration system the physical presence of the students in the
campus will not be needed and in can be done by the students simultaneously.
Payments for enrollment fees can also be done online.
3.1.1 Project Planning

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3.1.1.1 Project Timeline

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3.1.2 Requirements Analysis
3.1.2.1 System Requirements
SOFTWARE SPEC
-xampp
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-Sublime text version
-operating system
HARDWARE SPEC
-computer
-laptop
-printer
-mouse
-keyboard
-smartphone
3.1.2.2 Data Requirements
-student information
-enrollment information
- capstone document
-by department equivalent course average
3.1.2.3 User Specification Requirements
Student, registrar, administrator, instructor.

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3.1.3 Design
3.1.3.1 System Architecture

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SCHEDULE COURCES
MANAGEMENT MANAGEMENT
STUDENT PRE-
REGISTRATION STUDENT
ENROLLMENT
SYSTEM MANAGEMENT
LOG IN / LOG OUT REGISTRATION

MANAGEMENT MANAGEMENT
3.1.3.2 Accessing the System

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3.1.3.3 User Privileges

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This system introduces a set of function in which you can add,
delete, edit and search for availability of stocks and print data
report. The system is developed on Microsoft Visual Basic 6.0
because VB6.0 allows user friendly atmosphere to the end user.

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3.1.3.4 Use Case Diagram
REGISTER
LOG IN
ADMINISTRATOR USER
SEARCH DATABASE
ADD DATA TO
DATABASE
LOG OUT
DELETE USER
DELETE FROM
DATABASE
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3.1.3.5 Physical Database Design
3.1.3.6 Data Relationships
3.1.3.7 Data Flow Diagram
3.1.3.8 System Flow Chart
Start
Enter Username
Enter Password
IF Username =
Username YES
You successfully log in to
And the System.
Password = Password
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Wrong username or
password
Stop
3.1.3.9 Pseudo Codes
3.1.3.10 Interface Design
3.1.3.11 Algorithms
3.1.4 Development
3.1.4.1 Development Tools

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3.1.4.2 Front-End and Back-End Technologies
3.1.5 System Testing

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3.1.5.1 Test Plan
The testing phase is an important phase in the development where
the software bugs and errors are discovered and worked out. There
are many types of testing that can and should be performed during
the testing phase including trial and error testing. This type of testing
is invaluable with developing in a professional administrator, but can
prove difficult when developing a software application without
professional support. Testing is a very time-consuming phase that
should be run by a different team that the development team in
order provide a non-bias assessment of the software.
As a result of the limitation in testing above, the testing in our
system focused on unit testing and using real-world test data in
testing. Although ideally the testing phase would have lasted for
weeks, the developer successfully finished testing and finished the
entire database to be used.

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3.1.5.2 Requirements-Based Testing
3.1.6 System Deployment
2.2 Project Implementation and Evaluation
Implementation of this system may first need a trial run by Faculty and staff.
They need to try providing information like the students then evaluate if this
information was fed properly to the registration system. Also, check if the
merging/combining of the old system database and the new system database is
possible.
2.2.1 Population and Local of the Study
The focus of this study is the students, especially the new students who will
register for the first time. The faculty and staff can provide the information of
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the existing student in the online registration system based on the old system
database. This is to provide pre-loaded information for the existing students.
2.2.2 Data Collection Procedures
First, the link for the Online Registration System will be given to the students.
The students will then go to the site and fill-up the necessary basic personal
information required. The student will then choose his/her course and the
subject/s he/she enrolling to. After choosing his or her course and subject/s the
system will then generate a payment slip with the amount to pay and the bank
details where the payment will be transferred. After the online payment or bank
transfer of the student the system will automatically check and update if the
transaction was successful. If the payment was successful the online registration
will be marked as “DONE”. The students can then save or print-out his/her
registration form.
2.2.3 Data Collection Instruments
In-depth interviews were conducted for the purposes of this study. In depth
interviews are unstructured, personal conversations with the goal of eliciting
participants' emotions, sentiments, and opinions about a certain study topic.
Personal interviews have the advantage of involving personal and direct contact
between interviewers and interviewees, as well as eliminating non-response

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rates; however, interviewers must have developed the necessary skills to
conduct an interview successfully (Fisher, 2005, Wilson, 2003). Furthermore,
unstructured interviews allow for more flexibility in the interview's flow, allowing
for the generation of conclusions that were not originally intended to be drawn
about a research topic. However, there's a chance that the interview will stray
from the research's stated goals and objectives (Gill & Johnson, 2002). In terms
of data collecting technologies, the study was conducted using semiautomated
data gathering tools.
The researcher was given a standardized questionnaire to serve as an interview
guide. Some questions were prepared ahead of time to help the researcher steer
the interview toward meeting the research objectives, but more questions arose
during the interviews.
2.2.4 Treatment of Data
The responses to the questionnaire by incoming college students were
statistically analyzed with the data requirements of the study. Students were
statistically analyzed with the data instruments of the study. The responses
made by students describing their socio-demographic profile for instance, age
and courses was included. This was also applied for pre-registration form and
student preference. In providing of the socio-demographic profile and career
preference, as well as anticipated problems in pursuing their studies and its
effect on students, the summary presentation will be also presented.

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3. Results and Discussion

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4. Conclusions and Recommendations

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References
 https://www.researchgate.net/publication/34970477_Student’_Assessment_of_
the_Online_Enrollment_System_of_Nueva_Ecija_University_of_Science_and_Te
chnology_An_Experienced_Based
 Gonzales, J. E., & Cunningham, C. A. (2015). The promise of pre-registration in
psychological research. Psychological Science Agenda, 29(8), 2014-2017.
 Chapter II. REVIEW OF RELATED LITERATURE AND STUDIES — thesis book 0.0.1
documentation
 Enrolment System Review of Related Literature (inettutor.com)

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Appendices
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DEPARTMENT OF INFORMATION TECHNOLOGY

1.0’’ ASCOT Zabali Campus, Baler, Aurora

Online Pre-registration System of Aurora State

A Capstone Project Submitted to the Department of Information

Technology of the Aurora State College of Technology in Partial

Fulfillment of the Requirements for the Degree of

Bachelor of Science in Information Technology

<Month and Year>

Leader’s Signature: <Signature>

Certified by: <Signature>

Accepted by: <Signature>

Project for the degree of Bachelor of Science in Information Technology.

Capstone Project Committee

<Month and year>

praise and worship, our Lord Jesus Christ.

Bachelor of Science in Information Technology is required for all

positions in the information technology field knowledge that they

shared with us while we were at Aurora State College Technology.

We give our deepest thanks to our friend’s classmates and family

for being so supportive to us during this time and for giving us

encouragement when we were in need of it. Your contributions to

looked or unappreciated. Finally, we want to thanks all the people

who helped us to create this manuscript and who give us the

source for our data for their tremendous patience, understanding,

and kindness while we worked in this project. We would not have

We appreciate all of you very much.

Title Page <#>

Figure No. Title Page

Table No. Title Page

College of Technology as a convenient upon registering during enrollment

background. In the meantime, accessing the system needed an internet

connection. The Online Pre-registration System is designated as easily to access,

user-friendly, well organized, easy to follow, and easily to understand. Upon

concern with the student’s current situation due to pandemic, we have

these days on.

the enrollment or registration process. Thus, collecting personal information of a

certain individual is a part of acknowledging the participant’s educational

background. Online pre-registration system is use as a method to make an easy

Its goal is to encourage more students to enroll in a certain subject at Aurora

State College of Technology. The student chooses to enroll whenever and

wherever it is convenient for them. Online pre-registration system is designed

for the user’s convenience in registering and submitting their personal

information via online, which is highly recommended and fundamental for

implemented community in of itself. Hence, the student online pre-registration

current situation which is online-based study. A system that is fully equipped

1.1 Background of the Study

A system is typically a source and storage of information that serves as the

communication technology. A system for communicating facility consists of an

registration system is a must have in school, considering the today’s situation

1.2 Statement of the Problem

the worldwide pandemic known as COVID-19, the online pre-registration

method is extremely beneficial in this situation. So that incoming students can

allowed to go outside, no one under the age of twenty is allowed to go outside,

enforced to ensure the safety of the people and the community.

1.3 Objectives of the Study

 Be able to enroll in ASCOT properly.

 Make the procedure in the admission more convenient and lightly.

 To avoid students from going to ASCOT during the pandemic period.

 ASCOT students' health should be protected.

To maintain the safety of the student despite of the COVID-19 pandemic.

1.3.1 General Objective

of pre-registration or enrollment process, and make it more applicable and easily

to access by the student and learners.

1.3.2 Specific Objectives