THE FEDERAL POLYTECHNIC BAUCHI,

BAUCHI

SCHOOL OF BUSINESS STUDIES

DEPARTMENT OF PUBLIC

ADMINISTRATION

COURSE CODE:

GNS 301

COURSE TITLE:

COMMUNICATION IN ENGLISH

CLASS: HND1(A)

BY:
 MUHAMMAD YUSUF IDRIS

REG. NO:

21/143690

ASSIGNMENT QUESTION

1. What is Project Report

2. Explain the Part of a Project

PROJECT REPORT
A project report is a comprehensive document that provides a detailed
account of a particular project's objectives, processes, outcomes, and
achievements. It serves as a formal record of the project's lifecycle and is
typically prepared at the end of the project or at specific milestones
during its execution. Project reports are commonly used in various fields,
including business, engineering, academia, and research. The contents of
a project report may vary depending on the nature and complexity of the
project, but generally, it includes the following key components:

1) Project Title and Introduction: A clear and concise title that

reflects the essence of the project. The introduction provides an
overview of the project, its purpose, scope, and objectives.
2) Project Background: This section provides context for the project,

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 explaining why it was undertaken, the problem it aims to address,
and any relevant previous work or research related to the project.
3) Project Plan and Methodology: Outlines the steps taken to
execute the project, including the methods, tools, and techniques
used for data collection, analysis, and implementation.
4) Project Implementation: A detailed account of how the project
was executed, any challenges faced during implementation, and
how they were overcome.
5) Results and Findings: Presents the outcomes of the project,
including data analysis, key findings, and any significant
discoveries made during the project's course.
6) Discussion and Analysis: An interpretation and discussion of the
results, explaining their implications and how they align with the
project's objectives.
7) Conclusion: A summary of the overall project, its achievements,
and its potential impact. This section may also include suggestions
for future work or improvements.
8) Recommendations: Any actionable recommendations based on
the project's findings and experiences.
9) Acknowledgments: Gratitude towards individuals, organizations,
or resources that contributed to the project's success.
10) References: A list of all the sources cited throughout the report.

The structure and format of a project report may follow a specific

template or guidelines provided by the organization or educational
institution. It's essential to make the report clear, concise, and well-
organized, as it will be used for evaluation, decision-making, and
dissemination of project outcomes to stakeholders.

THE VARIOUS PARTS OF A PROJECT

A project consists of several essential components that work together
to ensure its successful planning, execution, and completion. Here are the
key parts of a project and their explanations:
1) Project Goal/ Objective: This is the fundamental purpose of the
project, the reason why it is undertaken. The project goal defines
the desired outcome or result the project aims to achieve. It serves

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 as the guiding principle throughout the project's lifecycle.
2) Project Scope: The project scope outlines the boundaries and
extent of the project. It defines what will be included and what will
be excluded from the project. A well-defined scope helps prevent
scope creep, which can lead to time and cost overruns.
3) Project Deliverables: Deliverables are the tangible and
measurable outcomes or outputs produced by the project. These are
the specific products, services, or results that need to be completed
and delivered to meet the project's objectives.
4) Project Timeline/ Schedule: The project timeline or schedule is a
detailed plan that specifies the start and end dates of various project
activities and tasks. It outlines the order and duration of each task,
helping the team manage time efficiently.

5) Resources: This includes the people, materials, equipment, and

budget required to execute the project successfully. Allocating and
managing resources effectively is crucial for meeting project
milestones.
6) Project Team: The project team consists of individuals who will
work together to complete the project. Each team member has
specific roles, responsibilities, and expertise, contributing to the
project's overall success.
7) Risk Assessment/ Management: Identifying potential risks and
developing strategies to mitigate or respond to them is a critical
part of project planning. Risk management helps reduce the impact
of unforeseen events on the project's progress.
8) Communication Plan: A clear communication plan outlines how
information will flow within the project team and between
stakeholders. it ensures that everyone is well-informed about the
project's progress, issues, and changes.
9) Stakeholder Management: Stakeholders are individuals or groups
who have an interest in or are affected by the project. Managing
their expectations, involvement, and concerns is vital to maintain
support and successful project outcomes.
10) Quality Assurance/ Quality Control: Quality assurance involves
processes and activities designed to ensure that the project's
deliverables meet the required standards and comply with the

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 project's objectives. Quality control is about verifying and
validating the deliverables during the project execution.
11) Change Management: As projects progress, changes to the
original plan may become necessary due to various factors. Change
management involves assessing the impact of changes, obtaining
approvals, and implementing them while minimizing disruption.
12) Monitoring and Evaluation: Throughout the project, progress
should be regularly monitored and evaluated against predefined
metrics and milestones. This allows the team to identify any
deviations from the plan and take corrective actions as needed.
13) Closure and Post-Project Review: Once the project is complete,
a formal closure process takes place, including activities like
finalizing documentation, handovers, and releasing resources. A
post-project review or "lessons learned" session allows the team to
reflect on the project's successes and challenges to improve future
projects.
Each of these parts plays a crucial role in managing and executing a
project successfully. Proper planning, coordination, and execution of
these components contribute to achieving project goals efficiently and
effectively.