ASSESSMENT 2-- GUIDELINES

Please note this is the guidelines which helps you to do your

assessment, you are not allowed to copy and paste from top
to bottom. You can take an idea from this and write it on
your own

You must do Assessment 2 (Quiz) in your class time

Days: Monday and Tuesday
Time: 8:10 am – 3:45 pm (QLD)
9:10 am – 4:45 pm (NSW)

1. What details might you identify when evaluating the project brief and related documents?

Answers could reflect:

Evaluation of project brief and related documents will be used to determine the following factors:
 Characteristics

 Features

 Functions

 Strengths

 Benefits

 Impacts
 2. In addition to the installation processes and test requirements, what are four (4) examples
of the information to be developed and documented on project tasks?

Answers might consider four (4) of the following:

A document may refer to activities:
 Dependencies

 Inspection

 Manufacturer's technical manuals and responsibilities

 Requirements to ensure that installation and service activities are

performed under controlled conditions

 Technical standards

 Testing and related procedures

 Work instructions

 Contingency plans to account for delays and other problems

 Critical paths and timelines

3. Discuss the timeline details that will need to be included in project documents

Answers might discuss:

Tasks and associated timelines may include:
 Estimating overall timeframes based on standard installation times

 Identifying critical paths and minimum timelines

 Identifying independent tasks and those that depend on others

 Identifying timeframes associated with each aspect of the project

Timelines for planning approvals:

 Government planning bodies

 Local government
  Frequency spectrum agency

4. What information might you include when assessing resource requirements so these can be
documented to assist in the allocation of appropriate resources?

Answers might consider:

The resource requirements for the project can be identified using assessment and evaluations of
the project brief and related documents.

Resource requirements may include:

 Locating possible resource banks

 Merits of using contract versus enterprise resources

 Material requirements including spare parts

5. What details will need to be included in the training plan produced for the project plan?

Answers must reference:

The assessed training needs and associated timelines for efficient project implementation

6. What types of budgetary requirements will be determined and documented for the task?

Answers could reflect the following budget requirements for the project that will need to be
determined and documented:
 Costings with compliance and profit margin

 Expenditure approval procedures in line with enterprise policy

 Financial options for the project

 Risk analysis of financial options

 7. List five (5) examples of the parties, associated with project, whose roles will need to be
identified and discussed to ensure their involvement

Answers may list five (5) of the following parties:

 Contractor

 Customer

 Designers

 Equipment manufacturers

 Installers

 Lessee

 Operational staff

 Planners

 Project management

 Site owner

 Sub-contractor

 Suppliers

8. What details will need to be included in the project verification document?

Answers must include:

Monitoring and control processes, and review processes such as quality audits

9. Discuss the importance of consulting with relevant parties prior to finalising draft plan, so
changes can be made as appropriate

Answers might discuss:

Consultation is a two-way communication process that will need to be completed prior to the
finalisation of the draft project plan.
When completing the consultation, it is important to make sure that the expected outcomes for
the process are communicated to all personnel to be involved.

Consultation regarding the draft project plan should be completed to ensure that all parties
involved and those that will be affected by the process can make comments and provide their
opinion in relation to any changes that may need to be made.

10. In addition to the factors that may impact on realisation of project and observance of
relevant legislation, codes, regulation and standards, what details would be included in the
preliminary project plan?

Answers could outline that the preliminary project plan should include:
 Work breakdown structure

 Timelines

 Schedules

 Detailed plans for all tasks

11. What methods of consultation might you conduct with the client to discuss the plan and
clarify any amendments?

Answers might reflect:

The informal consultation consists of:
 Discussion

 Informal questioning

 Asking for opinions

Formal consultation includes:

 Discussion groups

 Formal reports

 Consultation meetings
  Meetings

 Focus groups

12. Discuss the development of the final plan with recommendations

Answers might discuss:

Once necessary recommendations have been assessed, they will need to be incorporated into the
plan in order to allow development of the final project plan.

The final project plan is the version of the plan that includes all necessary changes, amendments
and recommendations and that has been edited and approved as the plan that will be used to
govern and direct the project.

When the final plan has been produced, it will need to be formally approved prior to the final
stages of the plan preparation.

The final plan will need to be documented and presented according to the requirements of the
organisation.

13. Reflect on the types of implementation details and training needs to include in the produced
and documented final plan

Answers might reflect:

The implementation schedule is the timeline of requirements that need to be completed, and
during the documentation process the implementation schedule
In order for the project to be completed successfully all training needs for personnel will need to
be incorporated as a part of the project implementation and so will need to be included in the
documentation of the project plan.

Training needs will need to be met by the inclusion of:

 Detailed training plans

 Resource requirements for training

 Training schedules

 Training monitoring tools

 14. Why is important to obtain sign off form the client after you have presented the plan?

Answers might address:

Formal sign-off must be obtained in writing and presented to the project committee to ensure
that the project can be commenced as required.