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COMMUNICATION
Communication is simply the act of transferring information from one place to another.
Communication is the act of giving, receiving or exchanging information, ideas and opinions so that the
“message” is completely understood by both parties.
Elements in Communication
Sender
Message
Channel
Receiver
Feedback
Context
TYPES OF COMMUNICATION
People communicate with each other in a number of ways that depend upon the message and its context
in which it is being sent.
It is less reliable.
It provides no record for future reference.
It is unsuitable for lengthy messages.
It may be less accurate.
It may have less weight.
It does not provide sufficient time for thinking before conveying the message.
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Disadvantages
Written communication doesn’t bring instant feedback.
It take more time in composing a written message as compared to word-of-mouth and number
of people struggles for writing ability.
OFFICE COMMUNICATION
Communication is necessary to any business success. Office Communication is important to
Increase the productivity of the workplace
Maintain peace and decorum
Let the information flow correctly
Carry out the business transactions
Increase the morale of the employees
Maintain good human relations
Effective communication is very important for successful working of an organization
Office communication may be broadly classified into two types: Internal Communication & External
Communication.
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1. Internal Communication: It refers to exchange of information and messages between persons and
departments of the organization. It is the responsibility of the office manager to see that the function
of exchange of information and messages is facilitated through a proper system of communication.
Internal communication may be divided into two: (1) Oral Communication and (2) Written
Communication.
However as the organization grows and the number of employees increases, the problem of
effective communication becomes more difficult. Thus in a big organization having a number of
departments or sections, internal communication may be:
(i) Inter-departmental, i.e., communication among the employees of the same department; or
(ii) Intra-department, i.e., communication among different departments of the organization.
There are different machines or labour saving devices used for internal communication:
(a) Oral—Inter-com telephone system, EPBX, etc.
(b) Written— Printer, Copier machines, etc.
(c) Visual—Photography, micro-film, television, Projectors etc.
(d) Signalling—Calling bells, buzzers, red lights, etc.
There are different machines or labour- saving devices used for external communication:
(a) Oral—Telephone, mobile phone, etc.
(b) Written— Printer, Copier machines, etc.
(c) Visual—Photography, micro-film, television, Projectors etc.
(d) Signalling—Calling bells, buzzers, red lights, etc.
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TELECOMMUNICATION
Telecommunication is an important tool for businesses. It enables companies to communicate
effectively with customers and deliver high standards of customer service. Telecommunication is also a
key element in teamwork, allowing employees to collaborate easily from wherever they are located.
Mobile telecommunication gives companies the opportunity to introduce more flexible working by
allowing employees to work efficiently from home. The introduction of smartphones gives employees
new levels of productivity and capability on the move.