Health and Safety in The Workplace Handbook 2013 v2

Sheffield City Council
Health and Safety

in the Workplace
2013
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Health and Safety in the Workplace
SHEFFIELD CITY COUNCIL

Health and Safety Enforcement Team
1
Contents
Foreword .......................................................................................................... 4
Introduction ..................................................................................................... 5
Health and Safety Requirements & Legislation

Health and Safety Laws ................................................................................... 8
Health and Safety Inspectors ....................................................................... 10
Enforcement Policy ........................................................................................ 11
Managing Safety ............................................................................................ 12
Safety Policy .................................................................................................. 13
Risk Assessments .......................................................................................... 14
Safe Working Procedures .............................................................................. 17
Training and Information ................................................................................ 18
Reporting Accidents ..................................................................................... 21
In the Workplace
First Aid .......................................................................................................... 24
The Workplace ............................................................................................... 26
Slips and Trips .............................................................................................. 28
Work at Height .............................................................................................. 31
Workplace Transport ..................................................................................... 33
Work Equipment ............................................................................................ 35
The Beauty Industry

Introduction .................................................................................................... 38
Skin Piercing .................................................................................................. 39
Sunbeds ........................................................................................................ 40
Fish Foot Spa’s .............................................................................................. 41
Hairdressing .................................................................................................. 42
Lasers ........................................................................................................... 44
2
The Safety of your Employees
Electricity........................................................................................................ 46
Gas ................................................................................................................ 48
Lifting and Handling ..................................................................................... 50
Working with Display Screen Equipment (including VDU’s) ......................... 53
Hazardous Substances ................................................................................. 54
Asbestos ....................................................................................................... 56
Legionnaires’ Disease ................................................................................... 59
Protective Clothing and Equipment .............................................................. 60
Construction Regulations .............................................................................. 61
Dangerous Substances and Explosive Atmosphere Regulations ................. 62
Regulatory Reform (Fire Safety) Order .......................................................... 63
Smokefree Legislation ................................................................................... 66
The Welfare of your Employees

Noise at Work ................................................................................................ 70
Violence at Work ............................................................................................ 70
Work Related Stress ...................................................................................... 71
Controls on Working Time ............................................................................. 72
Getting More Help ........................................................................................ 73

The Enforcing Authorities and Contact Details ............................................. 74
Reader’s Survey ............................................................................................. 75
3
Foreword
Welcome to the 2013 edition of Sheffield City Council’s health and safety
handbook.
Sheffield City Council is committed to working with businesses to achieve
healthy and safe workplaces for people who work in or visit businesses in the
Sheffield area.
The need for safety awareness in business cannot be over emphasised.
Key annual figures 2010/11

1.2 million working people were suffering from a work-related illness.
171 workers killed at work.
115 000 injuries were reported under RIDDOR.
200 000 reportable injuries (over 3 day absence) occurred
26.4 million working days were lost due to work-related illness
and workplace injury.
Workplace injuries and ill health (excluding cancer) cost society an estimated
£14 billion (in 2009/10)
The cost of accidents is immense both in personal terms (pain, suffering and
loss of earnings) and the cost to business (staff absences, damage,
increased insurance premiums and health and safety fines).
I hope that you find this advisory booklet useful as a quick available source of
practical advice on health and safety legislation.
Shiva Prasad
Principal Officer, Sheffield City Council
November 2012
Disclaimer
Sheffield City Council thanks all advertisers for their support. The inclusion of advertisements
does not imply that the Council endorses any of the advertised companies or their products or
accepts any liability for any product or service provided.
4
Introduction
This handbook has been produced to assist employers and the self-employed
comply with health and safety legislation. The health and safety enforcement
team is particularly aware that small businesses often need assistance in
respect of advice on health and safety.
This handbook is intended to be a useful guide with references providing
additional information to allow your company to review current health and
safety arrangements and so help prevent avoidable accidents and ill health.
If you require further advice or assistance please contact us at:
Sheffield City Council,

Health Protection Service,
2-10 Carbrook Hall Road,
Sheffield S9 2DB.
Tel 0114 273 5774

Fax 0114 273 6464
E-mail healthprotection@sheffield.gov.uk
5
6
a short guide to .....
Health and Safety

Requirements & Legislation
7
Health and Safety Laws
The Health and Safety at Work etc ◆ Employees are provided with
Act 1974 applies to all workplaces training, information, instruction
whatever their size or business and and supervision necessary to
to everyone at work or affected by ensure health and safety
work activities. Under The Act, employees must also
The Act requires employers to take reasonable care of their own
ensure, so far as is reasonably safety, and anyone else affected by
practicable the health, safety and their activities. The self employed
welfare of their employees and have similar duties. Responsibility is
anyone else who may be affected by also given to manufacturers,
their work (subcontractors and the suppliers and importers of products
public for instance) for use at work, to ensure that they
are safe to use.
In practical terms employers must
make sure that:- More detailed information on health
and safety at work is provided
◆ The workplace is safe and throughout the handbook under the
without risks to health appropriate headings.
◆ Dust, fumes and noise are kept
The Act is supported by additional
under control
Regulations, Codes of Practice and
◆ Plant and machinery are safe Guidance relating to a whole range
and meet the standards set of activities and specific hazards,
◆ Safe systems of work are set and some of which are referred to in this
followed booklet.
◆ Articles and substances are
moved, stored and used safely
◆ Employees have healthy working
conditions including adequate
lighting, heating, ventilation, toilet
facilities etc
8
Further Reading
Successful health and safety management. Published 1997 ISBN: 9780717612765
Series code: HSG65 Price: £12.50
HSC 13 Health and Safety Regulations (A short guide) Free. This is a web friendly version of
leaflet.
Translated material available through HSE website:
C3750 Bengali (free) Translation.
C3750 Gujarati (free) Translation
C3750 Hindi (free) Translation
C3750 Punjabi (free) Translation
C3750 Urdu (free) Translation
C3750 Chinese (Mandarin) (free) Translation
9
Health and Safety Inspectors
Health and safety laws in Sheffield before letting them in. The Inspector
are enforced by an Inspector from will treat you courteously and fairly.
Sheffield City Council or the Health Normally their duties are carried out
and Safety Executive. See ‘Getting informally and with the co-operation
More Help’ to find out which is your of employers. If there is a serious
enforcing authority. problem, Inspectors may issue
notices requiring you to make
The enforcing authorities do more
improvements within a fixed period
than just enforce the law. Much of
of time. They may also issue notices
their activities involve giving advice
to stop a process or the use of
to people to help them meet the
dangerous equipment if there is a
legal standards.
risk of serious injury to people.
Inspectors do have a wide range of
If you receive a notice you have the
powers, which include right of entry
right to appeal to an Employment
to your premises, the right to talk to
Tribunal. Inspectors do have powers
your employees and make
to prosecute a business or individual
investigations. They have the right to
for breaking health and safety laws
take photographs and make copies
but this would normally only be
of documents. They also have the
considered as a last resort or where
right to take away equipment for
the offence is serious. They will take
examination or as evidence.
into account your attitude and safety
Inspectors may visit your business record.
without prior notice but you are
Fines for Health and Safety offences
entitled to see their identification
can be up to £20,000 per offence,
on conviction in the Magistrates
SENIOR Court or unlimited in the Crown
Court.
INSPECTION LTD
Non Destructive Testing &
Engineering Inspection
Cost Effective Safety and
Consultancy
Tel: 0845 199 2253
Mobile 07976 653981
Fax 01709 562536
Email: seniorinspection@aol.com
4 Watson Close, Kimberworth, Rotherham. S61 1JH
3
10
Enforcement Policy
Both the Health and Safety Executive Complaint Against the

and local authorities have health and Service
safety enforcement policies to
ensure that enforcement action taken If you are not satisfied with the way
is clear and easily understood, you have been treated you can take
consistent, proportional to the risk the matter up with the Inspector or
and suitably targeted, the Inspector’s Manager, whose
name is on all letters.
A copy of Sheffield City Council
Health Protection Service
enforcement policy can be obtained
by contacting the service (full
address on page 74).
Further Reading
HSC 14 What to expect when a Health and Safety Inspector calls
http://www.hse.gov.uk/pubns/hsc14.htm. Free pdf.
11
Managing Safety
Management control of health and and theoretical knowledge of health

safety is an essential part of any and safety. Preferably this individual
business whether it is a large or should be employed with the
small concern. Workplace safety company or organisation concerned,
must be managed in just the same or a specialist external adviser or
way as personnel and sales for consultant can be contacted for this
example. There must be a purpose instead.
commitment to health and safety
The following sections on safety
from owners, directors and senior
policy, risk assessments, safe
management of businesses, if
working procedures and training
organisations are to be successful in
and information provides essential
the control and improvement of
information on measures that a
health and safety.
business needs to take to manage
To assist with this process all safety effectively.
employers must obtain health and
safety advice from a competent
person who has sufficient practical
12
Safety Policy
“If you have five or more employees Your safety policy must be reviewed
you must have a written safety policy. regularly to ensure it is still up to
A safety policy is a working date, actively brought to the attention
document which helps to clarify of all staff, signed and dated by
responsibilities for safety, formalise senior company management.
procedures (such as accident
notification) and communicate
company policy and rules to staff. As
such it is the starting point of all
proper safety management.
Policies should include the following
items as a minimum:
◆ A brief statement of the
company’s commitment to health
and safety
◆ Details of the company
organisation for dealing with
safety including people and their
responsibilities, and any
committees or working groups
◆ Details of particular hazards in
the workplace and precautions to
be taken, safety rules, accident
reporting, fire and first aid
procedures for example
Further Reading
INDG 259 An Introduction to Health and Safety – Health and Safety in small businesses
http://www.hse.gov.uk/pubns/indg259.pdf FREE: pdf
13
Risk Assessments
Under the Management of Health How to do an Assessment

and Safety at Work Regulations
1999; the employer must assess the The first step is to look for the
risks in the workplace affecting both hazards in your business. You may
employees and non employees. The think that there are no hazards in
self-employed are also required to your workplace but if you step back
assess the risks to their own safety. and think about what you do, or take
a walk around the business, you may
The risk assessment should see a number of hazards.
systematically identify the hazards
(something which has the potential A hazard means anything that can
to cause harm) connected with the cause harm (e.g. chemicals,
various work activities. The electricity, working on ladders etc.)
associated risk of harm occurring, The next step is to think about what
following existing control procedures the risk is from the hazards you have
can then be evaluated. Where seen, and who could be injured or
necessary, in order to ensure made ill by the hazards.
compliance with current health and
Risk is the chance, great or small,
safety legislation further controls
that someone will be harmed by a
should be implemented.
hazard.
When undertaking the risk
Next, think about what you need to
assessment it is important to
do to prevent people being harmed
consider groups or individual
and decide whether or not you are
workers who may be particularly at
doing enough. You can use the
risk. The Management of Health and
information in this booklet as a guide
Safety at Work Regulations
to the standards that you should be
specifically identifies young persons
meeting, or use the booklets referred
(under 18) and new or expectant
to at the end of each chapter. See
mothers as vulnerable groups.
also “Getting More Help”.
The assessment of the risks to the
If you find something needs to be
health and safety of young persons
done to prevent harm you should
must take account their
give priority to the risks which are
inexperience, lack of awareness of
most serious. You should try to
existing or potential risks and
remove the hazard completely but if
immaturity.
this is not possible you should find
out how to control the risks so that
harm is unlikely.
14
Telling People about the Reviewing the Assessment
Assessment Things will change with time and you
You must tell your employees about will need to consider whether or not
the risks to their health and safety the changes create more risks. If
and the measures that you have there are substantial changes you
devised to control the risks. They should repeat the assessment for the
must also be trained and supervised changes and record the fact that
in the use of any safety devices or you have done this. Remember – the
personal protective equipment. If aim of assessment is not to carry
you share your workplace tell the out a complex analysis but to make
other employers or self-employed decisions about what needs to be
people of the harm your work could done to make things safe and
cause them. healthy. Simple risks can usually be
dealt with simply and quickly.
Record the Findings The Health and Safety Executive
If you have fewer than five have produced example risk
employees you do not need to write assessments that you can use for
anything down but if you have five or additional guidance. These can be
more employees you must record found at www.hse.gov.uk/risk/case
the findings of the assessment. studies
There is an example of part of an
assessment which you may find
useful on the following pages of this
guide but, by all means, produce
one in your own form if it suits you
better. The assessment record
should be kept for future use. It can
help you if an Inspector calls or if
you become involved in an action for
civil liability.
Further Reading
INDG 163 5 Steps to Risk Assessment
http://www.hse.gov.uk/pubns/indg163.pdf - FREE: pdf
15
RISK ASSESSMENT EXAMPLE
16
Company Name: Smith’s Hair Salon Date of Assessment: 1/11/12
What are the Who might be What are you already doing? What further action is necessary? Action Action Done
hazards? harmed & how? by Whom by When
Wet hand work, Staff may suffer from ■ Non-latex gloves are provided if staff want ■ Staff will wear gloves for all wet work. Owner & staff 15/7/07 11/7/12
eg washing hair, dermatitis, increased them.
working with wet hair sensitivity, severely ■ Owner will get different size gloves, to fit Owner & staff 15/7/07 11/7/12
dry skin. ■ Staff are trained to dry their hands all staff.
thoroughly and moisturise between wet
jobs. ■ Staff will be asked to remove hand Owner & staff 15/7/07 11/7/12
jewellery at beginning of shift.
■ Non-perfumed hand cream is provided for
staff. ■ Owner will look at Owner & staff 15/7/07 11/7/12
www.hse.gov.uk/hairdressing/ and
www. habia. org/
Hairdressing Staff and customers ■ Staff check and follow instructions on

products and may get eye or skin supplier information sheets. ■ Owner to buy eye baths in case of Owner 31/7/07 25/7/12
chemicals irritation splashing incidents
All products eg ■ Staff wear non-latex gloves when mixing
bleaches, colouring, and using product, and when washing up ■ Staff always to check with customers for Staff 31/7/07 25/7/12
perm solutions, bowls etc. discomfort.
sterilising liquid,
cleaning chemiclas ■ Salon and stockroom well ventilated.
(see below for specific ■ No chemicals to be stored above eye level Staff 31/7/07 15/7/12
addtional precautions) ■ Clients must be well-protected with
single-use towels.
Staff and cusomers ■ Only purchasing non-dusty bleaches ■ Owner will check with staff for skin/allergy Owner 1/8/07 and 1/8/12
Lightening (bleach) may get eye, skin or problems every 3 months then every
product breathing irritation or 3 months
allergy
Staff and customers ■ Staff trained to use recommended ■ None

Hydrogen peroxide may get eye or skin concentrations. Stored away from light,
(developer/ irritation heat and other products.
neutraliser)
Staff and customers ■ Staff check with customers for history of ■ Staff to perform skin allergy tests as per Manager & 31/5/07 25/5/12
Oxidative colourants may get eye or skin allergy to colour and any damage to scalp. manufacturers’ instructions 48 hours Staff
irritation. Low If yes, hair is not coloured unless the before treatment
likelihood of serious client has got doctor’s advice.
allergic reaction.
Safe Working Procedures
Having clear procedures helps to If you can’t answer yes to the five
get things right and make sure work points listed the job probably won’t
is done safely. The need for safe be done safely.
procedures can be identified when
you do your risk assessment.
◆ Routine work including cleaning
◆ Maintenance work
◆ Emergencies such as fire or
spillages
Think about: -
◆ Have safety procedures been
worked out for the job?
◆ Are the equipment and tools right
for the job?
◆ Do workers know about the
safety procedures?
◆ Are the workers competent to
carry them out?
◆ Do workers know what to do if
something goes wrong?
17
Training and Information
Employees must have enough are certified by the Chartered

information and training on their Institute of Environmental Health
work. You must: (CIEH) and the Institute of
Occupational Safety and Health
◆ Tell employees about the hazards
(IOSH). Details of these providers
and how to avoid them
can be found on the following web
◆ Give specialist training in some sites:
jobs www.cieh.org
◆ Carry out refresher training when www.iosh.co.uk
necessary
It is useful to keep records of the Case Study –
training you have given Floor collapse at
◆ Display the poster ‘Health and
entertainment venue
Safety Law, What You Should In September 2011, a section of
Know’. Alternatively a leaflet of timber flooring and chimney breast
the same name may be given to collapsed into a cellar area at a
each employee depth of over 2m in a rear adjoining
◆ The Employers’ Liability outbuilding of a pub located in
Insurance Certificate must be Sheffield. Several people fell into the
displayed by employers basement and amazingly only four
people were taken to hospital with
Various accredited training providers
relatively minor injuries. Considering
deliver health and safety training to
the circumstances, the injuries could
nationally recognised standards and
have been potentially serious or even
fatal.
The outbuilding was being used for
SENSIBLE AND AFFORDABLE an event in an un-licensed area of
HEALTH & SAFETY SOLUTIONS the building, during which live bands
▶ Risk Assessment
▶ Health and Safety Training
were performing to occupancy levels
▶ Health and Safety Audit Training between 50 to 100 people. The room
▶ IOSH, NEBOSH, COSHH within the outbuilding was not
▶ CPC training for LGC-PCV
▶ JAUPT Training Providers assessed for the suitability of this
▶ All types of First Aid Courses type of event.
▶ Food Safety Courses
▶ CHAS accredited Contractors Further investigation by a specialist
Tel: 01226 758107 Mob: 07709 795630 structural engineer showed that
Web: http://arthurwilliams.co.uk
http://www.cpcandchas-barnsley.co.uk/page7.php many of the joists had significant
Email: arthur@awilliams86.fsnet.co.uk decay, evidence of insect attack,
18
assessments in connection with
activities undertaken.
Consultation
Consultation with employees can
often prove invaluable in improving
health and safety standards as their
knowledge and co-operation are
vital. In unionised workplaces staff
are legally entitled to appoint safety
representatives and safety
Photograph showing the collapsed floor. committees to discuss health and
safety matters with their employer.
Safety representatives are entitled to
and unsupported joists which would
carry out safety inspections and
have been apparent in any
investigations. Under the Health and
competent structural survey.
Safety(Consultation with Employees)
The company was fined over £4,000 Regulations 1996 all employees not
for breaches under Regulation 3 of in groups covered by trade union
the Management of Health and safety representatives must be
Safety at Work Regulations 1999. consulted by their employers on
matters to do with their health and
It is important for business’s to
safety at work including:-
undertake suitable and sufficient risk
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◆ Any change which may The checklist below outlines some of
substantially affect their health the necessary safeguards when
and safety at work dealing with contractors
◆ The employers arrangements for ◆ Choose contractors that are
getting competent people to help competent and reliable
him/her to achieve compliance
◆ Require contractors, preferably in
with health and safety legislation
writing, to comply with all relevant
◆ The planning of health and safety statutory health and safety
training and the information that requirements
employees must be given on the
◆ Obtain a copy of the contractors
likely risks from their work and
safety policy (if the company is
the measures to reduce or
large enough to require one) and
eliminate these risks
satisfy yourself as far as you are
Contractors able that it is adequate
Exchange information with the ◆ Assign responsibility for the
contractor on the risks identified in contractor to a supervising
the workplace. The contractor is also officer for the duration of their
obliged to provide similar information time on site so that the necessary
concerning any risks they are likely safety checks and management
to introduce and the preventative supervision can be made
measures identified. ◆ Consider restricting the
contractor to certain areas of the
premises.
Further Reading:
INDG 345 Health and safety training – What you need to know (free)
A leading provider for Health & Safety Consultancy and Training Services throughout the UK
20
Reporting Accidents
All injuries should be recorded in the The following events must be

company accident book. In addition, reported to the ICC as quickly as
the Reporting of Injuries, Diseases possible, and then confirmed in
and Dangerous Occurrences writing using the appropriate form
Regulations 1995 require some (F2508) within 15 days:
events to be reported to the
(a) A death or specified major injury
enforcing authority.
to an employee
If injuries do happen you should (b) A dangerous occurrence eg
have clear procedures for providing collapse of a lift
first aid, getting assistance,
(c) An injury at a work premises to a
investigating and reporting the
member of the public resulting in
accident to the authorities where
that person being taken to
appropriate (see below)
hospital
Proper accident investigation can In addition to the above, employers
prevent similar injuries and should need to inform the enforcing
be carried out straight away. authority in writing within 15 days of:
Reporting Accidents (a) An accident at work resulting in a

person being off work for more
Certain accidents, illnesses or than 7 days
dangerous occurrences must be
(b) A specified occupational disease
reported to the enforcing authority.
certified by a doctor resulting
See ‘Getting More Help’ for details of
from work
these authorities.
This should be done via the Incident
Please send postal reports to the
Contact Centre (ICC).
following address:
This system allows you to report all Incident Contact Centre,
cases to a single point, the ICC Caerphilly Business Park
based at Caerphilly. The Centre Caerphilly, CF83 3GG
means that you no longer need to be
For Internet reports please go to:
concerned about which office and
http://www.hse.gov.uk/riddor/report.htm
which enforcing authority you should
report to. By telephone: 0845 300 9923
By fax: 0845 300 9924
You can report incidents in a variety
By e-mail: riddor@natbrit.com
of ways, by telephone, fax, via the
internet or by post.
21
Telephone Reporting out of hours
All incidents can be reported online The HSE and local authority
but a telephone service remains for enforcement officers are not an
reporting fatal and major injuries emergency service.
only – call the Incident Contact
More information on when, and how,
Centre on 0845 300 9923 (opening
to report very serious or dangerous
hours Monday to Friday 8.30 am to 5
incidents, can be found by visiting
pm).
the HSE out of hours web page. If
you want to report less serious
incidents out of normal working
hours, you can always complete an
online form.
22
In the
Workplace
23
First Aid
All businesses must make adequate In a small low hazard workplace it

arrangements for first aid treatment may be sufficient to provide an
under the Health and Safety (First “appointed person” instead of a first
Aid) Regulations 1981. The level of aider. An appointed person is
provision required is determined by someone who is authorised to take
the number of employees, the charge of the situation in the event
location of the workplace (whether it of an accident and to take
is remote or close to proper medical responsibility for the first aid
facilities) and the potential gravity of equipment.
the hazards likely to be encountered.
First aid boxes and kits must be kept
A low hazard workplace such as a adequately stocked with approved
bank or library should normally contents but should not contain
provide at least one trained first medication of any kind. A notice
aider for every 50 employees; a should be displayed to clearly
more hazardous environment would indicate the location of the first aid
require more. First aiders must hold boxes and the names of the first
a valid first aid certificate issued by aiders or appointed persons.
a HSE approved first aid training
organisation.
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Further reading:
HSE 31 RIDDOR Explained – For more information on RIDDOR, please see:
http://www.hse.gov.uk/riddor/index.htm
A guide to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations
1995 Published 2012 ISBN: 9780717664597 Series code: L73 Price: £17.50
INDG 214 First aid at work – your questions answered. Published 2009
ISBN: 9780717663729 Series code: INDG214REV1 Price: £5.00 for a pack of 15
Dowload a free copy
INDG 347 Basic advice on first aid at work INDG347 Published 2011 ISBN: 9780717664351
Series code: INDG347REV2 Price: £5.00 for a pack of 20 Download a free copy
HSG 245 Investigating accidents and incidents: A workbook for employers, unions,
safety representatives and safety professionals. Published 2004 ISBN: 9780717628278
Series code: HSG245 Price: £9.50 Buy or download free
25
The Workplace
The following standards apply when 16°C where people sit at their work.
you have employees. Where work involves physical effort
the temperature can be lower at
Toilets and washing facilities 13°C but no lower. Where low
temperatures are necessary (a cold
Provide enough toilets and wash
store for example) workers should
basins for staff. Keep the facilities
be provided with protective clothing
clean, well lit, ventilated and in good
and have access to heated rest
working order. Provide enough hot
rooms where necessary.
and cold (or warm) running water,
soap and towels (or electric dryers) In summer you should ensure that
at the wash basins. The minimum the workplace does not become
numbers of facilities are shown in excessively hot. A thermometer must
the table. be provided to enable the
temperature to be checked by
Drinking Water employees.
Provide a clearly marked supply of
Ventilation
drinking water. The supply must be
accessible to employees and should Provide adequate ventilation to all
not be in sanitary accommodation, areas where people work.
so far as is practicable. Fresh air should come from a
location which is not
Temperature of Workrooms contaminated with fumes or dust.
The temperature of workrooms
should be comfortable. Keep the
temperature up to a minimum of
Minimum number of toilets and washing facilities:

Number of people at work Number of water closets Number of wash basins
1 to 5 1 1
6 to 25 2 2
26 to 50 3 3
51 to 75 4 4
76 to 100 5 5
26
Lighting Clothing
Make sure that there is enough Provide lockers or hanging places to
natural or artificial light to make your enable workers’ own clothes to be
workplace and work activities safe. stored and where necessary, dried.
Avoid lights which are too bright or
cause glare and make sure lights Floors and gangways
are in suitable positions.
Slips and trips are very common
types of accident within all
Room Size and Space industries. Risk assessments should
Workrooms must have enough be carried out to identify and control
space to enable people to move all slip and trip hazards. Hazard
about and do their work in comfort. checklists are available to assist in
As a minimum each person must identifying the sorts of things that
have 11 cubic metres of space in can go wrong. (See Slips and Trips
the workroom. on the next page).
Workstations Stairs
Provide enough space and a Keep stairs clear and in good repair.
suitable layout to workstations to Make sure that staircases have a
enable work to be performed safely. suitable balustrade and a handrail.
Where work can be done seated, Staircases which are wide, or heavily
provide a suitable seat and, if used may need more than one
necessary a footrest. handrail.
Further reading:
INDG 244 Workplace Safety Welfare Regulations
http://www.hse.gov.uk/pubns/indg244.pdf - FREE pdf.
"Workplace Health, Safety and Welfare, a sort guide for managers"
L24 Workplace health, safety and welfare. Workplace (Health, Safety and Welfare)
Regulations 1992. Approved Code of Practice. Published 1992 ISBN: 9780717604135
Series code: L24 Price: £5.75
INDG 293 Welfare at Work http://www.hse.gov.uk/pubns/indg293.pdf FREE - pdf

INDG 173 Talking leaflet : Officework INDG173 Officewise [25 min 04 sec - MP3 5.74MB]
INDG 225 Preventing slips and trips at work http://www.hse.gov.uk/pubns/indg225.pdf -
FREE pdf
INDG 212 Workplace health and safety: Glazing – INDG212 (revised)
27
Slips and Trips
The Management of Health Safety The cleanliness of the flooring can

and Welfare Regulations 1992 help with reducing the number of
include the duty to assess slip and slips that occur. The Health and
trip risks to employees and others Safety Executive has produced
who may be affected by their work extensive guidance on slips and
and take action to control the risks. trips, as well as a number of case
studies, which are available on the
The Workplace (Health, Safety and
Health and Safety website.
Welfare) Regulations 1992 requires
floors to be suitable for the purpose Statistics from the Health and Safety
for which they are used and in good Executive (HSE) show that slips, trips
repair. Traffic routes shall be kept and falls account for one third of all
free from obstructions and from any reportable incidents under RIDDOR
article or substance which may (Reporting of Injuries, Diseases and
cause a person to slip, trip or fall. Dangerous Occurrences
Regulations 1995) and by ensuring
Unsuitable flooring, inappropriate that a suitable floor finish has been
footwear and unsafe methods of fitted, the business is reducing the
floor cleaning are the main causes of risk of personal injuries and
slip and trip accidents. Ways to subsequent claims.
resolve these problems can be to
The Pendulum Test Value (PTV) of
provide alternative flooring or
36+ as determined by a pendulum
footwear for members of staff.
test, in accordance with BS7976, is
When workplaces are the nationally accepted standard for
designed/redesigned it would be floors to be given a slip resistance
beneficial to construct it in a way rating of “Low Slip Probability”. As
that will reduce the such it is the appropriate standard to
likelihood/eliminate slips or trips. If assess floors where a “low Slip
this is not possible providing staff Probability” floor is required.
with appropriate footwear could be
Depending on the nature of the
classed as another control to reduce
Business, the suitability of floor
the risk of an accident occurring as
finishes will be considered on a case
a result of a slip/trip. When selecting
by case basis, including Licensed
the footwear the conditions in the
Premises.
workplace should be considered.
Suppliers of Personal Protective For pubs, bars, nightclubs, licensed
Equipment or specialist footwear will restaurants; café’s and any other
be able to provide you with the similar licensed premises, suitable
advice and guidance. slip resistance flooring must be
28
incorporated into the design of the resistance. The R scale runs from R9
premises. A Pendulum wet test to R13, with R9 being the most
rating of 36 or above will be required slippery. Further advice is available
for public areas and thoroughfares. from
http://www.hse.gov.uk/slips/architects.htm
A large number of European tiles
are rated using the German ramp
test, and compliance with a floor that
achieves a R10/R11 rating may
achieve the appropriate slip
Further Reading
INDG 255 (Rev. 1) – Preventing Slips and Trips at Work
http://www.hse.gov.uk/pubns/indg225.pdf - Free pdf
HSE Information Sheets – Slips and Trips: The Importance of Floor Cleaning
http://www.hse.gov.uk/pubns/web/slips02.pdf - Free pdf
HSE Catering Information Sheet No. 6 (Revised) – Preventing Slips and Trips in Kitchens and
Food Service http://www.hse.gov.uk/slips/publications.htm Free: leaflet
29
HEIGHTWISE ACCESS Ltd. PHELAN
Steeplejacks SCAFFOLDING
Family owned. Est 115 yrs
Specialising in repairs, alterations, & LT D

modifications to buildings, traditional
and steel chimneys, lightning
protection and light protection testing. FREE
Also annual test, maintenance and
installations of lightning protection systems
SITE
Other services available within the group include; SURVEY
BIRD CONTROL, CLADDING, CLADDING AND
FASCIAS, RIGGING, RIGGERS AND ROPE
ACCESS OPERATIVES. QUOTE
From our central base in Sheffield we provide
a full range of services throughout the UK,
Holland, Spain, France, Germany & Belgium
Specialist teams of fully registered CITB &
CSCS steeplejacks, lightning protection
engineers & rope access technicians.
T: 0114 245 4555
M: 07980893197 email: phelanscaffolding@yahoo.co.uk
E: heightwise247@blueyonder.co.uk
www.phelanscaffoldingsheffield.co.uk
Unit 18, Century Street Industrial Est., Sheffield S9 5DX
17 29
30
Work at height
The Work at Height Regulations 2005 ◆ Provide suitable anchorage

requires you to identify work at points for safety harnesses
height where there is a risk of ◆ If you have a high building, take
personal injury from a fall. All work at specialist advice
height must be properly planned
and organised and undertaken by
competent persons. The following Falls or Falling Objects
hierarchy should be applied to all
work at height: All open edges where there is a risk
of a person falling a distance likely
◆ Avoid work at height where to cause personal injury must be
possible provided with a top guard rail (at
◆ Use suitable work equipment or least 1100mm high) and an
other measures to prevent falls if intermediate guard rail. The gaps
working at height cannot be should be filled in sufficiently to
avoided prevent the fall of objects through it.
◆ Use equipment or other The fencing should be secure,
measures to minimise the substantial and strong enough to
distance and consequences of a restrain any person or object liable
fall should one occur to fall against it.
Where covers in fencing or floors
Window Cleaning need to be removed for access, a
Windows usually need cleaning suitable safe system of work must
periodically and cleaners will need be in place to prevent persons
safe access to windows. Where your falling, eg use of temporary barriers.
windows cannot be cleaned from the
Any openings in fences or floors
ground you should make sure that
should be covered. The covers
one or more of the following is done:
should only be removed for access
◆ Firstly, check if windows can be and be replaced as soon as
cleaned from the inside eg pivot possible afterwards.
windows
◆ Can windows be cleaned from Case Study –
the ground using pole systems to Work at Height
avoid working at height A self employed electrician aged 43
◆ Provide access and a firm level died after falling 30ft to his death
surface for ladders or other through a fragile perspex roof light
mobile access equipment on the loading bay roof of a
31
warehouse in the city. He died of They were fined £20,000 for each
multiple injuries. offence including Section 2(1) and
3(1) of the Health and Safety at
He had been at the site to give a
Work Act and for allowing both men
quote for some cabling work for
to access the fragile roof without any
video conferencing facilities and
proper warnings, supervision or
during this visit a decision was made
training.
with the facilities manager of the
warehouse to go onto the roof to
have a look at some gutters that
required cleaning.
Both men accessed the roof via a
fixed ladder and proceeded across
the main roof onto the loading bay
roof.The electrician stepped onto a
perspex roof light that was
undistinguishable from the rest of
the roof due to the accumulation of
dirt on the skylight and the outdoor
lighting conditions.
Further reading:
INDG 401 The Work at Height Regulations 2005 – A brief guide
http://www.hse.gov.uk/pubns/indg401.pdf - Free: pdf
INDG 402 Safe use of ladders and step ladders- An employers’ guide
MISC611 Safety in window cleaning using suspended and powered access equipment
http://www.hse.gov.uk/pubns/misc611.pdf - Free online sheet
MISC612 Safety in window cleaning using rope access techniques
http://www.hse.gov.uk/pubns/misc612.pdf Free online sheet
MISC613 Safety in window cleaning using portable ladders
MISC614 Preventing falls from boom-type elevated work platforms
32
Workplace Transport
Transport in the workplace causes ◆ Check that loading and

many serious accidents every year. unloading operations are carried
A wide range of transport is out safely
common to many businesses
including cars, vans, heavy goods Case Study – Workplace
vehicles and forklift trucks. The Transport
following indicates what you need to A warehouse worker was injured
do. when she went outside the
◆ Use risk assessment as a basis warehouse for a smoke. A forklift
for identifying and assessing the truck which was working outside
risk systematically. Try identifying reversed into her causing a
the hazards associated with compound fracture of the leg.
vehicle activities in your Comment: The Workplace
workplace and assess whether Regulations recognise that
existing precautions are pedestrians and vehicles are a
adequate
◆ Where pedestrians and vehicle
routes have to cross, appropriate
designated crossing places
should be provided where
necessary
◆ Barriers or rails should be
Are You and Your Drivers at Risk?
Ensure the safety of your employees, and
provided to prevent pedestrians others, when on the road. Drivewize (UK) Ltd
have a range of services to help you...
crossing at any particularly
DRIVER TRAINING COURSES offering
dangerous points and to guide ▶ New and existing driver risk assessments
them to designated crossing ▶ New and existing driver on-road assessments
& coaching and/or remedial training
places ▶ Driving workshops for groups
▶ Individual driver coaching and on-road
◆ Check that suitable safety improvement modules
features are included e.g. signs, PLUS SPECIALIST COURSES

▶ Safe and Fuel-Efficient Driving (SAFED)
markings, speed limits for vans training
▶ Advanced Driving standard
◆ Check that vehicles are kept in a (pre course assessment)
▶ UK familiarisation courses
safe condition ▶ Introductions to driving abroad
▶ Tachograph and Driver hours training
◆ Check that drivers are properly ▶ Assessor courses
trained and actually drive safely DRIVER RISK ASSESSMENT COURSES
◆ Keep the need for reversing to a 0114 255 6810
Call FREE on:
minimum and when it is done that www.drivewize.co.uk 15
it is safe
33
potentially hazardous mixture.
Segregation or safe systems of work
could have prevented this accident.
Further reading:
INDG 199(rev1) Workplace Transport Safety http://www.hse.gov.uk/pubns/indg199.pdf
INDG 185 Tractor Action – A step by step guide to using tractors safely (free)
INDG 382 Driving at work – Managing work related road safety
INDG 148 Reversing by vehicles (free)
HS(G) 136 Workplace Transport Safety. An employers guide. Published 2005
ISBN: 9780717661541 Series code: HSG136 (Second edition) Price: £11.50
Download a free copy: http://www.hse.gov.uk/pubns/priced/hsg136.pdf
34
Work Equipment
The Provision and Use of Work ◆ Make sure all dangerous parts
Equipment Regulations 1998 are guarded
provides detailed requirements on ◆ Provide instruction and training
the control of safety of work for all operators. Don’t allow
equipment. untrained people to use
There are many hazards associated machines
with work equipment which can ◆ Make sure controls are properly
cause serious injuries. Even if the marked and that emergency
dangers are so obvious that you stops are brightly coloured and
think nobody will take risks near easily reached
work equipment you are mistaken. ◆ Keep work equipment in good
You cannot rely on employees to working order. Some work
avoid dangerous parts. equipment (such as lifting
The following points will help you equipment and air receivers)
ensure that work equipment is used must be inspected regularly by a
safely. competent person – usually an
insurance company engineer
Under 18’s should not use high risk
lifting equipment or other high risk
pieces of equipment unless they are
mature, competent, have undergone
Servicing, Sales, Installation & training and are adequately
reconditioning of all makes of Air supervised.
Compressors, Refrigeration Dryers,
Inline Filtration & Oil Water Thorough Examinations and
Separators. Inspections
Models include: The Lifting Operations and Lifting
● Fiac ● Fluidair
Equipment Regulations 1998
● Broomwade ● Hydrovane
(LOLER) require that lifting
● Ingersoll Rand ● H.P.C.
● Atlas Copco equipment on initial use and
periodically after installation be
We offer an Emergency Breakdown Service
thoroughly examined by a
We can help you comply with H&S Legislation
competent person. This is often an
Awarded ‘Gold Award for Excellence in Workplace Health,
Safety and Welfare’ By Peninsula Business Services. insurance company engineer, but it
can be anyone who has a sufficient
0114 243 2347 knowledge and experience to do so.
www.algarair.co.uk 33 For lifting equipment that lifts a
35
person eg bath hoist, passenger lift, to demonstrate that they know the
a through examination should be safe operating limits of the pressure
carried out every six months. For any systems and that the system is safe
other lifting equipment for example a under those conditions.
fork lift truck it should be at least
A suitable witten scheme of
every twelve months.
examination should be in place
Regular servicing and maintenance before the system is in operation.
of lifting equipment is required along They also need to ensure that the
with a thorough examination. pressure system is examined in
accordance with this scheme.
Written Schemes of
Examination
The Pressure Systems Safety
Regulations 2000 requires users
and owners of the pressure systems
Further reading:
L22 Safe use of work equipment. Published 2008. ISBN: 9780717662951 Series code: L22
Price: £11.95 Available from
http://books.hse.gov.uk/hse/public/saleproduct.jsf?catalogueCode=9780717662951
Buy or download free - http://www.hse.gov.uk/pubns/priced/l22.pdf
L113 Safe use of lifting equipment. Published 1998 ISBN: 9780717616282
Series code: L113 Price: £8.00 Available from
INDG 339 Thorough examination and testing of Lifts
INDG 291 Simple guide to the Provision and Use of Work Equipment Regulations 1998
INDG 317 Chainsaws at work http://www.hse.gov.uk/pubns/indg317.pdf - Free: pdf
INDG 261 Pressure systems safety and you http://www.hse.gov.uk/pubns/indg261.pdf
Free: pdf
INDG 229 Using Work Equipment Safely http://www.hse.gov.uk/pubns/indg229.pdf Free: pdf
INDG 290 Simple Guide to the Lifting Operations and Lifting Equipment Regulations 1998
INDG 178 Written Schemes of Examination http://www.hse.gov.uk/pubns/indg178.pdf
First copy free
36
The
Beauty Industry
37
Introduction
A trip to the hairdressers or beauty salon should be an enjoyable experience.

However recent horror stories have been highlighted in the press about filthy
salons, poor practices and infections where it has been claimed these could
be due to poor training and unsafe health and safety practices.
The following sections will help you to comply with health and safety
legislation within your salon and identify best practice.
Do I need a licence to run a beauty salon? – No unless you carry out a skin
piercing activity (see next section on skin piercing)
38
Skin Piercing
Skin Piercing There are health risks to persons

having these activities undertaken
Under The Local Government particularly if control measures at
(Miscellaneous) Provisions Act 1982 studios are inadequate. Poor
all businesses and operators who cleanliness of premises, lack of
undertake tattooing, cosmetic proper consent procedures or
piercing (includes semi -permanent inadequate cleaning, disinfection
skin-colouring), electrolysis and and sterilisation of equipment can
acupuncture must be registered with lead to cases of infection or other
the local authority. health problems.
The current registration fee for
premises in Sheffield is £250 for the
premises and £50 for each operator.
Further Reading
Codes of Practice on all skin piercing activities can be downloaded from
www.sheffield.gov.uk/environment/environmental-health/health-and-safety/skin-piercing.html
Dragon Tattoos & Body Piercing Ltd

LASER REMOVAL AVAILABLE
No 1 Woodhouse Road, Intake
Sheffield S12 2AY
Tel: 0114 281 2153
Tel: 0114 281 2150
Mobile: 0779 116 0649
Email: dragontattoouk@aol.com
Website: www.dragontattoostudios.co.uk
Open Monday to Saturday 9am - 7pm

s
6 Day Everybody Welcome 36
39
Sunbeds
The Sunbeds (Regulations) Act 2010 person has indicated that they are
will apply to you if you offer sunbeds prepared to make a sunbed
for use on premises which are available. It does not matter whether
occupied by you or are under your the offer is in return for payment, is
management or control. The Act will complimentary (e.g. as part of a
not apply to you if the premises are membership package such as for a
used wholly or mainly as a private leisure or fitness club), or is part of
home. Under the Act, you will be the services included by a hotel or
required to ensure that no person holiday camp. Therefore, under-18s
under the age of 18 years: should have such complimentary
facilities excluded from their
◆ uses a sunbed;
membership package or from the
◆ is offered the use of a sunbed; or services available to them.
◆ is present in a restricted zone.
Info on skin cancer
Use of a sunbed
Further information on skin cancer
The purpose of the Act is to prevent and sun safety can be found on the
the use of sunbeds on commercial Sunsmart website at :-
business premises by children and http://www.sunsmart.org.uk/
young people under 18 years. ‘Use’
in this context applies to actual Client record card
physical use of the sunbed.
Example client record card
Offer of the use of a sunbed containing the relevant information a
operator of a tanning salon should
The Act effectively prohibits children be asking and providing to clients.
and young people from being Copies can be downloaded from the
offered the opportunity to use a council website:-
commercial, on-premises sunbed by https://www.sheffield.gov.uk/environm
the owner or manager of a sunbed ent/environmental-health/health-and-
business or by any person on their safety/sunbeds.html
behalf. An offer for use is made if a
Further Reading
Information on the roles and responsibilities of UV tanning equipment can be found in the
HSE guidance document INDG209 ‘Reducing health risks from the use of Ultraviolet (UV)
tanning equipment’
Department of Health guidance on Sunbeds (Regulation) Act 2010 Information for Sunbed
Businesses can be downloaded at:-
http://www.dh.gov.uk/en/Publicationsandstatistics/Publications/PublicationsPolicyAndGuidanc
e/DH_125656
40
Fish Foot Spa’s
In the last few years the use of fish pedicure is likely to be very low. By
to provide a pedicure treatment as following the recommendations
becomes popular within the beauty outlined in the guidance produced
industry. A fish pedicure is the by the Health Protection Agency
process in which the user places called, ‘Guidance on the
their feet in a tank of water (which management of the public health
may be for individual use or shared) risks from fish pedicures’ premises
to mid-calf level and Garra rufa fish providing fish pedicures and
preferentially ‘nibble’ the thickened members of the public considering
skin from the feet, usually for this treatment can ensure that they
between 15 to 30 minutes. minimise any potential risk.
On the basis of the evidence
identified and the view of experts,
the risk of infection from a fish
The guidance can be downloaded from the Health Protection Agency website at: :-
http://www.hpa.org.uk/Topics/InfectiousDiseases/InfectionsAZ/Zoonoses/FishPedicures/
Sunking for all your Salon Needs:
Sunbeds, Servicing,
HSE checks
est 1980
Annual safety checks £49
Service and cleans from £99
Call 07976 770736
or visit www.sun-king.co.uk
170 Fife Street, Sheffield S9 1NR
35
41
Hairdressing
Dermatitis experience when trainees have been

known to spend much of their day
It might come as a surprise to some washing clients hair without wearing
people but hairdressers are one of protective gloves.
the professions that are most likely to
develop dermatitis from their job. In For some people their dermatitis
fact dermatitis is more common stops them working in hairdressing,
amongst hairdressers than any other but for others who carry on in
profession. More that two thirds of hairdressing work it means looking
hairdressing apprentices suffer after your hands is a daily necessity.
some skin damage and a third if no care is taken the dermatitis is
experience severe skin changes. a likely to get worse. This can be
recent survey of UK hairdressers painful and cause difficulty in work,
found that 39% reported hand home and social life.
dermatitis. Skin problems often start
within the first month of work
Further Reading
www.habia.org Dermatitis and Glove Use for Hairdressers
42
Health and Safety
Executive
Skin checks for dermatitis
Regularly check your skin for early signs of dermatitis
Look for...
Dryness
Itching
Redness
...which can
develop into
flaking, scaling
cracks, swelling
and blisters
If you think you may have dermatitis, report it to your employer.

Your employer may need to refer you to an
Occupational Health Doctor or Nurse
www.hse.gov.uk
43
Lasers
If you look through any beauty Lasers and intense pulsed light
publication, health magazine or treatments can be used in the
medical journal the chances are that treatment of vision and eyesight
you will find an article about laser or correction, removing birthmarks and
intense pulsed light treatments. The tattoos, treating red veins and skin
number of new treatments and lesions,wound healing, treating
procedures using lasers or intense sports injuries, treating active acne
pulsed light technology is increasing of improving acne scarring and, of
rapidly and crosses both the beauty course, hair removal.
and medical sectors.
Only trained operatives should use
Lasers and intense pulsed light lasers and intense pulsed light
systems are powerful devices and in equipment
the wrong hands, or used in the
wrong way are capable of serious
injury to eyes, skin and tissue
Further Reading
www.habia.org/
www.hpa.org/web/
44
The Safety of
your Employees
45
Electricity
The Electricity at Work Regulations frequency of maintenance

1989 control the use of electricity in ◆ Check that cables and sockets
all workplaces by placing duties on can cope with the loads on them
employers, employees and the self
◆ Make sure that switches
employed with regard to matters
including the mains switches are
under their control.
clearly identified and readily
Electric shock, burns, fires and accessible
explosions can all be caused by ◆ Take suspect or faulty equipment
poor electrical standards. Simple out of use and label it “DO NOT
common sense precautions can help USE” until it is attended to
to reduce the risks in most
◆ If you extend or join cables use a
businesses but if you use electrical
properly insulated connector or
equipment outdoors or in flammable,
coupler. Do not use “chocolate
wet or harsh conditions you will
block” terminal connections –
need to get specialist advice.
they are not safe except in
The main points for general safety certain situations
are covered below.
Portable Appliance testing
◆ Make sure that the overall
electrical system including You must maintain electrical
electrical equipment connected equipment if it can cause danger,
to the system is adequately but the law* does not say how you
maintained. A competent person must do this or how often. You
should determine the type and should decide the level of
P K Electrical est 1983
COMMERCIAL & INDUSTRIAL

Industrial Units • Shops • Offices • Restaurants •
Letting Agents • Council • Maintenance & Repair /
Electrical Installations, New Installations / Upgrades & Rewires / Lighting
Power Engineering, Systems / Fire Alarms & CCTV
Control Panels DOMESTIC
& Switchgear Manufacturing Rewires • New Installations • Inspecting & Testing
Insurance Work • Security Lighting & Alarms
Lilleker Bros. Ltd, Rotherham, S60 2AG
All Work Carried Out to British Standards BS7671
Tel: 01709 374073 Telephone: 0114 236 4313
Web: lillekerbros.com Mobile: 07958 351 250
www.pkelectricalsheffield.com
41 Dewar Drive, Sheffield S7 2GQ 27
46
maintenance needed according to Not every electrical item needs a
the risk of an item becoming faulty, portable appliance test (PAT)
and how the equipment is
In some cases, a simple user check
constructed. You should consider:
and visual inspection is enough, eg
◆ the increased risk if the checking for loose cables or signs of
equipment isn’t used correctly, fire damage and, if possible,
isn’t suitable for the job, or is checking inside the plug for internal
used in a harsh environment; and damage, bare wires and the correct
◆ if the item is not double fuse.
insulated, for example some Other equipment, eg a floor cleaner
kettles are earthed but some or kettle, may need a portable
pieces of hand-held equipment, appliance test, but not necessarily
such as hairdryers, are usually every year.
double insulated.
Case Study – Electric Shock
This includes any electrical
equipment your employees use at An employee in a kitchen received
work, whether it is their own or an electric shock from an appliance
supplied by you. You have a joint which had a damaged cable. The
responsibility to maintain any employee was off work for over a
equipment used by your employees week.
that is either leased (eg a
Comments: The cable to the
photocopier) or provided by a
appliance was found to be damaged
contractor (but not equipment both
in a number of areas. The damage
provided and used by a contractor).
had occurred when the cable had
You will need to check periodically if been repeatedly trapped in a door. It
any work needs doing. How you do appeared that the damage had taken
this depends on the type of place over a long period of time
equipment. without being attended to. The
employer was prosecuted.
Further reading:
INDG 231 Electrical safety and you http://www.hse.gov.uk/pubns/indg231.pdf Free - pdf
INDG 236 Maintaining portable electrical equipment in low risk environments Published
2012 ISBN: 9780717665082 Series code: INDG236(REV2) Price: £5.00 for a pack of 10.
Buy or Download free - http://www.hse.gov.uk/pubns/indg236.pdf
INDG 139 Electric Storage Batteries http://www.hse.gov.uk/pubns/indg139.pdf
First Free - pdf
47
Gas
Gas Appliances the type of

gas work they
Gas appliances must be properly are qualified
fitted and maintained to make sure to do. Before
that they are safe. You must: any gas work
◆ Use a competent fitter to install or is carried out,
maintain gas equipment. On the make sure
1st April 2009, the CORGI Gas you check
registration scheme was their Gas Safe ID card as it is
replaced in Great Britain by the against the law for any person
Gas Safe Register. who is not registered or covered
◆ If you employ the services of a by his/her employer's registration
gas engineer, please ensure that with the Gas Safe Register, to
they have the appropriate work on the maintenance or
commercial catering installation of gas fittings or
qualifications to work on appliances.
commercial installations and
equipment. All registered gas To check if a business or gas
engineers will carry a Gas Safe engineer is registered:
Register ID card with their own www.gassaferegister.co.uk
unique licence number, showing tel: 0800 408 5500
Smell Gas? – call 0800 111 999
Further reading:
INDG 238 Gas Appliances – Get them checked. Keep them safe
48
Liquefied Petroleum Gas the UK - free downloadable User
(LPG) Information Sheets and other priced
Codes of Practice commended by
LPG is defined as commercial the Health and Safety Executive
butane, propane or any mixture of
the two. The main hazards are fire Case Study- Improving gas
and explosion. Asphyxiation can be
safety in commercial catering
a danger in low lying storage areas
premises
as LPG is heavier than air and so
sinks, displacing available air from Visits made by the Health & Safety
below. Indoor storage of LPG is enforcement team, in partnership
potentially very dangerous - expert with inspectors from the Gas Safe
advice should be sought. Safety Register, made to catering
requirements for the use and establishments in Sheffield raised
storage of LPG depend upon the several safety concerns with respect
amount kept at any one premises, to gas safety. Issues surrounding
although precautions are required unsafe gas installations, equipment,
for even very small quantities. The bypassed interlocks, equipment
quantity of LPG containers on without flame failure devices, non CE
display or for sale within a retail marked equipment and work carried
shop area should be as few as out by unqualified gas engineers
reasonably practicable. Remaining was identified.
stock is to be placed outside within
The business must ensure that the
a lockable compound of industrial
equipment to be installed has the
type wire mesh. Only dummy or
appropriate CE marking, and that
certified gas freed containers are to
the engineer working on the
be used for advertising purposes.
installation or appliance is
The maximum quantity of LPG (both
appropriately qualified with the Gas
cylinders and cartridges) within a
Safe Register.
retail area must not exceed 70kg.
Indoor mobile gas heaters which
burn liquefied petroleum gas need
to be maintained and serviced by a
competent Gas Safe registered
engineer so they remain safe.
Visit www.uklpg.org the trade
association for the LPG industry in
Photograph of appliance showing

incomplete combustion.
49
Lifting and Handling
The Manual Handling Operations The regulations require employers

Regulations 1992 (as amended) to:
requires you as an employer to carry
◆ avoid the need for hazardous
out risk assessments for manual
manual handling, so far as is
handling tasks. Manual Handling is
reasonably practicable.
considered to be transporting or
supporting of a load (including ◆ assess the risk of injury from any
lifting, putting down, pushing, hazardous manual handling that
pulling, carrying or moving) by hand can’t be avoided; and
or bodily force. ◆ reduce the risk of injury from
hazardous manual handling, so
The most recent survey of self-
far as is reasonably practicable.
reported work-related illness
estimated that in 2001/02, 1.1 million Avoid Manual Handling
people in Great Britain suffered from
musculoskeletal disorders (MSDs) The first thing that should be
caused or made worse by their considered is, “Does the object
current or past work. An estimated need to be moved at all?” If it does,
12.3 million working days were lost think about using handling aids or
due to these work-related MSDs. On mechanical means of doing this.
average each sufferer took about 20 Examples of alternative means of
days off in that 12-month period. moving goods are:-
This can have a number of
implications on the business. ◆ Forklift trucks
◆ Pallet trucks
◆ Conveyor belts
Women Men
Shoulder height
Shoulder height
Elbow height
Elbow height
Knuckle height Knuckle height
Mid lower leg height

Mid lower leg height
50
Assessing and Reducing the This risks identified in the risk
Risk of Injury assessments can be reduced or
eliminate by providing this
Manual handling assessments equipment. Mechanical aids can
should be completed by the help employees to complete tasks
employer. When completing these quickly and safely.
assessments it is important that you
observe people carrying out manual In addition to the diagram on the
handling tasks to identify ways that next page, the following illustration
you can make it easier for your can be used to make a quick and
employees to complete these tasks. easy basic assessment:-
The Health and Safety Executive has The diagram on the previous page
produced Manual Handling shows that when lifting is carried out
Assessment Charts which may with extended arms or at high or low
assist you. They are available for free levels the weight is reduced
at www.hse.gov.uk because this is where injury is like to
The term “reasonably practicable” is occur.
used when explaining the level to
which risk should be reduced to. Training
This means that risk should be When new equipment and
reduced to the point where any procedures are introduced into the
further precautions would be workplace it is important to ensure
disproportionate to the benefits of that all your staff are trained in using
taking this action. the equipment and new safe
Mechanical aids are the most methods.
common way of reducing this risk.
Further Reading
INDG 143 (Rev. 2) – Getting to Grips with Manual Handling – A Short Guide
INDG 348 Mark a Parcel, Save a Back
INDG 383 Manual Handling Assessment Charts (MAC)
INDG 398 Are You Making the Best Use of Lifting and Handling Aids?
L23 Manual Handling Guidance on Regulations ISBN:9780717628230 Published 2004
ISBN: 9780717628230 Series code: L23 Price: £8.95. Available at:
51
Problems to look for when making an assessment Ways of reducing the risk of injury - Can you:
The tasks, do they involve: • use a lifting aid?
• holding loads away from the body? • improve workplace layout to improve
• twisting, stooping or reaching upwards? efficiency?
• large vertical movement? • reduce the amount of twisting and stooping?
• long carrying distances? • avoid lifting from floor level or above shoulder
• strenuous pushing or pulling? • height, especially heavy loads?
• repetitive handling? • reduce carrying distances?
• insufficient rest or recovery time? • avoid repetitive handling?
• a work rate imposed by a process? • vary the work, allowing one set of
The loads, are they: muscles to rest while another is used?
• heavy, bulky or unwieldy? • push rather than pull?
• difficult to grasp? Can you make the load:
• unstable or likely to move unpredictably • lighter or less bulky?
• harmful, eg sharp or hot? • easier to grasp?
• awkwardly stacked? • more stable?
• too large for the handler to see over? • less damaging to hold?
The working environment, are there: • If the load comes in from elsewhere, have you
• constraints on posture? asked the supplier to help, eg provide handles
• bumpy, obstructed or slippery floors? or smaller packages?
• variations in levels? Can you:
• hot/cold/humid conditions? • remove obstructions to free movement?
• gusts of wind or other strong air movements? • provide better flooring?
• poor lighting conditions? • avoid steps and steep ramps?
• restrictions on movements or posture from • prevent extremes of hot and cold?
clothes or personal protective equipment • improve lighting?
(PPE)? • provide protective clothing or PPE that is less
Individual capacity, does the job: restrictive?
• require unusual capability, eg above-average • ensure your employees’ clothing and footwear
strength or agility? is suitable for their work?
• endanger those with a health problem or Can you:
• learning/physical disability? • pay particular attention to those who have a
• endanger pregnant women? physical weakness?
• call for special information or training? • take extra care of pregnant workers?
Handling aids and equipment: • give your employees more information, eg
• is the device the correct type for the job? about the range of tasks they are likely to face?
• is it well maintained? • provide more training (see ‘What about
• are the wheels on the device suited to the floor training?’)
surface? • Get advice from an occupational health advisor
• do the wheels run freely? if you need to.
• is the handle height between the waist and Can you:
shoulders? • provide equipment that is more suitable for the
• are the handle grips in good order and task?
comfortable? • carry out planned preventive maintenance to
• are there any brakes? Do they work? prevent problems?
• change the wheels, tyres and/or flooring so that
equipment moves easily?
• provide better handles and handle grips?
• make the brakes easier to use, reliable and
effective?
52
Working with Display Screen Equipment
(including VDUs)
The Health and Safety (Display ◆ Make sure workstations meet

Screen Equipment) Regulations basic health and safety
1992 require employers to requirements with suitable
investigate work stations of display screen, keyboard, desk
employees who habitually use and chair
computer terminals as a part of their ◆ Make sure the working
normal work to assess and reduce environment is satisfactory with
risks from using display screen adequate space, suitable
equipment. lighting, temperature and
Display Screen Equipment (DSE) is humidity
found in many businesses. A small ◆ Design the job to reduce stress
proportion of people who work with and repetition
these do suffer ill health but this is ◆ Provide suitable breaks from DSE
commonly caused by the way the work (not necessarily rest periods
equipment is used. but different work e.g. filing)
The problems can be avoided by ◆ Provide eye and eyesight tests
proper use of the equipment. You free of charge for “users”
should: ◆ Provide health and safety training
◆ Assess the risks to employees, on DSE work for “users”
identifying people at risk and Note: Users are employers who use
what needs to be done to protect DSE as a significant part of normal
them work.
Further reading:
INDG 36 Working with VDUs http://www.hse.gov.uk/pubns/indg36.pdf - Free - pdf
L26 Display Screen Equipment Work Published 2003 ISBN: 9780717625826
Series code: L26 Price: £8.95. Available at:
Buy or Download free from http://www.hse.gov.uk/pubns/priced/l26.pdf
HS(G) 90 VDUs – an easy guide. Published 2003 ISBN: 9780717626021
Series code: HSG90 Price: £8.50 Available at:
Buy or Download free from http://www.hse.gov.uk/pubns/priced/hsg90.pdf
53
COSHH
Many products and substances suppliers (they must provide

used or produced at work are them).
hazardous. ◆ Look at how you use the
Working practices must aim to substances (find out what
minimise the risk of using such actually happens, not what you
substances and restrict the think might happen). Compare
consequences of any accidents. this with what the data sheets or
Certain hazardous substances are labels say and decide what you
covered by the Control of need to do
Substances Hazardous to Health ◆ Stop using the substance if
Regulations 2002”. possible or use one that is less
harmful
Look at the substances that are
used in your business or are ◆ If you have to continue using it
generated by the work you do. If then make sure the necessary
they are likely to cause ill health (you precautions are taken such as
can usually find this out from the enclosing the process or by
label) you need to make an providing extra ventilation
assessment. This is what is known ◆ Provide personal protective
as COSHH (Control of Substances equipment (see Protective
Hazardous to Health) assessment: Clothing and Equipment)
◆ If substances are hazardous, get ◆ Train your employees in the right
the safety data sheets from your precautions. Make sure they use
them
◆ Write down what you have done
unless it is simple and easily
explained
Case Study – Tracey’s story

Tracy has been in the hairdressing
industry for 17 years, and now runs
her own salon in Yorkshire,
employing eight members of staff.
A few years ago, Tracy employed a
new hairdresser who suffered from
dermatitis. She contacted her local
council for advice, and they told her
54
about ‘Bad Hand Day?’ and the five very bad flare-up on her two cutting
simple steps for preventing fingers, resulting in several days
dermatitis becoming a problem. sick leave and a loss of trade.
Tracy had always provided gloves
Tracy says that her team find the
for use when colouring hair, but she
longer length non-latex gloves that
now introduced a salon policy for
HSE recommend comfortable. Tracy
staff to wear them for all
also provides gloves to her staff to
hairdressing tasks, including
use at home when cleaning or in
shampooing and cutting hair. She
contact with chemicals and water as
also introduced moisturising creams
she recognises that once a
and a program of monthly hand
hairdresser suffers from dermatitis
checks for employees. These
they have to change their lifestyle to
measures helped to control the
protect their skin and ultimately their
dermatitis and allowed the
career.
hairdresser to continue working in
the job she loved. For her efforts, Tracy’s salon has
won the regional award for good
In order to avoid significant costs,
practice in the Habia Health &
Tracy now supervises her staff to
Safety Awards scheme for the past
ensure they follow the salon policy.
two years running.
On one occasion, the hairdresser
with dermatitis chose not to wear
her gloves for cutting and suffered a
55
Asbestos
Your building may contain asbestos. including sealing and removal, must
It is likely to be present if your normally be done only by a
building: contractor licensed by HSE. If in
doubt don’t disturb it. The Control of
◆ Was constructed or refurbished
Asbestos Regulations 2012 imposed
between 1950-1980
a duty on the persons in charge of
◆ Has boilers with insulation buildings to proactively manage the
If it is in good condition it is risk from asbestos in non-domestic
probably safest to leave it in premises. The duty requires you to
position. If the asbestos is in poor manage the risk by:
condition or is likely to be damaged
◆ Finding out if there is asbestos in
or disturbed you will need to decide
the premises, its amount and the
whether it should be repaired,
condition it is in
sealed, enclosed or removed. If you
are unaware what to do, seek ◆ Presuming materials contain
specialist advice. Remember, work asbestos, unless you have strong
on asbestos insulation and lagging, evidence that they do not
56
◆ Making and keeping up to date a record of the location and condition of
asbestos containing materials (ACMs) or presumed ACMs in your
premises
◆ Assessing the risk from the material
◆ Preparing a plan that sets out in detail how you are going to manage the
risk from this material
◆ Taking the steps needed to put your plan into action
◆ Reviewing and monitoring your plan and the arrangements made to put it
in place
◆ Providing information on the location and condition of the
material to anyone who is liable to work on or disturb it
Case Study – Asbestos

Contractors working in a pub cellar disturbed asbestos lagging which
contaminated the whole of the cellar and equipment. Because there were
gaps in the floorboards of the bar above, asbestos fibres also blew into the
bar area. The pub was closed for several weeks for expensive
decontamination work.
Comments: This serious and costly problem could have been prevented if the
contractors had been told that asbestos was present. Owners or occupiers of
buildings must find out where asbestos is and take steps to make sure it does
not become a problem.
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57
Further reading:
INDG 223 Managing Asbestos in premises
HS(G) 227 A comprehensive guide to managing asbestos in premises Published 2002
ISBN: 9780717623815 Series code: HSG227 Price: £12.50. Available at:
HS(G)210 Asbestos Essentials – task manual Published 2012 ISBN: 9780717665037
Series code: HSG210 (Third edition) Price: £15.00. Available at:
http://www.hse.gov.uk/asbestos/essentials/index.htm Download a free copy
L127 The Management of asbestos in non-domestic premises – Approved Code of Practice
and Guidance. Published 2006 ISBN: 9780717662098 Series code: L127 Price: £9.50
Available at:
Buy or Downoad free from http://www.hse.gov.uk/pubns/priced/l127.pdf
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58
Legionnaires’ Disease
Legionnaires’ disease is a potentially Guidance on Compliance

fatal form of pneumonia caused by
legionella bacteria. ◆ Identify and assess sources of
risk
Anybody can catch this disease but ◆ Prepare a scheme (or course of
people who are over 45, smokers, action) for preventing or
heavy drinkers, those suffering from controlling the risk
chronic respiratory or kidney
disease and those with impaired ◆ Implement and manage the
immune systems are particularly scheme
susceptible. ◆ Appoint a person to be
managerially responsible
Infection cannot be passed from
person to person but is caused by ◆ Keep records and check that
breathing in small droplets of water what has been done is effective
contaminated by the bacteria. These ◆ If an employee becomes ill with
bacteria can be found within wet Legionnaires’ disease after
cooling towers, evaporative working on a potentially
condensers, and hot and cold water contaminated water system then
systems. this must be reported under
RIDDOR. (see section on
These systems require risk Accidents and Emergencies)
assessment to establish the degree
of controls that are required, this will
range from a small hot water system If you have a cooling tower or
with high temperature and turnover evaporative condenser on site you
where no further action maybe must notify the local authority in
necessary, to a large wooden writing with details of where it is
cooling tower that will need a located. You must also tell them if
complete water treatment and such equipment is no longer in use.
monitoring programme to control Application forms are available from
risk. the Local Authority on request.
Further Reading:
L8 Legionnaires’ disease: The control of legionella bacteria in water systems.
Published 2000 ISBN: 9780717617722 Series code: L8 Price: £8.00 Available at:
http://www.hse.gov.uk/pubns/books/l8.htm
INDG458 Legionnaires' disease: a brief guide for dutyholders
INDG376 Legionnaires’ disease: essential information for providers of residential
accommodation http://www.hse.gov.uk/pubns/indg376.pdf - Free: pdf
INDG 253 Controlling Legionella in Nursing and Residential Care Homes
59
Protective Clothing and Equipment
It is far better, and a legal choose it they are more likely to

requirement, to eliminate the risk use it
rather than to rely on workers using ◆ Make sure people look after it
protective clothing. If protective and store it properly when not in
equipment is still needed it must be use
provided free by the employer. You
◆ Instruct and train people in its
must:
use. Tell them what it will protect
◆ Provide the right equipment. them from and what it won’t!
Check with your supplier, they ◆ Check regularly that it is worn
can advise you and if not find out why. Use
◆ Choose equipment which fits the safety signs to remind people
wearer. If you let users help
Further reading:
INDG 174 A short guide to Personal Protective Equipment at Work Regs. 1992
http://www.hse.gov.uk/pubns/indg174.pdf Free: - pdf
L25 Personal Protective Equipment at Work Regulations 1992 Published 2005 ISBN:
9780717661398 Series code: L25 Price: £8.95
Available at:
http://books.hse.gov.uk/hse/public/
saleproduct.jsf?catalogueCode
=9780717661398
Buy or Download free from
http://www.hse.gov.uk/pubns/priced/l25.pdf
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60
Construction (Design and Management)
Regulations 2007 – CDM
These Regulations apply to nearly all bring together existing CDM 1994
construction work undertaken in the and the Construction (Health, Safety
UK. They put in place procedures and Welfare) (CHSW) Regulations
for improving the planning and 1996 into a single regulatory
health and safety management of package. They will be supported by
construction projects of all types, an Approved Code of Practice and
throughout every phase and industry approved guidance and aim
involving all parties (client, designer, to re-emphasize the benefits of a
contractor and subcontractor) in the well managed and coordinated
management of hazard and risk. approach to the management of
New simplified regulations came into health and safety in construction.
force in April 2007 which revise and
Further Reading:
L144 A Guide to Managing Health and Safety in Construction. The Approved Code of
Practice (Acop) Managing Health and Safety in Construction. Published 2007 ISBN:
9780717662234 Series code: L144 Price: £15.00 Available at:
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61
Dangerous Substances and Explosive
Atmosphere Regulations 2002 (DSEAR)
Employers are required to assess the risks of fire and explosions that may be
caused by dangerous substances in the workplace. These risks must then be
eliminated or reduced as far as reasonably practicable. The aim is to protect
employees and other people who may be put at risk such as visitors to the
workplace and members of the public. These regulations complement the
requirement to manage risks under the Management of Health and Safety at
Work Regulations 1999.
Further reading:
INDG350(rev 1) An introduction to CHIP 4
HSG97 A step by step guide to COSHH assessment Free to download.
L5 The Control of Substances Hazardous to Health Regulations 2002 (as amended).
Approved Code of Practice.
INDG233(rev 1) Preventing contact dermatitis at work.
INDG136(rev 4) Working with substances hazardous to health.
L138 DSEAR 2002: Approved Code of Practice and Guidance.
62
Regulatory Reform (Fire Safety) Order 2005
This Order came into force in What the main rules under
October 2006, under the Regulatory the order say you must do:
Reform Act 2001. The order
replaced most previous Fire Safety ◆ Carry out a fire-risk assessment
legislation with one simple order. identifying any possible dangers
What the order means, is that any and risks
person who has some level of ◆ Consider who may be especially
control in premises must take at risk
reasonable steps to reduce the risk ◆ Get rid of or reduce the risk from
from fire and make sure people can fire as far as is reasonably
safely escape if there is a fire. The possible and provide general fire
order applies to virtually all premises precautions to deal with any
and covers nearly every type of possible risk left
building, structure and open space.
◆ Take other measures to make
Examples: sure there is protection if
flammable or explosive materials
◆ Offices and shops are used or stored
◆ Premises that provide care, ◆ Create a plan to deal with any
including care homes and emergency and, in most cases,
hospitals keep a record of your findings
◆ Community halls, places of ◆ Review your findings when
worship and other community necessary
premises
◆ The shared areas of properties Who is responsible for
several households live in meeting the order?
(housing laws may apply) Under the order, anyone who has
◆ Pubs, clubs and restaurants control of premises or anyone who
◆ Schools and sports centres has a degree of control over certain
◆ Tents and marquees areas or systems may be a
‘responsible person’. For example, it
◆ Hotels and hostels
could be:-
◆ Factories and warehouses
◆ The employer for those parts of
It does not apply to people’s private
premises staff may go to
homes, including individual flats in a
block or house. ◆ The managing agent or owner for
shared parts of premises or
shared fire safety equipment
63
such as fire-warning systems or any other responsible person, must
sprinklers as far as is reasonably practical
◆ The occupier, such as self- make sure that everyone on the
employed people or voluntary premises, or nearby, can
organisations if they have any escape safety if there is a fire.
control, or
◆ Any other person who has some
Five steps to Fire Risk
control over a part of the Assessment:
premises 1. Identify fire hazards. Identify:
Although in many premises the Sources of ignition;
responsible person will be obvious, Sources of fuel; and
there may be times when a number Sources of oxygen.
of people have some responsibility.
2. Identify people at risk. Identify:

How do I meet the order?
People in and around the
If you are the responsible person, premises; and
you must make sure you carry out a People who are especially at risk.
fire-risk assessment although you
3. Evaluate, remove or reduce, and
can pass this task to some other
protect from risk
competent person. However, you
Evaluate the risk of a fire starting.
will still be responsible, in law, for
Evaluate the risk to people from a
meeting the order. The responsible
fire.
person, either on their own or with
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64
Remove or reduce fire hazards. Further information:
Remove or reduce the risks to
people from a fire. If you need more practical advice
Protect people by providing fire and information after you have
precautions. carried out your fire-risk assessment,
contact:
4. Record, plan, inform, instruct and South Yorkshire Fire and Rescue
train Services, 197 Eyre Street, Sheffield
Record any major findings and S1 3FG Tel: 0114 2727202
action you have taken.
Discuss and work with other You can obtain guides, suitable for
responsible people. your type of premises from good
Prepare an emergency plan. book shops and by downloading
Inform and instruct relevant them from the internet at
people. www.syfire.gov.uk/372.asp
Provide training. www.communities.gov.uk/fire/firesafet
5. Review ylaw/
Review your fire-risk assessment
regularly.
Make changes where necessary.
65
Smokefree Legislation
On the 1st July 2007 The Health Act wholly enclosed either on a
2006 legislation came into force in permanent or temporary basis.
England, which bans smoking in the
If smoking shelters want to be
majority of all enclosed public
erected for employees it may be
places and workplaces.
necessary for planning permission to
Smoking is prohibited in all be granted. The Planning
“enclosed” and “substantially Department can provide assistance
enclosed” public places and with regards to this.
workplaces. It is now an offence to:-
◆ Smoke in a smoke free premises
◆ Allow others to smoke in a smoke
free premises
◆ Fail to display the correct no
Fig 2.
smoking sign Example of non-substantially
enclosed premises
Figure 1 shows what is considered
to be “substantially enclosed”, if
the structure has a ceiling or roof,
but have an opening in the walls, No Smoking Signage
which is less than half the total area All smokefree premises, which
of the walls. The area of the opening includes vehicles, need to display no
does not include doors, windows or smoking signs that meet the
any other fittings that can be opened requirements of the law. Displaying
or shut. the necessary signage makes it
clear that you are adhering to the
requirements stated in the smoke
free legislation. The sign below is a
representation of the sign that you
are required to display on your
premises or in your vehicle.
Fig 1.
Example of substantially
enclosed premises
Figure 2 shows what is considered

to be “enclosed”, if they have a
ceiling or roof and (except for doors,
windows or passageways) are NO SMOKING.
It is against the law to
smoke in these premises
66
The Workplace Stop A range of free stop smoking
Smoking Scheme support options are available to suit
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If you're an employer you might wish of support, plus one-to-one sessions
to consider providing stop smoking and groups.
sessions for your staff, and support
your employees to make the single For general information on support
greatest improvement in their health. to stop smoking please contact the
Furthermore, stop smoking support Sheffield NHS Stop Smoking Service
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67
68
The Welfare
of your Employees
69
Noise, Violence & Work Related Stress
Noise at Work
If your workplace is particularly noisy then the Control of Noise at Work
Regulations 2005 may apply. These require employers to carry out noise
assessments, to reduce exposure, to provide information and training for
employees and to issue personal hearing protection.
Further reading:
INDG 362 Noise at work – A guide for employers
L108 Controlling noise at work. Published 2005 ISBN: 9780717661640 Series code: L108
Price: £13.95 Available at:
Sound Advice for noise at work in music & entertainment venues www.soundadvice.info/
Violence at Work
Violence towards employees can be a significant problem in many
businesses, e.g.retail outlets, betting shops, nightclubs etc. Violence should
be considered as a workplace hazard as part of your risk assessments.
Further reading:
INDG 69 Violence at Work – A guide for employers
HS(G) 133 Preventing violence to retail staff. Published 1995 ISBN: 9780717608911
Series code: HSG133 Price: £6.95 Available at:
Further links - www.hse.gov.uk/violence/toolkit/index.htm
70
Work related Stress
13.5 million working days are lost each year due to work related stress.
Employers have a legal duty to take reasonable care to ensure that the health
of their employees is not put at risk through excessive and sustained levels of
stress arising from their work. Stress should be considered as a workplace
hazard as part of your risk assessments. It is particularly recognised as a
problem, in certain industry sectors e.g. call centres etc.
Further reading:
INDG 281 Work related stress – A short guide
INDG 341 Tackling work-related stress- A guide for employers
HS(G) 218 Tackling work-related stress: A manager’s guide to improving and maintaining
employee health and well-being.
71
Controls on Working Time
There are significant health and ◆ Weekly and daily rest, rest
safety risks posed if working time is breaks and paid annual leave are
not adequately controlled. enforced through the
Employment Tribunals
The Working Time Regulations 1998
(amended 2003) introduced the ◆ The weekly working limit and
following legal requirements: health assessment (for night
workers) are enforced by the
◆ A limit of an average of 48 hours Health and Safety Executive and
a week which a worker can be local authority.
required to work (though workers
can choose to work more if they
want to) All initial enquiries should be dealt
with by ACAS (the Arbitration,
◆ A limit of an average of 8 hours
Conciliation, and advisory Service).
work in 24 hours which night
ACAS will be able to help with
workers can be required to work
matters concerned with time off, rest
◆ A right for night workers to breaks, paid annual leave, and other
receive free health assessments general employment information.
◆ A right to a day off each week
Contact ACAS National Help line
◆ A right to an in-work rest break if 08457 474747
the working day is longer than 6
hours
◆ A right to four weeks paid leave
per week.
72
Getting more help
This handbook can only provide an introduction to health and safety at work.
Further guidance is produced in a wide range of literature from HSE books.
Some publications are available as single free copies. HSE priced and free
publications are available by mail order from:
HSE Books, PO Box 1999, Sudbury, Suffolk CO10 6FS
Tel: 01787 881165 Fax: 01787 313995
Email: hsebooks@prolog.uk.com Web-site www.hsebooks.co.uk
HSE leaflets and other health and safety information are also available from
the HSE web-site at www.hse.gov.uk HSE priced publications are also
available from good booksellers.
You may also visit our web-site at
www.sheffield.gov.uk/environment/environmental-health/health-safety
where you will find more detailed health and safety information on a range of
subjects or contact an Inspector for health and safety advice. If you don’t
know which is your enforcing authority see table below.
73
The Enforcing Authorities
TYPE OF BUSINESS ENFORCING AUTHORITY

Office, Shop, Warehouse, Leisure, Sheffield City Council Health
Public House/Hotel, Restaurant, Protection Service
Care, Take Away See (1) below
Factory, Construction Site Health and Safety Executive

Agriculture, Mines and Quarries
See (2) below
Local Authority
The enforcing authorities’ addresses and telephone numbers are:-

1. Sheffield City Council, Health Protection Service
2-10 Carbrook Hall Road, Sheffield S9 2DB
Tel 0114 273 5774 Fax 0114 273 6464
E-mail healthprotection@sheffield.gov.uk
2. Health and Safety Executive

Foundry House, 3 Millsands, Riverside Exchange, SHEFFIELD S3 8NH
Tel: 0114 291 2300 Fax: 0114 291 2379
3. Employment Medical Advisory Service

Edgar Allen House, 241 Glossop Road, Sheffield S10 2GW
Tel: 0114 291 2300
Key contacts
within the council –
First Point for Business Planning Services
Town Hall, Pinstone Street, Sheffield City Council, Howden House,
Sheffield S1 2HH 1 Untion Street,Sheffield, S1 2SH
firstpointforbusiness@sheffield.gov.uk Telephone: 0114 273 4215
Telephone: 0114 224 5000
Trade Waste Disposal
Licensing Services Telephone: 0114 203 7410
Block C, Staniforth Road Depot,
Staniforth Road, Sheffield, S9 3HD To contact Sheffield City Council
Telephone 0114 273 4567
general.licensing@sheffield.gov.uk
Telephone: 0114 273 4264
74
Sheffield City Council Health Protection Service
Reader’s Survey
Health and Safety Booklet

It would help us to have your comments on this information booklet
and to know how useful it was to you.
Please send the completed form to:
Health Protection Service,
2-10 Carbrook Hall Road, Sheffield, S9 2BD
Telephone: 0114 273 5774
Fax: 0114 273 6464
E-mail: healthprotection@sheffield.gov.uk
1. How did you get this information booklet?

For example:
a) Was it given to you during a Health and Safety Inspection?
YES NO
b) Was it sent to you following a Health and Safety Inspection?
c) Did you pick it up at a local library?
d) Did you pick it up at a doctor’s surgery?
e) Other
If other please specify below:
75
YES NO
2. Was the booklet clear and easy to understand?
3. Did you find the booklet useful? YES NO
4. Do you feel you now have a better understanding

of health and safety requirements and legislation? YES NO
5. Overall how helpful was the booklet?

Please give the booklet a score of 1 to 6, where
1 is not helpful and 6 is very helpful. (Circle)
1 2 3 4 5 6
6. How would you improve this booklet?
76
www.TouristNetuk.com est. since 1997
Let us help you plan your travel

in the UK
Use our website to find your ideal UK holiday destination.
We provide information on all types of
accommodation, attractions, activities & travel.
Whether you are looking for a city break, a holiday
at the seaside, in the country, climbing mountains or
simply relaxing, the UK has something to offer and
we include our near neighbours, the Channel Islands
& Isle of Man.
Find information on:
• hotels, guesthouses, bed & breakfasts, and lodgings of all descriptions
• self-catering accommodation including cottages, lodges and apartments
• camping & touring caravan parks
• car rental, airlines, ferries, bus and coach services
• rail services
• all UK airports and live arrivals and departures where available
We also offer specific tours, theatre breaks, city breaks

and international city breaks. From our site you are also
able to visit our sister sites for Spain and Ireland.
So what’s stopping you!

– plan your holidays
with ease
www.touristnetuk.com
To advertise contact 01782 719900
Tourist Net UK Ltd, Hassell Street,
Newcastle-under-Lyme, Staffordshire ST5 1AX
LRES-UK LTD is a Sheffield based, highly skilled industrial cleaning specialist company offering a wide range of services.
We understand that a safety conscious approach is essential in our line of work, and for this reason we constantly
evaluate each of the services we provide in order that all of our clients are confident that the job will be done safely and
cost effective.
Full method statements and risk assessments are provided out for all works by a NEBOSH qualified safety professional.
Our fully trained and experienced team recognise the importance of a high level of customer service and we are fully
insured to carry out this type of work.
Hazardous waste disposal:
Fully compliant with all environmental legislation - licenced waste carrier with environment agency
Shot blasting on and off site:
We can blast all types of large objects at our blasting bay situated in Chesterfield also on site blasting with our mobile
unit. Surface preparation works undertaken on all types of materials, shot blasting of tanks, site cabins all types of
surfaces for either paint preparation or NDT inspection.
Painting Service: External preparation and painting of plant, tanks and buildings etc.
Tank cleaning:
We provide a range of tank cleaning services through our experienced teams.
Fully certified and aware of all relevant regulations, our operatives are able to clean tanks located both below
and above ground to the same high standard. Additionally, our service encompasses the following:
- Oil and chemical tanks - Gas free certificates provided.
- Petrol forecourt services - Zone zero work undertaken.
General site clearances:
Clearance of any size property, rubbish removed, floors cleaned, walls painted to bring a property back
to a state where it is fit to use.
Please contact us on the following: PHONE: 0845 265 8331 Email: sales@lresuk.com www.lresuk.com
12
Published by Health Protection Service, Sheffield City Council

Produced by Priory Publications, Hassell Street, Newcastle-under-Lyme, ST5 1AX. Tel: 01782 711500 Del/12/2012

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Sheffield City Council

Health and Safety

Conference Centre & Workshop Hire

Committed to High Quality Training

SHEFFIELD CITY COUNCIL

Health and Safety Requirements & Legislation

The Beauty Industry

The Welfare of your Employees

Getting More Help ........................................................................................ 73

Key annual figures 2010/11

Sheffield City Council,

Tel 0114 273 5774

Health and Safety

Both the Health and Safety Executive Complaint Against the

Management control of health and and theoretical knowledge of health

Under the Management of Health How to do an Assessment

Hairdressing Staff and customers ■ Staff check and follow instructions on

Staff and customers ■ Staff trained to use recommended ■ None

Employees must have enough are certified by the Chartered

Sheffield’s premier source of sound advice

ROTHERHAM BASED TRAINING COMPANY

All injuries should be recorded in the The following events must be

Reporting Accidents (a) An accident at work resulting in a

All businesses must make adequate In a small low hazard workplace it

Committed To Providing Quality Training @ Quality Prices

◗ 3 Day First Aid At Work Course

Minimum number of toilets and washing facilities:

INDG 293 Welfare at Work http://www.hse.gov.uk/pubns/indg293.pdf FREE - pdf

The Management of Health Safety The cleanliness of the flooring can

Specialising in repairs, alterations, & LT D

The Work at Height Regulations 2005 ◆ Provide suitable anchorage

Transport in the workplace causes ◆ Check that loading and

features are included e.g. signs, PLUS SPECIALIST COURSES

A trip to the hairdressers or beauty salon should be an enjoyable experience.

Skin Piercing There are health risks to persons

Dragon Tattoos & Body Piercing Ltd

Open Monday to Saturday 9am - 7pm

Sunking for all your Salon Needs:

Dermatitis experience when trainees have been

Skin checks for dermatitis

Regularly check your skin for early signs of dermatitis

If you think you may have dermatitis, report it to your employer.

The Electricity at Work Regulations frequency of maintenance

P K Electrical est 1983

COMMERCIAL & INDUSTRIAL

Gas Appliances the type of

Smell Gas? – call 0800 111 999

Photograph of appliance showing

The Manual Handling Operations The regulations require employers

Knuckle height Knuckle height

Mid lower leg height

The Health and Safety (Display ◆ Make sure workstations meet

Many products and substances suppliers (they must provide

Case Study – Tracey’s story

Case Study – Asbestos

Specialists in Providing Solutions

Health and Safety Executive Licensed Training Courses Available

Legionnaires’ disease is a potentially Guidance on Compliance

It is far better, and a legal choose it they are more likely to

Killamarsh Tarmacadam Ltd

2. Identify people at risk. Identify:

Figure 2 shows what is considered

TYPE OF BUSINESS ENFORCING AUTHORITY