Class-6

Chapter-9

Introduction to E-mail

4. Give answers in short:

a. Name the different programs that are used to create and manage an email.
Answer: Windows mail, outlook, Hotmail, Gmail etc.

b. Name the parts of an email address.

Answer: User name and domain name

c. Name the different parts of an email message.

Answer:
* FROM
* TO
* CC
* BCC
* subject

d. Why do you use a smiley in a message?

Answer: smileys are used to express emotions in messages.

e. Which button will you click to write an email message?

Answer : New button

5. Answer the following questions:

a. What is an email ? Give some advantages of an email.

Answer: Email is the most popular service of internet. Email enables us to electronically
exchange messages with other internet users, wherever they may be. A computer, modem or
network connection and an email address are needed for using an email.

Advantages of an e-mail are:

 The e-mail system is almost universal because anyone who has access to the Internet
has an e-mail address
 E-mail is extremely fast. We can receive a message in a matter of seconds after it has
been sent, irrespective of the geographic location of the sender and the recipient.
 We can send a message to a group of people free of cost, quickly and easily.
 We can send documents, graphics, sound files or any file as an attachment along with
e-mail.
b. Compare an email with an ordinary post.
Answer: A simple mail could take three-four days or more to be delivered whereas the e-
mailwould be delivered in seconds or in minutes.
c. Describe the 'procedure of how an email travels’?
This is how an e-mail travels:

 An e-mail message is typed by the sender on his/her computer

 The message has an address, so that it can be sent directly to the correct address.
 The message is sent to a server which is connected to the Internet.
 The e-mail is then sent to a router by the server. The router sends the message to another
router. Routers are connected to each other by telephone lines and cables.
 The message is sent from one router to another until it reaches the correct one.
 The e-mail is finally passed by the router to the server
 The server reads the address and passes the e-mail to the correct computer.

d. Define the following:

i. Email account : You must have an email account to use email service. Email account
is provided by the companies which provide email service like - yahoo.com, gmail.com,etc.

ii. Email address: You can send email messages anywhere around the world if you have
an email address. An email address is a combination of a username and a domain name
identifies the user so that he or she can receive messages.

iii. Packets: It's are the small chunks which are broken by the internet, while sending the
email message from to another. Each packet contains the address of the destination computer.
The messages are put back together to form the email message, when this message reaches the
designated computer.

iv. Bounced message: Message that returns to you because it cannot reach its destination,
is called a bounced message.

v. Signature: You can add information about yourself at the end of every message you
send, through an email program. This is called signature.
e. Differentiate between:

i. CC and BCC
 ii. Reply and reply to all

f. Describe the etiquettes of writing a good email.

g. Write the email abbreviations for the following:

i. As soon as possible :

ASAP

ii. By the way :BTW

iii. See you :CU

iv. Don't know : DK