M&E-TOR (Rev - May2015)

M&E-TOR
(Rev.May2015)
TERMS OF REFERENCE
CONTENTS
Section Details Page

ABBREVIATION......................................................................................... 3
1.0 INTRODUCTION........................................................................................ 5
2.0 OBJECTIVE................................................................................................ 6
3.0 PROJECT SCOPE OF SERVICES............................................................... 6
4.0 SCOPE OF CONSULTANCY SERVICES
4.1 General........................................................................................ 6
4.2 Detailed Engineering Services.................................................. 6
4.2.1 Preliminary Stage
4.2.2 Design Stage
4.2.3 Tender Stage
4.2.4 Construction Stage
4.2.5 Defect Liability Period
4.2.6 Final Completion Stage
4.2.7 Any Other Duties
4.3 Design Compliance (Mechanical)........................................... 9
4.4 Design Compliance (Electrical)................................................ 10
4.4.1 Electrical Works
4.4.2 Telecommunication Works
4.4.3 Information & Communication Technology (ICT)
System
4.4.4 Extra Low Voltage
4.4.5 Integrated Design & Optimum Design
4.4.6 Diversion of Existing Services
4.4.7 Design Drawings
4.5 Bill of Quantities and Cost Estimate.......................................... 12
4.6 Specifications and Tender Documents.................................... 12
4.7 Evaluation of Tender................................................................... 12
4.8 Assessment For Abandoned Works.......................................... 13
4.9 Engagement of the Third Party/Parties................................... 13
4.10 Coordination Between Government and Authorities......... 13
4.11 Contract Administration............................................................ 13
4.12 Payment for Engineering Services.......................................... 13
4.13 Site Supervision........................................................................... 14
4.14 Supervision of Works and Contract Administration............ 14
4.15 Completion of the Construction............................................. 16
5.0 CONSULTANTS DUTIES AND RESPONSIBILITIES..................................... 16
6.0 MATERIAL AND WORKMANSHIP............................................................ 18
7.0 TECHNOLOGY TRANSFER / TRAINING PROGRAMME......................... 18
8.0 SUBMISSION OF PROPOSALS (TECHNICAL AND FINANCIAL)........... 18
9.0 SUBMISSION OF REPORTS, DOCUMENTS AND DRAWINGS............... 20
10.0 PROJECT COORDINATION..................................................................... 22
11.0 REMUNERATION PROCEDURE................................................................ 22
12.0 AGREEMENT............................................................................................. 22
Mechanical & Electrical Section Page 1 of 51

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13.0 GOVERNMENT INDEMNITY.................................................................... 22

14.0 COMMENCEMENT OF CONSULTANCY SERVICES............................. 22
15.0 GOVERNMENT INSTRUCTION................................................................ 22
16.0 OTHERS TERMS AND REQUIREMENTS................................................... 22
16.1 Discrepancies between Architectural, C&S and M&E
Drawings
16.2 Construction Difficulties
16.3 Design and Inadequacy During Installation
16.4 Failure of the Works After Installation
16.5 Maintenance of the System
17.0 DISPUTES................................................................................................. 23
18.0 APPENDICES
APPENDIX A1 PROJECT BRIEF

Para 3.0
APPENDIX A2 SCHEDULE OF ACCOMODATION (SOA)
Para 3.0
APPENDIX A3 PROJECT SCOPE OF M&E SERVICES
Para 3.0
APPENDIX B IMPLEMENTATION SCHEDULE & WORK SCHEDULE
Para 4.2.1 & 5.4
APPENDIX C QUALIFICATION, COMPETENCY, TERMS OF
Para 4.4.3 REFERENCE AND ROLE OF ICT SPECIALIST
APPENDIX D STAGES OF PAYMENT FOR ENGINEERING
Para 4.12 SERVICES
APPENDIX E SCOPE OF WORKS FOR SITE STAFF
Para 4.13.6
APPENDIX F SCHEDULE OF DRAWINGS / DOCUMENTATIONS /
Para 4.15(a) & 8.4 CALCULATIONS FREE OF CHARGE TO THE
GOVERNMENT
APPENDIX G1 DEKLARASI BAGI TUNTUTAN BAYARAN YURAN
Para 9.6 PERUNDING
APPENDIX G2 DEKLARASI BAGI TUNTUTAN BAYARAN IMBUHAN
Para 9.6 BALIK
APPENDIX G3 DEKLARASI PERUNDING BAGI PENYEDIAAN
Para 9.6 LUKISAN REKABENTUK ELEKTRIK / MEKANIKAL
Para 9.6 SPESIFIKASI ELEKTRIK / MEKANIKAL
Para 9.6 DOKUMEN TENDER
Para 9.6 DOKUMEN KONTRAK
APPENDIX G7 DEKLARASI PERUNDING BAGI KERJA-KERJA
Para 9.6 PEMBINAAN PEPASANGAN SISTEM ELEKTRIK /
MEKANIKAL
Para 9.6 PENGUJIAN DAN PENTAULIAHAN (T&C)
Para 9.6 MEMPERBAIKI KECACATAN UNTUK PEPASANGAN
SISTEM ELEKTRIK / MEKANIKAL
APPENDIX G10 AKUJANJI PERUNDING BAGI PERAKUAN
Para 9.6 MUKTAMAD

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ABBREVIATION
ACDA - As Completed Detailed Abstract

AS - Australian Standards
ASHRAE - American Society for Heating, Refrigeration and Air-Conditioning
Engineers
ATDA - As Tendered Detailed Abstract
BEM - Board of Engineers Malaysia
BLR - Base Lending Rate
BQ - Bill of Quantities
BS - British Standards
C&S - Civil & Structure
CAD - Computer-Aided Design
CBT - Computer Base Training
CCC - Certificate of Completion and Compliance
CCNA - Cisco Certified Network Associate
CCNP - Cisco Certified Network Professional
CD-ROM - Compact Disc, Read Only Memory
CIBSE - Chartered Institution of Building Services
CMGD - Certificate of Making Good Defect
CMS - Central Monitoring System
CNC - Certificate of Non-Completion
CPC - Certificate of Practical Completion
DLP - Defect Liability Period
EIA - Electronic Industries Alliance
ELV - Extra Low Voltage
EOT - Extention of Time
etc. - Etcetera
FOC - Fire Officers Committee
G.R. - BPP KPM Government Representatives
ICT - Information & Communication Technology
IEC - International Electromechanical Commissioning
IEEE - Institute of Electrical and Electronics Engineers
IP - Internet Protocol
IT - Information Technology
JKKP - Jabatan Keselamatan dan Kesihatan Pekerjaan
JKR - Jabatan Kerja Raya
KPM - Kementerian Pendidikan Malaysia
LAD - Liquidated and Ascertained Damages
M&E - Mechanical & Electrical
MCSE - Microsoft Certified Systems Engineer
MOA - Memorandum of Agreement
MOE - Ministry of Education
MPPP - Manual Perolehan Perkhidmatan Perunding
MS - Malaysian Standards
NFPA - National Fire Prevention Association
NMS - Network Management System
OS - Operating System
PBT - Pihak Berkuasa Tempatan
PDA - Preliminaries Detailed Abstract
PDF - Portable Document Format

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QS - Quantity Surveyor
RA - Resident Architect
RE - Resident Engineer
S.O. - Superintending Officer
SAT - System Administration Training
Sdn. Bhd. - Sendirian Berhad
SKMM - Suruhanjaya Komunikasi dan Multimedia Malaysia
SPP - Surat Pekeliling Perbendaharaan
SST - Surat Setuju Terima
ST - Suruhanjaya Tenaga
T&C - Testing & Commissioning
TCR - Tele closet room
TIA - Telecommunication Industry Association
TOR - Term of Reference
UBBL - Uniform Building By-Laws
UK - United Kingdom
UPS - Uninterruptible Power Supply
USA - United State of America
VO - Variation Order

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TERMS OF REFERENCE
FOR THE IMPLEMENTATION AND COMPLETION OF THE PROPOSED
FOR MINISTRY OF EDUCATION, MALAYSIA
1.0 INTRODUCTION
1.1 The Government of Malaysia (Ministry of Education), has decided to

appoint Consultants to undertake
The Implementation and Completion of the Proposed
“MEREKABENTUK DAN MENYELARAS KERJA-KERJA MEKANIKAL DAN ELEKTRIKAL

UNTUK PROJEK TERSEBUT DI ATAS DENGAN AMALAN KEJURUTERAAN TERBAIK
SERTA KEPERLUAN-KEPERLUAN PBT YANG BERKAITAN DENGAN BERPANDU
KEPADA LUKISAN ARKITEK YANG BERKAITAN”
(hereinafter referred to as “the Project”) for Ministry of Education, Malaysia

(hereinafter referred to as “the Government”).
1.2 “Consulting Engineer” (hereinafter referred to as “the Consultant”) means the

Mechanical & Electrical consultant engaged by the Government to perform
the professional services as per mentioned under Section 3.0 and Section 4.0
of the Terms of Reference.
1.3 The Government has agreed to appoint the Consultant to provide

professional services in the discipline of Mechanical and Electrical
Engineering including other associated engineering works, to enable the
Government implements project successfully. Relevant services required from
the Consultant include Mechanical and Electrical Engineering analysis,
environment impact, design and drafting, preparation of work and material
specifications, acting as submitting person and coordinator on behalf of the
Government in obtaining related M&E planning permission from relevant
Local Authority, preparation of tender and construction drawings, monitoring
and supervision on site.
In order for the physical implementation of the Government’s project to be

on schedule, the deliverables such as the Mechanical and Electrical
drawings, calculation sheets, review reports all duly signed by the Consultant
together with the relevant specifications must be ready before tender stage.

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2.0 OBJECTIVE
2.1 The main objective of this appointment is to assist the Government to

implement the Project within the time schedules as instructed by the
Government.
2.2 The Consultant is required to produce designs and provide supervision as
directed by the Government.
2.3 In addition, the professional services rendered should also allow the following
objectives to be achieved:
2.3.1 Safe, functional and stable M&E System.
2.3.2 Value engineering, buildable and economical to install.
2.3.3 Durable and economical to maintain.
2.3.4 The planning, designing and physical development of the
Project must conform to the project briefs, schedule of
accommodation, current procedures, government circulars and
guidelines, standards, norms, bylaws, conditions of relevant
professional codes of practice, including requirements by the
relevant Local Authorities.
3.0 PROJECT SCOPE OF SERVICES
A brief description of the project (Project Brief) and the Project Scope of Services
are given in APPENDIX A1, APPENDIX A2 and APPENDIX A3 attached.
4.0 SCOPE OF CONSULTANCY SERVICES
4.1 General
The Consultant shall undertake all works herein described to achieve the
objectives mentioned under Section 2.0 of the Terms of Reference unless
such works has been implicitly excluded in his appointment. In carrying out
this work the Consultant shall cooperate fully with all Government
Department/Agencies and other consultants appointed for the project.
The Consultant shall plan and perform the work in manner so as to ensure all
facilities are perfectly coordinated both from the point of view of logical
progression of design, etc and the most rapid implementation of physical
work. To this end, the consultant shall provide a bar chart of both the works
called for and the implementation of construction.
4.2 Detailed Engineering Services
The scope of work to be carried out by the Consultant shall be inclusive but
not limited to the following:
4.2.1 Preliminary Stage

(a) Feasibility surveys including:
- establishing load patterns;
- establishing the availability of services;
- determining the requirements for the upgrading of services,
if any;

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(b) Consulting any local or other approving authorities on matter of

principle in connection with the mechanical and electrical
design of the works.
(c) Providing sufficient preliminary information and approximate
estimates based on unit volume, unit surface area or similar
basis of estimation regarding the work to enable the
Government or the Consultant Architect to prepare
architectural schematic design plans and budget estimates for
the project,
(d) Preparing a preliminary report giving:
- Preliminary designs, design criteria and policy;
- Sketch plans showing proposed designs;
- Materials, methods and sequence of construction;
- Proposal of plant, machinery and equipment including
their layout;
- cost estimates, supported by approximate Bills or
Quantities for the works including professional fees, site
supervision and reimbursable expenses, if any.
- Evaluation of possible time schedule for the design, tendering
and construction stages of the project;
- Any other relevant information;
- making such modifications to the preliminary report as
may be required by the Government, including
preparing revised cost estimates.
(e) Within 2 weeks after the appointment, the Consultant is to

submit his proposed Implementation Schedule for the Works, as
per APPENDIX B.
4.2.2 Design Stage

(a) Preparing detail engineering design, and tender drawings after
acceptance of the preliminary report by the Government;
(b) Providing all relevant information and drawings on requirement
for Builder’s Works, Mechanical Works, Electrical Works, etc.
necessary for the successful installation and commissioning of
the works to all concerned party in a timely and well-
coordinated manner;
(c) Preparing such conditions of contract, specifications and
schedule as may be necessary to enable the Government to
obtain tenders or otherwise award a contract for carrying out
the works;
(d) Providing estimates of costs in the relevant schedule of prices
and schedule of rates;
(e) Obtain such approvals as are necessary for the works from the
various Government Agencies and Local Authorities.
(f) The proposed design shall be presented by the Consultant and
reviewed by the Government.

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4.2.3 Tender Stage

(a) Where necessary, preparation of pre-qualification notices,
issuing questionnaires to prospective tenderers and evaluating
their suitability to enable tenders to be called;
(b) Calling of tenders, evaluating, reporting and making
recommendations on tenders received, including alternative
designs, if there are submitted by tenderers provided that no
tender shall be accepted or order place without the written
authority of the Government.
(c) The Consultant shall be present at the tender briefing and site
visits upon tendering.
4.2.4 Construction Stage

(a) Preparing contract documents relating to accepted tenders;
(b) Preparing any further designs and drawings to enable the
Contractor to carry out the works;
(c) Making amendments to the drawings or design on the
instruction of the Government. Any amendments or redesign
carried out because of deficiencies or errors in the consultant’s
design shall be at the expense of the consultant and will not be
reimbursed;
(d) Attend site meetings and any other meeting as directed by the
Government;
(e) Examining contractor’s proposals & details;
(f) Arranging for inspection and testing of materials, plant,
machinery and equipment supplied under the contract;
(g) Issuing instructions to contractor including Variation Order (VO),
provided such variation shall have first been approved by the
Government. Any application of VO by the Contractor must be
reviewed and checked by the Consultant in terms of needs,
adequacy of relevant documents, drawings, contract rates and
proposed price (if no base reference from contract rates). The
Consultant is required to sign the Declaration Form attached
together with the VO application and solely responsible for the
changes or amendments to the design;
(h) Issuing certificates of payments to contractors;
(i) Appointing office and resident site staff as required subject to
prior Government approval;
(j) Assisting in setting dispute or differences that may arise between
the Government and contractor, excepting litigation and
arbitration;
(k) Supervising all required start-ups and testing all completed
works;
(l) Preparing ‘As-Built’ drawings and such other records and
manuals as may be necessary for subsequent operation and
maintenance of the works.
4.2.5 Defect Liability Period

Performing any other duties which are necessary under the contract
for the execution of the works up to the end of defect liability period
or maintenance period, such as supervision or maintenance works,

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rework/rectification on the systems, attending to complain from

the Government about the performance of the system and
preparing for final handing over to the Government upon the expiry
of defect liability period.
4.2.6 Final Completion Stage

(a) The Consultant shall ensure all M&E defects has been rectified
by the contractor before issuance of Certificate of Making
Good Defects (CMGD);
(b) Providing a set of drawings showing the building as constructed
and obtaining for the government the drawings of the building
services as installed and recommendations on their
maintenance;
(c) Preparing final accounts for the contract & issuing final
certificate of payment to the Contractor.
4.2.7 Any Other Duties

The consultant will be required to carry out such duties as are
described elsewhere in these Terms of Reference and in the
Agreement.
4.3 Design Compliance (Mechanical)
4.3.1 All engineering design and specifications shall conform to the rules
and regulations of all relevant authorities including, but not limited to,
the following :
(a) Jabatan Keselamatan dan Kesihatan Pekerjaan (JKKP),
(b) Suruhanjaya Tenaga (ST),
(c) Pemasangan Elektrik untuk peraturan pendawaian IEEE,
(d) Piawaian Malaysia (MS),
(e) Piawaian British (BS),
(f) International Electromechanical Commissioning (IEC),
(g) Jabatan Kerja Raya,
(h) Jabatan Bomba dan Penyelamat,
(i) Undang-undang Kecil Bangunan Seragam (UBBL),
(j) Majlis Perbandaran/ Tempatan,
(k) Jabatan Alam Sekitar,
(l) All other local Authorities / Organization having jurisdiction over
the installation of the works.
4.3.2 The Mechanical systems design and specifications shall generally

comply with the latest relevant Malaysian Standards or British
Standards or codes of practice and Jabatan Kerja Raya guidelines.
The other relevant standard codes of practice to be complied with
are:-
4.3.2.1 Fire Fighting and Prevention Systems
(a) N.F.P.A, USA
(b) F.O.C, UK
(c) Australian Standards (AS)
(As spelt out in the Uniform Building By-Laws 1984)

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4.3.2.2 Air Conditioning and Mechanical Ventilation System

(a) ASHRAE
4.3.3 The metric system of units shall be adopted in all design calculations,
specifications and drawings. Drawings shall be A1 size i.e. 594cm x
841cm and transparencies are to be prepared in ink on stable
reproducible material and have title blocks approved by the
Government.
All drawings, whether preliminary or final shall be signed by the

Professional Mechanical Engineer of the consultancy and all plans
submitted for approval shall also bear the Professional Engineer’s
seal. The Professional Engineer shall be registered with the Board of
Engineers Malaysia.
4.4 Design Compliance (Electrical)
4.4.1 Electrical Works

The design and drawings prepared shall be based on the following:-
(a) MS IEC 60364 – Electrical Installations Of Buildings
(b) Electricity Supply Act 1990
(c) Electricity Supply Regulations 1994
(d) Relevant Malaysian Standards / British Standards / IEC Standards
(e) Malaysian Standards Code of Practice / British Standards Code
of Practice.
(f) Chartered Institution of Building Services (CIBSE UK) Code of
Practice
(g) Uniform Building By-laws 1984
(h) Fire and Rescue Services Department requirements
(i) Occupational Safety and Health Act
(j) Jabatan Kerja Raya guidelines
(k) Guidelines of Utility Authorities / Companies
(l) Department of Environment requirements
(m) City Hall or Local Authority requirements
(n) All other requirements of relevant Authorities.
4.4.2 Telecommunication Works

The design and drawings for the telecommunications work shall be
based on the guidelines issued by Suruhanjaya Komunikasi dan
Multimedia Malaysia (SKMM) and Jabatan Telekom
Malaysia/Telekom Malaysia Bhd.
4.4.3 Information & Communication Technology (ICT) System

The design and drawings for the ICT system shall be based on the
guidelines of and the latest draft of Electronic Industries Alliance
(EIA)/Telecommunication Industry Association (TIA). The ICT specialist
appointed by the Consultant shall be registered with Kementerian
Kewangan Malaysia having a minimum competency as spelt out in
APPENDIX C.

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Only Telephone/Communication system using IP Telephony shall be

undertaken by ICT specialist. The ICT Consultant shall communicate
with the electrical consultant for the electrical works connected to it.
4.4.4 Extra Low Voltage

The Consultant shall be obliged to ascertain the actual requirements
if any, for all extra low voltage system (audio visual, public address
system, acoustic system, security system, sound reinforcement system,
etc.) prior to carrying out any work on such systems.
Only web-based ELV system shall be undertaken by ICT specialist. The

Design and drawing shall be based on recent technical specification
and guidelines, if available. The ICT specialist shall communicate with
the electrical consultant for the electrical works connected to it.
4.4.5 Integrated Design & Optimum Design

The Consultant shall liaise with the Architect and other engineers in
applying an integrated building design concept to achieve Energy
Efficiency during the life cycle of the building.
The Consultant shall make every endeavour to optimise the design in

the interest of future electrical load growth and economy of design
and also negotiate with the Supply Authority for the optimum possible
tariff structure.
In the case of extensions or new development to existing government

complexes, the Consultant shall take special effort to integrate the
new design work into the existing system.
4.4.6 Diversion of Existing Services

The Consultant shall expeditiously investigate on site and identify the
existing electrical, telephone and other communication services that
have to be diverted. The Consultant shall then advise the
Government the necessary action to be taken.
4.4.7 Design Drawings

The Consultant shall prepare design drawings on A1 size sheets.
Dimensions are to be in metric units.
The title panel is to be placed at the bottom right hand corner of the
drawings. All drawings, whether preliminary or final shall be signed by
the Professional Electrical Engineer of the Consultant and all plans
submitted for approval shall also bear the Professional Engineer’s (of
electrical discipline) seal.
The Professional Engineer shall be registered with the Board of

Engineers Malaysia.

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4.5 Bill of Quantities and Cost Estimate
The Consultant shall submit a preliminary cost estimate to the Government for
budgetary purpose immediately after the completion of the preliminary
design work.
On completion of the final design work, the Consultant shall prepare a

detailed Bill of Quantities (BQ) for all items required, inclusive of all quantities
and measurements. The Bill of Quantities shall follow the format practised by
the Government and as approved by the Government. The practice of
putting “lump sum” quantities shall be avoided.
The Consultant shall also prepare a detailed cost estimate based on the Bill
of Quantities. The detailed cost estimate shall be signed by the Consultant
(Mechanical and Electrical discipline) and submitted to Government under
confidential cover. The estimates shall be based on realistic current market
prices.
4.6 Specifications and Tender Documents
4.6.1 The Consultant shall prepare complete tender documents based on

the standard government Conditions of Contract, Form of Tender,
Schedule of Accommodation and other documents currently in use
for Mechanical & Electrical Engineering works. Prior consultation with
the Government will be necessary before the tender documents are
drawn up.
4.6.2 The Consultant shall prepare the necessary specifications which shall
be submitted to the Government’s approval. The specifications shall
be complete and clear and shall cover the various aspects of the
work.
4.6.3 Two (2) draft copies of the tender documents shall be submitted for
the Government’s review at least 4 weeks before the date scheduled
for the calling of tenders. Final tender documents shall only be
printed after the draft documents have been approved by the
Government. The Consultant shall be informed of the number of
copies he has to furnish to the Government.
4.6.4 A complete set of the tender documents and drawing (AutoCAD

format) shall also be submitted to the Government in compact disc.
4.6.5 The Consultant must ensure that Contractors are made aware of the
commissioning requirements and the extend of demonstrations they
will be required to complete prior to acceptance of their works in his
specifications.
4.7 Evaluation of Tender
The Consultant shall be required to evaluate tenders submitted. The

Consultant shall put up his evaluation reports and recommendations within

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two (2) weeks after receiving the submitted tender documents from the
Government.
4.8 Assessment For Abandoned Works
Where required and relevant to the Project, to carry out site inspection,
m a k e a s s e s s m e n t and submit report of abandoned works to the
Government. This to include;
(a) To determine the overall scope and quantum of actual work done
on site prior to its abandonment.
(b) To determine the current status of work in terms of safety, quality
and quantum of work on site that has been damaged or diminish
in value due to neglect, weathering, wear and tear, theft,
vandalism, misuse etc; and
(c) To determine the overall scope and quantum of new works
required to be carried out to bring the Project to its final completion.
4.9 Engagement of the Third Party/Parties
If necessary and so required by the Authorities, the Consultant at their own

expense may engage and appoint suitably qualified third party/parties to
render services for such as research, data collecting etc. The fee for such
appointment/s must firstly be deemed to be reasonable and finally agreed
upon by the Government. It should b e done in accordance to guidelines of
the respective third party/parties Professional B o a r d s t o g e t h e r with a
formal, legal and separate agreement mutually agreed upon and signed by
the third p a r t y /parties a n d t h e C o n s u l t a n t . The Government shall
reimburse the Consultant all claims for these services upon receipt of claims
supported by invoices, receipts and all relevant and necessary
documents.
4.10 Coordination Between Government and Authorities
To act as the coordinator between the Government and other Local

Authorities/Statutory Bodies personnel, work force or contractors for utility
diversion, reinstatement, reconstruction, investigation and maintenance and
for all works outside the Project boundary.
4.11 Contract Administration
To manage, administer and supervise the physical, financial and

contractual aspects of the Project, including recommendation for
payments, finalizing accounts etc. all in accordance with the standard
Government conditions, rules and regulations.
4.12 Payment for Engineering Services
In the course of implementing the Project, the Consultant shall be paid for
basic services rendered as per schedule of fees laid out in APPENDIX D.

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4.13 Site Supervision
4.13.1 To advertise, interview and evaluate suitable and qualified

candidates for the purpose of appointing them as Site Staff/s to
supervise and monitor the Project from Site Possession stage till the
first 3 months of Defect Liability Period (DLP); subjective to
Government’s approval. The Government shall determine and
establish the number of staff, experience, qualification, tenure of
service, time inputs, date of commencement of service and
remuneration of the Site Staff/s to be appointed.
4.13.2 Upon final approval of the appointment/s of the Site Staff/s by the
Government, the Consultant shall officially appoint the successful
candidate/s. The appointed Site Staff/s shall understand and
responsible to all duties and job scope as per mentioned in
APPENDIX E.
4.13.3 The Consultant shall be responsible for the supervision of the
Mechanical and Electrical works including certifications of all works.
4.13.4 The Consultant shall ensure that the supervisory staff is stationed on
site as soon as the M&E construction works commences and at all
time until the construction is completed.
4.13.5 The Consultant shall follow strictly the instructions issued by the
Superintending Officer (S.O.)/S.O Representative of the Project in
carrying out the supervision of the works.
4.13.6 The Consultant shall endorse As-Built Drawings submitted by the
Contractor at the end of the project.
4.13.7 The Consultant shall show proof of the validation of the design
inputs.
4.14 Supervision of Works and Contract Administration
The Consultant shall be required to carry out supervision, testing,

commissioning of installation and administration of contract. In carrying out
the work, the Consultant shall provide suitably qualified supervisory staff and
office administration to ensure the proper installation of the works in
accordance and in compliance with the requirements of the contract
document.
The various activities of work to be carried out are described below. The
Consultant’s duties shall include, but not necessarily be limited to:-
4.14.1 Discharge of the Consultant’s duties in the administration of the

construction contract and supervision of construction using best
engineering practice or relevant Quality Management System.
4.14.2 Conduct / attend technical coordination meetings and carry out
briefings.
4.14.3 Attend site meetings and auditing sessions.
4.14.4 Liaison with and submission of the necessary applications for
approval and subsequent registration and or licenses with the
relevant Authorities.
4.14.5 Inspection, including check testing, where required, of all materials
and workmanship to ensure that they comply with the specifications

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and plans and giving immediate notice to the Contractor of any

defects or deficiencies.
4.14.6 Maintain a site diary.
4.14.7 The Consultant shall provide information for the Resident Engineer
(RE) / Resident Architect (RA) to prepare a comprehensive report at
monthly interval on the progress of the construction works.
4.14.8 Certifying to the Government of the acceptance of each part of
the works as completed.
4.14.9 Updating of working drawings as the works complete for the
preparation of As Built Drawings.
4.14.10 Recommendations to the Government on any change in the plans
and specifications which may prove necessary or desirable during
the course of the project, together with the production of the
necessary revised plans and specifications for any change which
may be approved by the Government.
4.14.11 Recommendations to the Government on possible reduction of
expenditure during the progress of construction.
4.14.12 Measurement of quantities of approved and accepted work and
materials, and the checking and certifying to the contractor’s
payment certificate.
4.14.13 Periodic checking of remaining quantities and constant check on
the cost estimate including estimate and a quarterly updating of
monthly cash flow projections to the end of the project.
4.14.14 Ensure that the necessary off-site testing shall be carried out by
accredited laboratories with prior approval.
4.14.15 Witness, analyse and certify off-site testing carried out by testing
agencies/labs.
4.14.16 Witness on site testing and certify results and maintain all test and
commissioning records before submission to the Government. In the
event of test failure, the Consultant shall propose rectification to
achieve the required specification and to witness and certify the
subsequent test carried after work had been rectified.
4.14.17 Full load testing and commissioning of the whole Mechanical and
electrical system, complete with test result and records.
4.14.18 Examination of and recommendations to the Government on
claims from the contractor for extensions of time, payment for extra
works and any other similar matters inclusive of all paperwork, e.g.
Variation orders.
4.14.19 Negotiation with Contractor on the rates for any unscheduled items
of works which may arise and recommendation on these to the
Government.
4.14.20 Assistance in settling disputes or differences which may arise
between the Government and the contractors expecting litigation
and arbitration.
4.14.21 Examination and approval of Contractor’s handing over program.
4.14.22 Preparation of handover documents.
4.14.23 Delivery to the Government on completion of the works ‘As Built’
Drawings (prepared by the Contractor and checked and certified
by the Consultant) of the works as constructed, Test &
Commissioning records, Operation and Maintenance Manuals,

M&E-TOR
(Rev.May2015)
Schedule of Maintenance, a brief overview and concept of all

systems installed, etc.
4.14.24 Assist and/or manage the handover process from Contractor to the
Government.
4.14.25 Ensuring training programs are carried out (if required).
4.14.26 Conduct / attend monthly maintenance meetings.
4.14.27 Compile all complaints including submission to Contractor for
rectification.
4.14.28 Monitor, inspect and certify rectification works done by Contractor.
4.14.29 In the event of the Contractor failing to carry out rectification works,
the Consultant shall propose a means of getting the rectification
done (with the approval of the Government).
4.14.30 Inspect and compile final defects list at the end of the Defects
Liability Period and to monitor and certify the works that have been
carried out.
4.14.31 Prepare and/or recommend the Certificate of Making Good
Defects (CMGD) and Closing of Accounts.
4.14.32 Recommendation to the Government regarding the Competent
Persons necessary for the inspection and operation of the
installation during its lifetime according to the Law.
4.14.33 Any other responsibilities that are deemed necessary to be done by
a professional for the successful implementation of the Works.
The Consultant’s supervision staff shall be skilled and experienced in

construction works and contract procedures to coordinate construction and
maintenance activities on site.
4.15 Completion of the Construction
Upon completion of construction, the Consultant shall;
(a) Provide full sets of handing over documents (bind in hard cover with
thickness not exceeding 100mm per volume) including records,
manuals, drawings, technical data and warranties as are necessary
for operation and maintenance for the handing over of the Project
(refer APPENDIX F).
(b) Provide and handover of the above documents and drawings to
the Government within three (3) months from the date of Practical
Completion (CPC).
(c) It must be signed and sealed (with original signatures) by a certified
Professional Engineer, registered with the Board of Engineers,
Malaysia, certifying that the drawings are correct and accurate.
(d) All drawings/files shall also be submitted in soft copy using
AutoCAD and PDF in CD-ROM prepared to the drafting standard
specified.
5.0 CONSULTANTS DUTIES AND RESPONSIBILITIES
5.1 The duties and responsibilities shall be in accordance with the “Memorandum
of Agreement” between the Government and respective consultants and
the code of ethics of respective Professional Institutions and Boards.

M&E-TOR
(Rev.May2015)
5.2 The Consultants are expected to execute their duties and responsibilities with
due care, best engineering practice, value engineering, best standard of skill,
diligence and efficiency so as to achieve standard of work.
5.3 The Consultant shall at all times act in a manner so as to protect the
Government’s interest, indemnify and defend at their own expense, the
Government and its agents from and against all actions, claims, liabilities
arising out of acts of omission by them or their agents in the performance
of their services. Consultant are bound to Akta Rahsia Rasmi 1972 (Akta 88)
on all information acquired during project implementation.
5.4 Should the Consultants be found to commit acts of omission by producing

incorrect, incomplete, unworkable, unsafe design, details, calculations, data
and specifications in terms of architectural, engineering drawings and bills
of quantities which result in an additional cost of the Project to the
Government, the said cost shall be deducted from their consultancy fee at
a percentage or the whole cost whichever deem appropriate by the
Government in accordance with ‘1PP PK8/2013’ and ‘1PP PK3.1/2013’
together with APPENDIX B.
5.5 The agency may put Liquidated and Ascertained Damages (LAD) on
consultant if there are delays in Implementation Schedule that have been
agreed in the agreement. LAD is made through the progress payments
based on the following formula (refer ‘1PP PK3.3/2013’ para 5.3):
LAD = Base Rate (BR) X Consultancy Fees

100 365
Subject to a minimum of RM100 per day

(Notes: Please refer to www.br.my for further information on BR)
5.6 The Consultants must avoid being a party contributing, in whole or in

part, to any form of delay or inaction during the administration of the
contract resulting in the eventual completion delay of the Project. Penalty
shall be taken in accordance to ‘1PP PK8/2013’ together with Consultant
Monitoring System of the Government. The delays or inactions would
include among others;
(a) Failure or delay to meet targeted datelines or milestones during all

phases of the implementation of the Project.
(b) Failure or delay in submitting monthly interim payments promptly to

the Government in the required format within 7 days from the
date of valuation by the Consultant.
(c) Failure or delay in administering the issuance of certificates for

Variation Orders (VO), Extension Of Time (EOT), Certificate of Non-
Completion (CNC) and Certificate of Practical Completion (CPC) at
the appropriate time according to the contract.

M&E-TOR
(Rev.May2015)
(d) Failure or delay in administrating and getting all necessary approvals,

clearances, endorsements, waivers and calling for testing,
inspections from all relevant approving authorities for all works
necessary for the purpose of handing over of the Project and the
issuance of Certificate of Completion and Compliance (CCC).
5.7 Should the Consultants be found to commit such delays or inactions, they
shall be held responsible and liable for any claim for loss of use and
opportunities, inconveniences and other related losses deem appropriate
by the Government. The Government thus, reserves every right to withhold
or deduct a percentage from the Consultant’s fee to the amount
deem appropriate and through all legal avenues available to the
Government.
(Notes: Implementation Schedule and Work Schedule for Mechanical and
Electrical must be bind within the MOA and used as a guide for LAD
purposes)
6.0 MATERIAL AND WORKMANSHIP
All materials and workmanship shall be specified to comply with Malaysians

Standards and Codes of Practice. Where these are not available then British
Standards or its equivalent may be adopted instead. If departure from the
Malaysian or British Standard or Code of Practice is considered desirable, prior
consultation with the Government is necessary. Materials of Malaysian origin are to
be specified throughout in preference to imported materials and the use of
proprietary names is to be avoided in the specification. Where this is unavoidable
or where materials of foreign manufacture have to be specified, the prior approval
of the Government has to be obtained.
7.0 TRAINING PROGRAMME
The Government may wish to assign one or more professional staff to the
Consultant for ‘on job training’ experience with the works. A decision will be taken
on this matter at the time of contract negotiation and Consultant shall be
prepared to accommodate the Government requirement in this regard.
8.0 SUBMISSION OF PROPOSALS (TECHNICAL AND FINANCIAL)
8.1 Prior to appointment, the Consultant are required to submit their Technical
and Financial Proposals to the Government. Since time is an essence, the
Consultant shall, when submitting, comply closely to the proposed
Implementation Schedule.
8.2 The Consultant shall cooperate with the lead Consultant in coordinating with
all other supporting consultants and submit a proposal covering both
Technical and Financial, in two (2) hardcopies and one (1) soft copy (in
CDROM) under sealed cover to the Ministry of Education on the following
manner:-

M&E-TOR
(Rev.May2015)
8.2.1 Schedule A – Organization Set Up

The overall organization of the Project team in the firm, giving
names, designations, salaries, time input, etc. supported by relevant
documents as proof.
8.2.2 Schedule B – Technical Proposals

(i) The general approach and methodology for carrying out the
consultancy services together with a bar chart / Implementation
Schedule of the Project.
8.2.3 Schedule C – Financial Proposals

The financial proposals of all services to be rendered until final
completion and handing over of the Project shall include:
(i) Fee for professional services;
(ii) Reimbursable expenses, for example documentation cost, out
of pocket expenses, accommodation, etc.;
(iii) Cost of site supervision staff.
8.3 All claims from the Consultant shall be included with original invoice. Failure
to do so, the Government entitles to not make any payment for the said
invoice. The Consultant are bound to Seksyen 18 Akta Pencegahan Rasuah
Malaysia Tahun 2009.
8.4 In the course of completing the Project, the Consultants, shall provide free
of charge to the Government the followings:
(a) All drawings, documentations, calculations etc. as found in

APPENDIX F of this Terms of Reference.
(b) All communication expenses such as telephone, postage, courier

services, facsimile, normal correspondences between the
Consultants, Contractors and the Government.
(c) The cost for preparing and submitting two (2) hardcopies and one
(1) softcopy (in CDROM) of their Technical and Financial
Proposals.
(d) Six (6) copies of their Memorandum of Agreement including

stamp duty for all six (6) copies.
(e) All traveling within 25km radius of the Consultants office.
8.5 The Government shall however, reimburse the Consultants for the following
services if necessary: -
(a) Traveling and subsistence allowances for supervisory staff as

stipulated in ‘1PP PK3.1/2013’ and ‘1PP PK3.2/2013’ or other current
edition of the same issued by the Ministry Of Finance, Malaysia.
(b) Any extra sets of drawings/documents required by the relevant

Authorities or the Government. (In the course of carrying out their

M&E-TOR
(Rev.May2015)
work at all stages of the Project, each Consultant and Contractor

is entitled and limited to use one (1) set of drawings/documents
fully paid by the Government. Each Consultant and the Contractor
are at liberty to request for additional set/s of drawings/documents
but this additional set/s shall be at the Consultant’s or Contractor’s
own cost).
8.6 No other claims for extra remuneration will be entertained as such cost will
be deemed to be included in the Consultant fees.
8.7 All claims including claim for reimbursable must be submitted to the
Government not more than three (3) months from the event. Any claims
beyond the stipulated time will not be considered.
9.0 SUBMISSION OF REPORTS, DOCUMENTS AND DRAWINGS
9.1 Implementation Schedule
Within two (2) weeks after the appointment of the Consultant, he is to submit
his proposed Implementation Schedule for the overall design of the project
for approval by the Government. The items should include the following:
(a) Preliminary report and approval

(b) Review and approval of drawings and tender documents
(c) Preparation and submission of final drawings and tender
documents
(d) Prequalification period (if required)
(e) Tender period
(f) Evaluation of tender and Government approval
The Consultant shall make every effort to complete their assignments before
the dates stipulated in the Implementation Schedule.
9.2 Preliminary Report
The Consultant shall submit two (2) copies of the preliminary report and
drawings to the Government before carrying out the detailed design of the
works. These shall be submitted according to the Implementation Schedule
agreed upon in Clause 9.1 and shall generally be not later than four (4)
weeks after the appointment of the consultant.
9.3 Progress Report
The Consultant shall submit two (2) copies of progress report to the
Government within the first week of each month, showing the progress of his
work. The first report is to be submitted within four (4) weeks after the
appointment of the Consultant.

M&E-TOR
(Rev.May2015)
9.4 Initial Design
The Consultant shall submit an initial design and the related reports together
with drawings to the Government before starting the detailed design work.
The document shall be submitted in duplicate copies.
9.5 Final Design Report/Calculation
Two (2) copies of the final reports including all detailed drawings and
calculations shall be submitted to the Government. All design calculations
shall be properly bound and set out in an orderly manner. The design
calculation submitted must be complete and be legible. Where computer
results are used, a full description of the computer programmed used, its
input and assumptions made must be included.
All reports, calculations and associated drawings shall be signed and sealed
by the Professional Engineer’s of the Consultant.
Failure to comply will render the report unacceptable and the same will be
returned to the Consultant for resubmission.
9.6 Test Record Sheet and Declaration Form for Construction Stage and T&C
Stage
Two (2) copies of the Test Record Sheets, Final Acceptance Record Sheets
together with the appropriate calculation to prove the final result, and the
related Declaration Forms (Refer APPENDIX G1-G10) shall be submitted to the
Government on the day of hand over of the works. The final Acceptance
record Sheet and the Certificates of Completion shall be in format approved
by the Government. They shall be signed by the Consultant.
Upon completion, the Consultant shall also recommend to the Government,

the Competent Persons necessary for the routine inspection and daily
operations of the installation according to the Law. The recommendation
shall be complete with number and class of personnel required including its
cost implications.
9.7 As-Built Drawing and Document
The Consultant shall furnish two (2) sets of the as-built drawing of the works
designed and supervised by him within three (3) months of the date of final
completion together with two (2) sets of operation and maintenance
manuals for each system and service.
9.8 A complete set of the test records, final acceptance record sheets, as-built
document and drawing (AutoCAD Format) shall also be submitted to the
Government in compact disc.

M&E-TOR
(Rev.May2015)
10.0 PROJECT COORDINATION
The Consultant shall liaise and coordinates very closely with the Architect, C&S
Engineer and the Quantity Surveyor for the work.
The Consultant shall attend all the coordination and site meeting and also to
ensure that the works proceed smoothly.
11.0 REMUNERATION PROCEDURE
All reimbursable items, especially out of pocket expenses, shall be claimed on a

monthly basis. Any reimbursable claims which are outstanding after three (3)
months shall not be entertained.
12.0 AGREEMENT
The Consultant shall prepare Six (6) sets of agreement (BEM/JKR Form A {Revised
1/83}) for signing not later than three (3) months after the date of the Letter of
Appointment.
13.0 GOVERNMENT INDEMNITY
The Consultant shall be responsible for any damage to life and property that may
arise out of their works and they shall take all necessary insurance cover to
indemnify the Government from any claims for compensation that may arise
through their negligence.
14.0 COMMENCEMENT OF CONSULTANCY SERVICES
After the conclusion of the successful negotiation/tender and thereafter the

appointment, the Consultants shall make all necessary arrangement to
commence their services not later than two (2) weeks from date of issuance of
the Letter of Appointment and complete the services within the periods
indicated in the Implementation Schedule proposed by the Consultants or any
extended period as and when approved by the Government / Client.
15.0 GOVERNMENT INSTRUCTIONS
The Consultant is obliged to follow the Government instruction at any time and
must liaise with other consultants.
16.0 OTHERS TERMS AND REQUIREMENTS
16.1 Discrepancies between Architectural, C&S and M&E Drawings
It is the responsibility of the Consultant to ensure that no discrepancy occurs

between drawings. If discrepancies due to negligence of the Consultant are
discovered at any stage, then the Consultant is liable for the cost of
rectification. The Consultant is also required to come up with a working
proposal for rectification at his own cost.

M&E-TOR
(Rev.May2015)
16.2 Construction Difficulties
The Consultant must ensure that the system can be installed without
difficulties. In other words the Consultant has to consider this aspect in his
design so that the cost is not unnecessarily increased due to poor
consideration for construction.
In cases where special technique will be required and it is not available

locally, the Consultant must inform and get the approval of Government
before proceeding with the design. In asking for such approval the
Consultant must come up with the proposals and cost estimates.
16.3 Design and Inadequacy During Installation
The Consultant must ensure the adequacy of the design. In cases of

construction failure the Consultant will undertake to give advice and
detailed repair proposal. Any failure due to design inadequacy shall be
borne by the Consultant.
16.4 Failure of the Works After Installation
In the event of failure of the system after installation, the Consultant will bear
the cost of remedial work if the failure is due to his negligence in design.
16.5 Maintenance of the System
The Consultant should take into consideration the maintenance aspect of

the system in their designs. In principle the system should be easily and
practically maintained. Where specialized maintenance is anticipated, the
Consultant should advice the Government on the matter and to seek
approval before proceeding with the design.
17.0 DISPUTES
17.1 Any disputes that arises between the Consultants and the Government in
their appointment and performance of their services should be referred to
the following circular/s issued by the Ministry of Finance Malaysia or any
other current circular/s in relation to it issued by The Government of
Malaysia;
a) ‘Perolehan Kerajaan (PK), Bab 3 - Perolehan Perkhidmatan Perunding’
Mechanical and Electrical Section

Technical Branch
Education Development Division
Ministry of Education Malaysia

M&E-TOR
(Rev.May2015)
APPENDIX A1
PROJECT BRIEF

M&E-TOR
(Rev.May2015)
APPENDIX A2
SCHEDULE OF ACCOMODATION
(SOA)

M&E-TOR
(Rev.May2015)
APPENDIX A3
PROJECT SCOPE OF M&E SERVICES
No. Item (√/X)

MECHANICAL SERVICES
1 Air Conditioning and Mechanical Ventilation System
2 Fire Fighting and Fire Prevention System
3 Booster Pumping System
4 Cold Water and Sanitary System
5 Kitchen Equipment System
6 Natural Gas System
7 Elevator System
8 Rainwater Harvesting System
ELECTRICAL SERVICES
1 External Low Tension Electrical Installations
2 Internal Low Tension Electrical Installations
(Distribution System, Wiring & Cabling, Lighting
Installations, Fans, Power Points, Bell System)
3 External Lighting Installations
4 External Court Lighting
5 Lightning & Surge Protection Systems, Earthing And
Voltage Stabilizing System
6 Public Address Systems
7 Master Antenna TV Systems
8 Automatic Synchronisation Generating Sets (if no
permanent supply or 12 hours supply from Electricity
Supply Authority)
9 Standby Generating Set
10 External Telecommunication Installations
11 Internal Telecommunication Installations
12 Sound System for Multipurpose Hall
13 Motorized Curtain and Tracks for Multipurpose Hall
14 Stage Lighting for Multipurpose Hall
15 Networking Infrastructure for IT System (passive
equipment only)
16 High Voltage
17 Uninterruptible Power Supply (UPS)

M&E-TORMOE
Rev.May 2015
APPENDIX B
JADUAL PERLAKSANAAN ( IMPLEMENTATION SCHEDULE ) Borang: M&E-TOR/B

Pindaan: 00
Tarikh: 13 April 2015
Nama Projek
Perunding
Tempoh Kontrak (Bulan) Tarikh Mula Kontrak Tarikh Tamat Kontrak
TEMPOH
PERINGKAT PERLAKSANAAN TARIKH TARIKH
NO. SENARAI AKTIVITI / TUGASAN
PELAKSANAAN (BERPANDUKAN MULA SELESAI
AKTIVITI)
1 PERINGKAT a. Membuat lawatan tapak untuk mengenalpasti: 2 - 4 minggu
AWALAN i) sumber sistem utiliti sedia ada (seperti telefon, elektrik, air)
ii) keadaan tapak seperti halangan terhadap sambungan pada sistem
utiliti sedia ada, jarak sistem sedia ada dengan tapak projek, dsb.
b. Mengemukakan dokumen-dokumen berikut kepada KPM: 2 - 4 minggu
i) Laporan Sistem Bekalan Elektrik
ii) Laporan Keperluan Sistem Telefon
iii) Laporan Sistem Bekalan Air
iv) Maklumbalas daripada PBT
c. Mengemukakan anggaran awal kos kerja-kerja M&E kepada 2 - 4 minggu
Perunding Ukur Bahan
d. Memastikan dokumen MOA telah dimeterai dan diedar kepada 3 bulan
pihak yang berkenaan (selepas tarikh
SST)

M&E-TORMOE
Rev.May 2015
e. Mengemukakan Jadual Pelaksanaan Projek 2 minggu

f. Mengemukakan Laporan Kemajuan Kerja Perunding yang pertama 4 minggu
(selepas SST)
g. Mengemukakan Laporan Bulanan Kemajuan Kerja Perunding minggu
(sepanjang tempoh projek) pertama setiap
bulan
2 PERINGKAT a. Rekabentuk konsep (keperluan Elektrik, Mekanikal, dsb.) 4 minggu
REKABENTUK I b. Menyediakan rekabentuk awalan berserta justifikasi pengiraan 4 minggu
berdasarkan spesifikasi yang ditetapkan
c. Mengemukakan permohonan dan mendapatkan kelulusan PBT 4 minggu
d. Semakan Rekabentuk Awalan bersama pihak Kementerian 4 minggu
3 PERINGKAT a. Menyediakan lukisan sistem M&E terperinci berserta lampiran 2 minggu
REKABENTUK II pengiraan
b. Menyediakan Senarai Kuantiti lengkap dengan spesifikasi 2 minggu
c. Semakan lukisan rekabentuk terperinci berserta draf dokumen 2 minggu
tender yang merangkumi Senarai Kuantiti dan Spesifikasi
4 PERINGKAT a. Mendapatkan kelulusan draf dokumen tender M&E dari KPM 2 minggu
TENDER b. Menyediakan Dokumen Meja Tender (TTD) 1 minggu
c. Membuat lawatan tapak bersama petender 2 hari
d. Membuat penilaian tender (sekiranya diperlukan) 1 minggu
5 PERINGKAT a. Menyerahkan Lukisan Pembinaan kepada kontraktor 1 minggu
PEMBINAAN (bermula dari
tarikh milik tapak)
b. Membuat semakan terhadap permohonan Perubahan Kerja 2 minggu
c. Mengemukakan pengesyoran permohonan Kelulusan Perubahan 2 minggu
kerja kepada SO
d. Membuat semakan terhadap lukisan kerja (shop drawing) dengan 1 minggu
pindaan terkini di tapak bina

M&E-TORMOE
Rev.May 2015
e. Pengesyoran kemajuan pembayaran di tapak untuk kerja-kerja M&E 1 minggu (dari

tarikh tuntutan)
f. Pengujian dan pentauliahan peralatan di tapak bina 2 minggu
g. Memastikan kerja-kerja pembaikan dilaksanakan oleh kontraktor 1 minggu
sekiranya terdapat ketidakpatuhan semasa Pengujian dan
Pentauliahan
h. Mengemukakan draf Dokumen Penyerahan kepada SO untuk 4 minggu
semakan
i. Menyediakan Lukisan Terbina (As-Built Drawing) dan rekod serta 4 minggu
manual yang berkaitan
j. Melengkapkan borang-borang pengesyoran bagi pengeluaran sijil 2 minggu
layak menduduki yang diluluskan oleh Pihak Berkuasa Tempatan (PBT)
Contoh : CCC dan OP
6 PERINGKAT a. Memuktamadkan Dokumen Penyerahan dengan lengkap dan 3 bulan
TEMPOH mendapatkan pengesahan SO (selepas tarikh
TANGGUNGAN CPC)
KECACATAN b. Mengesahkan kerja-kerja pembaikan dalam tempoh DLP 1 minggu
(selepas
pembaikan
dilaksanakan)
7 AKAUN a. Menyediakan Laporan Penuh Kecacatan 2 minggu
MUKTAMAD (selepas tamat
DLP)
b. Mengemukakan pengesyoran pengeluaran CMGD kepada Lead 1 minggu
Consultant
c. Menyediakan pengesyoran terhadap penyediaan Akaun 2 minggu
Muktamad kontraktor
d. Mengemukakan Tuntutan Akhir Yuran Perunding dan Perakuan 2 minggu
Muktamad Perunding M&E

M&E-TORMOE
Rev.May 2015
CONTOH GANTT CHART JADUAL PERLAKSANAAN ( IMPLEMENTATION SCHEDULE )

APPENDIX C
QUALIFICATION, COMPETENCY, TERMS OF REFERENCE AND ROLE OF ICT SPECIALIST

The ICT specialist to be appointed by the Electrical consultant shall be registered with
Ministry of Finance, Head 243000. The ICT specialist shall have in his employment or shall
engage, Type A and or Type B and or Type C personnel according to their task, roles
and duration required as spelt out in the following table.
Type of ICT
TERMS OF REFERENCE AND ROLE personnel required
A B C
A PROJECT SETUP
A1 Preliminary project setup in accordance to EIA / TIA X
Conduct and manage pre-implementation coordination
A2 X X
meeting with Project Manager
B REQUIREMENT ANALYSIS
Conduct and manage initial technical coordination
B1 meetings with the relevant department for the X X
development of project implementation program
Conduct survey and study at each departmental level on

B2 the current business operation and process workflow with X X
available manual documentation
Conduct survey and study at each departmental level on

B3 X
the current ICT system and hardware available
Conduct the study and survey on the space constraints

B4 for current and future space/room requirements X
including the data center and M&E services
Assist M&E consultant on the propose electrical power, air

B5 conditioning requirement and air distribution in TCR and X
the data center
Conduct the study on the space requirements for data

B6 X
recovery area
C DESIGN AND PROPOSAL
C1 Network Infrastructure
Prepare the overall design concept for network system
C1.1 X X
design for the project including integration if required
C1.2 Prepare the wireless mobility network system design and
equipment for the project X X
Prepare data points allocation design and distribution
C1.3 X
requirement including data center.
Prepare network system backbone and data center

C1.4 X
design drawings
Type of ICT
A B C
Prepare network infrastructure design layout drawings for
C1.5 horizontal and vertical cabling including data center and X X
equipment rooms.
Prepare detail design validation and verification report
C1.6 X X
including Bill of Quantity (BQ)
C1.7 Prepare draft documentation and drawings X
Conduct briefing session on the proposal to KPM and

C1.8 X X
revise where necessary
Obtain approval of system design, drawings and prepare

C1.9 X
compliance report
C1.10 Prepare final documentation X
C2 Hardware and Backend
C2.1 Prepare the overall hardware design requirement X X

Prepare hardware allocation design and distribution
C2.2 X X
requirement including data center and data verification.
Prepare backend design and propose hardware

C2.3 requirement including application and database server, X X
backup system
Prepare detail Design validation and verification report

C2.4 X X

C2.6 X X
Obtain approval of system design and prepare

C2.7 X
compliance report
C3 Central Monitoring System (CMS) For Data Center
Prepare the overall design concept for upgrading of CMS

C3.1 X X
system design for data center
Prepare CMS allocation design and distribution

C3.2 X
requirement for data center
Prepare CMS system design and layout drawings for the
C3.3 X
project
Type of ICT
A B C
Prepare detail Design validation and verification report
C3.4 x x

C3.6 X X

C3.7 X X
compliance report
C4 Computer Base Training (CBT) for System Administration
Prepare the overall design concept for implementing CBT

C4.1 X X
for each system
C4.2 Prepare the CBT structure and design for each vendor X
C5 System Administration Training (SAT)
Prepare the overall design concept for implementing SAT

C5.1 X X
including NMS and CMS for each system
C5.2 Prepare the SAT structure and design for each vendor X X
C5.3 Prepare draft documentation X

C5.4 X X

C5.5 X X
compliance report
D TENDER DOCUMENT
Prepare and compile all documentation including

D1 drawings based on Nominated/direct contract in soft X X X
and hardcopy
Prepare document validation and verification report to

D2 X
latest EIA / TIA
Type of ICT
A B C
Conduct briefing session on the document proposal to

D3 X X
KPM and revise where necessary
Obtain approval of the documents and prepare

D4 X X
compliance report
D5 Prepare final documentation X X
E TENDER EVALUATION
Assist in tender evaluation data compilation, analysis

E1 based on the latest EIA / TIA procedure and from tender X X
submitted by each vendor
E2 Assist in preparation of tender evaluation report X
F PROJECT SITE SUPERVISION
Provide site project management including technical

F1 management, financial progress evaluation, meetings X X X
and coordination with various party
F2 Provide project cost and quality control management X X X
Provide workdone verification and evaluation of work

F3 X
progress
Provide one fulltime site standing technical supervisor for

F4 the implementation of Network infrastructure, hardware, X X
backend and configuration and testing
Provide inspection of network, hardware and software

F5 X X
including inventory management, drawings and NCR
Manage and verify as built documentation of network,

F6 hardware and software including tagging, inventory X X
management for each system
G DEFECTS LIABILITY PERIOD
Manage and supervise the defect reporting and

G1 verification of rectification work for network, hardware X X
and software
Manage and supervise preventive maintenance,

G2 corrective maintenance, operation and support for X X
network, hardware and software
The minimum qualification and competency of these personnel shall be as follows:
TYPE A - ICT Specialist
(a) Degree in Computer Science

(b) 10 years working experience in designing and implementing ICT project
(c) Experience in designing and implementing ICT project of minimum 5 projects
including designing network infrastructure system, system configuration
design, data center design, server and backend system design, testing and
commissioning of the ICT system.
(d) Some experience in preparing specification, compliance statement, user
requirement study, preparing documentation for tendering, supervision and
operation and maintenance of ICT project.
(e) Must have strong working understanding of windows server/client
environments and TCP/IP including knowledge or experience dealing with
some Routers, Firewall, Linux/Window OS, Network Cabling, Email/Web
serving, database administration and Office application suites.
(f) Must possess at least The Microsoft Certified Systems Engineer (MCSE)
certification and Cisco Certified Network Professional (CCNP).
(g) Must have knowledge and experience in using AutoCAD, Visio, Microsoft
Project.
i. TYPE B - ICT Engineer
(a) Degree in Computer Science

(b) 5 years working experience in implementing ICT project
(c) Some experience in designing and implementing ICT project of including
designing network infrastructure system, system configuration design, data
center design, server and backend system design, testing and
commissioning of the ICT system.
(d) Some experience in preparing specification, compliance statement, user
requirement study, preparing documentation for tendering, supervision and
operation and maintenance of ICT project.
(e) Must have some working understanding of windows server/client
environments and TCP/IP including knowledge or experience dealing with
Window OS, Network Cabling, Email/Web serving and Office application
suites
(f) Must possess at least The Microsoft Certified Systems Engineer (MCSE)
certification and Cisco Certified Network Professional (CCNP).
(g) Must have some knowledge and experience in using AutoCAD, Visio,
Microsoft Project.
ii. TYPE C - ICT Supervisor
(a) Diploma in Computer Science

(b) 5 years working experience in implementing ICT project including network
infrastructure system, system configuration, testing and commissioning of the
ICT system.
(c) Some experience in supervision, operation and maintenance of ICT project.
(d) Must have some working understanding of TCP/IP including knowledge or
experience dealing with network tester, understanding of Network Cabling,
hardware system, Window desktop and Office application suites
(e) Must possess at least Cisco Certified Network Associate (CCNA) or
equivalent certification and Certification of network installer and tester
(f) Must have some knowledge and experience in using AutoCAD, Visio,
Microsoft Project.
APPENDIX D
STAGES OF PAYMENT FOR ENGINEERING SERVICES
SERVICES Type A Works Type B Works Type C Works
1. Preliminary Stage 15% 15% 15%
2. Design Stage (i) 25% 25% 25%
3. Design Stage (ii) 15% 15% 15%
4. Tender Stage 5% 5% 5%
5. Construction Stage 30% 30% 30%
6. Defect Liability Period 5% 5% 5%
7. Final Account 5% 5% 5%
Note :
A. The percentage for Engineer shall be Pmin / *Pactual / Pmax.**
B. Basic Professional Services for Mechanical & Electrical Engineering to

include;
1. Preparation of Preliminary Estimate and Cost Plan
2. Preparation of Detail Bill of Quantities
3. Preparation of Tender Documents, Tender Reports (inclusive of tender
evaluation) and Contract Documents
4. Valuation of works in progress for interim valuation/certificates including
variation
5. Preparation of Final Accounts
6. Auditing Bill of Quantities prepared by Quantity Surveyor
C. "Works" means the Works in connection with which the Government has
engaged the Consulting Engineer to perform professional services, and which
may comprise:
1. Type A Works, namely - civil and structural engineering Works (other
than structural engineering works in buildings) and mechanical
engineering works and electrical engineering Works (other than
engineering systems in buildings); and/or
2. Type B Works, namely - structural engineering works; and/or
3. Type C Works, namely - engineering systems in buildings
* The Pactual (actual percentage) to be used shall be a value within the range P(min) to
P(max), and shall be agreed to between the client and the consulting engineer prior to
the engagement. Selection of the actual percentage shall be based on the complexity
of the works.
** Cancel whichever is not applicable

APPENDIX E
SCOPE OF WORKS FOR SITE STAFF
Designation : RESIDENT ENGINEER (RE)

MECHANICAL / ELECTRICAL / MECHANICAL & ELECTRICAL*
The Consultant shall ensure that at specified time shown in Schedule C while
undertaking the Project, the Resident Engineer acceptable to the Government shall
take charge of the operations of the Project. The Resident Engineer shall be
responsible for liaison between the Consultant and the Government. The duties of the
Resident Engineer are as follows:
a) He shall organise and phase the duties of his staff to suit the construction
programme.
b) He shall supervise the permanent work to ensure that it executed to the correct
line and level, and that the materials and workmanship comply with the
specification.
c) He shall execute or supervise test carried out at the site, and he shall inspect
materials and manufacture at source.
d) He shall issue instructions and drawings to the Contractor’s Agent.
e) He shall agree departures from the contract documents upon in consultation
with the Project Manager.
f) He shall draft variation orders and pass them to the Project Manager.
g) He shall keep a diary constituting a detailed history of the work of the
construction and of significant happenings at the site, and submit regular periodic
progress reports to the Project Manager.
h) He shall keep records of inspections, variations, testing and point of
contention.
i) Where the Contractor claims payment for additional work, he shall check with
the Contractor and record all relevant circumstances, including the cost of labour
and materials, seeking agreement on matters of fact before any question of
principle has to be decided by the Project Manager or an Arbitrator.
j) He shall record and check the progress of the work against the programme.
k) He shall assist in measuring, in agreement with the Contractor’s staff, the
quantities of the work executed, and he shall check daywork and other accounts
for interim and final payments due to the Contractor.
l) He shall examine methods proposed by the Contractor for executing the work,
and temporary work.
m) He shall redesign work to the extent that this may be delegated by the
Project Manager.
n) He shall record on drawings prepared for the purpose, the actual level and
nature of all foundations, the strata encountered in excavation, and full
details of any deviations from the working drawings which have been made
during the execution of the work.
o) He shall observe the behavior of t h e f i n i s h e s works, recording movements,
settlements etc.
p) He shall keep all Project Manager’s staff fully informed on matters which may
affect their work, including copies of the relevant site instructions and
correspondence.
Designation: CLERK OF WORK (COW)

MECHANICAL / ELECTRICAL / MECHANICAL & ELECTRICAL*
1.0 GENERAL
1.1 Responsible to the Government’s S.O. and S.O’s representative.

1.2 Responsible to assist the Site Manager / Resident Engineer to
manage, administer and coordinate the site activities and all other
Mechanical and Electrical (M&E) scope of works according to
Conditions of Contracts, Laws, related Acts, specifications and
drawings and construction procedures.
1.3 To assist the Site Manager / Resident Engineer to record, coordinate
and compile all documents, product samples, and test data jointly
with authorized contractor’s representative and to ensure all M&E works
are according to approved programme of work.
2.0 DRAWING & MATERIALS
2.1 To assist the Site Manager / Resident Engineer to check and coordinate
all drawings inclusive of Civil and Structure Drawings, Mechanical &
Electrical Drawings, shop drawings, and Bill of Quantities and
specification to ensure the conformity for construction purposes.
2.2 To assist the Site Manager / Resident Engineer to check and ensure all
materials are used for construction are according to specification and
approved quality.
3.0 CONSTRUCTION WORK
3.1 To monitor, coordinate and to ensure the construction works are

according to drawings, specifications and Conditions of Contract.
3.2 To ensure the progress of work is according to approved programme of
Work and to be completed accordingly.
3.3 To prepare the daily report and report to Site Manager / Resident
Engineer on daily basis of the progress work.
3.4 To coordinate the aspect of architectural works and related scope of
works.
3.5 To check all materials related to architectural works are according
to drawings, specification and approval before the installation.
3.6 To witness all tests and construction works related to M&E works.
3.7 To attend all related meetings, discussions, site visits, auditing sessions and
so on.
3.8 To evaluate and report on the progress of work executed by the
Contractor.
3.9 To carry out all instruction given by S.O / S.O’s representatives, Site
Manager and Resident Engineer as required.
3.10 To witness all test and construction of all M&E works according to detail
drawing approved by Local Authorities and conforms to
Architectural, Civil and Structural Scope of Works.
4.0 OTHERS
4.1 To administer and coordinate other related Scope of Works on site as

required.
4.2 To maintain site diary.
* Cancel whichever is not applicable.

The number and discipline of COW will be depending on Government’s instruction and
approval.
APPENDIX F
SCHEDULES OF DRAWINGS / DOCUMENTATIONS / CALCULATIONS
FREE OF CHARGE TO GOVERNMENT
DRAWINGS / DOCUMENTS / CALCULATIONS FREE OF CHARGE
PHASE OF WORK
Architect C&S M&E QS
SCHEMATIC DESIGN
2 Sets (Paper 2 Sets (Paper 2 Sets (Paper
- Preliminary Design -
Drawings) Drawings) Drawings)
- PDA - - - 3 Sets
DESIGN DEVELOPMENT
2 sets ( Paper 2 Sets ( Paper
- Submission to 2 Sets (Linen Drawings Drawings
-
Authorities Drawings) + Calculations + Calculations
+ Specifications) + Specifications)
CONTRACT DOCUMENTATION
- Tender Table 2 Sets 2 Sets 2 Sets -
Document (Drawings) (Drawings) (Drawings) (BQ)
- Tender Evaluation
- - 2 Sets 3 Sets
Report
- ATDA - - - 3 Sets
CONTRACT ADMINISTRATION & SUPERVISION
- Construction
Drawings + BQ (For 2 Sets 2 Sets 2 Sets -
Contractor & Site (Drawings) (Drawings) (Drawings) (BQ)
Office)
- Monthly Progress
3 Sets/Month - - -
Report
- Interim Payment - - - 4 Sets/Month
POST CONTRACT
- Defect Liability Period
3 Sets/Month - - -
Monthly Report
- As-Built Drawings
(Transparencies + 2 Sets 2 Sets 2 sets -
Manuals + Warranties )
- As-Built Drawings
(using 2 Sets 2 Sets 2 Sets -
AutoCAD on CD-ROM)
- Final Account - - - 4 Sets
- ACDA - - - 3 Sets
Note:
All relevant design reports, architectural/engineering drawings, calculations
and documentation submitted must be signed and sealed (with original
signatures) by a certified Professional Architect/Engineer/QS, registered with their
respective Professional Boards in Malaysia.
APPENDIX G1
DEKLARASI BAGI TUNTUTAN BAYARAN Borang: M&E-TOR/G1
YURAN PERUNDING Pindaan: 00
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
PERAKUAN PERUNDING
Kami telah melaksanakan kerja-kerja yang telah dipertanggungjawabkan mengikut

etika dan amalan professional serta mengikut syarat – syarat kontrak berdasarkan
kepada Pekeliling Perbendaharaan yang berkuatkuasa. Kami boleh dikenakan
tindakan di bawah Seksyen 18 Akta Suruhanjaya Pencegahan Rasuah Malaysia (Akta
694) jika sekiranya kami mengemukakan apa – apa penyataan yang palsu atau silap
atau tidak lengkap tentang apa – apa butiran matan yang dimaksudkan untuk
mengelirukan prinsipal.
Tandatangan Cop Perunding Profesional
Nama
No. Kad Pengenalan
Jawatan
Tarikh
Yang diberi kebenaran untuk dan bagi pihak _______________________
(Cop Syarikat)
*Deklarasi ini perlu disertakan setiap kali membuat tuntutan bayaran yuran perunding.
APPENDIX G2
DEKLARASI BAGI TUNTUTAN Borang: M&E-TOR/G2
BAYARAN IMBUHAN BALIK Pindaan: 00
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
PERAKUAN PERUNDING
Saya mengesahkan bahawa dokumen yang dikemukakan untuk tuntutan bayaran

adalah benar dan mengikut syarat-syarat kontrak berdasarkan kepada Pekeliling
Perbendaharaan yang berkuatkuasa. Kami boleh dikenakan tindakan di bawah
Seksyen 18 Akta Suruhanjaya Pencegahan Rasuah Malaysia (Akta 694) jika sekiranya
kami mengemukakan apa – apa penyataan yang palsu atau silap atau tidak
lengkap tentang apa – apa butiran matan yang dimaksudkan untuk mengelirukan
prinsipal.
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)
*Deklarasi ini perlu disertakan setiap kali membuat tuntutan bayaran Imbuhan Balik.
APPENDIX G3
DEKLARASI PERUNDING BAGI
PENYEDIAAN LUKISAN REKABENTUK Borang: M&E-TOR/G3
Pindaan: 00
ELEKTRIK / MEKANIKAL*
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
SENARAI LUKISAN**
Bil. No. Lukisan Lokasi Tajuk Lukisan
PERAKUAN PERUNDING
Saya, mengesahkan bahawa semua lukisan yang disenarai di atas telah dilaksanakan
mengikut amalan Profesional yang mantap serta mengikut syarat – syarat kontrak
berdasarkan kepada Pekeliling Perbendaharaan yang berkuatkuasa. Saya telah
mengambil tanggungjawab penuh ke atas semua rekabentuk yang dikemukakan
adalah berdasarkan semua Akta, Peraturan, Undang-undang Kecil, Brief dan Terma
Rujukan. Kami boleh dikenakan tindakan di bawah Seksyen 18 Akta Suruhanjaya
Pencegahan Rasuah Malaysia (Akta 694) jika sekiranya kami mengemukakan apa –
apa penyataan yang palsu atau silap atau tidak lengkap tentang apa – apa butiran
matan yang dimaksudkan untuk mengelirukan prinsipal.
Tandatangan Cop Perunding Profesional***
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)
*Potong yang mana tidak berkenaan.

**Sila kemukakan lampiran tambahan sekiranya ruang tidak mencukupi.
***Ditandatangan oleh prinsipal syarikat mengikut bidang berkaitan.
APPENDIX G4
DEKLARASI PERUNDING BAGI
PENYEDIAAN SPESIFIKASI ELEKTRIK / Borang: M&E-TOR/G4
Pindaan: 00
MEKANIKAL*
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
SENARAI SPESIFIKASI**
Bil. Rujukan Keterangan
PERAKUAN PERUNDING
Saya, mengesahkan bahawa semua spesifikasi yang disenarai di atas telah

dilaksanakan mengikut amalan Profesional yang mantap serta mengikut syarat –
syarat kontrak berdasarkan kepada Pekeliling Perbendaharaan yang berkuatkuasa.
Saya telah mengambil tanggungjawab penuh ke atas semua rekabentuk yang
dikemukakan adalah berdasarkan semua Akta, Peraturan, Undang-undang Kecil,
Brief dan Terma Rujukan. Kami boleh dikenakan tindakan di bawah Seksyen 18 Akta
Suruhanjaya Pencegahan Rasuah Malaysia (Akta 694) jika sekiranya kami
mengemukakan apa – apa penyataan yang palsu atau silap atau tidak lengkap
tentang apa – apa butiran matan yang dimaksudkan untuk mengelirukan prinsipal.
Tandatangan Cop Perunding Profesional***
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)

**Sila kemukakan lampiran tambahan sekiranya ruang tidak mencukupi.
***Ditandatangan oleh prinsipal syarikat mengikut bidang berkaitan.
APPENDIX G5
DEKLARASI PERUNDING BAGI Borang: M&E-TOR/G5
PENYEDIAAN DOKUMEN TENDER Pindaan: 00
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
PERAKUAN PERUNDING
Kami telah menyediakan dan menyemak Dokumen Tender ini dengan teliti mengikut
etika dan amalan profesional serta mengambil tanggungjawab penuh ke atas
rekabentuk, kuantiti serta dokumen yang dikemukakan dan dengan ini mengesahkan
bahawa dokumen tender ini telah disediakan mengikut syarat – syarat kontrak
berdasarkan kepada Pekeliling Perbendaharaan yang berkuatkuasa. Kami boleh
dikenakan tindakan di bawah Seksyen 18 Akta Suruhanjaya Pencegahan Rasuah
Malaysia (Akta 694) jika sekiranya kami mengemukakan apa – apa penyataan yang
palsu atau silap atau tidak lengkap tentang apa – apa butiran matan yang
dimaksudkan untuk mengelirukan prinsipal.
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)
APPENDIX G6
DEKLARASI PERUNDING BAGI Borang: M&E-TOR/G6
PENYEDIAAN DOKUMEN KONTRAK Pindaan: 00
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
PERAKUAN PERUNDING
Kami telah menyediakan dan menyemak Dokumen Kontrak ini dengan teliti mengikut
etika dan amalan profesional serta mengambil tanggungjawab penuh ke atas
rekabentuk, kuantiti serta dokumen yang dikemukakan dan dengan ini mengesahkan
bahawa Dokumen Kontrak ini telah disediakan mengikut syarat – syarat kontrak
berdasarkan kepada Pekeliling Perbendaharaan yang berkuatkuasa. Kami boleh
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)
APPENDIX G7
DEKLARASI PERUNDING BAGI KERJA-
KERJA PEMBINAAN PEPASANGAN SISTEM Borang: M&E-TOR/G7
Pindaan: 00
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
PERAKUAN PERUNDING
Kami telah mengawasi dan memeriksa kerja – kerja pemasangan di tapak bina
dengan teliti mengikut etika dan amalan profesional serta mengambil
tanggungjawab penuh ke atas rekabentuk, kuantiti dan tuntutan bayaran yang
dikemukakan dan dengan ini mengesahkan bahawa kerja – kerja yang telah
dilaksanakan adalah mengikut syarat – syarat kontrak berdasarkan kepada Pekeliling
Perbendaharaan yang berkuatkuasa. Kami boleh dikenakan tindakan di bawah
kami mengemukakan apa – apa penyataan yang palsu atau silap atau tidak
lengkap tentang apa – apa butiran matan yang dimaksudkan untuk mengelirukan
prinsipal.
Tandatangan Cop Perunding Profesional**
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)

**Ditandatangan oleh prinsipal syarikat mengikut bidang berkaitan.
DEKLARASI PERUNDING BAGI KERJA- APPENDIX G8
KERJA PENGUJIAN DAN PENTAULIAHAN Borang: M&E-TOR/G8
(T&C) UNTUK PEPASANGAN SISTEM Pindaan: 00
ELEKTRIK / MEKANIKAL* Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
PERAKUAN PERUNDING
Saya mengesahkan dan mengambil tanggungjawab penuh terhadap kerja – kerja

Pengujian dan Pentauliahan (T&C) untuk pepasangan di tapak bina yang telah
dilaksanakan dengan teliti mengikut etika dan amalan profesional serta berdasarkan
semua Akta, Peraturan dan Undang-undang Kecil yang berkuatkuasa. Kami boleh
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)

DEKLARASI PERUNDING BAGI APPENDIX G9
KERJA-KERJA MEMPERBAIKI KECACATAN Borang: M&E-TOR/G9
UNTUK PEPASANGAN SISTEM Pindaan: 00
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
PERAKUAN PERUNDING
Kami telah memeriksa dan mengesahkan bahawa kerja – kerja pembaikan terhadap
kecacatan yang ditemui di tapak bina telah dilaksanakan mengikut etika dan
amalan profesional serta mengikut syarat – syarat kontrak berdasarkan kepada
Pekeliling Perbendaharaan yang berkuatkuasa. Kami boleh dikenakan tindakan di
bawah Seksyen 18 Akta Suruhanjaya Pencegahan Rasuah Malaysia (Akta 694) jika
sekiranya kami mengemukakan apa – apa penyataan yang palsu atau silap atau
tidak lengkap tentang apa – apa butiran matan yang dimaksudkan untuk
mengelirukan prinsipal.
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)

APPENDIX G10
AKUJANJI PERUNDING BAGI PERAKUAN Borang: M&E-TOR/G10
MUKTAMAD Pindaan: 00
Tarikh: 18 Mei 2015
Nama Projek
No. Kontrak
PERAKUAN PERUNDING
Saya mengambil maklum bahawa baki tuntutan yang telah dikemukakan sebelum ini
berjumlah RM ___________________________________________________ (Ringgit Malaysia:
__________________________________________________________________________________)
adalah tuntutan muktamad daripada firma kami untuk yuran perunding bagi projek
pembangunan di atas. Pihak kami tidak akan mengemukakan sebarang tuntutan
tambahan pada masa akan datang. Kami boleh dikenakan tindakan di bawah
kami mengemukakan apa-apa penyataan yang palsu atau silap atau tidak lengkap
tentang apa- apa butiran matan yang dimaksudkan untuk mengelirukan prinsipal.
Nama
No. Kad Pengenalan
Jawatan
Tarikh
(Cop Syarikat)

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Section Details Page

Mechanical & Electrical Section Page 1 of 51

13.0 GOVERNMENT INDEMNITY.................................................................... 22

APPENDIX A1 PROJECT BRIEF

Mechanical & Electrical Section Page 2 of 51

ACDA - As Completed Detailed Abstract

Mechanical & Electrical Section Page 3 of 51

Mechanical & Electrical Section Page 4 of 51

FOR MINISTRY OF EDUCATION, MALAYSIA

1.1 The Government of Malaysia (Ministry of Education), has decided to

The Implementation and Completion of the Proposed

“MEREKABENTUK DAN MENYELARAS KERJA-KERJA MEKANIKAL DAN ELEKTRIKAL

(hereinafter referred to as “the Project”) for Ministry of Education, Malaysia

1.2 “Consulting Engineer” (hereinafter referred to as “the Consultant”) means the

1.3 The Government has agreed to appoint the Consultant to provide

In order for the physical implementation of the Government’s project to be

Mechanical & Electrical Section Page 5 of 51

2.1 The main objective of this appointment is to assist the Government to

3.0 PROJECT SCOPE OF SERVICES

4.0 SCOPE OF CONSULTANCY SERVICES

4.2 Detailed Engineering Services

4.2.1 Preliminary Stage

Mechanical & Electrical Section Page 6 of 51

(b) Consulting any local or other approving authorities on matter of

(e) Within 2 weeks after the appointment, the Consultant is to

4.2.2 Design Stage

Mechanical & Electrical Section Page 7 of 51

4.2.3 Tender Stage

4.2.4 Construction Stage

4.2.5 Defect Liability Period

Mechanical & Electrical Section Page 8 of 51

rework/rectification on the systems, attending to complain from

4.2.6 Final Completion Stage

4.2.7 Any Other Duties

4.3 Design Compliance (Mechanical)

4.3.2 The Mechanical systems design and specifications shall generally

Mechanical & Electrical Section Page 9 of 51

4.3.2.2 Air Conditioning and Mechanical Ventilation System

All drawings, whether preliminary or final shall be signed by the

4.4 Design Compliance (Electrical)

4.4.1 Electrical Works

4.4.2 Telecommunication Works

4.4.3 Information & Communication Technology (ICT) System

Mechanical & Electrical Section Page 10 of 51

Only Telephone/Communication system using IP Telephony shall be

4.4.4 Extra Low Voltage

Only web-based ELV system shall be undertaken by ICT specialist. The

4.4.5 Integrated Design & Optimum Design

The Consultant shall make every endeavour to optimise the design in

In the case of extensions or new development to existing government

4.4.6 Diversion of Existing Services

4.4.7 Design Drawings

The Professional Engineer shall be registered with the Board of

Mechanical & Electrical Section Page 11 of 51

4.5 Bill of Quantities and Cost Estimate

On completion of the final design work, the Consultant shall prepare a

4.6 Specifications and Tender Documents

4.6.1 The Consultant shall prepare complete tender documents based on

4.6.4 A complete set of the tender documents and drawing (AutoCAD

4.7 Evaluation of Tender

The Consultant shall be required to evaluate tenders submitted. The

Mechanical & Electrical Section Page 12 of 51