ENGINEERING TRAINING

PLANNING AND SCHEDULING IN

PREVENTIVE MAINTENANCE

BELLY BERTO
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BELLY BERTO
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BELLY BERTO
What is Planning and Scheduling

BELLY BERTO
Planning and scheduling are distinct but
inseparable aspects of managing the successful
project. The process of planning primarily deals
with selecting the appropriate policies and
procedures in order to achieve the objectives of
the project. Scheduling converts the project
action plans for scope, time cost and quality into
an operating timetable.

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THE BIG PROBLEM IN PLANNING AND SCHEDULING

1. TARGET TOO HIGH OR OVERESTIMATING TO GET THE RESULT

BELLY BERTO
2. TOO MANY INTERUPTION

3. MISSUNDERSTANDING BETWEEN PLANNING AND

SCHEDULING

4. SCHEDULING FOR WORK/TASK THAT IS NOT READY

5. STRUGGLE IN PROCESS OR DOINGTHE WRONG PROCESS

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THE 6 ELEMENT OF PLANNING AND SCHEDULING

BELLY BERTO
Identify Review
Close
and Plan Schedule Execute and
Out
Prioritize Improve

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 PROBLEM#1

TARGET TOO HIGH OR OVERESTIMATING TO GET THE RESULT

Commonly Only 3 – 4 Hours Out Of Every 10 Hours Area Productive Time

BELLY BERTO
It’s meant only 30 – 40 % is Productive Time in a day and 60 – 70 % is Waste Time

Various studies have found that the

average employee is only productive for
three hours a day, or an average of 12.5
hours per week.
https://codebots.com/way-of-working/

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 ▪ Finding Tools
PROBLEM#1 ▪ Getting Spare Part and Materials
▪ Locating additional Spares/Material
Common Causes Of Waste
▪ Having to Organize Access e.g. scaffolding
In Maintenance
▪ Having to Organize Lifting / Rigging
▪ Having to Find another Support

BELLY BERTO
▪ Waiting in Instructions
▪ Going to/ from
▪ Waiting on permit
▪ Waiting on isolation or de – isolation
▪ Excessive break time

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 PROBLEM#1
How Is Planning And Schedule
Can Reduce Waste And Can
Increase The Productive Time
Team Member/Crew:
▪ 20 Technician
▪ Productive Time only 30%
BELLY BERTO
Team Member/Crew:
▪ 1 Planner, 1 Scheduler, 18 Technician
▪ Productive Time will be going to 45%
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 PROBLEM#2
TOO MANY INTERUPTION

BELLY BERTO
Identify Review
Close
and Plan Schedule Execute and
Out
Prioritize Improve

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 PROBLEM#2

1. More Objective, Risk – Based Prioritization

What Can We Do To Protect 2. Doing Assessment of new work request by
Our Schedule Operation and Maintenance

BELLY BERTO
3. Say….NO

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 PROBLEM#2

1. High, Medium, Low

How Do You Prioritize New 2. Important, Urgent
Work Request?

BELLY BERTO
3. Ranking Index (RIME)
4. Based on Potential Risk by Risk
Assessment

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RIME CHART ( RANKING INDEX FOR MAINTENANCE EXPENDITURES

BELLY BERTO
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RISK ASSESSMENT MATRIX

BELLY BERTO
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RISK – BASED MAINTENANCE FLOW CHART

BELLY BERTO
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 PROBLEM#3 1. Plan Is First And Then Schedule What Has
Been Planed
2. Planning And Scheduling Are Different,
But Working Together
MISSINGUNDERSTANDING
BETWEEN PLANNING AND 3. Planning To Eliminate Waste Time And
SCHEDULING Improve Effectiveness To Ensure

BELLY BERTO
Everything What We Need In Place Before
Star The Job

Planning = What + How Scheduling = Who + When

Planning is Reduces Delay During Job

Scheduling is Reduces Delay Betwee Job

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 1. Identify and Diagnosing the issue or problem

COMPLICATING IN 2. Scoping or grouping the job

PLANNING AND 3. Understanding site constrains

SCHEDULING 4. How to access

5. How to Handling

BELLY BERTO
6. Standard Operating Procedures
7. Safety Analysis
8. Spares or Material
9. Crate Work Order
10. Create Work Pack

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 PROBLEM#4
SCHEDULING FOR
WORK/TASK THAT IS NOT
READY

BELLY BERTO
Identify Review
Close
and Plan Schedule Execute and
Out
Prioritize Improve

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 PROBLEM#5
STRUGGLE IN PROCESS OR 1. Process does not work
DOING THE WRONG WAY 2. People are not trained
3. Wasting time for preparation. “Too Busy
Fighting Fires
4. Wasting time for Argumentation

BELLY BERTO
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COURAGE IS A SPECIAL KIND OF
KNOWLEDGE: The Knowledge Of How To
Fear What Ought To Fear And How Not To THANK YOU
Fear What Ought Not To Be Feared

David Ben Gurion