Inception Report

URBAN REVENUE REFORM PROJECT OFFICE
SPECIAL & UNIQUE PROPERTIES

IDENTIFICATION, MAPPING AND
VALUATION PROJECT
In the three Cities of BahirDar , DireDawa and Mekele
Prepared by
[Dec 08-2020]
Addis Ababa
Inception Report Property Valuation & Management PLC
Ethio – China Avenue/Wollo Sefer

Kirkos Sub city, Kebele 02/03 Tebaber Berta Building , First
Floor , Addis Ababa , Ethiopia
Room No 101
Tel + 251 011 553 0264, +251 011 553 2000
P.O.Box 32661
Addis Ababa ,Ethiopia
Web : tekebandfriends.com
e-mail : info@tekebandfriends.com
[NCEPTION REPORT UNIQUE & SPECIAL PROPERTIES VALUATIO] December 9, 2020
Document History
Inception Report
Inception Report-for –Identification, Mapping and Procurement
Project Name:
Valuation of Special and Unique Properties in Three Reference No.:
Cities URRP/NCB/002/2020
Date: 21,November,2020 Revision Number: 1.0
08, December, 2020 Revision Number: 1.1
Identification, Mapping and Valuation of Special and Unique Properties in

Project Title
Three Cities – Bahardar , Dire Dawa and Mekele
Report Title Inception Report – Draft
Report Version Version Number: 1.1
Reporting Period
Reporting Entity Urban Revenue Reform Project Office (URRPO)
On-Site Inputs
Report Prepared by
Date Document Version Document Revision Description Document Author

21/11/2020 1.0 Inception Report – Draft Tekeba & Friends Property
Valuation and Management
PLC
08/12/2020 1.1 Inception Report – Draft Tekeba & Friends Property
Valuation and Management
PLC
Approval Approved Approver Role Approver

Date Version
TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e i | 53

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[NCEPTION UNIQUE & SPECIAL PROPERTIES VALUATIO] December 9,
ACRONYMS
BoFEC Bureau of Finance and Economy
BoUDCo Bureau of Urban Development and Construction
BoURRFM Bureau of Urban Revenue Reform ,Fund Mobilization
CPTA Computerized Property Tax Administration System
DRC Depreciated Replacement Cost
ERCA Ethiopian Revenue and Customs
Authority GIS Geographic Information System
GOE- Government of Ethiopia
HO Head Office
ICT Information Communication Technology
IULHFMS Integrated Urban Land Holding and File Management
System IVS International Valuation Standards
MOFEC Ministry of Finance and Economy
MoUDCo Ministry of Urban Development and Construction
BoUDCo Bureau of Urban Development and Construction
BoURRFM Bureau of Urban Revenue Reform Fund Mobilization
PSC Project Steering Committee
PTC Project Technical Committee
QA Quality Assurance
QC Quality Controls
RICS Royal Institute of Chartered
Surveyors SC Steering Committee
SUP Special and Unique Property
SWOT Strength, Weakness, Opportunity and Treats
TC Technical Committee
TNA Training Needs Assessments
TOR Terms of Reference
UPIN Unique Property Identification Number
URRPO Urban Revenue Reform Project Office
URRPO/PCU Urban Revenue Reform Project Office ,Project Coordination Unit
USP Unique and Special property
CSV Comma Separeted Values
BoH Bureau of Education
BoE Bureau of Transport
BoT Bureau of Health
RBoTi Regional Bureau of Trade and Industry
MoTi Minstry of Trade and Industry
EELP Ethiopian Electric Light Power
RRA Regional Revenue Authority
EHPA Ethiopian Heritage Protection Agency
MoT Minstry of Transport
BoULM Bureau of Health
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Table of Contents
ACRONYMS..................................................................................................................................................ii
1. Introduction....................................................................................................................................1
1.1 Background.....................................................................................................................................1
1.2 Objectives........................................................................................................................................1
2. PROGRESS IN THE INCEPTION PHASE........................................................................................2
2-1.DATA, DOCUMENTS AND URRPO PROJECT OUTPUT REVIEW..................................................2
2-1-1. IDENTIFICATION OF PROJECT SUPPORT STRUCTURE AND STAKEHOLDERS..................2
2.2. DISCUSSION WITH RELEVANT URRPO PERSONNEL AND CITIES............................................3
2-2-1. DISCUSSION WITH URRPO AND FIELD RECONNAISSANCE SURVEY.................................3
3.0. CONTRACTUAL MILESTONES AND PROJECT MANAGEMENT...............................................................5
3.1. EXPECTED PROJECT OUTPUT AND DELIVERABLES...................................................................5
3. 2 Project Organization and MANAGEMENT...........................................................................................5
3.3 Key Staff Roles and Task Assignment..................................................................................................5
3. 4 WORK Program and Activities Schedule............................................................................................5
4. TECHNICAL APPROACHES AND METHODOLOGY..................................................................................5
4.1 IDENTIFICATION AND MAPPING.......................................................................................................6
IDENTIFICATION OF UNIQUE AND SPECIAL PROPERTIES............................................................6
MAPPING OF IDENTIFIED PROPERTIES...........................................................................................6
4.2 VALUATION APPROACHES and techniques FOR USE IN SPECIAL AND UNIQUE PROPERTIES...........6
BASES OF VALUE...............................................................................................................................6
VALUATION APPROACHES...............................................................................................................6
COST APPROACH................................................................................................................................6
METHODS OF MARKET DATA STUDY..............................................................................................7
STUDY OF IMPROVEMENTS COST NEW..........................................................................................7
STUDY OF DEPRECIATION.................................................................................................................8
STUDY OF LAND USE RIGHT VALUE................................................................................................8
SURVEY OF PROPERTY ATTRIBUTES...............................................................................................8
DATA ANALYSIS, VALUATION AND REPORTING...........................................................................8
4.3 CAPACITY BUILDING AND TRAINING.........................................................................................9
4.4. IMPLEMENTATION STRATEGY AND RECOMMENDATIONS.....................................................10
5. ANNEXES..................................................................................................................................................11
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Annex-5-1A: Master Activity schedule.....................................................................................................13

Annex-5-1B: Schedule for Summary of Activities of the Project..............................................................14
Annex-5-2: stakeholders, Users and beneficiaries Mapping.....................................................................15
Annex-5-3: Summary of discussions conducted with URRPO and Cities..................................................16
ANnex-5-4: Listing of Federal URRPO & City coordination personnel and contact telephone.................21
Annex-5-5: Review MATRIX of relevant document in line with SUP-Project Assignment........................22
Annex-5-6: Consultant Team Organization AND project stakeholder relationship.................................23
Annex-5-7: Key Personnel Assignment Matrix........................................................................................24
Annex-5-8 Property Attributes Data Collection Format.........................................................................28
Annex-5-9: Analysis sheet for direct & indirect unit costs.......................................................................42
Annex-5-10: The Capacity Building Needs Assessment Process...............................................................43
Annex 5-11: Training Need Assessment Process and Methodology.........................................................44
Annex-5-12. Questioners for Situational Analysis of capacity assessment &training..............................45
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1. [NCEPTION
INTRODUCTION UNIQUE & SPECIAL PROPERTIES December 9,
1.1 inception
This BACKGROUND
report is prepared in accordance with the contract agreement between the FDRE,Minstry of
Urban Development and Construction, Urban Revenue Reform Project Office (URRPO) and Tekeba & Friends
Property Valuation and Management PLC, made on October 22, 2020. The contract agreement is for consulting
services to undertake identification, mapping and valuation of about 6000 estimated special and unique
properties in the cities of Bahirdar, Mekelle and Dire Dawa to determine the properties’ market value and present
it in descriptive and map form.
Overall Objectives
1.2 OBJECTIVES
The general objective of the consultancy, is to undertake identification, mapping and valuation of special and
unique properties in the three cities of Bahardar , Mekele and Dire Dawa . In this regard the consultant is
expected to undertake a detailed survey of property attributes, identification and mapping of the property
locations using appropriate tools. The work will also incorporate survey of the local and national market to collect
building materials, labour and equipment price data and determination of building input price determinants and
their significance in the price formation. The valuation undertaking will involve survey of comparable property
market study data including; rental comparable, land grade comparable, comparable sales of properties, and analysis
of the prevalent depreciation data on properties, so that the properties maximum and minimum prices could be
adequately estimated.
Specific Objectives
According to the Terms of Reference and discussions with URRPO personnel the specific objectives of the
undertaking are:
 Undertake exhaustive discussion, documents research and physical survey and employ appropriate tools,
techniques and technology to identify and map special and unique properties in the three Cities
 Undertake Special and Unique properties comparable market sales or rent/ price and cost study
 Conduct appraisal or valuation of all the identified special and unique properties
 Designing implementation strategies that enhance the Cities value based special and unique properties
tax collection system, improve transparency and help cites ensure good urban governance ; and
improves their Special and Unique properties identification and data capturing system
 Build the capacity of the project office, the steering committee, and the appropriate representatives of
the three cities who will be responsible for implementing the fee change
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[NCEPTION UNIQUE & SPECIAL PROPERTIES December 9,
2. PROGRESS IN THE INCEPTION PHASE
The contract with URRPO -for the consultancy work was concluded on November 22/2020, with provision of 14
days for mobilization of resources and 6 months (24 weeks) to finalize all works. Accordingly, the Consultant’s Team
(“The Team”) commenced work on the 23nd of Nov, 2020. Key tasks and activities in planning, appraisal of field survey
work assessment and desk review results and preparations of inception report are undertaken. The details of
the undertaking are discussed hereunder;
2-1.DATA,
The DOCUMENTS
consultant AND URRPO
Team has identified, PROJECT OUTPUT REVIEW
collected
and reviewed the existing URRPO Prior Project Box 1:List of identified documents of URRPO Prior Project
Outputs study documents; to capture their Outputs
relevance to the current project undertaking and  CPTA-, User manual for market study,
integrate with the existing system in use. system administration, Manual for
The Consulting team of expert will further valuation,, 2016.
carry out in-depth review of the document  CPTA-SDD/RDD) -System design
listed in (Box-1) and identify gaps, drawbacks, document report(SDD),2016
implications and proposals during the course  The study and identification of property values in
of project implementation period Bahir Dar, Dire Dawa and Mekele city
Administration,2015
The source document has been sorted out  Federal and Regional Constitution; Local Government
selectively in areas where it fits our system Acts and Laws, Draft prototype proclamations,
integration purpose, identification, mapping and Federal &Regional tax laws, Real estate Law, Real-
valuation assignment .The List of relevant estate Market.
document reviewed in line with SUP-Project  Integrated Urban Land Holding File Management
Assignment are illustrated in this document( system project (IULHFMS)-
See, Annex-5-5: attached to this document).
The task at hand requires engagement and participations of different implementing institutions, and stakeholders
2-1-1. IDENTIFICATION OF PROJECT SUPPORT STRUCTURE AND STAKEHOLDERS
at Federal, Regional, City level administration. The existing Project Coordination (PC) framework is structured at
Federal, Regional, and Cities that includes key and external stakeholders of the project undertaking Detail
mapping of Project Stakeholders is attached as Annex 5-2 to this document.
1) At Federal level Steering Committee -constitutes–MOUDCo(chair),MOFEC; ERCA; MoUDCO/BoURRFM;

Micro Economic policy study/MoFEC; and URRPO. The Technical Committee constitutes-
MoUDCO/BoURRFM (chair);two Directorates of MOFEC; Urban Land Registration Agency; Integrated
urban land and Information project office; Federal Urban land and management Bureau ;Urban Good
Governance and Capacity Building Bureau; Advisor to MoUDCo; URRPO-office.
2) At city level, the Regional Steering Committee (SC)-constitutes, BoUDCo; BoFEC; RRCA and URRPO-Liaison
office. The existing Technical Committee includes Mayor Office, BoUDco, City Revenue Authority;
Regional/City Urban Land and Management Bureau Urban Land Registration Agency; are the major
among others.
2.2. DISCUSSION WITH RELEVANT URRPO PERSONNEL AND CITIES

As a preliminary assessment task, the consultant team has conducted introductory meetings with the –URRPO-
Head Office Project Coordinating Team at federal and at city level with all project stakeholders. The result of the
2-2-1. DISCUSSION WITH URRPO AND FIELD RECONNAISSANCE SURVEY
discussion found valuable in directing the issues of main activities and defining SUP undertaking to overall follow
up of project activities is depicted in the enclosed discussion points matrix. (See, Annex5-3: summary of
discussion points).
In addition, the reconnaissance survey and field assessment was conducted in Bahar Dar and Dire Dawa city by
the Consultant Team and -MoUDCo/URRP--PCU –members. The main purpose of the assessment was to conduct
discussion about practical problem with key implementing institutions of Urban Land Development and
Management, Revenue Authority, real property Registration and Right creator institutions, including other
partner organizations.
The team also described the objectives of the USP-project assignment, their roles and responsibilities; support
to be provided for consultant's Team, capacity building and training related issues; Data provision, and
awareness to key stakeholders, during the course of project implementations. The list of institutions visited, City
coordination personnel and contact telephone in both city administrations including summary of discussion points
are described in the Annex 5-4 of this document.
Summary of identifi ed challenges and recommendations
The result of the discussions held with our partners/implementing institution provides a clear picture about the
current status of issues related with SUP undertaking. Summary of identified challenges, main findings of the
assessment result and the suggested recommendations for future SUP- implementations to be made are briefly
described as follows:-
Data Challenges
 UPIN-Coded and GIS-shape file data’s are not available in Dire-Dawa and Mekele city. Partial data such as;
List of valued common properties in the form of data collection sheet, lease data have been collected
and the rest will be expected to be provided by URRPO-PCU office. If in case not available the task will
affect integration of the existing system in use and project timeline.
 The team has identified the gap of incorporating new properties located in the expansion areas in both
in Bahir Dar and Dire Dawa . On-going activities in the new industrial Park development and expansion
areas of the cities are not covered by the existing Base Map, which requires alternative proposed
solutions to undertake the SUP-assignment.
Data quality and consistency
 we have observed data inconsistency which requires, verifications, triangulations and reconciliation
through undertaking re- checking to bring reliability and consistency of the intended output.To ensure
data quality, various techniques would be employed including random checking, paying special
attention to selected and specific properties,.
 The Team of Consultant have also observed special attention for QA/QC team, undertaking further
verifications of regular checking/ re-checking of field survey data. Besides, due emphasis shall be given to
specific high impact data and devise checking methods to ensure quality &consistency. In addition,
simple and understandable survey questioners will be applied to reduce errors and speed up data
collection process, together with enhancing the skills of field survey staffs.
Access to properties
We strongly believe that there will be substantial operational challenge in relation to survey of property
attributes. The property attribute data collection will require physical access and survey of each property and
recording of relevant internal and external pertinent features. Major pushback and unwillingness in accessing
properties is expected to be major challenge to the project undertaking. It is thus imperative that proper
preparatory and mitigation measures be put in place, involving key internal and external stakeholders.
Awareness creation and engagement

 The federal Steering and Technical committee under the auspicious of the Ministry/MoUDCO/URRFM/URRPO
needs to organize an awareness creation and support mobilization workshop for high ranking regional/city
officials (steering committee members at region / city level) and implementing institutions across cities for a
better understanding of SUP-assignment and priority it deserves.
 Misinformation of the purpose and objectives of the project would have triggering effects; which impedes
the implementation activities. therefore, Owners and stakeholders shall be informed and aware of the
project benefits and its significance to make them willing and cooperatives
 Site visit and data collection challenges-this may be related to unwilling property holders/owners.
Few property holders might resist due to negative rumours which leads them to be more suspicious of the
process; which in turn might affect the work in progress and project timeline.
 Court order and access-Property under the due process of court case procedures would locked and made
inaccessible to undertake field survey work. Therefore, due emphasis shall be given by the city administrations
to get accessibility with proactive actions.
Current developments of security deterioration in project city
Even though we were able to communicate with Ato Amanuel – URRPO Mekele City Coordinator, and got briefed
on prior project outputs, data and information provisions as well as project coordination issues before the
November 3 incident in the Region, Current situation in Mekele might disrupt expected progress as per the
schedule. We expect the law enforcement operation in the Region will conclude in the coming few days. In the
instance that the operation takes over a month from now , alternative plan of action might be required. Suggested
plan of action could include:
 Wait until Government declares the city safe for work, and resumption of daily flights to Mekele if this
occurs within our contract period and not significantly affecting the schedule, work resumes accordingly.
 Explore other contractual options that may be feasible without significantly impacting overall objective
of the project.
In a similar note, currently flights to and from Bahirdar have been banned as precaution, we hope that conditions will
improve in the coming 15 days, least similar impact on the project execution.
3.0. CONTRACTUAL MILESTONES AND PROJECT MANAGEMENT

The expected deliverables will form milestone in the project undertaking and shall be completed within the
project lifetime. The project output and deliverables will be submitted in hard and softcopy, within the agreed
3.1. EXPECTED PROJECT OUTPUT AND DELIVERABLES
timeframe along with specific stages of major milestone are listed below.
 Stage 1- deliverable - inception Report

 stage 2- deliverable - situation assessment , identification and mapping
 stage 3 deliverable - valuation of special &unique properties and implementation recommendations
3. 2successful
For PROJECT ORGANIZATION
completion AND MANAGEMENT
of the consultancy undertaking the Consultant’s Team is made up of highly qualified
Valuation specialists, GIS experts , Economists and other professionals having the required knowledge and
experienced in the specific technical issue, on the basis of their unique and relevant expertise to the consultancy
assignment.
The organizational structure of the Consultant’s Team and the stakeholder relationship is depicted in the Annex 5-6
3.3 KEY STAFF ROLES AND TASK ASSIGNMENT

We have prepared and setup a Project structure composed of one Project Team Coordinator which coordinates
the five-project team at a time. The first one is the GIS team and the second one is Market & Cost Modeling Team.
The third one is composed of three independent project city teams to be established in the three-project pilot cities.
Each City Teamwill be composed of City Coordinator, an Assistant, 20 Market and Property Data Surveyors and 20
Assistant Surveyors. The key personnel assignment matrix so prepared is annexed under Annex 5-7.
As prescribed in the TOR, the whole of the study is expected to be completed within 24 weeks. The
3. 4 WORK PROGRAM AND ACTIVITIES SCHEDULE
schedule of activities for the specified study period is enclosed as ANNEX 5.1A with this document.
Moreover, for purpose of high level monitoring we have hereunder depicted in Annex 5.1B, schedule for
summary of activities and time frame.
4. TECHNICAL APPROACHES AND METHODOLOGY
4.1 IDENTIFICATION AND MAPPING
Methods and techniques to be employed in the identification and mapping of special and unique properties is
depicted hereunder.
IDENTIFICATION
The OF UNIQUE
unique and special ANDwill
properties SPECIAL PROPERTIES
be identified as per the definition/or criterion established and agreed with
URRPO. The identification work starts with document research, conducting discussion with URRPO personnel,
making physical survey of properties using appropriate tools, employing GIS techniques & Technologies’.
MAPPING
Mapping OF IDENTIFIED
of identified specialPROPERTIES
and unique properties will be undertaken in an ARCGIS solution platform. Unique parcel
identification numbering system used in prior works will be employed to relate each parcel where property is located
with the property data attributes to be collected in the identification stage.
Mapping of property attributes to shapefiles on ARCGIS will be carried out by linking unique UPIN to each parcel shape
on the ARCGIS shapefile. For those with missing parcel shapefile mapping will be undertaken using geographic
locations to be collected at time of survey. to aid in further analysis and backup, the shapefile parcel attribute
database will also be exported to any of excel or CSV.
This process of mapping attributes to parcel shapefiles will be undertaken in further steps of property
inspection survey, and after valuation analysis is carried out to provide an opinion of market value of each
property. The final mapped shapefile will thus incorporate full attributes of a subject property with respective
market value opinion as of the date of valuation.
4 VALUATION APPROACHES and techniques FOR USE IN SPECIAL AND

The TOR provided for the assignment states that valuation of Unique and Special Property is mainly required to
PROPERTIE
use the valuation output as basis for property taxation in the respective Cities. It is stated in the TOR that bases of
value to be used in valuation of the subject properties shall be market values.
BASES OF VALUE
There are three basic approaches may be used to determine the market value of the Real properties which are:
VALUATION APPROACHES
The Cost Approach, The Income Approach and the Sales Comparison (Market) Approach. The special and
unique properties, as subjects of this valuation undertaking, have very few transactional comparable. In the
absence of reliable transactional comparative data, the Cost Approach wins most of the merits stated above.
For the project under consideration We will use the cost approach method.
COST APPROACH
The Market value of a property using the Cost Approach method will be the Sum of the Depreciated
Replacement Cost of developments on land and the Land use Right Value. The Depreciated Replacement cost will
be calculated by deducting depreciation from various causes from Replacement Cost New, considering service year ,
existing condition and economical life of the development. Physical deterioration, Functional obsolescence and
economic Obsolescence are to be considered in the calculation of Depreciation.
Market Value Indicative= (Replacement Cost New – Depreciation) + Land Holding Value
InMETHODS OFofMARKET
application DATA STUDY
Cost Approach to Market Value, the major tasks involved are determination of depreciated
replacement cost of improvements and value of land use right for the subject property. These critical steps
involve thorough survey of the local market for modelling of replacement costs, application of appropriate
depreciation techniques and analysis of the market for modelling of land use right value through comparative
data analysis.
STUDY OF IMPROVEMENTS
Replacement/construction COST
costs NEW
of improvements are based on market rates or evidence, which would typically be
estimated from analysis of ranges of representative improvement categories.
The Replacement Cost New will be calculated considering the improvement category, grade & building material
component percentage. The rate will be prepared from regression analysis of current replacement cost of
similar development as worked out from appropriate combinations of building components that would specifically
fit to the desired property classification and grade. The building component combinations thus prepared will be
used in the cost modelling analysis that would result in empirical cost equations for each category of building
development.
The rates will represent the typical ranges of replacement costs, with consideration of the specific components of
the development in each category, based on the quality of material and workmanship specific to the property as
compared to the typical component description of the building grade.
For the purpose of this cost study, each City’s local market will be surveyed for retail price of over 800 items of
construction materials, skilled and non-skilled labor, and machinery rental rates. The construction market data
so collected will be employed in each improvement model and in the regression analysis to determine replacement
cost rates for each class of building and other related improvements.
Thus reproduction or replacement cost new of all the improvements; including buildings, compound works,
fence, ancillary facilities, will be determined from hedonic regression modelling of factors assigned to each
building component and its contribution to the overall cost . From such regression analysis empirical formulae are
determined for plinth area/ volume rate of replacement costs with linear relationship to the overall sum of the
building components.
We will be preparing for use empirical models to estimate the reproduction Cost New (RCN) of developments.
The models will take into account quality of construction materials and structures used, besides the area/
volume of developments.
STUDY OF DEPRECIATION
The depreciated replacement cost of a structure is found by deducting the costs of wear and tear , economic
and functional obsolescence from the replacement cost new (RCN). The resulting value is called the Depreciated
Replacement Cost (DRC) .The deduction made for depreciation, depends on a number of factors. One is the age of
a structure relative to its expected usable life span, or service life. Another is the structure’s existing condition. We
will be studying the inherent characteristics of unique and special properties in the subject Cities to formulate
adequate techniques to account the effects of depreciation in the Cost Approach technique.
STUDY OF LAND
Comparable market USE RIGHT
data VALUE to land use right value will be surveyed and gathered from various sources.
pertaining
Plot sales data will be gathered from sale of similar plots through lease by the respective City Administration and
actual transactional data will be collected from brokers and property owners. We maintain land lease sales data for
most of the major towns of the Country. we will develop land value equations for each plot grade using
regression analysis based on the comparable market study.
Data on a OF
SURVEY particular
PROPERTYsubject property will be collected by a comprehensive survey of all components of the
ATTRIBUTES
buildings and improvements on land at all locations where the unique and special properties do exist ,as
identified in next stage of the consultancy undertaking. The property attributes or data to be collected are
shown in Annex 5-8.
We intend to employ Survey 123 application tool of ARCGIS and collect relevant property attribute data using
smart tablets and graduate data surveyors, after intensive training on the subject.
DATAdata
Major ANALYSIS, VALUATION
analysis will be carried AND REPORTING
out on property, cost and market data consolidated for the valuation
purpose. Replacement cost Unit rate will be calculated for over 900 items of work as per the format shown on
the Annex 5-9.
Project bill of quantity Samples representing each category of building development will then be worked out
and total costs for different quality of building component construction combinations analyzed through
regression techniques to determine hedonic relationship between quality of building construction components
and replacement cost new rates, for each category and class of building.
Property attributes collected through survey will then be consolidated and employed in the aforementioned
formulae to determine replacement cost for each building and development.
Land use right value will be calculated as per developed equations for each plot grade assigned for different
zone of a City. The Market value for the property will be the sum of the Depreciated Replacement cost (DRC) and
the Land Use Right Value determined according to the grade of the plot.
Valuation rolls will be prepared for each SUP, using spreadsheets, which will incorporate all required attributes of
the property and its corresponding market value opinion.
Capacity building ofBUILDING

4.3 CAPACITY the project AND
office,TRAINING
the steering committee, and the appropriate representatives of the three
cities who will be responsible for using the valuation and the recommendations. The task will incorporate
developing and delivering training to the project office, steering committee, counterparts in the 3 cities and any
party appointed to carry out the task with the objective of building capacity of implementing institutions to carry
out similar work in the future and to implement the project.
Situational assessment of each of the above institutions in identifying capacity & training gaps with regard to
identification , mapping and valuation of USP will be undertaken , and the finding of the review and assessment
result will be analyzed through SWOT analysis to be used for implementation strategy for SUP- interventions and
for recommendations.
Pursuant to requirements of the TOR, during field reconnaissance survey we have held discussions with the
URRPO Coordinators and assigned representatives in Bahir Dar and Dire Dawa . In our preliminary assessment
work we have observed that land and property valuation activities are currently undertaken by the Bureau of
Land Development and Management in Dire Dawa; while In Bahir Dar the responsible institution is the land
development and supply team working under the City Administration. The Consultant Team has observed and
identified the following gaps and problems briefly listed below:
 Capacity limitations in terms of technical, institutional, human resources, skills & Knowledge in identification
,mapping and valuation of SUP
 Few staffs have been trained in property valuation , and yet there exists prevalence of high staff turnover
 There exists serious lack of proper institutional (legal system, rules and regulations) and efficient
organization setup that support the system.
The methodology and approach that we will be following in capacity building involves; assessments of existing
situations, workout future capacity requirements, undertake gaps analysis, develop strategies to fill the gaps so
discovered; employing focus group discussions(FDG) and Key Informant Interview(KII) and other methodological
steps (See, Annex-12) . Details of the steps to be followed is enclosed with this document; please refer to Annex-
5-10: The Capacity Building Needs Assessment Process.
TRAINING NEED ASSESSMENT
The Training Need Assessment for key individuals engaged in SUP and stakeholders will concentrate on the
capacity needs of individual’s professionals in terms of knowledge, skills (See, Annex 5-11: Training Need
Assessment Process and Methodology) and tailor made training will be provided. The Consultant Team will
undertake the Training Needs Assessments (TNA) activities to identify the gaps and address the future
requirement of the implementing institutions, briefly described below:
 Conduct a training needs assessment (TNA); a comprehensive training needs assessment will be conducted
and include the identification and matching of training requirement.
 Assessing training needs of the Regional /city offices like land development management, revenue office
and other Sector organizations and stakeholders for which the staff and trainees work
 Assessment of training needs for the existing staff, by the specified duties or Job Description and identify
gap, to be filled through training, schedule will be prepared for identified tailored courses
The consultant will undertake the preparation of user guide training manual for capacitating technical staffs
through provision of tailored skill training.The Guiding Manuals-would be developed to provide for selected
representatives of trainees to have introductory concepts and technical working process and procedures on Real
Property Identification, Mapping and Valuation. The Training will focus on the detail process and techniques
involved in Property Identification &Mapping; Market study, &Valuation methods; categorization , Modelling
and Manipulation of the Valuation Roll prepared for the assignment .
4.4.
We willIMPLEMENTATION STRATEGY
be studying existing situations AND
, as well as RECOMMENDATIONS
reviewing intended changes to the property tax system and
their impact on the overall tax performance in an effort to design implementation strategy that will help in
achieving smooth transition and achieve sustainable positive outputs .
Implementation strategies should enhance a smooth implementation of the proposed change. Identify
potential problems and opportunities of implementation of the recommended approach and means for
mitigating problems identified. We will be assessing the likely positive and negative impact of the use of the
valuation roll for taxation among different communities, describe and justify the possible merit and demerits to
it. We will be forwarding recommendations and implementation strategies that cloud help to harness the
benefit and minimize its side effects. The implementation strategy and recommendation so prepared will have
provisions for institutional (policies, laws, regulations, procedures and attitudes of urban residents) and
organizational (federal, regional, city administration and private sector, organizational structure, staff
capacities, systems, etc.) frameworks and recommendations that we believe the Client should consider in
implementation of the project.
Therefore, the Team of Consultants will identify critical issues that needs strategic intervention and suggested
recommendations in areas where specifically described below:
 Developing implementation strategy for institutional capacity strengthening to improve the

implementing public organizations and other stakeholders
 Involve and participate the property holders, concerned organizations, stakeholders/actors in making
constructive decisions at regional/City level implementing institutions.
 strategy for communication, awareness creation and public engagement, information disclosure to
facilitate during the course of USP implementation
 Strategy for financial resource and fund mobilization, use of technology and System development for
smooth operational process in the implementing public organizations
TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e 10 |

5-0.ANNEXES

ANNEXES
ANNEX-5-1A: MASTER ACTIVITY SCHEDULE

ANNEX-5-1B: SCHEDULE FOR SUMMARY OF ACTIVITIES OF THE PROJECT

No. Task Name Duration Start Finish
Special & Unique Properties Identification, Mapping and
187.63 days Thu 10/22/20 Tue 5/25/21
Valuation
1 Mobilization and Inception 41.38 days Thu 10/22/20 Tue 12/8/20
Mobilization of resources 14 days Thu 10/22/20 Fri 11/6/20
1.1 Reconnaissance Survey & Hold Discussions 41.38 days Thu 10/22/20 Tue 12/8/20
Discussions at Client Head Office 8.13 days Thu 10/22/20 Fri 10/30/20
Undertake reconnaissance visit to Project Cities 7.13 days Tue 11/3/20 Tue 11/10/20
Reconnaissance field visit to Bahirdar 2 days Tue 11/3/20 Wed 11/4/20
Reconnaissance field visit to Dire Dawa 2 days Thu 11/5/20 Fri 11/6/20
Reconnaissance field visit to Mekele ( Pending ) 2 days Mon 11/9/20 Tue 11/10/20
1.2 Undertake Surveyors and Assistants Evaluation 13 days Fri 10/30/20 Fri 11/13/20
1.3 Redesign Study Method, Revise Schedule 3 days Thu 11/12/20 Sat 11/14/20
1.4 Inception Report 20 days Sat 11/14/20 Tue 12/8/20
2 USP Situation Assessment, Identification and Mapping 74 days Wed 11/25/20 Wed 2/17/21
Review special and unique properties identification,

2.1 12 days Wed 11/25/20 Tue 12/8/20
mapping and valuation process, and systems in use
Asses existing institutional and organizational framework
2.2 15 days Wed 11/25/20 Fri 12/11/20
on USP Settings
2.3 Identification and mapping of USP 36 days Sat 11/28/20 Fri 1/8/21
Undertake Special and Unique properties market and cost
2.4 40 days Tue 12/1/20 Sat 1/16/21
study
2.5 Capacity building initiatives 25 days Tue 12/1/20 Wed 12/30/20
2.6 Report Submission 33 days Mon 1/11/21 Wed 2/17/21
Valuation of Unique & Specail Properties and
3 146 days Tue 12/8/20 Tue 5/25/21
Implementation Recommendations
3.1 Valuation of Special & Unique Properties 116 days Tue 12/8/20 Tue 4/20/21
3.2 Designing implementation strategies for USP Taxation 8 days Mon 4/5/21 Tue 4/13/21
Integration of the USP Valuation with existing CPTA
3.3 10 days Tue 4/20/21 Sat 5/1/21
System
3.4 Capacity building initiatives 19 days Fri 3/12/21 Sat 4/3/21
3.5 Design and describe a monitoring and evaluation system 8 days Tue 4/20/21 Thu 4/29/21
3.6 Report Submission 22 days Thu 4/29/21 Tue 5/25/21

ANNEX-5-2: STAKEHOLDERS, USERS AND BENEFICIARIES MAPPING
Even though, the Project assignment is expected to involve and participate the different implementing
Agencies and institutions at federal, regional, city level administration; the Contracting Authority and city level
involved institutions are the key/ primary stakeholders. The consulting firm will interact with the client and
can easily communicate with other stakeholders during different stages of SUP-implementations.
The diagram below depicts Federal/regional/city level institutions that can be used as sources of
data/information, during field identification, mapping, and market and valuation survey assessment period. At
the same time, the organizations listed below are the used as source of information and can be considered as
end result users and beneficiaries of SUP-project outcome.

ANNEX-5-3: SUMMARY OF DISCUSSIONS CONDUCTED WITH URRPO AND CITIES
Objectives of the Assessment at Federal URRPO and cities
The main objective of the fact-finding Assessment was the following: -

 To collect basic information’s of prior URRPO-study out puts, availability of data’s and issues related
to the identifications criteria’s of USP, concerning for the appropriate measures to be undertaken in
the preparations of inception report.
 To find out the major implementing institutions and identify key stakeholders, and record their views
on SUP-project interventions and approaches, and readiness of their involvement.
 To get a better understanding of the ground reality and overall practical problem of the key player
institutions (Land development &management, Revenue office; Urban Land Registration and Right
creator institutions) , key stakeholders and other relevant organizations responsible with SUP-
assignment.
As part of the discussion check list, particular emphasis was given by the Consultant Team to get better results
on:-
 Availability of spatial and non-Spatial Data/information in line with SUP-Project Assignment
 The existing implementing organizational situations in general and supportive structures
 Regional/City level URRPO, office, status of steering and technical committee, capacity of
Coordination and relationship of the implementing organs
 The availability of required data/information, prior reports and out puts, problems and challenges
 Key institutions and relevant stakeholders’ views on SUP-Project objectives, management
arrangements, organizational structure, capacity building, skill training other critical issues and
strategic highlights
 To assess and identify the awareness creation and public engagement related tasks and cities
current supportive management structure to facilitate the SUP-assignment
 To understand the existing situations and the overall problems, risk analyses and risk mitigation,
Measures and pertinent strategic issues related to SUP- implementation
 To find out critical issues concerning SUP, and to come up with recommendations for URRPO-before
the commencement of the field work survey activities; albeit focusing on peculiarities observed in
the specific areas of selected -cities
Sourcing of relevant project information and data inputs

The major source of data/information’s for the assessment result were collected from URRPO office, apart
from direct field visit observations, was the result of the discussion conducted with the federal Ministry office
( MoUDCO/URRPO) and Cities. Sources of Data was partly collected from URRPO-liaison offices ,Revenue
Authority, Land Development and management and Right creator offices, urban land registration and
information project office; Urban Development and Construction Bureau’s, including other relevant
stakeholders in selected cities. As per the assessment and meetings of URRPO office at federal level the
summary of the discussion are described briefly below:
Discussion with URRPO Office

Team of Consultant conducted discussion at Federal -URRPO-PCU- Personnel Ato Asmamaw Mulugeta
(Property Tax Unit Coordinator), Ato Abebe Feleke (System Development and Technology Provision Unit), Ato
Tadios Abdi (Legal expert), Ato Solomon Petros (Valuation expert). In addition, the team of experts had
discussion in another meeting held at MoUDCo/URRPO office with Ato Abebe Zeluel’s (Project Office General
Manager) together with Ato Asmamaw Mulugeta (Property Tax Unit Coordinator).
Summary of discussion point
 Introductory brief description has been forwarded by Ato Asmamaw Mulugeta (Property Tax Unit
Coordinator) about the objectives of USP project assignment.
 During the course of the discussion, Ato Tekeba Birhane, (General Manager of Tekeba & Friends
Property Valuation & Management PLC.), raised the issues related to property identification criteria
and set of required parameters before the commencement of field work survey activities across cities.
Besides, he requested the basic data/information stated in the ToR, (IULHFMS-GIS and map data
including Excel-data Sheets)
 The project office made provision of the required study document in soft copies of prior URRPO-out
puts on common properties for the three cities, valuation data of common draft rules and regulations,
and other materials available.
 During the discussion it was noted that the definition of unique and special properties given in the TOR
was broad and requires further improvement to qualify.
 The team of consulting firm has submitted a draft criteria and list of property type based on the
definitions stated in the ToR and in line with the international valuation standard (IVS) to be used as a
point of discussion until a final agreed definition is put in place, to assist in the planning and execution
of the works stipulated in this contract.
 The team of experts had also discussion in another meeting held at MoUDCo/URRPO office with Ato
Abebe Zeluel’s (Project Office General Manager) together with Ato Asmamaw Mulugeta (Property Tax
Unit Coordinator).
 The main purpose of the discussion point focused on the issues of setting USP-working definition and
criteria for unique and special properties. In this meeting, an agreement was reached to further discuss
the issue at a later date after the preliminary assessment by the fact finding team of the consultant and
the project office personnel.
Reconnaissance Field assessment in Selected Cities
The reconnaissance survey and assessment was conducted in Bahar Dar and Dire Dawa by the Consulting team
of experts of the core staff members of USP-project [Ato Tekeba Birehane,(General manager of Tekeba &
Friends Property Valuation and Management PLC.); Ato Tewodros Adugnachew (Deputy General Manager),
Ato Mekdem Asfaw (Senior Valuation expert); Ato Sisay Zenebe (Senior Economist and valuation expert); Ato
Demelash Gizachew (Senior Economist and land administration and valuation expert); including
Representatives of the Ministry of Urban Development-MoUDCo/URRP--PCU -Offices Ato Asmamaw
Mulugeta (Project Coordinator), and Ato Solomon Petros (Valuation expert).

The consultant team together with URRPO-PCU-staffs held preliminary discussions with city officials and staffs
that have direct responsibility with USP-project assignment. The officials are responsible for Land and
property valuation, head of land development and management Bureau; Mayor’s office city/regional revenue
office including, experts in the land administration, registration and right creator institutions office.
Discussion with Bahir Dar-URRPO and other Offices
In the city administration of Bahir Dar meetings and focused group discussions were conducted with the
following institutions at city/regional levels
Bahir Dar City Administrations

Ato Belete Head URRPO liaison office, Bahir Dar
Ato Aweke Yaze Bahir Dar City Urban Revenue office experts/Focal person
Ato Mulugeta Bahir Dar city Surveying section Head
Ato Getenet Bahir Dar city-Redevelopment expert
Ato Tarkegn Bahir Dar city Land Development and Supply expert
Ato Dawit Yenew Head office of Construction department
Ato Aynalem Atnafu Bahir Dar City Revenue office Expert
Ato Haileyesus Tsegaye Bahir Dar City Head Revenue office
 Introductory briefing was forwarded by Ato Asmamaw (Property Tax Unit Coordinator) about the
objectives of SUP-project assignment including the benefits and involvement of cities
 He also remarked the nature the task and its complexity that requires the establishment of strong
TC/SC in the city and their active engagement
 The members of TC/SC-are BoUDC, URRPO-BD-liaison office; Urban Revenue office; CRPRIS; Mayor
office and BOFEC are key stakeholders
 In Bahir Dar the TC/SC are currently working but needs strengthening them to address the SUP-
Project and play their roles accordingly
 Objectives and benefits of USP-project were briefly presented by Ato Tekeba,(General Manager of
Tekeba & Friends Property Valuation & Management PLC.),.Moreover, detail tasks ,required data
and information and pertinent issues related to property identification ,valuation and mapping
activities were also described.
 The team has been discussed the availability of IULHFMS-Excel-data sheet and GIS Map data in
Bahir Dar and collected complete set of available data.
 The team also collected few land value grading; lease sells price data of the cities over the last few
implementation years. More than 8000,land lease data are available

 Discussions were conducted on issues related to on-going activities in the expansion areas of the
city
and availability of map data and coverage’s,
 Discussed about the capacity of the institutions responsible to carry out the USP-project as
counterpart staffs in supporting the consulting firm was raised &identified the gaps.
 The city revenue officials and experts expressed their readiness to support the SUP-Project
 The issue of awareness and engagement of SUP-owners (including other institutions like
educations, industrial park.) requires the involvement of TC/SC to creating public participations
 Absence of newly developed expansion areas was one of the point of discussions that needs
alternative proposals
 City officials reflected their capacity limitations to undertake SUP-Project assignment
 In terms of capacity building and training there is a huge mismatch. lack of qualified professionals
and turnover of staffs are the main problems and challenges
 Lack of coordination among /between different implementing organs are observed
 There is no organized data/information related to Land and property. majority of the work is
paper based not digitalized
 The issues of compensations and property valuation process, procedures are not clear for
Discussion with Dire Dawa-URRPO and other Offices

In the city administration of Dire-Dawa meetings and focused group discussions were conducted with the
following institutions -
Dire Dawa City Administrations

Ato Lemesa Head URRPO Liaison office, Dire Dawa City Administration
Ato Gebeyehu Head, Bureau of Urban Land Development and Management
Ato Zelalem Urban Land Development and Management Expert
Ato AbudulJuhade Land Development Office
Ato Fuad Mayor’s Office of Dire Dawa
 Introductory brief description was forwarded by Ato Asmamaw (Property Tax Unit Coordinator)
about the objectives of USP project assignment.
 Objectives and benefits of USP-project were briefly presented by Ato Tekeba,(General Manager of
Tekeba & Friends Property Valuation & Management PLC.),.Moreover, detail tasks ,required data and
information and pertinent issues related to property identification ,valuation and mapping activities
were also described.
 The Bureau Head expressed his willingness and support to SUP-project .The city frequently faced this
problems and have no any capacity to address the requests coming from residents
 In Dire-Dawa ,both technical and Steering Committee are not available

 The team has been discussed the availability of IULHFMS-Excel-data sheet and GIS Map data in Dire
Dawa
.The absence of the data would be a problem and not yet completely available
 The team also collected few land value grading; lease sells price data of the cities over the last
few implementation years.
 Discussions were conducted on issues related to on-going activities in the expansion areas of the city
and availability of map data and coverage’s, and identified as one of the challenges
 Discussed about the capacity of the institutions responsible to carry out the SUP-project as
counterpart staffs in supporting the consulting firm.
 Limitations on capacity and skill training for staffs. Issues related to legal framework related to tax
issues were also raised and discussed as one of the major problems
 The industrial park expansion area is large and needs coverage of spatial map data
The issue of public engagement and SUP-involvement needs urgent intervention by URRPO
Finding Results of Key issues that deserve critical Attentions for SUP-Assignment
Following the discussions held with individuals and relevant officials of different regional / city governmental
organizations, exchange of ideas, opinions and their readiness to facilitate and involve in the project activities;
the Team of Consultant identified Key issues that deserve critical Attentions for the SUP-Assignment.
 Project support structure and roles of TC/SC in cities

 Awareness creation and engagement
 contextual working definition and indicative criteria
 property class –codes related to SUP
o data & information availability on SUP-assignment
o Absence of ULHFM-XL+GIS Data of mekele &DireDawa
o challenges in relation to access to properties
o capacity building and skill training gaps
o challenges on TOR deliverables and recommendation
o risk analyses and risk mitigation Measures

ANNEX-5-4: LISTING OF FEDERAL URRPO & CITY COORDINATION PERSONNEL AND CONTACT TELEPHONE
S.NO NAME OF CONTACT POSITION TELEPHONE NUMBER
URRPO HEAD OFFICE
1 Ato Abebe Zeleoul General Manger 0911857492
2 Ato Asmamaw Mulugeta Property Tax Unit Coordinator
3 Ato Abebe Feleke System Development and Technology Provision 0911660219
Unit
4 Ato Tadios Abdi Legal Expert 0944368771
5 Ato Solomon Petros Valuation Expert 0929122890
URRPO Liaison offices and Key Stakeholders
1 Ato Lemmesa Dire Dawa Liaison officer 0930313262,
0911772687
2 Ato Belete Bahir Dar Liaison officer 0918781455
3 Ato Amanuel Mekele Liaison officer 0983527520
City Officials
1 Ato Haileyesus Tsegaye Bahir Dar Revenue Head 0918709565
2 Ato Aynalem Atnaf Bahir Dar Revenue Collection Coordinator 0918709565
3 Ato Aweke Bahir Dar Revenue City Services Higher Expert 0918728320
4 Ato Mulugeta Aniley Bahir Dar Surveying and Land Holding 0913843887
Certificate Preparation Team Leader
5 Ato Getnet Bahir Dar City Land Redevelopment Expert 0918708253
6 Ato Tarekegn Bahir Dar City Land Preparation and 0918705411
Redevelopment
7 Ato Biniyam Dire Dawa City Master Plan Revision Project 0930102024
Office Head
8 Ato Gebeyehu Dire Dawa City Land Development Bureau Head 0930313267
9 Ato Zelalem Dire Dawa City Land Development Bureau 0912713204
Planner
10 Ato Abebe Dire Dawa City Land Development Bureau
Planner

ANNEX-5-5: REVIEW MATRIX OF RELEVANT DOCUMENT IN LINE WITH SUP -PROJECT ASSIGNMENT
Document used in line with USP-Project Assignment
Situation Assessment/ for -USP Analysis of
Review Stratification valuation
Preparation field valuation Market data /categorization &market Preparation of
Planning for field work Identification, survey and collection & of USP data and consolidated USP- valuation
&Inception and data Valuation Registration of Assessment- Developing AVM attribute Roll and other
Title of the document Report gathering and Mapping land and property survey Application data Report>>
CPTA-Manuals &study doc _Standard FORMS _provides the set of forms for data collection _Methodology for Minimum _Summary of
A_User Manual for _Property Class _for skill training categorizations/str requirement of review report
Property Market Study Cod &Sub-Class _Integration for with Code& Sub-class Codes atifications attribute data _Secondary
Code _Methodology for identification valuation &mapping _FORMULA for land and quantitative data
Processing of
_Methodology for _Define process flow for property valuation development for property of land parcels
MUDHCo(URRPO--Source
identification _ Define guideline for market study Valuation _market
code-1-3) valuation _ Define role of different stake holders approaches analysis
B_User Manual For &mapping _Secondary sources of data _ Role of
Property Valuation- CPTA Methodology and standards FORMS like Brokers Data collection FORMS different
_ Minimum requirement of attribute data stakeholders
Market study of 3-cities- _Desk review _requirement of attribute data for land and property _check lists to be _Describe _used as part of
(URRPO-- Source code-1-3) work _Document review on the city Property stock referred during the mechanism for assessment and
_Methodology _Define process flow for property valuation &mapping property valuation property review work for
_ Define process _Definitions and concepts for USP _ Formula for categorization USP
flow for property _Process and procedures &guidelines for USP Special Property
valuation _ how to collect data and make analysis Appraisal
_Methodology and standards FORMS for land and building attributes
Integrated Urban Land _Used as desk _Extracting the UPIN Code of Describe property valuation methods _Used as review
Holding File Management review Parcel _Used for verification and assessment
system project(IULHFMS)- _Situational _Mapping data for USP _ field inspection sources
Analysis _Review of the three cities _Integration of attribute data _Secondary
(URRPO--Source code-1-3)
_ for identifying the location _ attribute data for land and property quantitative data
map of USP of land parcels
_
Municipal Revenue baseline Used as review and assessment work _Qualitative data on municipal revenue
survey of 3-cities (URRPO-- -AS-IS for city revenue _Expenditure patterns of the city
Source code-2-3) -Identify revenue potentials _d/t land &property unit rate, charges, transaction tax /fees
_determines the role of property tax Used as analysis of the AS-IS report
_review of land lease and other municipal service fees/tax _trends of expenditures &revenue potentials

ANNEX-5-6: CONSULTANT TEAM ORGANIZATION AND PROJECT STAKEHOLDER RELATIONSHIP
Project Team
Coordinator Ato
Tekeba Birhane
Market and Cost

GIS Coordination
Modelling
Unit Ato Bahir Unit
Hussien Ato Ato Mekdem Asfaw
Bahardar City Team Dire Dawa City Team Mekelle City Team
Lead Ato Demelash Lead Ato Sisay Lead W/o
Mengistie Zenbe Haregewien Bekele
Assistant to City Assistant to City Assistant to City

Team Leader Team Leader Team Leader
Ato Ejegu Ato Getahun Ato Temesgen
20 Data 20 Data 20 Data

Surveyors Surveyors Surveyors
(to be Hired ) (to be Hired ) (to be Hired )
20 Assistant Data 20 Assistant Data 20 Assistant Data

Surveyors (to be Surveyors (to be Surveyors (to be
Hired ) Hired ) Hired )

ANNEX-5-7: KEY PERSONNEL ASSIGNMENT MATRIX

Professional Staff
Name of Education & Area of Expertise Position Tasks Assigned
Staff Certification
1. Tewodro  M.Sc Urban  Over 20 years of experience in property Principal  Identify the uniqueness of properties
s valuation Valuation, investment appraisal, construction consultant  Prepare formats for property identification and
Adugnac and management, contract administration, team (Market and categorization
hew Management management, project management,  Establish a list of construction materials and design
Cost
 M.Sc Civil insurance assessment, total materials them for template layout so that property
Engineerin management and property administration Modelling surveying can be done in standardized format
g  More than 5 years of experience in Team )  Follow up on the formulation of variables
 Certificate in preventive and scheduled maintenance of towards value calculations
Property buildings  Overall Project Team mobilization
Valuation  Carried out more than 25 valuation  Lead task of relevant data collection, market survey
 Certificate in assignments as private consultant of construction materials, equipment and different
Property  Carried out valuation and review of more types of properties
Managemen than 3000 properties while serving various  Devise and implement proper methods of data
t Banks in Ethiopia collection, compilation, formatting and
 Certified  More than 10 years of experience in presentation
Professional supervisory and Managerial Positions in  Quantity surveying
Engineer Government and Private Consultancy Offices
 Multi-disciplinary team management
 Computer aided data analysis
 Systems analysis, implementation and
deployment
2. Tekeba  MA Urban Land and  Over 24 years of experience in property Project  Coordinate and manage the overall property study,
Birhane property Valuation Valuation, investment appraisal, construction Coordinator – survey and all operational activities in the three
(Working on Thesis) management, contract administration, team (Quantity pilot cities
 B.Sc Civil management, project management, insurance surveyor)  Establish the needed contact with stakeholders
Engineering assessment, total materials management and and the required administrative bodies
 B.Sc Computer property administration  Administer all human resources and financial
Science  Over 18 years of managerial supervisory and activities of the project
 Certificate in team leadership experience  Prepare inception report and work plan for the
Property Valuation  Multi-disciplinary team management project activities
 Certificate in  Computer aided data analysis  Undertake staff training as per need
Property  Systems analysis, implementation and  Supervise the field and office work teams
Management deployment  supervise the quality of the output
 Over 20 years of experience in quantity surveying  coordinate with other team members for better
, costing , cost analysis and cost modelling organizational output

Professional Staff
Staff Certification
 Certified  Carried out more than 155 valuation assignments  Client liaison, meeting and inception, draft and final
Professional as private consultant report presentation
Engineer  Carried out valuation and review of more than  Oversee overall execution of assignment
 Certified Loss 6000 properties while serving various Banks  Monitoring prompt commencement of works
Assessor (Civil in Ethiopia  Ensuring that all duties of the consultant are
Works) properly addressed
3. Mekdem  MSc Candidate  Over 20 years of experience in property Quantity  Designing market and cost comparative data survey
Asfaw in Environmental Valuation, investment appraisal, construction surveyor formats
Engineering management, contract administration, team (Market and  Participate in formulation of unique property
 Executive management, project management, identification strategy
Cost
MBA insurance assessment, total materials  Assist in preparation of property mapping
Candidate management and property administration Modelling
 Consolidation and quality assurance of market and
 BSc Degree in  More than 15 years of experience in Team ) cost data
Civil Engineering preventive and scheduled maintenance of  Analysis of market and cost data and formulation of
 Certificate in buildings cost and value models
Property  Over 20 years of experience in quantity surveying  Consolidation and analysis of property survey data
Valuation , costing , cost analysis and cost modelling  Formulation of valuation techniques and formulae
 Certificate in  Carried out many valuation assignments  Application of approved valuation technique and
Property as private consultant formula on property data and determination of
Management  Carried out valuation and review of more opinion on market value of properties
 Certified than 3000 properties while serving various  Preparation of valuation rolls
Professional Banks in Ethiopia  Participation in capacity building initiatives
Engineer  More than 10 years of experience in supervisory  Analysis and formulation in existing system
 Certified Loss and Managerial Positions in Government, integration
Assessor private Offices, UN and and NGOs
(Civil Works)  Computer aided data analysis

4.  MSC in the Real  More than 17 years of experience on buildings Quantity  Coordinate, direct and lead activities of
Haregew Estate design, construction management surveyor ( City Identification , mapping , and property and market
oin Management consultancy, Project management, Coordinator – data survey in assigned City
Bekele  MA Urban Land and modification and renovation works, large scale  Liaison with URRPO City Coordination Unit , Steering
Mekele )
property Valuation project management and Technical Committee , Key stakeholders and
(Working on  Over 15 years of experience in quantity surveying participate in project awareness creation
Thesis) , costing , cost analysis and cost modelling  Undertake the existing situational assessment
 BSC in Architecture  Over two years of experience in and analysis
and Urban property valuation  Work with the field work teams and support
planning property and market data collection efforts
 Certificate in
land
management

Professional Staff
Staff Certification
 Over 10 years of experience on large scale  Review relevant documents, international and
project management and coordination, planning national data for benchmarking
and supervision  Lead the activity of capacity building of
stakeholders with respect to property taxation
,Provide capacity building trainings
 Participate in formulation of implementation
strategy , monitoring and evaluation system design
5. Bahir  MSc in GIS and  More than 15 years’ professional experience in GIS expert  Identification of properties in the three pilot cities,
Hussien Remote the field of GIS and Remote sensing spatially capturing the location of the said
Sensing  Over 10 years’ experience as GIS coordinator properties in the TOR
 Bsc in Geology and trainer  Produce maps for future activities of Planning
 Many  Over 15 years of experience in developing maintenances, Monitoring and Evaluation on a
certifications in and updating GIS related activities in analysis timely basis
GIS and related of special data, physical and infrastructural  Give technical support as needed
fields data and data integration  Design and implementation of appropriate
 2012 ESRI Special  Expertise in the preparation of GIS for Planning, formats suitable for the project
achievements in Monitoring and Evaluation in addition to
GIS award merely producing maps
6. Wondwo  MSc in Geological  More than 10 years’ professional experience GIS expert  Identification of properties in the three pilot cities,
ssen Survey and specifically in the field of GIS and Remote sensing spatially capturing the location of the said
Belayneh Mapping  Over 10 years of experience in developing properties in the TOR
 Bsc in Geology and updating GIS related activities in analysis  Produce maps for future activities of Planning
 Certifications in of special data, physical and infrastructural maintenances, Monitoring and Evaluation on a
GIS and related data and data integration timely basis
fields  Expertise in the preparation of GIS for Planning,  Give technical support as needed
 Monitoring and Evaluation in addition to  Design and implementation of appropriate
merely producing maps formats suitable for the project
7. Demelas  MA degree in  More than 20 years in the practice of Senior  Coordinate and lead activities of Identification ,
h Development urban economics Economist mapping , and property and market data survey in
Gizachew Study  More than 10 years of practical experience in (City assigned City
 BA degree urban land studies, in the preparation of Coordinator-  Liaison with URRPO City Coordination Unit , Steering
in integrated local development plans, in and Technical Committee , Key stakeholders and
Bahirdar)
Economics master and development plans, land record participate in project awareness creation
 Certificate of management, computerized land recording  Undertake the existing situational assessment
Urban system and the like and analysis
Development and
Land Management
Professional Staff
Staff Certification
 Many trainings  More than 2 years’ experience in Integrated  Work with the field work teams and support
and certifications Urban Land Holding File Management System property and market data collection efforts
related to Urban project specifically in the 3 pilot cities  Review relevant documents, international and
land management mentioned in the TOR national data for benchmarking
 Experiences in land management and  Lead the activity of capacity building of
housing finance study stakeholders with respect to property taxation
 Over 15 years of managerial and ,Provide capacity building trainings
supervisory experience in Government  Participate in formulation of implementation
Institutions strategy , monitoring and evaluation system design
 Strong multiteam leadership experience ,
policy document generation , high-level project
liaison
8. Sisay  MA degree in  More than 20 years in the practice of Senior  Coordinate and lead activities of Identification ,
Zenebe Development urban economics , planning and Economist mapping , and property and market data survey in
Study management (City assigned City
 BA degree  More than 10 years of practical experience in Coordinator-  Liaison with URRPO City Coordination Unit , Steering
in urban land studies, in the preparation of and Technical Committee , Key stakeholders and
Dire Dawa)
Economics integrated local development plans, in participate in project awareness creation
 Certificate of master and development plans, land record  Undertake the existing situational assessment
Urban management, computerized land recording and analysis
Development and system and the like  Work with the field work teams and support
Land Management  More than 2 years’ experience in Integrated property and market data collection efforts
 Many trainings Urban Land Holding File Management System  Review relevant documents, international and
and certifications project specifically in the 3 pilot cities national data for benchmarking
related to Urban mentioned in the TOR  Lead the activity of capacity building of
land management  Experiences in land management and stakeholders with respect to property taxation
housing finance study ,Provide capacity building trainings
 Over 10 years of experience in property valuation  Participate in formulation of implementation
, capacity building and strategic leadership strategy , monitoring and evaluation system design
 Over 15 years of managerial and
supervisory experience in Government
Institutions
9. Assistant  Bsc in Civil  Over 2 years of experience in property valuation Assistant to  Assist the City Coordinator in issues of logistic
to City Engineering , property and market survey City planning , liaison , survey follow-up , data
Coordina or related  Experience in data consolidation and analysis Coordinator consolidation
tor ( 3 field  Assist in daily monitoring of activities of data and
no)  property surveyors

 Undertake any other task assigned by the City
Coordinator

ANNEX-5-8 PROPERTY ATTRIBUTES DATA COLLECTION FORMAT
( to be used with Tablets and Survey 123 App of ArcGis)
Date
TYPICAL DATA SHEET

UPIN NO: Property Type
Address: City Woreda _Keb. H.No. _
Tel. Owner :
Access Road Type Distance from Main Road : Plot
Area(m2) Property Age(Yrs):
Item Types of Building Building 1 Building 2 Building 3

No. Component % Depri. % Depri. % Depri. Remark
I. Foundation
1 No Foundation (Earth Work
Only)
2 Masonry (for CIS roofs Block
work)
3 Masonry /RC (For RC Roofs)
II. Structure
1 No Structure
2 Masonry
3 RC and other
III. Block Work
External
1 Chika
2 CIS (G-32)
3 HCB
4 Brick
5 Masonry
6 Chipwood
7 Plywood
Internal
1 Chika
2 CIS (G-32)
3 HCB
4 Brick
5 Masonry
6 Chipwood
7 Plywood
IV. Roofing

1 CIS G-32
2 CIS G-30
3 CIS G-28
4 EGA 300 (0n Wood)
5 Roof tile
6 RC with roof treatment
V. Joinery
1 Low quality (all openings are
made of L.Q. Wood)
2 Medium quality (all openings
are made of M.Q. wood)
3 Quality (only internal openings
including built in cupboard)
4 Best quality 3F standard of
equivalent (only internal
openings including built in
cupboard)
5 Medium quality (only for
internal openings)
6 Quality (only internal openings
without built in cupboard)
VI. Metal Work (for
External Openings)
1 LTZ or RHS with clear glass
2 LTZ or RHS with frosted glass
3 LTZ or RHS with tinted glass
4 SECO profile with clear glass
5 SECO Profile with frosted glass
6 SECO Profile with tinted glass
7 Aluminium
VII. Floor Finish External
/Internal/
1 Uncovered
2 Cement Screed
3 Cement tile
4 Terrazzo tile
5 PVC tile
6 L.Q. Parquet
7 Mosaic or ceramic tile
8 Marble Chios
9 Harar Marble

10 B.Q. Parquet

11 Makush Marble
12 Granite
VIII. Wall Finish
Internal
1 Pointing HCB
2 Pointing Brick
3 Pointing Masonry
4 Pointing AMBO
5 Plastering
6 Plastering & Painting
7 Rendering (On Plaster)
8 Rendering and painting
9 Addis Décor (On plaster)
10 Wooden (on Plaster)
11 Mosaic/Ceramic (33x33m)
12 Ceramic 15cmx15cm
13 Harar Marble
14 Mankush Marble
15 Granite
External
1 Pointing HCB (with windowsill)
2 Pointing brick (including
windowsill)
3 Pointing Masonry (including
windowsill)
4 Pointing Masonry (including
windowsill)
5 Plastering
6 Plastering and painting
7 Rendering
8 Rendering and painting
(including windowsill)
9 Ambo (including windowsill)
10 Brick
11 Mosaic/Ceramic colored
12 Dressed stone
13 Harar Marble (including
windowsill)

14 Mankush marble (including
windowsill)

15 Granite (including windowsill)

16 Ditto 12 but pointed dressed
stone
17 Ditto 9 but pointed Ambo
18 Mosaic/Ceramic 33x33cm best
19 Ditto 10 but pointed brick
IX. Ceiling Finish
1 Abujedid
2 Hard Board
3 Plywood
4 Ribbed Sheet
5 Chipwood
6 Parquet
7 Painting Abujedid
8 Painted hard board
9 painted chipwood
10 Painted plywood
11 Plastered R.C. Ceiling
12 Plastered and painted ceiling
13 Plastered and Addis Décor
Paper
14 Chipwood and Addis Décor
Paper
15 Addis Decore PVC Panel
16 Normal Acoustic
17 Best Q. Acoustic Aluminium
Suspension
18 Aluminium
X. Sanitary Work
1 Low Quality
2 Medium quality imported low
quality
2.1 Quality
3 Quality Complete less Jacuzzi

4 Best quality completed with
Jacuzzi
XI. Electrical Work
(Fittings)

1 Low Quality
Surface mounted light and
socket system
2 Medium Quality
Globs, TMS or Equivalent
Fluorescent fittings
3 Quality
Chandler, prismatic type
4 Best Quality
Chandler completed type
Reflector fluorescent type
Plinth Area/ Volume (M2/m3)
Rentable Area/ Volume
(M2/m3)
Note: % refers to percentage of a specific construction material used in the construction of the
particular building component.
FORM 002
NO. TYPE OF FENCE WORK MEASURING AREA (M2)
FORM 003
NO. TYPE OF COMPOUND WORK MEASURING AREA (M2)
REMARK:

CHECK LIST FORM 004

External water supply, sewerage and Electrical systems consideration
A) External water supply and sewerage system.
- Septic Tank
- Dry pit latrine
- Fountain
- Water Supply
- Drainage System
- Water tank
- Others specify
B) External Electrical Works.

FORM 06 : Commercial Multi-storey Buildings Rental Data Collection
I . Location data
Woreda Kebele H.No
Typical name of locality
Type of access road _ Distance from main road m.
Availability of utilities Water Electricity Telephone _
II. Building Data

Purpose Year of construction
Type of building Building Condition _
Component Description III. Rental Data
Block work _ Ground floor Birr/m2
Roofing _ First floor Birr/m2
Internal door _ Second floor Birr/m2
External doors and
windows _ third floor Birr/m2
Floor Finish _ fourth floor Birr/m2
Wall Finish _ Fifth floor Birr/m2
Internal _ Sixth floor Birr/m2
External _ Basements Birr/m2
Electrical fixtures _ Other floors Birr/m2
Sanitary Fixtures _ Birr/m2
Special structure _ Birr/m2
_
Does the building have curtain wall? Yes No_ _
If yes : Major Minor
Number of elevators and Capacity _
IV.Expenses Data V. Occupancy Data

water _ Birr/month Occupancy rate _% per year
Electricity _ Birr/month
Security _ Birr/month
Janitorial _ Birr/month
Management fee _ Birr/month
Tax _ Birr/Year
Insurance _ Birr/Year
Maintenance _ Birr/Year
Remarks

Form 008:RESIDENTIAL PROPERTY SALES/RENTAL DATA ASSESEMENT FOR LURV DETERMINATION

1 Type of building Access road type
2 City Access road width(m)
Distance from the main
3 Sub city road(m)
4 Wereda Telephone
5 House No. Water
6 Land mark Electricity
7 Plot Area(m2) Internet
Sales /Asking
8 price(Birr) Compound light
Monthly Rental Water sup.& Drainage
9 value(Br) line
Main House Service Quarter 1 Service Quarter 2
1 Built up Area(m2) Built up Area(m2) Built up Area(m2)
Foundation type Foundation type
2 Foundation type Wall type Wall type
Roof Type Roof Type
3 Wall type Frame type Frame type
Floor finish Floor finish
4 Roof Type
5 Frame type
6 Floor finish
7 Wall finish: Wall finish: Wall finish:

Internal Internal Internal
External External External
8 Ceiling finish Ceiling finish Ceiling finish

9 Metal work type Metal work type Metal work type
10 Sanitary Installation Sanitary Installation Sanitary Installation
11 Electrical Installation Electrical Installation Electrical Installation
12 Type of Fence work Type of Fence work Type of Fence work
13 Type of comp. work Type of comp. work Type of com. work
14 Edge of the building Edge of the building Edge of the building

Name of Surveyor: Signature: Date:

Form 009: Construction Material Cost Assessment Format (Excavated material to Walling sample)
Supplier 1 Supplier 2
No Type of Materials Price Price
Unit Name Name
(Br) (Br)
EXCAVATION & EARTH WORKS
1 Selected Material m3
2 Basaltic Hard - Core m3
MASONRY and CONCRETE
WORK
1 Water m3
2 Cement Qtl
3 Cement ( by Kg ) Kg
4 Sand m3
5 Red ash m3
6 Stone m3
7 Ambo Stone No
8 Kebena Stone No
9 Pumice m3
10 40x20x24cm CB for ribbed slab No
11 Precast Beam No.
Aggregate
1 Size (02) m3
FORMWORK
Eucalyptus wood 4cm

1 m
diameter (four use)
Timber 2.5cm (Australia)

2 m3
(Four use)
Eucalyptus wood 6cm

3 m
diameter (Four use)

Eucalyptus wood 8cm

4 m
diameter (Four use)
5 Nails of different size Kg
6 Mould oil lit
Reinforcement Bars
1 Size 6 mm plain Kg
2 Size 8 mm deformed Kg
3 Size 10mm deformed Kg
Black Annealed wireSize 1.5

12 kg
mm
WALLING
BRICK & HCB WALLING
1 Facing brick Pcs.
2 Backing brick Pcs.
class - A
3 10 cm. Thick HCB Pcs.
4 10 cm. Thick solid C.B Pcs.
class - B
class - C

class - A
10 15cm. Thick solid C.B Pcs.
class - B
class - C
class - A
Surveyor name: Signature: Date:

Form 010: Construction Labor Daily Cost Assessment format

Site 1 Cost Site 2 Cost
No Skilled or Labor type Unit Name (Br) Name (Br)
Forman Birr
1 Carpenter II Birr
2 Carpenter I Birr
3 Carpenter helper Birr
4 Mason II Birr
5 Mason I Birr
6 Mason helper Birr
7 Bar bender II Birr
8 Bar bender I Birr
9 Bar bender helper Birr
10 Roofer (water proof ) Birr
Roofer ( water proof )
11 helper Birr
12 Welder Birr
13 Welder helper Birr
14 Grinder operator Birr
15 Chiseler Birr
16 DL Birr
17 Glazer Birr
18 Tiller II Birr
19 Tiller I Birr
20 Tiller helper Birr
21 Painter II Birr
22 Painter I Birr
23 Painter helper Birr
24 Brick layer Birr
25 Gang chief Birr
26 Plasterer II Birr
27 Plasterer I Birr
28 Plasterer helper Birr
29 Plumber II Birr
30 Plumber I Birr
31 Plumber helper Birr
32 Electrician II Birr
33 Electrician I Birr
34 Electrician helper Birr

35 mixer operator Birr

36 vibrator operator Birr
37 Crane operator Birr
38 Equipment operator III Birr
39 Equipment operator II Birr
40 Equipment operator I Birr
41 Truck Driver Birr
42 Grease boy Birr
43 Blasting Forman Birr
44 Driller Birr
45 Polisher Birr
Surveyor Name: _ Signature: Date:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
Form 011: Construction Machinery & Tools Daily Rental rate data collection format
No. Description of Machinery & Tools Unit Hourly Rental rate (Birr) Remark
1 sledge hammer Hr
2 Truck with fuel Hr
3 Excavator 0.57m3 Hr
4 Excavator 0.75m3 Hr
5 Drill 4''(crawler) Hr
6 Air comp.& hose Hr
7 Dozer D-7 Hr
8 Dozer D-8 Hr
8 Excavator Hr
9 Excavator Hr
10 Mixer 250lit (0.253) Hr
11 Mixer 500lit (0.5m3) Hr
12 vibrator Hr
13 Grinder Hr
14 Welding machine Hr
Hand Tools (metal work, sanitary and Hr
15 electrical)
16 Crane 10 tone Hr
17 Crane 20 tone Hr
18 Crane 45 tone Hr
19 Driller Hr
20 Cutter Hr

21 Trader Hr
22 Hand Tools (painting) Hr
23 Polishing m/c Hr
24 Hollow Block machine Hr
Surveyor Name: _ _Signature: _ Date:

ANNEX-5-9:
PROJECT: ANALYSIS
ROOFING SHEET FOR DIRECT & INDIRECT UNIT COSTS LABOR HOURLY OUTPUT:
WORKS 3.5 m2/hr.
WORK ITEM G28 C I S Roofing ( Truss & Purlin measu. separately )-KOSPI EQUIPMENT:
TOTAL QANTITY OF WORK 1 M2 RESULT: 130.08 Birr/m2
ITEM:
Material Cost (1:01) Labour (1:02) Equipment Cost (1:03)

Type of Material Unit Qty * Rate Cost per Labor by No. UF ** Hourly Type of No. Hourly Hourly
Unit Grade Indexed Cost Equipment Rental Cost
Hourly
Cost
G28 CIS m2 1.25 65 81.25 Carpenter. 1 0.167 15 2.505 0.00
Foreman
Roofing nails. kg. 0.05 11 0.55 Carpenter 1 1 10 10 0.00
Plastic Washer. pkt. 0.046 1 0.05 0 0.00
Ridge cover. ml. 0.5 25 12.50 D/L 2 1 3.75 7.5 0.00
0.00 0 0.00
Total (1:-01) 94.35 Total ( 1: 02 ) 20.01 Total (1:03) 0.00
A= Materials Unit 94.35 Birr/m2 B= Manpower Unit Cost 5.716 Birr/m2 C= Equipment 0
Cost Unit Cost
Total of (1:02) Total of (1:03)
Hourly Output: _ Hourly output: _
Direct Cost of Work Item = A+B+C = 100.06 Birr/m2
Over head cost : 10% 10.01 "
Profit cost : 20% 20.01 "
Total Unit Cost : 130.08 Birr/m2
Remark
UF: UTILIZATION FACTOR
*: INCLUSIVE OF WASTAGE, TRANSPORTING, HANDLING.
**: INCLUSIVE OF BENEFITS, TRAVEL SUBSIDES AND COST OF OVERTIME RELATED TO TARGETED OUTPUT.

ANNEX-5-10: THE CAPACITY BUILDING NEEDS ASSESSMENT PROCESS

Process Stage Key outcomes Assumptions/Comments Tools
1. Planning for the assessment A clear understanding by the These three stages of the  Mind mapping
process assessment team for conducting the assessment process are about
“What are we really trying to do assessment, resources available and reviewing the project intent and
and why?” define scope in which the assessment outcomes.
will be performed.
2. Situation analysis A clear understanding of what the cities Design tools to ensure the logical  Visioning
Review “What must be achieved, but who and partners would like to achieve, and transparent process, adequate  Problem-tree
and what is stopping us?” current challenges and key stakeholders base which analyze capacity for analysis
involved. action.  Stakeholder analysis
3. Action analysis The identification of critical actions that There is an adequate base upon to  Force-field analysis
“What are the critical actions that must be implemented and those which analyze capacity for action.  prioritization matrix
must beimplemented and by stakeholders responsible for
whom?” implementation and action.
4. Capacity assessment Assessment of the current capacity of These two stages are at the heart of  Gap Analysis
“Who has the capacity to individuals and organizations to the assessment process. They will  Data Collection
implement actions and where are implement the critical actions and also consume the most time and Methods
the gaps?” where capacity gaps exist. resources.

Analyze 5. Capacity Building interventions The matching of capacity-support The assessment must be built upon a  Capacity-support
“What interventions are required to interventions to bridge capacity gaps in participatory, transparent and  intervention list
bridge the defined gaps?” order to perform the critical actions for informed review undertaken in
success. stages 1–3.
6. Action plan The documentation of required actions, Without adequate resourcing,
“What resources are required, for interventions, resources, timetable, communication of the
Document what activities and when?” responsibilities and time lines actions, the assessment process may
7. Strategy The documentation of the assumptions, falter
“How are the outcomes objectives, process, outcomes,
communicated, implemented and feasibility and monitoring and
evaluated?” evaluation.
8. Review and reflection Assessment of what was learned. The reflection process should also
Reflect “What worked, what needs be taking place throughout all
improving, what has been learned?” stages.

ANNEX 5-11: TRAINING NEED ASSESSMENT PROCESS AND METHODOLOGY
TNA Methodology Macro-level analysis:

Training Needs Focus on the  Why is the project
Assessment (TNA) particular project or or course needed?
1. Stakeholder
Why do it?analysis 2.course to be organisational needs
Identifying What is the existing
  Who should  developed
What are the aims, situation
responsibilities, within which
strategies for the
How to do it? 3. Identifying occupational/job needs
be involved?
4. Identifying individual needsorganisation(s) for which the target groupor
the project course
work or
 What  What tasks
will should
operate the target
(situation
 should be
What training have membersshallof work? groups perform?
the roles the of thegroup already hadHow
target to many trained persons areanalysis)
needed, and to do
different address their needs?  What tasks do thewhere?
what jobs/tasks, at what professional level, target groups
perform?
 What is their satisfaction with - Frequency of tasks
this training? - Importance of tasks
 What is the impact of this training? - Learning difficulty of tasks
 What further KSA do they require?  What KSA are needed to carry out
 What other needs do they have these tasks?
to enable them to work  What KSA do the target group lack
effectively? (in general)?
 What other factors result in the
5. Selecting and target group being unable to carry
choosing research out their tasks?
methods
Identify roles and
responsibilities; List
respondents; Make
schedule of 6. Data collection
questions; Design 7. Data analysis
strategy for TNA
(Adapted from Peter Taylor, 8. Presenting
1996)
NON-TRAINING data
NEEDS 9. Reporting
TRAINING data
NEEDS
Knowledge, Skills
& Attitudes
10. Sharing results

ANNEX- 5-12. QUESTIONERS FOR SITUATIONAL ANALYSIS OF CAPACITY ASSESSMENT &TRAINING
PART-1-A: Organizational capacity assessment &training
1) General Information
Name of the Organization
Date Day: Month: Year (Eth):
1. Federal 3. Zone
Location/Level 2. Region 4. Woreda
1. Director 3. Senior expert 5.others

Position 2. Programmes manager 4. Officer
1. Management 4. HR
Sector 2. Program 5. Finance
3. Administration 6. Support
Years at current position KII

Previous position FDG
(KII/mini-FGD)
2) Organizational structure, Mandate and Strategy
Objectives:
 To understand the legal mandates and strategy
 To clear about the organizational set-up
 To identify roles and responsibility
Discussion Point:
3) Human Resource, Financial and technical Capacity
1) Does your organization legally established and backed by policy &strategic framework?
2) Could you describe the organizational set up and structure of the institute?
Objectives:
3) What are the legal mandates, tasks including lines department roles and responsibilities?
 Existing human resource involved in the valuation process
4) Does the existing structure adequately address the required task or could it be improved? How?
5) Does the organizational structure flat & responsive to the staff and the work to coordinate?
6) How does the senior management understand the concepts of land and property issues? their roles
and responsibilities?
7) How are staffs participated in the planning process? and how do they involve to share ideas &
make suggestions to improve performance? How is the team spirit in the organization?

 Qualifications, skills about valuation practices

 Financial budget, HRD planning and technical capacity
Discussion Point:
4) Planning, Monitoring and Evaluation/ M&E
1) How many staffs are involved in property valuations in your organizations?
2) How many of your staff has the required qualification and training for the position they hold?
Objectives:
3) How Thedo you cross-train
existence staffprocessing
of business to facilitate
andbackup coverage
strategic plan of multiple functions as well as
personal professional growth?
 Type of Monitoring and evaluation system reporting formats
4) What is your staff development policy? Can you explain the detail? How do you implement it?
 Major problems, challenges encountered
5) How does human resources development planning takes places based on the capacity needs and
strategic objectives of the organization?
6) Does your organization have its own budget to undertake valuations? (if no, skip to question)
Discussion
arePoint:
Data/
5) 7) Who information
responsibleexchange and DBMS/LIS-
for preparation, management application
and implementation of budgets?
1) Does
8) How would your organization have strategic
you rate the condition of theplan? Does capacity
technical ,the vision
of of
thethe organization is clear to you
Institute?
including
Objectives:
9) Do what
personnel willthe
have achieve in the they
equipment next need
5 years
to do their valuation assessment jobs? Is the equipment
2) inDoes
usable condition?
your office How
have a often is
yearly it maintained?
activity plan? (if none, skip to question)
 to understand the system is paper based or digitized
3)
 to identify the type of data/information that arewas
Please describe how this plan was made. Who involved? Who decided what activities to be
collected
included? How did you set priorities?
 data/information exchange from key institutions/stakeholders
4) Does your organization have monitoring and evaluation section? If so How do you monitor
Discussion Point:
the implementation of the plan? Who is involved in monitoring and evaluation activities?
5) How would you rate
1) Does your organization the
usesuccessful
LIS/DBMScompletion
to undertake of last year’s plan? What is the most significant
valuation?
2) Can thing
youachieved? What
explain the is of
type thedata/information
most critical thing that wasn’t
collected achieved?
for land Why wasn’t it achieved?
and property?
3) List the main problem /limitations of with regard to data collection and processing
4) Explain how data/information exchange can be undertaken with associated departments and stakeholders
5) List the problem that are observed on data collection/ compiling, storage /analysis / generating

6) Do you believe that your organization has strong external/internal exchange and linkage?
7) Please add any comments that would simplify the information inflow and outflow
6) Capacity building and Skill Training
Objectives:
 to identify the existing capacity gaps
 to identify the existing training gaps
 to sort out the required priority &training type
 make the training more relevant and effective
Discussion Point:
7) The conditions for achieving - implementation strategy
Capacity building
Objectives:
 Could you describe the existing capacity gaps? In terms of (Facilities, equipment, resources and materials;
 Creation
to identify
of the involved stakeholder’s/actors
institutional linkages; Knowledge operations relatedpolicy,
on valuation problems
strategy, laws; Trainings and Accessing
 Information;
to identify current
Planningstakeholder’s
and monitoring involvement and current practices
of projects/interventions)?
  What
to sort
areout
thethe required
major priority
problems, of resource
causing /planning,
factors & implementation
and resulting problems/implications?
 Does the task
Discussion points require involvement of key valuation actors? And the need for cooperation’s/partnership
among gov’t entities and other non-state actors?
 Does the office establish networks/collaborations among key partner organization?
 Could you describe the required capacity support? in terms of financial resource, HRD, dev’t-
 Did you map out the key stakeholders /actors to be involved?
planning, information sharing.
 Did you clearly define the partner’s role, responsibility and processes?
 Do you seek technical assistance, in developing legal, policy and institutional framework support?
 Does the implementation partner know what they want to achieve?
Training
Does the capacity development is a core element of your strategy?
 Do thetype
What purpose /objectives
training you need andtoindicators
make theoftraining
your strategic plan correspond
more relevant with other partners?
and effective?
 Does
Whatyour tasks/
are the activities
training are coordinated
priorities as needs inwith
landother stakeholders
and Property within the sector?
valuations?
 Did
Whatyouare the areas
organize theof training
right partnerneeds? (technical, administration,
for implementation, project
in order to reach themanagement?
desired objectives and results?
 Who are the target groups and their level of education?
 What is your opinion in terms of being a potential trainer or service provider?

[INCEPTION UNIQUE & SPECIAL PROPERTIES VALUATION] December 9,
TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co

Wollo Sefer ,Tebaber Berta Building ,1st Floor, Room No.101 , www.tekebandfriends.com

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URBAN REVENUE REFORM PROJECT OFFICE

SPECIAL & UNIQUE PROPERTIES

Inception Report Property Valuation & Management PLC

Ethio – China Avenue/Wollo Sefer

Identification, Mapping and Valuation of Special and Unique Properties in

Date Document Version Document Revision Description Document Author

Approval Approved Approver Role Approver

TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e i | 53

TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e ii |

Annex-5-1A: Master Activity schedule.....................................................................................................13

TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e iv |

1) At Federal level Steering Committee -constitutes–MOUDCo(chair),MOFEC; ERCA; MoUDCO/BoURRFM;

2.2. DISCUSSION WITH RELEVANT URRPO PERSONNEL AND CITIES

Summary of identifi ed challenges and recommendations

Data quality and consistency

Awareness creation and engagement

Current developments of security deterioration in project city

3.0. CONTRACTUAL MILESTONES AND PROJECT MANAGEMENT

 Stage 1- deliverable - inception Report

3.3 KEY STAFF ROLES AND TASK ASSIGNMENT

4. TECHNICAL APPROACHES AND METHODOLOGY

4 VALUATION APPROACHES and techniques FOR USE IN SPECIAL AND

Capacity building ofBUILDING

TRAINING NEED ASSESSMENT

 Developing implementation strategy for institutional capacity strengthening to improve the

TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e 10 |

TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e 11 |

ANNEX-5-1A: MASTER ACTIVITY SCHEDULE

TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e 13 |

ANNEX-5-1B: SCHEDULE FOR SUMMARY OF ACTIVITIES OF THE PROJECT

Review special and unique properties identification,

TEKEBA & FRIENDS PROPERTY VALUATION AND MANAGEMENT Pvt Ltd Co P a g e 14 |

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Objectives of the Assessment at Federal URRPO and cities

The main objective of the fact-finding Assessment was the following: -

Sourcing of relevant project information and data inputs

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Summary of discussion point

Reconnaissance Field assessment in Selected Cities

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Discussion with Bahir Dar-URRPO and other Offices

Bahir Dar City Administrations

Summary of discussion point

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Discussion with Dire Dawa-URRPO and other Offices

Dire Dawa City Administrations

Summary of discussion point

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 Project support structure and roles of TC/SC in cities

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ANNEX-5-6: CONSULTANT TEAM ORGANIZATION AND PROJECT STAKEHOLDER RELATIONSHIP

Market and Cost

Assistant to City Assistant to City Assistant to City

20 Data 20 Data 20 Data

20 Assistant Data 20 Assistant Data 20 Assistant Data

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ANNEX-5-7: KEY PERSONNEL ASSIGNMENT MATRIX

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