CURAÇAO AIRPORT PARTNERS

REQUEST FOR PROPOSAL

TO PROVIDE VEGETATION CONTROL SERVICE

Bid number 098-021/INFRA

5/18/2021

CURAÇAO AIRPORT PARTNERS N.V. REQUEST QUOTATION TO PERFORM VEGETATION CONTROL AT

CURAÇAO INTERNATIONAL AIRPORT.
Contents
INTRODUCTION ............................................................................................................................................. 2
1. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP) ............................................................................... 2
2. PROPOSAL SPECIFICATIONS .................................................................................................................. 3
3. GENERAL CONDITIONS OF THE PROPOSAL ........................................................................................... 4
3.1 INTRODUCTION ............................................................................................................................. 4
3.2 INSTRUCTIONS TO PRESENT THE PROPOSAL ................................................................................ 5
3.3 DOCUMENTS TO ENCLOSED WITH THE QUOTATION ................................................................... 6
3.4 INSTRUCTIONS OF THE SELECTION PROCESS ................................................................................ 7
3.5 SCHEDULE OF EVENTS/TIME-LINE................................................................................................. 7
3.6 EXECUTION OF THE AGREEMENT ................................................................................................. 8
3.6.1 BASIC TERMS ............................................................................................................................. 8
3.6.2 PERFORMANCE EVALUATION ................................................................................................... 8
3.6.3 SUPERVISOR AND LABOR .......................................................................................................... 9
3.6.4 VEGETATION CONTROL PERSONNEL ......................................................................................... 9
3.6.5 BANK GUARANTEE AND INSURANCE REQUIREMENT ............................................................. 10
4. ATTACHMENTS ...................................................................................................................................... 1
1. SCOPE & JOB DESCRIPTION ............................................................................................................... 1
2. BID FORM .............................................................................................................................................. 2
3. GENERAL OVERVIEW PROPOSAL........................................................................................................... 3
4. RSVP FORM SITE TOUR.......................................................................................................................... 4
APPENDIX A. CAP EGENRAL CONDITIONS OF PURCHASE (APRIL 2015) .................................................... 5

1 RFP #/SQ/ FOR CURACAO AIRPORT PARTNERS N.V

INTRODUCTION

Curaçao Airport Partners N.V. (“CAP”), in its capacity of operator of the Curaçao International Airport (the
“Airport”), as established in the agreement signed between Hato International Airport N.V. (“HIA”) and
CAP on April 25th, 2003, denominated ‘Development, Operation and Maintenance Agreement’
(“DOMA”), is requesting proposal (the “RFP”) to perform VEGETATION CONTROL SERVICES at Hato
Airport.

The Airport is a modern state of the art airport. Striving to become one of the best airports in the
Caribbean and the airport plans to expand its capacity from 1.7 million to (ultimately) 2.5 million
passengers per year, providing quality service in accordance with IATA Level of Service standards ‘C’, ICAO
and TSA rules.

Key words in realizing this are ‘People’, ‘Safety’, ‘Environment’ and ‘Security’. The Airport needs
committed and service-oriented professionals to achieve its goals while operating safely, protecting the
environment from unnecessary damage through efficient operations and business processes.

1. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP)

In conformity with the international standards and requirements of aviation safety, we are requesting
proposals to perform Vegetation Control at Hato Airport.

The purpose of the RFP is to select a third party for the provision of the requested proposal on the terms
and conditions as mentioned in this RFP and to be formalized by the execution of an agreement (the
“Agreement”).

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 2. PROPOSAL SPECIFICATIONS

The Vegetation Control service entails the removing of uncontrolled and unwanted vegetation growth
mainly on the airside, but also in some areas landside as indicated in the job description (Attachment 1).

Proponents must submit proposals, referring to the vegetation removal activities in all the areas as
described in Attachment 1.

In submitting a bid, the proponent must consider the clauses included in this document in preparing the
cost offer including below items;

1. Proponent must send a proposal to clean all areas described in Attachment 1 for both
options 1 and 2.
2. Proponent must include a work method statement per option per area as described in
Attachment 1.
3. Proponent must include a list of equipment & vehicles to be used according to its use.
(Vehicles will have to successfully pass an inspection by airport authorities before
gaining access)
4. Proponent must include all specification of weed killers used for CAP review and
approval. Weed killer must be environmental friendly.

Please refer to the attachment 2 and 3 for forms to be filled in and submitted together with the
proposal. Please refer to the attachments paragraph for references to submit proposal.

CAP is pursuing a healthy environmental & sustainable plan as part of its vision. In the near future, it is
the intention that the awarded company complies with the guidelines presented in CAP’s sustainability
plan.

The intent of the Contract Documents is that the Contractor will provide labor, supervision, equipment
and all else necessary for the proper execution of the work described in this tender.

A site visit of the locations and presentation will be held on May 24st, 2021 at CAP. Attendees must have
a copy of the photo identification, to obtain a badge to enter the secure areas. Please RSVP via phone
number +5999 839 1852, Mr. Roland Agostien or +5999 839 1851 Ms. Rhoda la Pas, at least 24 hours in
advance.

3 RFP #/SQ/ FOR CURACAO AIRPORT PARTNERS N.V

 3. GENERAL CONDITIONS OF THE PROPOSAL

3.1 INTRODUCTION

CAP is not a Contracting Authority in the meaning of the procurement legislation. Therefore, the
procurement legislation is not applicable on this request for proposal. Furthermore, the procurement
principles concerning equal treatment and transparency are also not applicable.

➢ CAP is not committed to any course of action as a result of the issuance of the RFP and/or its
receipt of a proposal. In particular, CAP reserves the right to:

- reject any proposal that does not conform to instruction and/ or specification that are
issued by CAP;
- not accept any proposals after the submission deadline has expired;
- at its sole discretion, reject some or all proposals;
- negotiate with one or more companies, even with companies not invited for the RFP;
- not to award the bid;
- award only a portion of the bid;
- award (a portion of) the bid to one or more firms.

By filing a proposal, proposers agree with the terms of the RFP stated in all documents concerning the
RFP and in particular the right of CAP to:
- enter into and conclude negotiations with any company, even one not invited for this
RFP, for (a part of) the bid;
- terminate the RFP procedure at any time, with respect to any or all of CAP’s
requirements;
- terminate the RFP procedure at any time with and/ or further participation by the
companies;
- at its sole discretion, reject all or part of any proposal;
- depart from or modify the RFP framework/ procedure and/or any other procedures
related to this RFP.

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3.2 INSTRUCTIONS TO PRESENT THE PROPOSAL

1. Submit three (3) signed hard-copies of the proposal and its appendixes in sealed envelope. The
envelope shall indicate the name and address of the Service company in order to allow the offer
to be returned unopened in case it is declared late or unacceptable. All the envelopes should
reference the following identification:

CURACAO AIRPORT PARTNERS N.V.

RFP 098-021/INFRA
Maintenance Department
ATTN.: Ms. Sandra Job
Tel.: +5999 839-1046
Email: sjob@curacao-airport.com
Plasa Margareth Abraham z/n
Curaçao

In case of discrepancy, the original documents will prevail over the copies.
2. All the documents submitted with the offer shall be type written permitting a legible and
unequivocal presentation of the information. Handwritten documents shall not be accepted.
3. The documents shall be free of cross-outs, smudges, and spots; otherwise the information that
substitutes the cross-outs or smudges will not be taken into account. Likewise, in the case of the
paragraphs that contain cross-outs or smudges, the whole paragraph will not be taken into
account. The only acceptable way to correct mistakes is a note, which can be placed as footer or
included in an additional sheet. The existence and location of the note must be indicated next to
the erroneous information.
4. The offers and the attached documents must be presented in English.
5. The bidding company shall assume all the costs associated with the elaboration and presentation
of its offer and –if applicable– the execution of the Agreement.
6. Upon delivering of the offer, it is assumed that the bidding company understands, knows, and
accepts all and each one of the conditions and stipulations contained in the proposal.
7. The proposal in the sealed envelope shall only be received in the CAP Office OC 202-B (office
management), Curaçao International Airport, Margareth Abraham Plasa, Curaçao.
8. The proposal will be received, without exception, up to 16:00 on June 11, 2021, when the period
of reception of offers will be automatically closed.

5 RFP #/SQ/ FOR CURACAO AIRPORT PARTNERS N.V

 3.3 DOCUMENTS TO ENCLOSED WITH THE QUOTATION

Each proposal shall be accompanied by the documents detailed below in the following order;

1. Introduction letter with company profile and organizational overview (include contact
information (telephone and electronic address);
2. Relevant experience and client references;
3. Official extract of the company of the Commercial Register of the Chamber of Commerce
(maximum 2 months old);
4. Bank reference letter;
5. Active letter of intent from a bank indicating bank guarantee for up to ANG 50,000 and updated
whenever CAP claims;
6. Statement of tax authority and social security bank;
7. Relevant insurance policies (liability insurance – vehicle & aviation), see 3.6.5;
8. Current articles of incorporation (in Dutch: statuten);
9. Bid Form (see attachment 4 enclosed);
10. General overview of proposal (see attachment 5 enclosed);
11. Planned work program. Needs to be as detailed as possible;
12. List of all equipment;
13. List of products and materials with their specifications;
14. All costs as detailed as possible.

The RFP must include each of the required documents mentioned above. These documents must be in
the required format, i.e., duly completed, initialed and signed. If the submitted documents do not meet
the requirements as described in this RFP, CAP may in its discretion reject the submitted documents.

The Contractor will, by personal inspection, examination, calculations or tests, or by any other means,
satisfy himself with respect to the local conditions to be encountered and the quantities, quality and
practicability of the work and of his methods of procedure. No verbal agreements or conversation with
any officer, agent or employee of CAP either before or after the execution of the Contract will affect or
modify any of the terms or obligations herein contained.

6 RFP #/SQ/ FOR CURACAO AIRPORT PARTNERS N.V

 3.4 INSTRUCTIONS OF THE SELECTION PROCESS

Proposals will be reviewed for responsiveness to this RFP. In order for a proposal to be considered
responsive, it must comply with all the terms and conditions required by the RFP. A proposal that does
not comply with all the terms and conditions of the RFP will be deemed non-compliant and will not be
evaluated. Proposals will be selected by an evaluation. Proposals will be evaluated according to the
following criteria:

A). Experience with a large-scale projects; 200 points

References from other clients; 200 points
B). RFP Requirement 1200 points
Commercial Register of the Chamber of Commerce 100 points
Bank reference 100 points
Insurance Liability coverage 200 points
Tax authority statement 100 points
Social security bank statement 100 points
Bid form 100 points
General overview of proposal 100 points
Efficient and clear work program 400 points
Letter of Intent re bank guarantee
C. Management and Organization 1000 points
Cost overview 800 points
Quality control plan 200 points
Total 2,400 points

Proposers with less than 1200 Points in total or with 0 points in any criteria (letters A, B or C) will be
disqualified.

3.5 SCHEDULE OF EVENTS/TIME-LINE

Activities planned timeline Date

Briefing and Airport Tour organized by CAP May 21, 2021
Deadline to send in Questions to the committee via email May 28, 2021
Deadline for CAP RFP Committee to send in answers to the group via email June 4, 2021
Date to submit the RFP before 16:00 at CAP Office Management office June 11, 2021
Awarded bidder announcement by CAP via email June 18, 2021

7 RFP #/SQ/ FOR CURACAO AIRPORT PARTNERS N.V

The proposed Activities planned timeline is subject to change -inter alia- depending on the COVID-19
measures imposed by the government. In such case CAP will inform in due time what the new Activities
planned timeline will be.

Once the period for inquiries has lapsed; all the requirements and elements that are part of the RFP
solicitation documents and the agreement shall be considered sufficiently clear.

After closing the reception period, neither the withdrawal nor the modification of offers shall be accepted.

The interested parties shall present in writing all the explanations that CAP believes to be convenient to
ask with the purpose to facilitate the comparative analysis of the different offers, as long as they do not
vary the original offer.

CAP reserves the right to invite vegetation control companies for presentations before the award of the
bid. There is no obligation for CAP to invite all vegetation control companies. The presentation of the
proposal shall be considered for all effects as acceptance of the terms and conditions to be included in an
agreement to be negotiated and entered into after the award.

3.6 EXECUTION OF THE AGREEMENT

The award of a contract for the vegetation control services shall be formalized through a written
agreement. Being selected as successful proposal does not imply the awarding of an agreement but is an
invitation to negotiate an agreement based on the offer submitted.

Before the execution of the agreement, the awardee of the RFP shall warrant that the terms offered in
the bid will continue unchanged or in any event no less favorable to CAP.

3.6.1 BASIC TERMS

CAP will issue a contract with the awarded vegetation control company for 3 years starting as of June 2021
with possibility to extend with two more years. CAP reserves the right to start a new bidding process after
3 years for the selection of a vegetation control company to provide the services.

3.6.2 PERFORMANCE EVALUATION

CAP will monitor the performance of the contractor based on the criteria’s set forth in the Vegetation
control SLA. Main points of attention will be the compliance of the contractor related to the options
mentioned in the Job description, Attachment 1.

8 RFP #/SQ/ FOR CURACAO AIRPORT PARTNERS N.V

 3.6.3 SUPERVISOR AND LABOR

The contractor will keep competent supervisors on the work at all times during each shift. The appointed
leader’s cellular must be communicated to CAP in writing and contact details must be available to CAP
maintenance department. The appointed leader will represent the Contractor in his absence and
directions given to him will be considered to have been given to the Contractor. The appointed leader will
have to report to the appointed CAP department and the appointed leader has the authority to act on
contractual obligations without prejudice on behalf of the Contractor.

The planned work schedule and program must be submitted one week before planned start of the
activities to the General Maintenance Coordinator.

All removed vegetation must be disposed of accordingly at designated facilities outside the airport
premises. The contractor must file the receipts of disposal and submit a copy of same to the General
Maintenance Coordinator within one month after execution of job(s).

The Contractor will comply with all laws of Curaçao regarding wages and labor regulations including
payment of any and all dues, levies, or charges made under or in relation to the contract. The contractor
will make proof of payment available to the General Maintenance Coordinator when requested.

3.6.4 VEGETATION CONTROL PERSONNEL

To work on the airside the personnel must always comply with the aviation safety regulations that will be
taught to them in order not to cause any situation that endanger aviation. The personnel that will be
working on the airside will have to successfully pass important courses such as Permit to Drive on the
Airside (PDA) and Radio Communications. That is why at least the supervisor on site must be able to
communicate in English and Papiamentu.

The contractor must assure that the employees use the proper working gear. For working on the airside,
the use of safety shoes, safety goggles and reflective vest is required. They must all use uniform for
identification purpose.

All employees must be of good character, have sufficient knowledge, skills, and experience to safely and
properly perform the work assigned to them. Any supervisor, or worker employed by the Contractor, who
in the opinion of the General Maintenance Coordinator, does not perform his/her work in a competent
manner, appears to act in a disorderly or intemperate manner, is intoxicated or willfully negligent, will at
the written request of the General Maintenance Coordinator, be removed from the facility immediately
and will not be employed again in any portion of the work without the approval of the General
Maintenance Coordinator.

The contractor shall request and obtain at its cost an Airport Identification Badge and Airport Operation
Badge for each of its employees assigned to work at the airport and ensure that its employees comply

9 RFP #/SQ/ FOR CURACAO AIRPORT PARTNERS N.V

with the related Policies and Procedures and other requirements for obtaining such Airport Identification
Badges and Airport Operation Badge. Also parking cards for the employees will be for the cost of the
contractor. Contractor will make sure that its employees are drug free and if requested by CAP
contractor’s employee’s must consent to taking a drug test.

Any damage caused to airport assets during execution of the works must be reported immediately to the
General Maintenance Coordinator.

3.6.5 BANK GUARANTEE AND INSURANCE REQUIREMENT

a) Contractual Partner shall, within 10 business days after the agreement has been signed, provide
a bank guarantee letter in favor of CAP as an unconditional payment guarantee in the amount of
ANG 50,000.00. Bank guarantee must be issued by a first-class bank in Curaçao approved by CAP
as security for the timely and full payment of any contractual obligations or damages that CAP
may sustain as result of the non or unduly performance of the contractor of its obligations under
the agreement. In addition, bank guarantee will also be applied in case of non-compliance with
performance scores as agreed and for not complying with details on equipment and product list
that has been promised.
b) The validity of the guarantee shall be at least equal to the contractual period plus sixty (60) days
and may be totally or partially executed, in which case contractual partner is obliged to replace
the guarantee to its original amount in a maximum period of fifteen (15) days starting on the date
the original guarantee was executed under the penalty of immediate termination of the
agreement. CAP shall return the guarantee sixty (60) days after the termination of the agreement,
provided there is no pending debt or dispute.
c) The existence of the guarantee cannot be construed as a limitation of contractor’s liabilities vis-
a-vis CAP and is without prejudice to other remedies available to CAP by law or this agreement to
recover damages sustained by it due to the non or unduly performance of contractual partner of
its obligations under the agreement.
d) Prior to the effective date of the agreement the contractor shall obtain, maintain, and deliver to
CAP the following insurance policies:
a. Civil Responsibility Policy with a minimum coverage equal to the amount of Fl. 500,000, -
- (0.5 million) to cover possible damages to the installations and the infrastructure of the
Airport, as well as damages to life, health, and property of third parties to guarantee CAP
that it will always be free of any responsibility or claim for such extremes.
b. contractor shall ensure that in all its insurance policies relating to the Services at the
Airport, CAP is included as beneficiary.
c. Insurance coverage does in no way limit contractor’s liability vis-à-vis CAP under the
agreement, or otherwise, and is without prejudice to the right of CAP to take legal action
or bring claims directly against the contractor.

10 RFP #/SQ/ FOR CURACAO AIRPORT PARTNERS N.V

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LEFT BLANK
 4. ATTACHMENTS

1. SCOPE & JOB DESCRIPTION

This document is attached to the email.

RFP #114-2021/SQ/CLEANING SERVICES FOR CURACAO AIRPORT PARTNERS N.V

 2. BID FORM

The offer shall be presented in the form as included in this document.

We, the undersigned, hereby offer to Curaçao Airport Partners N.V. ("CAP") as follows, in respect of the
Vegetation Control service for Curaçao International Airport in accordance with the terms and
conditions of the RFP and on the information provided in the RFP documentation.

The offer is valid for a period of sixty (60) calendar days as of dated of submission of the offer.

We understand that CAP is not bound to accept the lowest financial offer contained in any quotations
received.

We hereby accept all terms and conditions of the RFP.

The undersigned is authorized to sign this offer on our behalf

Name: ___________________________________________________________________

Designation: _______________________________________________________________

Company: _________________________________________________________________

Address: _________________________________________________________________

Date: _______________________

RFP #114-2021/SQ/CLEANING SERVICES FOR CURACAO AIRPORT PARTNERS N.V

 3. GENERAL OVERVIEW PROPOSAL

Name of the company

Address of company

Contact Person and Contact

information

Total cost overview per area per option

Option 1 Option 1 Option 2 Option 2
Area Total yearly price Price/m2 in ANG Total yearly price Price/m2 in ANG
in ANG in ANG
A1
A2
B
C
D
E
F
G
H
I
J
K
O

Number of supervisors and

managers dedicated to the
project
Number of personnel to be
provided on the project (for
regular/daily cleaning program)
Total estimated amount to be
invested in equipment for this
project at start

RFP #114-2021/SQ/CLEANING SERVICES FOR CURACAO AIRPORT PARTNERS N.V

 4. RSVP FORM SITE TOUR

Date: May 2021

Registration time: ………
Tour starts ………
Location: Curaçao International Airport
Meeting Point: Badge Center (West – Old Terminal Building)

If you plan to attend the pre-proposal briefing and site visit, please RSVP via email before date & time

Send this form to ragostien@curacao-airport.com and sjob@curacao-airport.com

Name

Tile

Company

Address

Contact Phone number

Email address

Total number of attendees (max 3)

Name/Title Phone Number

1.
2.
3.

Please send proof of payment to participate in the bidding process together with this form and copy of
the ID (Sedula) of the participants.

RFP #114-2021/SQ/CLEANING SERVICES FOR CURACAO AIRPORT PARTNERS N.V

 APPENDIX A. CAP EGENRAL CONDITIONS OF PURCHASE (APRIL 2015)

This document is attached to the email.

RFP #114-2021/SQ/CLEANING SERVICES FOR CURACAO AIRPORT PARTNERS N.V