5118(a)

Students
Non-Resident Attendance

Children residing within the school district with either relatives or non-relatives, where it is the
intention of such relative(s), non-relative(s) and the child or the intention of the child’s parent(s) that
such residence is to be permanent, provided without pay and not for the sole purpose of obtaining
school accommodations, are entitled to attend school without charge.

A. Non-Resident Students who Attend the Hamden Public Schools

The Board of Education does not allow attendance in the public school of non-resident
students except under the following circumstances:

1. A student may be placed into the district for special education by a Planning and
Placement Team (PPT) of another school district.

2. A student, whose family moves out of Hamden after February 1, may be allowed to
finish that school year in the Hamden Public Schools. A kindergartner, 6th, 8th, or
12th grader, whose family moves out at any time during the school year, may be
allowed to finish the school year. Parental written request and approval by the
Superintendent of Schools are required.

3. A student whose family is in the process of moving into Hamden may be allowed to
enroll in the Hamden Public Schools in September. Parental written request and
approval by the Superintendent of Schools are required.

4. Participation by non-resident students in interscholastic sports will be determined by

the transfer policy of the Connecticut Interscholastic Athletic Conference. The
Director of Athletics shall be notified of the registration of non-resident students
immediately.

Transportation for non-resident students allowed to attend the Hamden Public Schools will be the
responsibility of the individual student or the sending school district and not the Hamden Board of
Education.

B. Denial of School Accommodations Based on Residency for Students Whose Stated

Residence is in Hamden

1. The Superintendent may require documentation that the residence is to be

permanent, provided without pay and not for the sole purpose of obtaining school
accommodations. Prior to any request for documentation, the Superintendent shall
provide a written statement specifying the basis upon which he/she believes that
such child is not entitled to free school accommodations.
 5118(b)

Students
Non-Resident Attendance (continued)

B. Denial of School Accommodations Based on Residency for Students Whose Stated

Residence is in Hamden (continued)

This may occur:

a. When a Principal suspects that a student enrolled in his/her school does not
live in Hamden.

b. When school staff, during the registration process, learns that a student is
living in Hamden with someone other than his/her parents.

2. If the Superintendent denies school accommodations to a child, he/she shall, in

writing, inform the parent(s), guardian(s) or emancipated minor, of their right to
request a hearing before the Board.

a. When the Superintendent denies school accommodations to a child, he/shall

advise the Board of Education under whose jurisdiction he/she believes such
child should be attending school of the denial.

3. The parent(s), guardian(s) or emancipated minor may, in writing, request a hearing

by the Board concerning the decision to deny accommodations.

a. The Board shall give such person a hearing within ten (10) days after receipt
of the written request.

b. The hearing will be a formal hearing before the Board. The requesting party
shall be given a statement of the time, place and nature of the hearing. Both
sides have the right to be represented by counsel, to present evidence and to
cross-examine witnesses. The hearing will be conducted in accordance with
all applicable statutes (Connecticut General Statutes Sections 4-176e to 4-
180a, inclusive, and section 4-181a.

c. The Board shall make stenographic record or tape recording of the hearing.

d. The Board shall issue its finding within ten (10) days after the hearing.

e. Any enrolled child denied accommodations on the basis of residency by the

Board upon request may continue in attendance in the school system pending
a further hearing before the State Board of Education.
 5118(c)

Students
Non-Resident Attendance (continued)

B. Denial of School Accommodations Based on Residency for Students Whose Stated

Residence is in Hamden (continued)

f. Any parent, guardian or emancipated minor denied school accommodations

and aggrieved by the Board’s finding may request a transcript of the
hearing. The Board shall provide such transcript within thirty (30) days of
the request.

g. If an appeal to the State Board of Education of the Hamden Board’s

decision is not requested within twenty (20) days of the mailing of the
decision, the decision of the Hamden Board shall be final. If an appeal is
requested, the Hamden Board shall, within ten (10) days after receipt of the
notice of appeal, forward the record of the hearing to the State Board of
Education.

h. If after the hearing before the Hearing Board of the State Board of
Education, it is determined that the child was incorrectly denied school
accommodations, the Hearing Board shall order the Hamden Board to make
such arrangements as necessary to enable the child to attend school. Such
arrangements shall be completed no later than fifteen (15) days after the
receipt of the order.

1. If the Hearing Board of the State Board of Education determines

that the child was not entitled to school accommodations, the
Hamden Board may assess tuition against the parent, guardian, or
emancipated minor based on a statutory formula, (see Public Act §6-
303) for the time spent attending school in the district.

2. The Hamden Board of Education may seek to recover the amount of

any assessment through civil remedies if such payments are not
forthcoming.

Legal Reference: Connecticut General Statutes

10-4a Educational interests of state defined (amended by PA 97-290, An

Act Enhancing Educational Choices and Opportunities)

10-33 Tuition in towns in which no high school is maintained.

 5118(d)

Students
Non-Resident Attendance (continued)

Legal Reference: Connecticut General Statutes (continued)

10-35 Notice of discontinuance of high school service to nonresidents.

10-55 Students to attend regional school.

10-253 School privileges for children in certain placements, nonresident

children and children in temporary shelters.

Policy adopted: June 27, 2005 HAMDEN PUBLIC SCHOOLS

Hamden, Connecticut
 5118(a)

Students
Non-Resident Student Attendance

A. Resident Students

1. When a student is placed into the district for special education by a Planning and Placement
Team (PPT), the sending district will be responsible for paying tuition plus all special
education related costs, and transportation for the student.

2. When a student's family moves from one elementary school area to another or out of
Hamden during the school year, and the parents want the student to remain in the school for
the balance of the school year:

The Principal will tell the parent to make the request by letter to the Superintendent
and stipulate in this letter that he or she will guarantee to provide transportation for
the student while living outside the district.

NOTE: The above applies only after February 1 except in the case of
kindergartners, sixth graders, eighth graders and twelfth graders who may apply at
any time during the school year for this permission.

3. When parents who are in the process of moving into Hamden wish to start their children in
Hamden schools in September to avoid disruption:

The Principal will tell the parent to make the request by letter to the Superintendent, enclose
with it documentation, such as a rent receipt or mortgage document, to substantiate the
move, and stipulate that he or she would provide transportation. The Principal may also tell
the parent that this permission will not be considered unless the parent has documentation
that this move will take place prior to December 1.

B. Denial of School Accommodations Based on Residency

1. When a Principal is made aware that a student enrolled in his or her school does not live in
Hamden.

(a) The Principal will request the Attendance Counselor visit the Hamden address for
verification.
 5118(b)

Students
Non-Resident Student Attendance

B. Denial of School Accommodations Based on Residency (continued)

(b) If the visit confirms the student does not live at that address, the Principal will
question the student in school for the student's correct address.

(c) This information will be given to the Superintendent who will send a letter (FORM
A) to the student's parents, with a copy to the Principal, advising them that the
student must be withdrawn from the Hamden Public Schools on a date set one week
hence.

2. When school staff registering a student learns that a student is living in Hamden with
someone other than his/her parents.

(a) FORM B, Residential Status Report and Application, to be completed in full AT

THAT TIME by the student and parents and/or guardians in the administrative
office of the school and in the presence of the Principal.

(1) The student will not be registered and admitted to school until the Resident
Status Report and Application (Form B) has been completed in full and
approved by the Superintendent.

(2) This form will be forwarded to the Superintendent for approval with
recommendation from the Principal.

(3) If approved by the Superintendent, the original copy will be returned to the
Principal, who will then admit the student and refer a copy to the Attendance
Counselor.

(4) The Attendance Counselor will visit the Hamden address of the student
some time during evening or early morning hours when a resident student
would be at home. If the student is not present, the Attendance Counselor
will notify the Principal and the Superintendent.

(b) If a visit by the Attendance Counselor does not find the student in residence, the
Superintendent will send a letter to the student's parents (FORM C) with a copy to
the Principal stating this fact and enclosing forms to be completed for documentation
(FORMS D and E).
 5118(c)

Students
Non-Resident Student Attendance

B. Denial of School Accommodations Based on Residency (continued)

(1) With return of the documentation (FORMS D and E) to the Superintendent,

the Principal and Attendance Counselor will be notified and the Attendance
Counselor will again visit the Hamden address.

(2) The number of visits to be made by the Attendance Counselor will vary
depending upon the results. If the student is present on the first visit and the
Attendance Counselor believes the student to be a permanent resident, he
may opt to validate the case.

(3) If the student is not present at the first, second or third visit, the Attendance
Counselor will then notify the Principal and Superintendent.

(c) The Superintendent will write to the parents (FORM F) giving them a withdrawal
date for the student and notifying them of their rights to appeal and of the right of
the Hamden School System to bill them for tuition if their appeal is rejected. A copy
of this letter will be sent to the Principal and to the Superintendent of the school
system where the student should be enrolled.

Regulation approved: June 27, 2005 HAMDEN PUBLIC SCHOOLS

 Hamden, Connecticut

5118
Student Residence Form A

HAMDEN PUBLIC SCHOOLS

HAMDEN, CONNECTICUT

LETTER TO PARENTS

Dear

I have been informed that you do not live in Hamden and must therefore direct that your
son/daughter (NAME) be withdrawn from the (SCHOOL) on or before (ONE WEEK HENCE).

Under Connecticut law, a student is entitled to a free public education only in the town where
he/she resides. Therefore, unless (NAME) is withdrawn from our school by (ONE WEEK
HENCE), I will have to seek his/her exclusion from our school system on the basis of non
residence. By copy of this letter, I am notifying (CITY) of its responsibility to educate your
son/daughter.

Very truly yours,

Superintendent of Schools

cc: Principal (NAME)

Superintendent (NAME)
 5118
Student Residence Form A
(For multiple students)

Students
Nonresident Students

FORM LETTERS QUESTIONING STUDENT RESIDENCE IN DISTRICT

Date:

To: Parents, Guardian, Emancipated Minor or Student eighteen (18) years of age or older

Dear :

We believe that the following student/s may not meet residency requirements to attend district
schools. Connecticut State Statutes and Board of Education policies require students to reside
within the town and that local student residence is intended to be permanent, provided without pay,
and not for the sole purpose of obtaining school accommodations.

NAME SCHOOL GRADE

The student/s listed above may not meet residency requirements for the following reason or
reasons:

Within five (5) days, we will send you a request to document residency for the student/s named
above, including an affidavit of residency to be completed by the parent or guardian, the relative or
non-relative with whom the student resides, and the student if an emancipated minor or eighteen
(18) years of age or older. If a student does not meet residency requirements as outlined in
the first paragraph of this letter, you should withdraw the student from the (name) school
system immediately and enroll him/her in the school district of actual residence.

Sincerely,
 5118
Student Residence Form B

HAMDEN PUBLIC SCHOOLS

RESIDENTIAL STATUS REPORT AND APPLICATION
(TO BE REVIEWED AND RENEWED EACH SCHOOL YEAR)

School: _____________________________________________ Date:

____________________

Student: _____________________________________________ Date of Birth:

_____________

TO BE COMPLETED: By the student, the parents and Hamden based guardian, "legal" or
"consenting" in the administrative offices of the school and In the presence of the principal.

TO BE FORWARDED: By the Principal to the Superintendent of' Schools.

Hamden address:

Student's home telephone number in Hamden:

Name under which the number is listed:

Date on which student moved to Hamden:

Student’s former address:

School last attended by student:

Address of school last attended:

Date last attended:

Name of student's father:

Father's address:

Name of student's mother:

Mother's address:

Name of student's guardian (if applicable):

Guardian's address:

1.
 5118
Student Residence Form B
(continued)

Name of all brothers, sisters, their ages and address:

First Name: Age: Address:

First Name: Age: Address:

First Name: Age: Address:

Please Respond to the Following Questions as Fully as Possible

Provide the name of the person in Hamden with whom the student will be living and the address of
that person:

Name: Address: Telephone No.:

What is the relationship between the student and the Hamden resident?

Name of person(s) having direct and primary responsibility/authority of the student’s daily affairs.

Is remuneration to be received for housing the student, i.e. room, board, travel, medical? Specify:

List any special terms or conditions of the student while living in this Hamden home.

List major reasons for the child residing in this home.

Name of person(s) to sign school records, i.e. report cards, medical, etc.

What is the anticipated length of time the student will reside in Hamden?

2.
 5118
3. Student Residence Form B
(continued)

When school is not in session, where will the student spend most of his/her time during:

Vacation:

Holidays:

Weekends:

Evenings, 5 to 9 PM:

Where are the majority of the students personal belongings located?

If the student has a driver's license, list the address shown on that license:

Address:
______________________________________________________________________

If the student participates in any social or recreational activity (e.g. scouts or athletic teams) what
town(s) are these activities located in?

I understand that establishing residency for this student could possibly mean visits to home at any
time including Saturdays, recess periods from school and the Summer season.
 5118
Student Residence Form B
(continued)

STUDENT STATEMENT: I hereby declare under the penalties of perjury that all of the
information supplied on this form by me is correct to the best of my knowledge. I understand that if
any of the information is incorrect, I may be withdrawn from the Hamden Public Schools.

Student's signature:
___________________________________________________________

Date signed:
_________________________________________________________________

STATEMENT OF PARENT, GUARDIAN AND PERSON WITH WHOM STUDENT IS

RESIDING IN HAMDEN: I hereby declare under the penalties of perjury that all of the
information supplied on this form is correct to the best of my knowledge. I understand that if any of
the information is incorrect, and the student is not entitled to enroll tuition-free as a Hamden
resident, the student shall be discharged from enrollment in the Hamden Public Schools according to
Connecticut Statute No. 7, and the prevailing tuition charge assessed against me and/or us for each
day the student was so enrolled. I understand, in order to establish residency, the Attendance
Officer will visit at any hour of the day, day of the week, or week of the year.

SIGNATURES;

Guardian, “Legal”
______________________________________________________________

Parent of Student
_______________________________________________________________

Person “Consenting”
____________________________________________________________

Date signed:
___________________________________________________________________

_________________________________________________________________________

Notary signature

_________________________________________________________________________
_____
Date

NOTARY SEAL:
 5118
4.
Student Residence Form B
(continued)

Principal’s Recommendation:

_________________________________________________________________________

Principal

_______________________
Date:

Approval [ ] Denial [ ]

Superintendent’s Recommendation:

_________________________________________________________________________

Superintendent of Schools

________________________
Date:

Approval [ ] Denial [ ]

Comments:
 5.
5118
Student Residence Form C

HAMDEN PUBLIC SCHOOLS

HAMDEN, CONNECTICUT

LETTER TO PARENTS

Dear

When your son/daughter (NAME) entered (SCHOOL) a Residential Status Report and Application
Form was completed because he/she lives with someone other than his/her parents in Hamden.

As required by our regulations, a visit was made to the student residence, (HAMDEN ADDRESS)
by our Attendance Officer, (NAME). (NAME) was not present. Based on that visit, we believe
(NAME) is not entitled to attend the Hamden Public Schools but should be attending the public
schools in (CITY). A child's residence in Hamden must be permanent, provided without pay and not
for the sole purpose of obtaining school accommodations in order to qualify for admission to the
Hamden Public Schools.

At this time, it is necessary for us to require from you documentation relative to your son/daughter's
residence in Hamden. The enclosed Parent's Statement and Guardian's Statement must be
completed, notarized and returned to me by (ONE WEEK HENCE).

If I have not received the documents by that time, the Board of Education will institute procedures
for your son/daughter's exclusion from the Hamden Public Schools.

Very truly yours,

Superintendent of Schools

Enclosures
 5118
Student Residence Form D

HAMDEN PUBLIC SCHOOLS

GUARDIAN’S STATEMENT

It is with my complete understanding and consent that I permit:

_________________________________________________________________________

Student’s Name

_________________________________________________________________________

Parent’s Address

to live with me, here, at my Hamden address on a permanent basis, seven days a week, twelve
months a year, without payment of any kind and not for the sole purpose of obtaining school
accommodations.

_________________________________________________________________________

Name of person with whom student is living

_________________________________________________________________________

Address in Hamden

___________________________________________
Guardian’s Signature

___________________________________________
Notary Signature NOTARY SEAL:

___________________________________________
Date
 5118
Student Residence Form E

FINAL LETTER TO PARENT

Dear

Under Connecticut law, a student is entitled to a free public education only in the town where
he/she resides. This law states the residence must not be for the sole purpose of obtaining school
accommodations; it must be permanent and it must be provided without payment. From all
indications, your son/daughter does not meet those requirements and is, therefore, not eligible for
schooling in Hamden. Unless you withdraw him/her from (SCHOOL) by (ONE WEEK HENCE), I
will have to seek his/her exclusion from our school system on the basis of non-residency. By copy
of this letter, l am notifying (CITY) of its responsibility to educate your son/daughter.

Because this denial is based on an issue of residency, I must inform you that you have the right to
request a hearing before the Board of Education. If you desire such a hearing, you must make that
request in writing to the Board of Education prior to (TEN DAYS HENCE).

For your information, I am enclosing a copy of the law concerning school accommodations in which
you will find a procedure governing a hearing, should you request one. You will note that in the case
of an appeal that is denied, there is provision under the law for the Hamden Board of Education to
assess tuition against the parent, guardian or emancipated minor for the time spent attending school
in the district.

Very truly yours,

Superintendent of Schools

Enclosures

cc: Principal (NAME)

Superintendent (NAME)
 5118
Student Residence Form F

REQUEST FOR ATTENDANCE/RESIDENCY SERVICES

TO: Attendance Officer

Hamden Public Schools
60 Putnam Avenue
Hamden, Connecticut 06517 Telephone: 288-8473

FROM: ________________________________ ____________________

Person making referral Date

REFERRAL FOR:

Student’s Name: _______________________ ______________ D.O.B. _________________

Grade: _____________ Homeroom: _______________ Counselor:

_______________________

Parent/Guardian’s Name: ______________________________ Phone: _________________

Address to be checked:
__________________________________________________________

Please state below the reason for the referral and include any corrective action taken to date.
Please include dates of absences/days tardy on attendance service requests.

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________
_________________________________________________________________________

Signature of Principal/Administrator

School

5118
Student Residence Form G

HAMDEN PUBLIC SCHOOLS

HOMEOWNER’S STATEMENT

It is with my complete understanding and consent that I permit:

_______________________________________
Student’s Name

______________________
Grade

_______________________________________
Parent’s Name

to live with me, here, at my Hamden address on a permanent basis, seven days a week, twelve
months a year, and not for the sole purpose of obtaining school accommodations.

_____________________________________________

Name of person with whom student is living

__________________________________
Relationship
 _____________________________________________
Address in Hamden

__________________________________
Reason

___________________________________
Homeowner’s Signature

___________________________________
Notary Signature NOTARY SEAL:

___________________________________
Date