Aminu Faruk Babatunde

21010131019
CTE 433 PROJECT MANAGEMENT ASSIGNMENT QUESTIONS FOLLOWED BY ATTEMPTS

1) What is Project Management?

Project Management encompasses the process of strategically organizing and utilizing a
company's resources to facilitate the progression of a particular assignment, event, or
responsibility until it reaches its culmination.
Project management involves the planning and organization of a company's resources to
move a specific task, event, or duty toward completion.

2) Itemize five (5) components of Project Management

 Creating a detailed plan
 Coordinating and assigning tasks to team members
 Monitoring progress
 Managing risks and issues
 Delivering the desired outcomes.

3) Who is a Project Manager?

A project manager is an expert within the realm of project management who assumes the
role of overseeing a project's entire lifecycle. They are entrusted with the responsibility of
guiding a project from its initiation to its completion, which encompasses tasks such as
planning, execution, and proficiently managing the project's personnel, resources, and
scope.
4) Mention 5 significance of Project Management to achieve organizational goals and
objectives.
1. Improved Planning
2. Enhanced Collaboration and Communication
3. Streamlined Resource Allocation
4. Heightened Quality
5. Increased Customer Satisfaction

5) List five (5) Responsibilities of a Project Manager

The role of a project manager is crucial as they oversee and guide projects from start to
finish. They are accountable for various tasks, such as:

1. Planning the project

2. Managing the project team
3. Handling budgeting and cost management
4. Ensuring efficient time management

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 5. Upholding quality assurance standards

6) Why is team collaboration important in project management?

Project collaboration facilitates the collective effort of teams throughout the entire process,
fostering enhanced productivity and a heightened understanding of each other's
viewpoints, requirements, and timelines.

7) What are some common project management methodologies?

Common project management methodologies include

 Waterfall Methodology
 Agile Methodology
 Scrum Methodology
 PMI / PMBOK
 Critical Path Method (CPM)
8. What are the five typical phases of a project life cycle?
They five phases include;
1. Initiation
2. Planning
3. Execution
4. Monitoring
5. Closure

9. How does Project management differ from General management?

Project management encompasses the activities of strategizing, arranging, and

completing a specific, time-limited endeavor to achieve predetermined objectives and
goals. In contrast, general management involves the broader duty of overseeing and
harmonizing the entire workings of a company, with the objective of attaining long-term
accomplishments and objectives.

10. How does project management help organizations adapt to change and uncertainty
Project management enables organizations to cope with change and uncertainty by
offering a well-organized structure and effective tools for managing and navigating
through dynamic situations.
11. How does a project manager handle project constraints?
A project manager handles project constraints by effectively managing and balancing
the three primary constraints: time, cost, and scope.
12. How do you define project objectives?

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 Project objectives are specific, measurable, and time-bound goals that define what a
project aims to achieve. They provide a clear direction and purpose for the project and
serve as a basis for planning, executing, and evaluating its success.
13. What are project deliverables?
Project deliverables are the tangible or intangible outcomes or results that are produced
as a result of completing a project or a phase within a project. They are the specific
items, documents, or services that need to be delivered to meet the project objectives
and satisfy the requirements of the project stakeholders. Deliverables serve as the
building blocks of a project and provide evidence of progress and completion.
14. What are the steps involved in conducting a feasibility study?
Conducting a feasibility study involves a systematic and structured approach to assess
the viability and potential success of a proposed project. The study examines various
aspects such as technical, economic, legal, operational, and scheduling factors to
determine whether the project is feasible and worth pursuing. Here are the typical steps
involved in conducting a feasibility study:

1. Define the Project Scope: Clearly define the objectives, purpose, and boundaries of
the project. Identify the problem or opportunity that the project aims to address.
2. Gather Information: Collect relevant data and information related to the project. This
may include market research, technical specifications, legal and regulatory
requirements, financial data, and any other information necessary to evaluate the
project's feasibility.
3. Identify Alternatives: Identify and evaluate alternative solutions or approaches to
achieving the project objectives. Compare the advantages, disadvantages, risks, and
costs associated with each alternative.
4. Assess Technical Feasibility: Evaluate the technical requirements and constraints of
the project. Determine whether the necessary technology, equipment, skills, and
resources are available or can be acquired to implement the project successfully.
5. Evaluate Economic Feasibility: Examine the financial aspects of the project. Assess the
costs, benefits, and potential returns on investment. Consider factors such as capital
investment, operational costs, revenue projections, and potential market demand.
6. Analyze Legal and Regulatory Factors: Identify and evaluate any legal, regulatory, or
compliance issues that may impact the project. Ensure that the project complies with
applicable laws, regulations, permits, and standards.
7. Assess Operational Feasibility: Examine the operational requirements and constraints
of the project. Evaluate whether the project can be effectively implemented and
integrated into existing systems, processes, and resources.
8. Evaluate Schedule and Time Feasibility: Assess the project timeline and schedule.
Consider factors such as project duration, critical milestones, dependencies, and any
time constraints that may impact the project's success.
9. Conduct Risk Analysis: Identify and assess potential risks and uncertainties associated
with the project. Evaluate the likelihood and impact of each risk and develop
appropriate mitigation strategies.

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 10. Summarize Findings and Make Recommendations: Consolidate the findings from the
feasibility study and document the conclusions. Provide a clear recommendation on the
viability and feasibility of the project, including any recommended adjustments or
actions.
Keep in mind that feasibility studies serve the purpose of facilitating an informed
decision-making process. The extent and intricacy of the study may differ based on the
project's nature and scope. To ensure a comprehensive and unbiased evaluation, it is
crucial to engage relevant stakeholders, experts, and consultants throughout the
feasibility study.
15. What is a project charter
A project charter is a formal document that establishes the purpose, objectives, and
scope of a project. It serves as a foundation for the project by providing a clear
understanding of the project's goals, stakeholders, resources, and constraints. The
project charter is typically created at the initiation phase of a project and acts as a
reference throughout the project's lifecycle.

16. What are the first five (5) key elements of a project charter
A project charter is a formal document that provides authorization and defines the
scope, objectives, deliverables, and stakeholders of a project. The key elements typically
included in a project charter are as follows:
1. Project Title and Description: This section provides a concise and clear title for the
project, along with a brief description that outlines the purpose and overall objectives of
the project. It should give a high-level overview of what the project aims to achieve.
2. Project Objectives and Deliverables: Here, the specific objectives and measurable
outcomes of the project are defined. This section clarifies the desired results and
identifies the deliverables or tangible products that will be produced as a result of the
project's successful completion.
3. Project Scope: The project scope outlines the boundaries and extent of the project. It
defines what is included within the project and, equally important, what is excluded. It
helps to set expectations and prevent scope creep by clearly defining the project's
limits.
4. Project Stakeholders: This section identifies the key stakeholders involved in or
affected by the project. Stakeholders can include project sponsors, customers, end-
users, team members, and other individuals or groups with an interest in or influence
over the project. It is essential to identify and engage stakeholders to ensure their needs
and expectations are considered throughout the project.
5. Project Timeline and Milestones: This element provides an overview of the project's
timeline, including key milestones or significant events that mark important progress
points. It may include estimated start and end dates, as well as major phases or stages
within the project. The timeline sets expectations regarding the project's duration and
helps with scheduling and resource allocation.
17. What is project planning

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 Project planning is the process of defining the project's objectives, scope, deliverables,
timeline, resources, and activities required to achieve the desired outcome. It involves
creating a detailed roadmap that outlines how the project will be executed, monitored,
and controlled from start to finish.
The main purpose of project planning is to establish a clear direction and structure for
the project, ensuring that everyone involved understands what needs to be done, how it
will be done, and when it will be done. It helps to minimize risks, maximize efficiency,
and increase the chances of project success.
18. Mention five key components of project planning?
Five key components of project planning are:
1. Project Scope: Defining the project's objectives, deliverables, and boundaries. It
involves identifying what needs to be accomplished and what is outside the scope of the
project.
2. Work Breakdown Structure (WBS): Breaking down the project into smaller,
manageable tasks or work packages. The WBS organizes the project's activities, making
it easier to assign responsibilities, estimate resources, and create schedules.
3. Timeline and Milestones: Creating a schedule that outlines the project's timeline,
including start and end dates for different activities. Milestones are significant events or
achievements within the project that help track progress and ensure key deadlines are
met.
4. Resource Allocation: Identifying and assigning the necessary resources (human,
financial, equipment, etc.) to complete the project. This includes determining the
required skills, estimating resource availability, and ensuring resources are effectively
utilized.
5. Risk Management: Identifying potential risks and developing strategies to mitigate or
address them. This involves identifying project risks, analyzing their potential impact,
and developing contingency plans to minimize disruptions and maximize project
success.
19. What is a WBS?
Work breakdown structure (WBS) in project management is a method for completing a
complex, multi-step project. It's a way to divide and conquer large projects to get things
done faster and more efficiently.
20. What are the key benefits of creating a WBS
The key benefits of creating a WBS include
1. It provides a clear visual of the scope.
2. It makes management of the project easier as it is decomposed to smaller chunks of
deliverables.
3. It can be used to identify potential scope risks thus they can be addressed before they
are encountered.
4. It facilitates accountability as it highlights the people responsible fort he various
project activities.
5. It allows for easy creation of budget as finances are allocated to each activity.
21. What is a Gantt chart?

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a chart in which a series of horizontal lines shows the amount of work done or
production completed in certain periods of time in relation to the amount
planned for those periods
22. What are the benefits of using Gantt charts in project scheduling?
Know what's going on in your projects.Improved communication and team
cohesion.Avoid resource overload.Measure the progress of projects.See
overlapping activities and task dependencies.Experience more clarity.
23. What is a network diagram?
A network diagram, alternatively known as a project's graphical representation,
comprises interconnected arrows and boxes that illustrate the
interdependencies among project activities.
24. What are skill gaps in the context of project management?
A Skills Gap Assessment (SGA) is a tool used to assess and measure an
individual's project management knowledge. 
25. What is the full meaning and use of :

i. KPI
key performance indicator, a quantifiable measure of performance over time for
a specific objective. KPIs provide targets for teams to shoot for, milestones to
gauge progress, and insights that help people across the organization make
better decisions.
& ii. WBS
A work breakdown structure (WBS) is a project management tool that takes a
step-by-step approach to complete large projects with several moving pieces. By
breaking down the project into smaller components, a WBS can integrate scope,
cost and deliverables into a single tool.