iRepubliclofithe Philippines) Department of Education Region IV-A (CALABARZON) Division of Cavite “ce Maries Cty, Cavite ec ns July 8, 2019 DIVISION MEMORANDUM No._2.6 0, s. 2019 REVISED GUIDELINES AND TEMPLATES FOR THE PREPARATION OF DEPED GAVITE ISSUANCES AND COMMUNICATIONS TO: — Assistant Schools Division Superintendents Chief, Curriculum Implementation Division OIC-Chief, School Govemance and Operations Division Unit and Section Heads Education Program Supervisors Public Schools Division Supervisors Division Office personnel 4. In support of the Division's endeavor to continuously improve its Quality Management System, this Office issues the enclosed revised guidelines and standard templates for the preparation of DepEd Cavite issuances and communications effective immediately upon the dissemination of this Memorandum. 2. All Division personnel are expected to use the provided templates and abide by the revised guidelines to minimize, if not totally eliminate, occurrence of revision which delay the dissemination of information. 3. __Allcommunications and issuances which do not conform to the revised guidelines shall not be received in the Records Office, thus, will not be endorsed for the Schools Division Superintendent's (SDS') or Officer-in-Charge's (OIC's) approval. The soft copy of the templates may be downloaded at https://tinyurl.com/DEPEDCAVITEcomms 4. Clarifications regarding the revised guidelines may be communicated to the Office of the SDS through writing. 5. __ For information and guidance of all concemed. IERRY}OU P. REPIA fsion Superintendent" GE (01s) 410.1286 BZ deped.cavitertdeped.aov.ph fd worw.tacebook.comDivistonOrCaviteProvince 8. capitol Compound, Brgy. Luciano, Trece Marlies City Cavite = Hotune: 74aazsas GR depedcavite.comphDepartment of Education \E Region N-A (CALABARZON) ss Division of Cavite ane ‘Trece Martires City, Cavite elas semen Cents Number. AJAI7-0083 Enclosure 1 to Division Memorandum No. _, s. 2019 Revised Guidelines and Templates forthe Proparation of DepEd Cavite Issuances and Communications REVISED GUIDELINES AND TEMPLATES FOR THE PREPARATION OF DEPED CAVITE ISSUANCES AND COMMUNICATIONS General Guidelines: 1. Allissuances and communications must bear the official DepEd Cavite letterhead. 2. Allissuances and communications shall be printed in Ad size bond paper. 3, All issuances and communications shall have the required parts and observe the proper format as specified in the table below: TYPE OF ISSUANCET PARTS FORWATTING STYLE COMMUNICATION : Division Memorandum | Date, Subject (Tile), To Line, | Modified Semi-biock Body, Signature Line | Office Memorandum Date, To Line, Subject, Body, | Full block Signature Line Dasignation/ Special Order | Date, To Line, Subject, Body’, | Full block Signature Line “Terms of Reference (TOR) must be oisoussed in the Order's body or attached to the Order as | appropriate ‘Notice of Meeting Date, To Line, Subject, Body, | Full block ‘Signature Line Letter Date, Contact Information | Full block (Receiver), Greeting, Body, Closing, Signature 4. Allinternal or inter-office communications shall follow the Memo format (Office Memo) while ‘extemal communications shall be in letter format. All issuances shall be in Memo format. 5. The To Line in a Division Memorandum and a Notice of Meeting shall always include the Assistant Schools Division Superintendents, Chief of the Curriculum Implementation Division and School Governance and Operation Division, Unit and Section Heads, Education Program Supervisors and Specialists, and the Public Schools Division Superintendent especially if the widest dissemination of such issuance is highly expected. Hence, the above-mentioned are deemed responsible in ensuring that the information will reach its target receivers particularly those personnel under their direct supervision if not all. Note: The writer of the Memo or Notice of Meeting has the discretion to identify and include other concemed groups in the To Line. This shail be practiced to minimize the use of “All concemed’ and reinforce diligence and responsiveness of the responsible Division and/ or school workforce segment or personnel. 6. As much as possible, the subject/ title of issuances, particularly Division Memorandum, shall only be three-line long at maximum and the whole content shall ideally be one to two page-long only. If a Division Memorandum shall exceed two pages due to the discussion BS (000) 419-1206 CX deped.cavitesedeped.gov.ph Ei www.tacebook comvdivisionOtCaviteProvince Cirext Hottie: 74447848 GIR depedcavite.com phDepartment of Education Region V-A (CALABARZON) 7AB Division of Cavite ‘rece Maries City, Cavite coms “oe (Centficate Number: AJAI7-0083 of procedures or other similar instances, it is recommended that the writer of the issuance/ communication prepare a separate Enclosure instead. 7. The first two paragraphs of all issuances and communications must provide the main idea, purpose, and relevance (e.g. In compliance with DepEd orders or other mandates, Pursuant to the foregoing review of..., In support of the Division's advocacy on...). For the rest of the body, a single idea per paragraph rule must be observed. 8. If'an issuance announces the conduct of activity which entails expenses, source of funding and relevant procedures to be undertaken must be discussed, A call to action shall always. be present by the end of the issuances. 9. Allissuances and communications must be countersigned by the writer's immediate head or his/ her authorized representative prior to the SDS or OIC’s review and signing. The writer may also append his/ her initials on the lower left end of the issuances. 10. All Division Office personnel shall abide to these guidelines effective immediately upon the dissemination of this Memorandum unless otherwise rescinded by the Top Management through a Division Memorandum. Technical Specifications 4. Allissuances and communications must use the font style Arial. 2. Allissuances and communications’ margin shall be set at one (1) inch each side. The top margin may be set to 1 to 1.5in to avoid stretching or uneven shrinking of the letterhead 3. For other specifications such as spacing and positioning of the required parts for each type of issuance and communications, check the attached templates and samples. ww tacebook comDivisionOICaviteProvince Crest Mottine: 7442248 GR depedcavite.comph BH (ous 419-1206 ZX deped.caviteeedepedaovon 2. capitol Compound, Brgy. Luciano, Trece Martites City Casi pines) Department of Education Region IV-A (CALABARZON) Division of Cavite Troce Marts Cty, Cavite CCeifiate Number: AJAI7-0083, “Attachment 1 to Division Memorandum No, ___, s. 2019 Revised Guidelines and Templates for the Preparation of DepEd Cavite Issuances and Communications Sentence case, mm/ dd/ yy, Font size: 12, Font face: Regular {{ <> DIVISION MEMORANDUM 3)" a eee No.___, s. 2019 tt ALL CAPS, Font size: 12, Font face: Bold {2 to 3 single spaces (Ss) }} : {Font size: 12, Font face: Regula {{<> 0019 f is noureire ; Wf2t03 | ASDSs, Chiefs, Unt Head i | ‘Section Heads, EPSS, and the ss}} | PSDSs especial! TALL CAPS, Font size: 14, | Font style: Bold TO: OIC, Assistant Schools Division Superintendent communication is for the widest Chief, Curriculum Implementation Division dissemination of the Memo's OIC Chief, School Govemance and Operations Division the enumer Education Program Supervisors eee Public Schools Division Supervisors { lsseminated, through any other Public and Private Elementary and Secondary School HeadS-— | ayaijabie means, fo the All concerned 1ed (if not all) personnel {{2to3 inder their supervision. ss} - 1. <> {issp 2. <

> J {1ss} Font ste a. <> b Font ‘ style: {tss} Regular | 3, > of ss, Wee’ | 4. <> ete) {{1 ss} 6. <> a 4ss 4 <> <> ma» You may put your initials here @ 1206 OZ deped.cavitegndeped.gov.pn Eid www tacebook. comDivisionOtCaviteProvince c 74442848 GR depedcavite.com phB cow) Department of Education Region WV-A {CALABARZON) Division of Cavite “rece Naries City, Cavite Saer Certicate Number: AJAV-0083 ‘Attachment 2 to Division Memeorandum No. __, s. 2019 Revised Guidelines and Templates forthe Preparation of DepEd Cavite issuances and Communications February 22, 2019 DIVISION MEMORANDUM = No. 18.2019 SAMPLE MEMO JUAN STEP AHEAD CAREER GUIDANCE FAIR TO: OIC, Assistant Schools Division Superintendent Chief, Curriculum Implementation Division OIC Chief, School Governance and Operations Division Education Program Supervisors Public Schools Division Supervisors Public and Private Elementary and Secondary School Heads All concerned 1 Pursuant to the National Career Guidance Advocacy Program, this Office informs the field of the conduct of the Juan Step Ahead Career Guidance Fair themed “Rise Up! Elevate your Goals towards Career Path and Passion” on March 15, 2019, at the Fra Angelico Gymnasium, Colegio de San Juan de Letran, Calamba. 2. Admission to the said Career Guidance Fairis free. Itis open for all interested school administrators, principals, teachers, parents, guidance counselors, grade 10 junior high schooi students, and grade 12 senior high school students in CALABARZON Region. 3. However, interested teacher and student participants shall prioritize the administration! taking of the scheduled fourth quarter examination. Interested graduating students must be administered with the exams in advance, shall secure a parent's permit, and shall be accompanied by a teacher. 4, Expenses to be incurred in the voluntary attendance to the said activity shall be shouldered by the participants and may not be charged against school funds. 5. For more information, kindly refer to the attached letter of invitation for potential Participants. The program of activities and the registration form which shall be filed out and sent to miwania@ yahoo.com are also enclosed, 6. Immediate emination of this Memorandum is earnestly desired. CHERRYLOU D. REPIA ‘Schools Division Superintendent 1280 DX depedcaviteateped.govpn Wd www: ebook comDwviston0ICaviteProvince ‘8, capitol Compound, Brgy. Luciano, Tece Mares Cy Cavite Text Mottin; 74447848 depedcavte.com phFeepebleotteloniing Department of Education Region W-A (CALABARZON) Division of Cavite “rece Maries Cty, Cavite Certicate Number AJAL7-0083 Attachment 3 to Division Memorandum No.__, 8. 2019 Revised Guidelines and Templates for the Preparation of DepEd Cavite Issuances and Communications {ALL CAPS, Font size: 14 pt, 4 NOTICE OF aoe NO.__ pon eee. eo r aeneeee: aa : Oe : SAMPLE MEMO | B TO: CIC, Assistant Schools Division Superintendents Chiefs, CID and SGOD SDO Unit Heads and Section Chiefs Internal Quality Auditors Process Owners ee, {{2to 3ss FROM: CHERRYLOU D. REPIA Schools Division Superintendent i{1 ss} SUBJECT: INTERNAL QUALITY AUDIT CLOSING MEETING {1 ss} DATE: March 20, 2019 {2ss J} 1 to2 ss} Please be informed that there will be an intemal quality audit closing meeting on March 29, 2019, 1:30PM at Silid Ugnayan, DepEd Cavite Compound, Bray. Luciano Trece Martires City, Cavite. {{1ss}} The agenda of the said meeting is to discuss we IQA findings. f{tss} Internat quality auditors, unit! section heads, and process owners are expected to be present at the said meeting {1ssP Attendance shall strictly be monitored. BS sy siszes EZ depeacantowseped.aov.oh i wn.tacebook comDivisionotCaviteProvincs 8. Capitot Compound, Brgy. Luciano, Trece Martires City Cavite Text Wottine: 74447048 GR depedcavite.comphRenu iipeltes Department of Education Region IV-A (CALABARZON) Division of Cavite ‘rece Martires City, Cavite ax “ws Cericate Number AJAU-008 “Attachment 4 to Division Memorandum No, __, s. 2019 Revised Guidelines and Temples for the Preparation ‘of DepEd Cave issuances and Communictions DESIGNATION ORDER NO.. } ALL CAPS, Font size: 14 pt, {210 | Font face: Bold* 3ss - a 2 FOR: <> Public Schools District Supervisor SAMPLE MEMO | f{2to 3ss 2B FROM: CHERRYLOU D. REPIA ‘Schools Division Superintendent {{2ss iB SUBJECT: REASSIGNMENT FROM MAGALLANES TO ALFONSO: {{2ss B DATE: January 9, 2019 {{2ss iB {tto2ss} in the exigency of service, you are hereby reassigned from the District of Magallanes to your new station at the District of Alfonso, effective January 11, 2019. {1 ss} It must be understood that DepEd policies and guidelines must be upheld in the performance of your duties in view of district leadership and management, {iss} Please be guided accordingly. “Numbering the Designation’ Special Order must follow the format <> ! e.g. 2019-001 : BS (016) 419-1206 EX depod.cavite@seped.gov.iph Ei www.tacebook.comOivisionOtCaviteProvince 9, Capito! Compound, Bray. Luciano, Trece Martives City Cavite — Text Hotline: 74442848 32 depedcavite.com phDepartment of Education Region I-A (CALABARZON) Division of Cavite Trece Warts Cty, Cavte ae “a Centfiate Number AJAV7-0083 “Attachment 5 to Division Memorandum No, _, 8. 2019 Revised Guidelines and Templates for the Preparation of DepEd Cavite Issuances and Communications ‘4st Indorsement January 9, 2019 © SAMPLE LETTER | Respectfully forwarding to <>, <>, with information that this office interposes no objection to the attached communication requesting the <> provided that the confidentiality and anonymity of the schools and schoo! heads concemed will be highly protected. For your information and appropriate action. CHERRYLOU D. REPIA Schools Division Superintendent forsements, such as this one, are being prepared in two copies per sheet of A4 {bond paper by the OSDS ADAS. BH (040) 419-1206 EZ aeped.caviteqaeped.gov pn Ei worn tacebook comDivisionDtCaviteProvince . Capitol Compound, Brgy, Luciano, Trece Martires City Cavite < Text Hottine: 74442848 GR depedcavite.com.ph seine ath nnn SSS)Republooitheeniippines Department of Education Region I-A [CALABARZON) Division of Cavite ‘Trece Martires City, Cavite seen Certificate Number: ATAT-4083 Attachment 6 to Division Memorandum No. __, &. 2019 Revised Guidelines and Templates for the Preparation (of DepEd Cavite issuances and Communications January 30, 2019 {2to 3ss dB <> <> <> {{2to 3ss }} Dear Mr./ Ms. <>: f{1ss} Greetings! f{tss} The Bachelor of Secondary Education (BSED) program of Cavite State University-Main Campus, Indang, Cavite requires its students to undergo actual field study and practice teaching in classes in partial fulfiment of the subject EDFS 27: Student Teaching. {tss} Having submitted and processed all pertinent documents for their immersion, the Division Office hereby assigns the following students to <> under your supervision and observation from <>: Bandibas, Vannesa Lerios, Claidine Mabansag, Milcah Niegas, Mary Grace Cruz, Allyssa Myka o@sensa Please be reminded that no student-teacher should be allowed to substitute any public school teacher who may be absent from his/her class at any day. Also, kindly orient the student- teachers on relevant DepEd mandates specifically our policies on curriculum-related concerns, time-on-task, no collection, and child protection f{tss} Thank you for your favorable response. {{4ss B Very truly yours, {2to 3ss 2 CHERRYLOU D. REPIA Schools Division Superintendent BE coasarv.sz08 OK sepedcavteerdeped.aor nh Ei wnstacebook.conDiisonOfCaviteProvince 9. captot Compound, Brgy. Luciano, Trece Martie City Cavite = Text Hotline: 444248 GR depedcavite.comph