2007 Archive Settings :

AutoArchive, which is turned on by default,

automatically moves old items to an archive location at
scheduled intervals. However, you can manually back
up and archive items to a location that you specify.
NOTE: The Microsoft Office Outlook 2007 AutoArchive settings are customizable. Rather than backing up or archiving
your items manually, you may find that AutoArchive can meet your needs. For more information, see Using
AutoArchive to back up or delete items.

1. On the File menu, click Archive.

2. Select the Archive this folder and all

subfolders option, and then specify a date
under Archive items older than.
3. Under Archive file, click Browse to specify a new file or location if you do not want to use the default file
or location.

4. Select the Include items with "Do not AutoArchive" checked check box if you want to override a
previous setting to not automatically archive specific items. If you choose to manually archive these items
during this procedure, the items will again be subject to the Do not AutoArchive setting unless you
manually override that setting again in the future.

5. Click OK.

Office 2010 :\

To manually archive Outlook items, do the following:

1. Click the File tab

2. Click Cleanup Tools.

3. Click Archive.

4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the
folder you select is included in this manual archive.

5. Under Archive items older than, enter a date.

6. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location. Browse to find
the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.

Office 2013 :

1. Do one of the following:

o In Outlook 2013: Click File > Info > Cleanup Tools > Archive.
o In Outlook 2016: Click File > Info > Tools > Clean up old items

2. TIP: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server. It's also possible that your
organization has a mail retention policy that overrides AutoArchive. Check with your system administrator for more information.
3. Click the Archive this folder and all subfolders option, and choose the folder you want to archive.
4. Under Archive items older than, enter a date.
5. You can create multiple .pst files if you want to archive some folders using different settings. For example, you may want to keep
items in your Sent folder longer than items in your Inbox folder.
6. Check the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic
archiving. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this
archive only.
7. Click OK.