Professional Documents
Culture Documents
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La Union Schools Division
Region I
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Management Team:
3
Target
If you were a hiring manager, what qualifications will you look for in hiring
employees who will work in your company? What points will you consider in your
recruitment? Would you consider competencies over skills or vice versa? We will find
out the answer to these questions in this lesson.
After you have learned the concept and nature of staffing, in this learning
materials we will discuss the process of recruitment and selection of applicants to
work in a company as well as the training and development
After going through this lesson, you are expected to;
Explain the steps in the recruitment and selection process
Recognize the different training programs
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Jumpstart
In your previous lesson, you’ve learned that it is the people that move the
company. Without people, the organization is nothing, it inactive. A company must
have the best forward looking vision of what it wants to be in the future, well-crafted
mission statement, well developed strategy and action plans to achieve its business
goals, but without people –the vision, mission and strategic goals and objectives are
worthless.
Try to examine your computer. It might be the best brand in the market. You
will look into its hardware. But without the software application, your computer will
not work. The same as true in an organization, the hardware, without the right
people, the software is next to nothing.
Directions: List down at least 5 qualities of your ideal person and answer the
questions below in a separate sheet of paper.
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__________________________________________________________________________________
__________________________________________________________________________________
_______________________________________________________________________________
Directions: Read and analyze the given situation and answer the guided questions
below.
Mr. Tony Lee’s grocery store is gradually improving its sales, because of the
different strategies he applied in his business. He has expanded his store, He now
sells a complete line of products. It is no longer a small grocery store. It is a little
Friendship Grocery Store in the making.
Since his business is getting bigger Mr. Lee needs additional employees. He
needs an accountant who must be able to do the following: prepare Financial
Statements and other reports needed to tax purposes.
In looking for a good accountant, Mr. Lee must know what are the
requirements for the job as his guide in his search. He / she must at least be a holder
of Bachelor’s Degree in Commerce major in Accounting, preferably Certified Public
Accountants. He / she must be good in numbers. He / she must have knowledge in
labor law compliance. He/she must have the technical expertise in the use of
computers.
1. List down the qualifications Mr. Lee is looking for his potential applicants?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
_________________________________________________________________________________
2.If you were the manager, what other qualifications that a potential applicants must
have to be suited in the said position?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
_________________________________________________________________________________
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From your previous activity, do you think those qualifications are enough?
Are those skills good enough for an applicant to be succeed in his/ her job? The
answer is NO. Those skills are called, “hard skills”. A good employee must have also
the so- called “soft skills.” All jobholders need to have hard and soft skills in order
to succeed in their chosen career or profession. But what are their differences?
DIFFERENCE BETWEEN HARD SKILLS VS. SOFT SKILLS
Hard Skills Soft Skills
It utilizes the Intelligence Quotient ( IQ) It takes Emotional Quotient EQ)
e.g. Skills in Math, Physic, accounting , e.g. Self-management skills-
statistics etc. confidence , stress management and
people sills
These are rules where rule stays the same These rules change depending on the
regardless of circumstances, organization, circumstances, organization, culture
culture and co- employee and co- employee
e.g. Programming – good at creating the e.g. Communication to coworker
best code to fo a function are the same about technical details but struggle
regardless who you work with. to communicate to managers about
the progress of the project.
It can be learned in school or training Not directly taught in school and
e.g. Accounting skills have to be learned during interaction
with other people . e.g. People Skills
These are technical knowledge or training These are personal habits and traits
that you have gained through any life that shape how you work on your
experience , including in your career or own and others.
education
Let’s check if you understand the difference between hard skills and soft skills.
Do the next activity.
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2. Drafting
3. Communication
Skills
4. Teamwork
5. Leadership Skills
6. Typing Speed
7. Time Management
8. Machine Operation
9. Creativity
10. Language
Knowledge
11. Computer Skills
12. Research Skills
13. Planning Skills
14. Decision making
15. Bookkeeping
Direction: Think of a traits, qualities or skills when evaluating applicants for a job.
The first letter is given for you as an example.
A- Adaptable H O V
B I P W
C J Q X
D K R Y
E L S Z
F M T
G N U
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Discover
The process of looking for potential applicants and encouraging them to apply
for existing or anticipated job openings or “vacancies” within the organization.
It is a two way process that provides opportunities to both those who do not
have people on the job and those people who are looking for jobs to meet.
It is also a set of activities designed by the company to attracts qualified
persons to apply for vacant positions
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SOURCES OF RECRUITMENT AND ITS ADVANTAGES AND DISADVANTAGES
INTERNAL EXTERNAL.
An organization looks to fill vacancies An organization intends to fill a vacancy
from applicants outside of the within its existing workforce.
company.
Advantages Disadvantages Advantages Disadvantages
Morale of the Possible morale Outside people Longer
promote problems of those bring new ideas process-
Better not promoted Larger pool of More
assessment of “Political” workers from expensive
abilities infighting for which to find best process due
Lower cost- promotions candidates to
may Need for People have a advertisement
disseminate management wider range of and
information development experience interviews
within the program Applicants used required
company Limited number their own initiative May not be
Trainings and of applicants are believed to be effective
orientation Favoritism may better potential enough to
are less influence a employees because reveal the
expensive manager to they are serious best
since they are recommend a about getting the candidate
already current employee job.
familiar with for promotion to Recommend high
the company a higher position. quality applicants
policies because employees
Motivator for are generally
good hesitant to
performance recommend
Uses of persons who are
succession of not qualified for job
promotion openings and they
Have to hire make an effort to
only at entry check applicant’s
level qualifications
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The process before
is faster – the recommending
candidate is them to client firms
already part who pay for their
of the services.
company.
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Take note that with all the above sources of recruitment, the search usually
depend on the type of employees or positions needed; when a firm looks for entry-
level positions, they usually rely on newspaper ads, schools, and referrals. For higher
positions they rely more on their current employees, recruitment firms, or employees
from their competitors.
SELECTION
Whereas recruitment deals with attracting qualified applicants, selection is the
process of selecting individuals who are most qualified for the job. For a selection
process to be effective, a company should be able to determine that an adequate pool
or number of candidates is available. The main purpose of the selection process is
to evaluate each candidate based on their qualifications and to choose the person
most suited for the job.
The selection process usually includes the following steps.
1. Establishing the selection criteria. This requires the understanding the
nature and purpose of the job position to be filled.
2. Requesting applicants to complete the application form .Application form
must be complete because these provide the need information about the
applicant.
3. Screening by listing applicants who seem to meet the set criteria.
Preparation of shortlists of applicants to avoid wasting of time in conducting
interviews to applicants who do not meet the criteria.
4. Screening interview to identify more promising applicants. A shortlist of
applicants is prepared,
5. Interview by the supervisor/manager or panel interviewers. Through
formal interview other characteristics of the applicant may be revealed or
observed during the interview such as self-confidence, self-esteem, ability to
relate with others.
6. Verifying information provided by the applicant. To make sure that the
applicant has not given false information about himself or herself. Back
ground checking must also be done to avoid hiring applicants with a no
criminal record/ good moral character
7. Requesting the applicant to undergo psychological and physical
examination. Having a healthy mind and healthy body is important for good
job performance.
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8. Informing the applicant that he or she has been chosen for the position
applied for. May be done verbally or in writing by the managers who give the
final decision regarding the applicants hiring.
JOB INTERVIEWS
This refers to the oral examination of a candidate for employment. Gives opportunity
for recruiters to talk face-to-face with the applicants, obtain and synthesize
information about the abilities of the applicant, and analyse “applicant-job-fit”
Interviews are of different types, some of which are as follows:
a. Nondirective interview. It does not follow any specific interview format and
asks questions as they come to mind. Broad, open-ended questions such as
“tell me something about yourself” or “tell me about what you accomplished
in your previous job”. Allows the applicant to talk freely with minimum
interruption
b. Directive or structured interview. It uses a structured, predetermined set
of interview questions that are job-related and are asked of every interviewee.
c. Situational interview. It presents to interviewees a hypothetical situation or
incident and asks how they would respond to it. Responses are then evaluated
based on standards set by the company or any industry benchmark.
d. Stress interview. The interviewer tries to determine how an applicant would
respond to aggressive, embarrassing, awkward, rude, or insulting questions
to assess whether he or she can cope up with situations that are highly
stressful and demanding while maintaining a calm composure.
e. Timer interview. The applicants are all given the same amount of time to
convince the interviewer of their qualifications for the job. Done to test how
well applicants handle grace under pressure.
f. Panel Interview. The applicants face a group of interviewers-usually three or
five-who take turns asking questions. The interviewers then consolidate their
observations to make consensus on the overall suitability of the applicant.
EMPLOYMENT TESTS
These are examinations that assess the probable match between the applicant and
the requirements of the job.
Different types of employment test are as follows:
a. Intelligence/aptitude tests. These are mental ability tests that measure the
applicant’s learning ability to understand instructions and make judgments,
and potential ability to learn certain skills.
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b. Performance/simulation tests. These measure the applicant’s ability to
demonstrate, perform, or duplicate essential activities in doing the actual
work
c. Psychological/personality tests. These measure the basic aspects of an
applicant’s personality such as dominance, sociability, conformity,
motivation, emotional balance, self-confidence, interpersonal behavior
d. Physical tests. This is performed to assess whether the applicant’s physical
health is adequate to meet the requirements of the job.
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]
Explore
Here are some enrichment activities for you to work on to master and
strengthen the basic concepts you have learned from this lesson.
Activity 5: In or Out!
Directions: Given the following sources of recruitment in the box, identify whether
they are Internal or External. Use a separate sheet of paper.
SOURCES OF RECRUITMENT
1. Previous Applicants
2. Professional Associations
3. Former Employees
4. Competitors
5. Newspaper Ads
6. E- Recruitment
7. Employee Referrals
9. Campus Recruitment
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Activity 6: My Flow Charts
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TRAINING and DEVELOPMENT
TRAINING PROGRAMS
1. On-the-job training (OJT). These are the training programs usually for non-
managers (or even students) wherein trainee is placed in an actual work
setting under the direction of an immediate supervisor acting as trainer. The
trainee establishes a motivation to learn while doing the job.
5. Job rotation. This involves the movement of trainee from one job to another
to provide them with a general understanding of how the organization
functions and to prevent familiarity threat among employees
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6. Committee assignments. This involves making an employee a part of a
special committee or task force to solve an actual organizational problem.
Provides talented employees with growth potential and broadening experience
to help understand and resolve issues governing the organization and work
with other managers or employee.
__________12. E-commerce
__________13. E-Learning
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Deepen
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Gauge
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Activity 10: Multiple Choice:
Direction: Read and analyze each question and answer each number carefully and
choose the ONE best answer. Write the letters only.
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7. This involves the preparation of a shortlist applicants who meet the minimum
requirements of the job position to be filled. It is done to avoid wasting of time by
conducting interviews with applicants who do not meet the set of criteria for the job
opening. What is the step in selection process that the above statements require?
A. Establishing the selection criteria
B. Informing the applicant that he has been chosen for the position applied for
C. Screening by listing applicants who seem to meet the set criteria
D. Screening interview to identify more promising applicants
8.______ refers to recruitment from the outside sources while _____ refers to
recruitment done within the organization.
A. Internal Environment, Externals Environment
B. External Recruitment, Internal Recruitment
C. Internal Recruitment, External Recruitment
D. External Environment, Internal Environment
9. The step in the selection process wherein application forms must be
accompanied because these provide the needed information about the applicant.
A. Establishing the selection of criteria
B. Requesting applicants to complete the application form
C. Screening by listing applicants who seems to meet the set criteria
D. Screening interview to identify more promising applicants
10.A type of a job interview where interviewer asks the applicant to answer a set of
prepared questions.
A. One-on-one C. Panel
B. Structured D. Unstructured
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Activity 11: Identification
DIRECTION: Read the following statements and identify the different types of
interview and employment test. Choose the answer from the box. Use a separate
sheet of paper.
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You are learning a lot! The best way to improve skills and get the proper direction
to express your feelings about your learning is to write a self- reflection.
Suppose you were to act as a human resource manager of a firm. Which of the
following traits of an applicant would you put more emphasis on: aptitude
(intellectual ability) or attitude ( behavior character? Why do you say so?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
________________________________________________________________________________
Rubrics
10 7 5 3
Ideas were Ideas may be Ideas were Ideas were
Development clearly evident but present but poorly
of Ideas organized, on the vague developed and
point and organization of lack
supported thoughts need organization
with valid to be
reasons strengthened
Well written Well written Awkward Poor writing
and fully and most writing style with little to
Elaboration elaborated points and points no specific
points with elaborated are general. details
clear and with clear and Errors are
accurate detailed also present.
information information
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KEY ANSWER:
ACTIVITY 5:
INTERNAL EXTERNAL
Current Employees Newspaper Ads
Previous Applicants Campus Recruitment
Employee Referrals Recruitment Agencies
Former Employees Competitors
E- Recruitment
Professional Associations
Private and Public Employment Agencies
Unsolicited Applications
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ACTIVITY 6:
ACTIVITY 7:
1. T 9. D
2. D 10. T
3. D 11. D
4. T 12. T
5. T 13. T
6. D 14. D
7. T
15. T
8. D
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ACTIVITY 9:
1. Selection - Recruitment
2. True
3. Development - Training
4. Planning - Staffing
5. True
6. Coaching - Job Rotation
7. Situational – Panel
8. Simulation - Intelligence/Aptitude
9. True
10. External - Internal
ACTIVITY 10
1. C 6. B
2. B 7. C
3. A 8. B
4. C 9. B
5. B 10. B
ACTIVITY 11:
1. One-On-One Interview
2. Panel Interview
3. Unstructured Interview
4. Structured Interview
5. Stress Interview
6. Vocational Tests
7. Psychological Test
8. Proficiency / Aptitude Tests
9. Physical test
10. Intelligence Tests
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REFERENCES:
Printed Materials:
Cabrera, Helena Ma. F. et al. (2016) Organization and Management, Quezon City
Philippines, Vibal Group, Inc.
Enriquez, Edilynda G. (2016) Organization and Management, Pasay City
Philippines, JFS Publishing Services
Ng, Mark Francis G. (2019) Organization and Management, Mandaluyong City
Philippines, Anvil Publishing, Inc.
Payos, Ranulfo P. et.al (2016) Organization and Management, Sampaloc , Manila
Philippines, REX Book Store , Inc.
Websites:
https://www.indeed.com/career-advice/resumes-cover-letters/hard-skills-vs-soft-
skills
https://www.slideshare.net/umerkhalidhabib/recruitment-and-selection-
24053999
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