Depreciation Schedule Format / Example

Depreciation Schedule Example Blank

Date Depr. Per Per FY## FY## FY##

Acquired Item/Description Cost # Yrs Year Mo. # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D Net Val
EQUIPMENT / IMPROVEMENTS
1 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
1 - - - - - - - - - - -
1 - - - - - - - - - - -
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1 - - -- -- -- -- -- -- -- -- --
$ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
DATE Fiscal year End

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 Depreciation Schedule Format / Example

Depreciation Schedule Example Blank

Date FY## FY## FY##

Acquired Item/Description Cost # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D Net Val
EQUIPMENT / IMPROVEMENTS
$ - $ - $ - $ - $ - $ - $ - $ - $ -
- - - - - - - - -
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-- -- -- -- -- -- -- -- --
$ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
DATE Fiscal year End

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 Depreciation Schedule Format / Example

Depreciation Schedule Example Blank

Date FY## FY## Months

Acquired Item/Description Cost # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D Net Val Remaining

EQUIPMENT / IMPROVEMENTS
$ - $ - $ - $ - $ - $ -
- - - - - -
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$ - $ - $ - $ - $ - $ - $ -
DATE Fiscal year End

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 Depreciation Schedule Format / Example

Enter # Formula = Formula =

of The # of Formula = Prior year
Formula = months months in Formula = accumulated
Depreciation Schedule Example Enter Per year Item is service times Current year Cost deprec
# of Formula = deprec in Per (first year of) minus plus
years of Cost divided divided by service month deprec accumulated current year
useful life by # of years 12 this year deprec amount deprec deprec amount
Enter Cost of
Date item Depr. Per Per FY09 FY10 FY11
Acquired Item/Description Cost # Yrs Year Mo. # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D
EQUIPMENT / IMPROVEMENTS
11/30/08 Computer $ 1,095.59 3 $ 365.20 $ 30.43 7 $ 213.03 $ 213.03 $ 882.56 12 $ 365.20 $ 578.23 $ 517.36 12 $ 365.20 $ 943.42
08/31/09 Furniture $ 1,468.76 5 293.75 24.48 10 244.79 244.79 1,223.97 12 293.75 538.55
08/31/09 Computer $ 1,020.50 5 204.10 17.01 10 170.08 170.08 850.42 12 204.10 374.18
11/30/09 Telephone System $ 5,294.00 5 1,058.80 88.23 7 617.63 617.63 4,676.37 12 1,058.80 1,676.43
01/31/10 Furniture $ 1,632.16 5 326.43 27.20 5 136.01 136.01 1,496.15 12 326.43 462.45
8/1/2010 Office Improvements $ 10,300.00 10 1,030.00 85.83 11 944.17 944.17
10/1/2010 Office Improvements $ 16,250.00 10 1,625.00 135.42 9 1,218.75 1,218.75
11/1/2010 Equipment $ 3,840.00 10 384.00 32.00 8 256.00 256.00
1/20/2011 Office Improvements $ 9,621.00 10 962.10 80.18 5 400.88 400.88
3/23/2011 Copier $ 3,414.85 5 682.97 56.91 3 170.74 170.74
5/4/2011 Database $ 2,564.89 5 512.98 42.75 2 85.50 85.50
5 - -
5 - -
Insert rows as needed. 5 - -
Be sure to copy formulas to the added rows. 5 - -
5 - -
5 - -
$ 56,501.75 $ 213.03 $ 213.03 $ 882.56 $ 1,533.72 $ 1,746.75 $ 8,764.26 $ 5,324.31 $ 7,071.06
June 30 Fiscal year End

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 Depreciation Schedule Format / Example

Depreciation Schedule Example

Enter Cost of
Date FY11
item FY12 FY13 FY14
Acquired Item/Description Cost Net Val # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D
EQUIPMENT / IMPROVEMENTS
11/30/08 Computer $ 1,095.59 $ 152.17 5 $ 152.17 $ 1,095.59 $ - $ - $ 1,095.59 $ - $ - $ 1,095.59
08/31/09 Furniture $ 1,468.76 930.21 12 293.75 832.30 636.46 12 293.75 1,126.05 342.71 12 293.75 1,419.80
08/31/09 Computer $ 1,020.50 646.32 12 204.10 578.28 442.22 12 204.10 782.38 238.12 12 204.10 986.48
11/30/09 Telephone System $ 5,294.00 3,617.57 12 1,058.80 2,735.23 2,558.77 12 1,058.80 3,794.03 1,499.97 12 1,058.80 4,852.83
01/31/10 Furniture $ 1,632.16 1,169.71 12 326.43 788.88 843.28 12 326.43 1,115.31 516.85 12 326.43 1,441.74
8/1/2010 Office Improvements $ 10,300.00 9,355.83 12 1,030.00 1,974.17 8,325.83 12 1,030.00 3,004.17 7,295.83 12 1,030.00 4,034.17
10/1/2010 Office Improvements $ 16,250.00 15,031.25 12 1,625.00 2,843.75 13,406.25 12 1,625.00 4,468.75 11,781.25 12 1,625.00 6,093.75
11/1/2010 Equipment $ 3,840.00 3,584.00 12 384.00 640.00 3,200.00 12 384.00 1,024.00 2,816.00 12 384.00 1,408.00
1/20/2011 Office Improvements $ 9,621.00 9,220.13 12 962.10 1,362.98 8,258.03 12 962.10 2,325.08 7,295.93 12 962.10 3,287.18
3/23/2011 Copier $ 3,414.85 3,244.11 12 682.97 853.71 2,561.14 12 682.97 1,536.68 1,878.17 12 682.97 2,219.65
5/4/2011 Database $ 2,564.89 2,479.39 12 512.98 598.47 1,966.42 12 512.98 1,111.45 1,453.44 12 512.98 1,624.43
- - - - - - - -
- - - - - - - -
Insert rows as needed. - - - - - - - -
Be sure to copy formulas to the added rows. - - - - - - - -
- - - - - - - -
-- -- -- -- -- -- -- --
$ 56,501.75 $ 49,430.69 $ 7,232.30 $ 14,303.36 $ 42,198.39 $ 7,080.13 $ 21,383.49 $ 35,118.26 $ 7,080.13 $ 28,463.62
June 30 Fiscal year End

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 Depreciation Schedule Format / Example

Depreciation Schedule Example

Enter Cost of
Date FY14item
Acquired Item/Description Cost Net Val
EQUIPMENT / IMPROVEMENTS
11/30/08 Computer $ 1,095.59 $ -
08/31/09 Furniture $ 1,468.76 48.96
08/31/09 Computer $ 1,020.50 34.02
11/30/09 Telephone System $ 5,294.00 441.17
01/31/10 Furniture $ 1,632.16 190.42
8/1/2010 Office Improvements $ 10,300.00 6,265.83
10/1/2010 Office Improvements $ 16,250.00 10,156.25
11/1/2010 Equipment $ 3,840.00 2,432.00
1/20/2011 Office Improvements $ 9,621.00 6,333.83
3/23/2011 Copier $ 3,414.85 1,195.20
5/4/2011 Database $ 2,564.89 940.46
-
-
Insert rows as needed. -
Be sure to copy formulas to the added rows. -
-
--
$ 56,501.75 $ 28,038.13
June 30 Fiscal year End

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 Depreciation Schedule Format / Example

Depreciation Schedule Example

Enter Cost of
Date item FY15 FY16 Months
Acquired Item/Description Cost # mo Amnt Cum A/D Net Val # mo Amnt Cum A/D Net Val Remaining

EQUIPMENT / IMPROVEMENTS
11/30/08 Computer $ 1,095.59 $ - $ 1,095.59 $ - $ - $ 1,095.59 $ -
08/31/09 Furniture $ 1,468.76 2 48.96 1,468.76 - - 1,468.76 -
08/31/09 Computer $ 1,020.50 2 34.02 1,020.50 - - 1,020.50 -
11/30/09 Telephone System $ 5,294.00 5 441.17 5,294.00 - - 5,294.00 -
01/31/10 Furniture $ 1,632.16 7 190.42 1,632.16 - - 1,632.16 -
8/1/2010 Office Improvements $ 10,300.00 12 1,030.00 5,064.17 5,235.83 12 1,030.00 6,094.17 4,205.83 49
10/1/2010 Office Improvements $ 16,250.00 12 1,625.00 7,718.75 8,531.25 12 1,625.00 9,343.75 6,906.25 51
11/1/2010 Equipment $ 3,840.00 12 384.00 1,792.00 2,048.00 12 384.00 2,176.00 1,664.00 52
1/20/2011 Office Improvements $ 9,621.00 12 962.10 4,249.28 5,371.73 12 962.10 5,211.38 4,409.63 55
3/23/2011 Copier $ 3,414.85 12 682.97 2,902.62 512.23 9 512.23 3,414.85 -
5/4/2011 Database $ 2,564.89 12 512.98 2,137.41 427.48 10 427.48 2,564.89 -
- - - - - -
- - - - - -
Insert rows as needed. - - - - - -
Be sure to copy formulas to the added rows. - - - - - -
- - - - - -
-- -- -- -- -- --
$ 56,501.75 $ 5,911.61 $ 34,375.23 $ 22,126.52 $ 4,940.81 $ 39,316.04 $ 17,185.71
June 30 Fiscal year End

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 Depreciation Schedule Briefing
CAVEAT: While every effort has been made to ensure accuracy of formulas, if you use this
template, you assume responsibility for double checking formulas and results.

Your organization's board should approve a Capitalization Threshold Policy that covers
how it approves capital purchases (i.e., equipment or furniture with a useful life of more
than one year) and establish a cost above which a purchase should be capitalized rather
than expensed.

For example, a board may set the threshold amount at $1000, meaning that purchases of
small tools, equipment or furniture that cost less than $1000 are fully expensed in the
current fiscal year when purchased.

When a purchase exceeds the established cost threshold, and will be in useful service
for more than one year, the item should be capitalized. That is, recorded as a fixed
asset rather than an expense.

The item will then be "depreciated" over the number of years determined as its useful
life. Depreciation is a way to spread the expense of the item over the number of years it
will be in use.

Depreciation is entered via journal entry as an expense and as "accumulated

depreciation", which appears as a negative amount in the fixed assets section of the
statement of financial position report (aka balance sheet). The fixed assets balance
(value) equals the cost less the accumulated depreciation.

The journal entry is a debit to Depreciation Expense (expense type account) and a credit
to Accumulated Depreciation (fixed asset type account).

A depreciation schedule should be maintained by the organization to track fixed assets

purchases, depreciation, and net values. It should be reconciled to the fixed assets
accounts at least annually. It should be used as a budgeting tool to predict depreciation
expense in future years.

Depreciation expense should be included in your organization's operating budget, even

though it is not a cash expense. By funding non-cash depreciation with cash income,
(i.e., including depreciation expense in a balanced budget) an organization builds its net
asset balance and is, in effect, saving the unspent income for when it needs to replace
the items after their useful life expires.

It is good for an organization to maintain its own depreciation schedule. This helps the
organization to understand the worth of its fixed assets and to plan for replacement and
maintenance.