National Procurement Authority

Monitoring the Request(s) for Clarification(s) against Request for Proposal

(Instructions, Reminders and Form)

Instructions -

1) This form (template) shall be utilized to monitor the request(s) for

clarification(s) for a particular Request for Proposal (RFP).
2) Where a Pre-Proposal Meeting and/or a Site Visit is carried-out, any
clarification request(s) received prior to or during the pre-proposal meeting
shall be recorded.
3) A date and time, deadline, shall be given to Consultants for requesting
clarification(s). The Procuring Entity should not respond to individual queries
or request(s) for clarification(s). Subsequent to the pre-proposal meeting,
Minutes of Pre-Proposal Meeting shall be issued to all the Consultants
clarifying all the queries received prior to or during the pre-proposal meeting.
In case necessary, Addendum/Corrigendum to the Request for Proposal (RFP)
shall also be issued to all the Consultants.
4) The name of the Consultant(s) or any of its representatives shall not be
divulged at time of responding to queries or clarification requests.
5) Where a deadline (time and date) for receiving queries or clarification
request(s) is stipulated through Data Sheet of the Request for Proposal, any
request received after the deadline stipulated, shall also be examined and in
case there is an important issue raised by the Consultant which requires
Clarification(s) or Addendum/Corrigendum to the RFP, the same shall be
issued to all the Consultants. The closing time and date for receipt of
Proposal shall be extended in case considered necessary considering .
6) Procurement Records – All queries/request(s) for clarification(s) and
responses shall be kept in respective file as a Procurement Records.

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National Procurement Authority

Record of Query(ies) and Request(S) for Clarification(s) in regard to Request for Proposal (RFP)
Part 1
( Confidential until Award)
LIST OF Consultants and/or Consulting Firm –PERSONS WHO REQUESTED CLARIFICATION(s)
Name of Procuring Entity
Name of the Procurement
RFP reference Number
Date of issuance
Closing Time, date and place of submission of
Proposal
Date of Pre-Proposal conference:
Dead line for receipt of Query/Clarification
request
Addendum no.1 (if any) date
Addendum tno.2 (if any) date
Addendum no.3 (if any) date
Date on Name of Address Phone Name of E-mail Clarifications and/or
which Consultant No. contact Addendum Sent
query requesting person On ……………..
received Clarifications/ Or
Query Any other comment

Person responsible for this listing (PRINT)

Signature

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National Procurement Authority

List of all Queries/Clarifications on the request for proposals

Part 2

Please list hereunder all Queries/clarification requests as received and the responses without divulging the source of the requests.
Where required, please indicate the Addendum/Corrigendum No. …. and date …… issued for der the Request for Proposals .

Clarification Date of The Request Ref. no. and date of issuing Addendum/Corrigendum No.
Request the (as received) Clarifications to the Request and Date
Identification Request (copy of request to be (as made available to all
attached) Consultants)
1.
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