OPH McNabb Arena Upgrades:

P r o j e c t P r o p o s a l

Project Goals: Project Background and Description

 Simplify both ordering and
inventory processes by
interlinking them
 Create a standard order form
similar to the form that is used
by other City of Ottawa
departments
 Implementing a way to better
track orders and allow for
improved data collection
 Create an procurement system
that can be easily expanded
and adapted to changing
circumstances or alternate
emergency situations
As McNabb is called upon to continue our service commitment to the
vaccination effort, we have worked on expanding our inventory process and
automating portions of this process to make it more efficient and reliable. As
we move towards a more standardized process, we believe it is in our best
interest to take advantage of pre-existing city infrastructure to streamline
our process. The proposal below builds on the idea of using strategies
employed by other departments to increase our efficiency and efficacy.
Currently McNabb runs on two types of orders; Orders that are placed via
emailing the OPH logistics inbox and weekly resupply orders. Both come
with their share of challenges, challenges that can hopefully be addressed by
standardizing our ordering system. Currently we run into issues with orders
such as but not limited to:
- Orders being placed without a specific number requested of certain
supplies
- Inappropriate terminology of products in orders leading to confusion
- Supplies being refused by clinics due to lack of need
- Multiple orders being placed for the same location

DEAR P R O P O S E D S O L U T I O N S :

Looking at other department’s stores within the city, we can see that they have a standardized order form accessible
through Ozone (Attached document shows how it would work). This system has numerous benefits including ease of
ordering on the part of clinic leads as they can simply add the items they need to their cart and submit it rather then
having to fill out a form and then email it to us. On our end it will help simplify orders as there will no longer have to be
any guessing involved as to the quantity or item requested. In addition, we will be able to gather data to more easily
report exact figures of how many items are being shipped out both within a certain time frame and to specific locations.

This process would be the first step in centralizing procurement for supplies for OPH, the system could be easily
expanded to accommodate for changing needs and be re-tooled at a moment’s notice to allow easy procurement of
any supplies needed by a branch of OPH. This process, it would cut down the amount of miscommunication between
logistics and the clinic which allows us to reach out for clarification opposed to multiple avenues for possible error.

Sincerely,
Cam, Matt & Krista