Year End Prelim Process

CSC
Preliminary Checks
* Please note - this checklist is done post preparation and acceptance of PI quote Accountant
Estimated time required to complete prelim is 30 minutes Reviewer
Step Task Role Action Remarks Queries
1 Log job CSC - Ensure PI quote has been accepted and PDF saved into DocMan. No PI Quote Please provide the PI Quote and save it in
- Discuss with client manager the team to be involved. Logged to Monday.com Docman
- Log job into Monday.com
2 Review Docman CSC - Create a new workpaper subfolder 1. Created WP subfolder

- Review Docman for any source documents received during the year and reallocate to subfolder (always check 2018, 2019 and
permanent)
3 Commence workpapers CSC Create excel workpaper (must use most recent template) and commence the checklists (first two tabs) and enter any opening balance 1. Created WP
information from prior year workpapers for carried forward losses, borrowing costs, franking account, ongoing notes workpapers. -
4 Corporate Tree CSC Check corporate tree (structure) to see if any other entities or individuals that needs to be looked into/prepared. If ensure, query with No Corporate Tree Structure Include it as a query
client senior accountant/manager in prelim e-mail/note. Attach correct corporate tree to workpapers. Note: remember the prelim has to
include any organisation (or individual) on this corporate tree unless otherwise told - so remember to include your queries for the
individuals/ other entities!
5 Checklist CSC - Perform EOY checklist and request information such as bank statements etc. 1. Requested for Bank statements To Do List Include it as a group
- If you are unsure, ask accountant to review file prior to sending this, we can then request further documents that may be needed (asset Ask for the accountant to review the EOY
purchases etc) Entity Checklist
6 Review information Accountant - Review all the above CSC tasks have been completed and are correct. Ensure you review information in corporate tree is accurate and To Do list
that you understand group structure Review CSC tasjs and inquire corporate
- Unless provided in Monday.com note. If required, have a 5-minute chat with the reviewer to get an overview of the client. tree. Check on going jobs in QP
- Check if any job/ongoing notes in workpapers (double check PY in case notes haven't been transferred
7 Health check of file Accountant - Ensure the file is ready for us to prepare annual accounts. 1. The banks are reconciled as of 31/03/2020. 1. Request for Bank statements
- For example, check all bank reconciliation have been performed for full financial year, check client does not have advisor access in 2. access are given only to RJ Sanderson. No client Access
Xero and Xero file name is correct as per xero manuals
8 Source documents Accountant - Check source documents received from client in comparison to what we received last year - what is missing? 1. They have ATO ICA ATO ITA and BAS Statement last 2019 on
- Review movements in balance sheet and asset register, what else needs to be requested? WP subfolder
- For example, check fixed assets to ensure we have invoices and finance documents required. Remember, we need to substantiate 2. See Movement Tab
EVERY account on the balance sheet that has occurred this financial year, so, we need to request source documents. 3. No fixed assets
9 Asset register Accountant Check asset register matches with balance sheet and print a copy of asset listing to be sent to the client to confirm all assets are still on 1. No fixed assets
hand
10 Profit and Loss Accountant Check profit and loss for any anomalies - note anything to be queried with client in prelim e-mail/note See TB tab
11 Prior year workpapers Accountant Check prior year workpapers and write a "to-do" list for this year. For example, stocktake, WIP, bank reconciliations, GST recs etc - 1. No stock take, bank is reconciled as of 31 Mar 2020, GST is To do list
chances are the same workpapers will need to be prepared this year reconciled as at 31/03/2020, ATO ICA is correct as at 31 Mar 1. Review ATO ICA and ITA as of
2020 30/06/2020
12 Query e-mail Accountant - Construct a query e-mail that will be able to be sent straight to the client via the accountant. Therefore, construct an e-mail separating To do list bank reconciliation
2. Check
"internal queries" with "client queries" using these as headings. 1.
3. Email Client Queriesas
GST Reconciliaiton and internal queries
of 30/03/2020
- You can also include your "to-do" list to provide a run-down of what was done last year. Include in query e-mail to client that work will Separately.
not be commenced until all queries have been answered. Refer to checklist for guidance
13 Review Prelim E-mail Reviewer Review prelim prepared and provide instruction for CSC to send out
14 Follow up on client queries CSC Send a follow up e-mail or phone call to client to ensure quick turnaround of queries
15 Information Received CSC Once prelim checklist has been completed and all information received - scan all documents into Doc Man and allocate job to accountant
1
Trial Balance Legends
Dean Robertson Holdings Pty Ltd R Check Account transactions and t
As at 30 June 2021 T Job Queries
Account Code Account Account Type 30 Jun 2020 30 Jun 2019 Difference Legends
0575 Interest Received Other Income (0.45) (1.17) 0.72 R
1510 Accountancy Expense 436.36 7,000.00 (6,563.64) R
1515 Advertising & Promotion Expense 0.00 16.38 (16.38) R
1545.01 Bank Fees & Charges - GST Free Expense 32.90 3.00 29.90 R
1578 Computer Expenses Expense 89.96 0.00 89.96 R
1580 Conference/Seminar Costs Expense 370.08 878.25 (508.17) R
1660 Entertainment Expense 0.00 29.09 (29.09) R
1685 Filing Fees Expense 342.00 0.00 342.00 T
1690 Fines Expense 799.64 1,300.00 (500.36) R
1715 General Expenses Expense 0.00 100.00 (100.00) T
1755 Insurance Expense 0.00 81.82 (81.82)
1760 Interest Paid Expense 0.02 0.02 -
1764 Internet Expense 0.00 68.18 (68.18)
1770 Laundry Expense 0.00 24.55 (24.55)
1780 Legal Fees Expense 474.55 2,273.96 (1,799.41) R
1800 Materials & Supplies Expense 0.00 8.73 (8.73)
1804 M/V Car - Fuel & Oil Expense 1,445.54 1,306.48 139.06 R
1807 M/V Car - Rego/Insurance Expense 635.22 695.98 (60.76) R
1808 M/V Car - Repairs Expense 495.46 0.00 495.46 R
1809 M/V Car - Other Expense 589.00 0.00 589.00 R
1825 Office Expenses Expense 199.51 31.74 167.77 R
1827 Parking & Tolls Expense 282.79 516.61 (233.82) R
1840 Printing & Stationery Expense 20.70 4.55 16.15 R
1845 Protective Clothing Expense 0.00 40.00 (40.00)
1865 Repairs & Maintenance Expense 63.64 0.00 63.64 R
1870 Replacements Expense 0.00 261.82 (261.82)
1900 Security Expense 0.00 36.36 (36.36)
1925 Subscriptions Expense 454.50 545.40 (90.90) R
1940 Telephone Expense 382.19 327.24 54.95 R
1950 Travel Expense 8,511.34 5,010.71 3,500.63 T
2000 Business Zero Transaction Acco Bank 636.81 1,588.35 (951.54) T
2001 Business Telenet Saver Bank 110.11 109.66 0.45 T
2050 Cash On Hand Current Asset 12.00 12.00 -
2140 Loan from Dean Roberston Current Asset (75,197.58) (59,136.34) (16,061.24) T
2141 Loan to Savant One Group (S1G) Current Asset 17,561.15 17,561.15 - T
3380 GST Current Liability 4,489.09 3,101.71 1,387.38 R
4199 Retained Earnings Equity 36,775.47 16,215.77 20,559.70 T
4200 Issued & Paid Up Capital Equity (12.00) (12.00) -
Total 0.00 (0.00)
Check Account transactions and there's no Issue
Remarks
The same as Debtors ledger see 1510 - accountancy
Please see Travel Transactions for queries

Please provide bank statement for Business Zero Transaction Account # ending 30/06/2020
Please provide bank statement for Business Telenet Saver Account # ending 30/06/2020
General Ledger Summary
Dean Robertson Holdings Pty Ltd
From 1 July 2019 to 31 March 2020
Account Debit Credit Net Movement
0575 - Interest Received $0.00 $0.41 -$0.41

1510 - Accountancy $436.36 $0.00 $436.36
1545.01 - Bank Fees & Charges $2.90 $0.00 $2.90
1578 - Computer Expenses $89.96 $0.00 $89.96
1580 - Conference/Seminar Cost $365.58 $0.00 $365.58
1685 - Filing Fees $342.00 $0.00 $342.00
1690 - Fines $799.64 $0.00 $799.64
1780 - Legal Fees $474.55 $0.00 $474.55
1804 - M/V Car - Fuel & Oil $1,353.30 $0.00 $1,353.30
1807 - M/V Car - Rego/Insurance $635.22 $0.00 $635.22
1808 - M/V Car - Repairs $495.46 $0.00 $495.46
1809 - M/V Car - Other $589.00 $0.00 $589.00
1825 - Office Expenses $199.51 $0.00 $199.51
1827 - Parking & Tolls $544.32 $307.27 $237.05
1840 - Printing & Stationery $20.70 $0.00 $20.70
1865 - Repairs & Maintenance $63.64 $0.00 $63.64
1925 - Subscriptions $409.05 $0.00 $409.05
1940 - Telephone $340.94 $0.00 $340.94
1950 - Travel $8,446.54 $0.00 $8,446.54
2000 - Business Zero Transactio $21,488.00 $23,058.58 -$1,570.58
2001 - Business Telenet Saver $0.41 $0.00 $0.41
2140 - Loan from Dean Robersto $6,061.21 $21,150.00 -$15,088.79
3380 - GST $1,388.70 $30.73 $1,357.97
Total $44,546.99 $44,546.99 $0.00
Check if the excess amount will be journalised to Fines 75
Travel Transactions
Dean Robertson Holdings Pty Ltd
For the period 1 July 2019 to 30 June 2020
Date Source Description
14 Aug 2023 Spend Money APARTMENT 118 - APARTMENT 118 & AC CHRISTCHURCH NZL
15 Aug 2023 Spend Money Booking.com - Hotel on Booking.c Amsterdam NLD
02 Oct 2023 Spend Money Booking.com - Hotel on Booking.c Amsterdam NLD
19 Nov 2023 Spend Money FreshChoice Edgeware - EDGEWARE SUPERVALU CHRISTCHURCH NZL
21 Nov 2023 Spend Money Four Square Tekapo - FOUR SQUARE TEKAPO LAKE TEKAPO NZL
21 Nov 2023 Spend Money Four Square Tekapo - FOUR SQUARE TEKAPO LAKE TEKAPO NZL
19 Feb 2024 Spend Money Unknown
17 Sep 2023 Spend Money Zarraffas Coffee - ZARRAFFA'S COFFEE RICHLANDS AUS
04 Jan 2024 Spend Money Unknown
04 Sep 2023 Spend Money Uber
20 Aug 2023 Spend Money Uber
30 Oct 2023 Spend Money Uber
19 Nov 2023 Spend Money Uber
28 Feb 2024 Spend Money Uber
04 Jan 2024 Spend Money Diamonds Hotel
17 Jan 2024 Spend Money Story Bridge Hotel
25 Mar 2024 Spend Money Uber
24 Jul 2023 Spend Money Uber
30 Oct 2023 Spend Money Uber
08 Jan 2024 Spend Money Uber
26 May 2024 Spend Money Uber
06 Jul 2023 Spend Money Brisbane Convention & Exhibition Centre - BRISBANE CONVENTIO SOUTH BRISBAN AUS
26 Oct 2023 Spend Money Howard Smith Wharves - HSW PUB Brisbane AUS
11 Dec 2023 Spend Money Cherry Cocktail Bar - THESTARGC CHERRY B BROADBEACH AUS
26 Mar 2024 Spend Money Unknown
28 Dec 2023 Spend Money Uber
11 Dec 2023 Spend Money Cherry Cocktail Bar - THESTARGC CHERRY B BROADBEACH AUS
24 Mar 2024 Spend Money Uber
16 Oct 2023 Spend Money Mrs Brown's Bar & Kitchen - MRS BROWNS BAR AND NEWSTEAD AUS
07 Nov 2023 Spend Money NORMAN HOTEL
03 Jan 2024 Spend Money KIngscliff Hotel
03 Jan 2024 Spend Money CUDGEN HEADLAND
09 Jan 2024 Spend Money 7 Eleven
04 Sep 2023 Spend Money Story Bridge Hotel - STORY BRIDGE HOTEL KARAWATHA AUS
12 Sep 2023 Spend Money GM CABS PTY
11 Dec 2023 Spend Money STAR GC GARDEN BAR - STAR GC GARDEN BAR BROADBEACH AUS
11 Dec 2023 Spend Money STAR GC GARDEN BAR - STAR GC GARDEN BAR BROADBEACH AUS
17 Jan 2024 Spend Money Story Bridge Hotel
20 Aug 2023 Spend Money The Coffee Club Café - Browns Plains Village - T CFE CLB VLG SQ B BROWNS PLAINS AUS
12 Feb 2024 Spend Money 7 Eleven
23 Oct 2023 Spend Money LITTLE CLIVE ANNERLEY - LITTLE CLIVE ANNERLEY AUS
18 Sep 2023 Spend Money QT Canberra - QT CANBERRA CANBERRA AUS
05 Nov 2023 Spend Money BWC BRISBANE - BWC BRISBANE 133222. BRISBANE QLD 00
25 Apr 2024 Spend Money 7 Eleven
23 Oct 2023 Spend Money 7 Eleven
25 Jul 2023 Spend Money GM CABS PTY
15 Oct 2023 Spend Money Pearlgem Pty Ltd - Pearlgem Pty Ltd
18 Dec 2023 Spend Money Urban Pantry - Urban Pantry Griffith AUS
17 Dec 2023 Spend Money Urban Pantry - Urban Pantry Griffith AUS
24 Mar 2024 Spend Money Unknown
04 Jan 2024 Spend Money Blackbird Bar & Grill
26 Mar 2024 Spend Money WOTIF
03 Oct 2023 Spend Money AirBNB - AIRBNB * HMAPDJSBB Surry Hills AUS
23 Jan 2024 Spend Money Qantas Airways
29 Jan 2024 Spend Money New Inala Tavern
25 Mar 2024 Spend Money Qantas Airways
04 Jan 2024 Spend Money Qantas Airways
08 Aug 2023 Spend Money Qantas Airways
30 Nov 2023 Spend Money New Inala Hotel - ETX NEW INALA TAVER 000037 AUS
10 Dec 2023 Spend Money New Inala Hotel - ETX NEW INALA TAVER 000037 AUS
17 Mar 2024 Spend Money Oxley Tavern
30 Aug 2023 Spend Money Qantas Airways
Total Travel
Total
Reference Debit Credit Gross GST
114.96 0.00 114.96 0.00 Please confirm if these tran
GOLD COAST CITY CO BUNDALL AUS 3.20 0.00 3.52 0.32
4.64 0.00 5.10 0.46
EARTH PANTRY HEALT KINGSCLIFF AUS 5.44 0.00 5.98 0.54
UBER TRIP HELP.UBE 14518236738 AUS 6.82 0.00 7.50 0.68
UBER *TRIP SYDNEY AUS 6.82 0.00 7.50 0.68
UBER *TRIP Sydney AUS 7.27 0.00 8.00 0.73
UBER TRIP HELP.UBE help.uber.com NLD 7.41 0.00 8.15 0.74
Diamonds Hotel Motel Inala 00 8.18 0.00 9.00 0.82
STORY BRIDGE HOTEL KARAWATHA AUS 8.18 0.00 9.00 0.82
13.64 0.00 15.00 1.36
14.55 0.00 16.00 1.45
18.36 0.00 20.20 1.84
OTR HARBOURTOWN DT .WEST BEACH 00 18.45 0.00 20.30 1.85
20.36 0.00 22.40 2.04
21.82 0.00 24.00 2.18
22.64 0.00 24.90 2.26
Kingscliff Hotel Kingscliff AUS 23.69 0.00 26.06 2.37
CUDGEN HEADLAND SL Kingscliff AUS 26.91 0.00 29.60 2.69
7-ELEVEN 4104 DURACK AUS 30.21 0.00 33.23 3.02
31.82 0.00 35.00 3.18
33.32 0.00 36.65 3.33
34.45 0.00 37.90 3.45
35.45 0.00 39.00 3.55
STORY BRIDGE HOTEL KARAWATHA AUS 40.00 0.00 44.00 4.00
44.18 0.00 48.60 4.42
48.64 0.00 53.50 4.86
49.62 0.00 54.58 4.96
50.50 0.00 55.55 5.05
7-ELEVEN 4250 ACACIA RIDGE AUS 53.10 0.00 58.41 5.31
55.85 0.00 61.43 5.58
58.18 0.00 64.00 5.82
79.47 0.00 87.42 7.95
105.45 0.00 115.99 10.54
BRISBANE AIRPORT C HAMILTON AUS 110.90 0.00 121.99 11.09
Blackbird Bar & Grill Brisbane 00 117.27 0.00 129.00 11.73
WOTIF SYDNEY AUS 130.09 0.00 143.10 13.01
162.98 0.00 179.28 16.30
QANTAS AIRWAYS LIM MASCOT AUS 181.82 0.00 200.00 18.18
ETX NEW INALA TAVER 000037 AUS 229.55 0.00 252.50 22.95
456.82 0.00 502.50 45.68
456.82 0.00 502.50 45.68
547.73 0.00 602.50 54.77
ETX OXLEY TAVERN QL 000030 AUS 593.18 0.00 652.50 59.32
911.36 0.00 1,002.50 91.14
QANTAS AIRWAYS LIM MASCOT AUS 1,211.64 0.00 1,332.80 121.16
8,396.38 0.00 9,189.78 793.40
8,396.38 0.00 9,189.78 793.40

Please confirm if these transactions are GST Free
TO DO LIST
1 Ask for the accountant to review the EOY Entity Checklist

2 Review CSC tasks and inquire corporate tree.
3 Review ATO ICA and ITA as of 30/06/2020
4 Check bank reconciliation
5 GST Reconciliaiton as of 30/03/2020
Email Client Queries and internal queries Separately.
INTERNAL
QUERIES
CLIENT
QUERIES
1 Please provide Bank, Credit Card & Loan Statement showing the balance at 30 June 2019
1. Business Telenet Save 302-162-0852308
2. Business Zero Transaction Account 302-964-0184600
2 Please confirm the following transactions if they are GST Free Transactions
3 Please confirm the amount paid amounting to $342 if it includes Fines.

4 Please confirm if the general expenses will be recoded to Office expenses.

Year End Prelim Process

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Year End Prelim Process

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CSC

2 Review Docman CSC - Create a new workpaper subfolder 1. Created WP subfolder

Dean Robertson Holdings Pty Ltd R Check Account transactions and t

As at 30 June 2021 T Job Queries

The same as Debtors ledger see 1510 - accountancy

Please see Travel Transactions for queries

Account Debit Credit Net Movement

0575 - Interest Received $0.00 $0.41 -$0.41

8,396.38 0.00 9,189.78 793.40

8,396.38 0.00 9,189.78 793.40

1 Ask for the accountant to review the EOY Entity Checklist

3 Please confirm the amount paid amounting to $342 if it includes Fines.

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