FODC – CONSTRUCTION GROUP

SPECIAL MEETING
30 March 2019, Saturday, NOL Office FHI Conference Room

PRESENT: ABDM Presiding Officer

RCL
FCC
GAR
LPA
MFU
RMR
ABP
SLU

Meeting started at: 8:30 AM

Action
Matters discussed: Officer

1.0 ABDM clarified with ABP what CMED stands for – Centralized Materials and Equipment Division.
2.0 ABDM informed the body that the contract value is more than 3 billion pesos, while the contract backlog is more than
8 million pesos.
3.0 ABDM raised the issues on the problematic projects.
4.0 Regarding the status of project proposals:
4.1 ABDM informed the body that there are six (6) project proposals in total.
4.2 First is JTI, a 986M project due to start on May 2019, which currently have two bidders left: FODC and Sumimoto.
It is expected that FODC would be called to discuss the proposal.
4.3 Second is another project from JTI, a plant expansion for 1.4B. In the last post bid clarification, intention to
participate in small packages was expressed.
4.4 Third is the 33M project proposal submitted to San Miguel Corp, but with ten other bidder chances of winning is
low.
4.5 Fourth is the 268M project in Plaridel, Bulacan, and future prospect for expansion thru Marissa.
4.6 Next is owned by Odena with 628M project bid which fits FODC’s portfolio on industrial scope of work.
4.7 Lastly, a 998M project submitted to Southern Star.
4.8 ABDM informed the body that the all six projects amounts to 4 billion plus. ADBM added that if successful on all
projects, FODC would need to prepare its technical staff.
4.9 ABDM mentioned that there are other invitations to bid, one in Bohol and the other for Hyundai. ABDM informed
the group that there would be talks on April 2 2019, as clients will visit the office.
5.0 Regarding key personnel movements: MFU
5.9 ABDM informed the body that a CFO will start working with FODC on April 1 2019 as well as one AVP for
Operations, one Project Manager, and one Project Superintendent. ABDM mentioned that even with these key
personnel coming, current number of personnel is not enough for the mentioned upcoming projects.
5.9 ABDM added that the company also needs an ESH Manager and a QA/QC Manger
6.0 Regarding the revision of the organizational chart: ABDM
6.1 ABDM told the body that the Chairman advised him to have a reorganization that is lean, functional, cohesive,
and with one direction.
6.2 ABDM informed the body that the CMED is a separate registered company only in the financial aspect, but for its
operations, it will be under the FODC construction; this will reflect on the upcoming revision of the organizational
chart.
6.3 ABDM informed the body that the Chairman ordered to come up with the reorganization and present it to him next
week for his approval.
7.4 ABDM told the body that the name of the company is currently termed as “company and holdings” and this will
reflect on the upcoming revision of the organizational chart
7.0 Regarding the announcement of GAR being tasked to be the Contracts Manager GAR
Action
7.1 ABDM tasked GAR to help on all of the projects on the contractual aspect; ABDM declared that GAR will act as
the Contracts Manager for all of the projects of FODC Construction and ABDM will be his direct supervisor. Officer
ALL
8.0 ABDM reminded the body to finalize all preparations for Covent claims, to be submitted early next week.
9.0 ABDM mentioned that the contract for SUMMO warehouse project will be finalized next week since the latest draft is
acceptable to FODC. LPA
10.0 ABDM instructed that accounting procedures for every project must also improve. SLU
11.0 ABDM asserted that Project Managers must be well verse and on top of all situations when it comes to his project;
and is required to work efficiently even without the help of the corporate staff. FCC
12.0 Issues regarding budget:
12.1 ABDM informed the body that the budget issued by the Engineering Department is just a guide and every project
must come up with its own budget.
12.2 ABDM insisted that there should be a Budget Officer and he/she will be tasked to come up with a project budget
that will be used as reference for the project-operating manual. In addition, there should be a department budget as
well as the corporate expense budget.
12.3 ABDM declared that the objective is to improve the budget procedure and systems within this year, 2019.
12.4 ABDM advised that with only the budget from the Engineering Department, the system could not proceed and
operate; there should also be planning and monitoring. SLU
13.0 ABDM mentioned the need to come up with the plan layout of ABT office.
14.0 ABDM mentioned that the staff house and the office will be used by the Muebles Group while undergoing
reconciliation.
15.0 ABDM announced that Dante has to work and will help with the CMED operations. Marissa
16.0 ABDM notified that Marissa need to hire one Procurement Manager, as FCC will be appointed as the VP for technical
services and control.
16.1 ABDM insisted that the procurement manager must be trusted. Marissa
17.0 Regarding PCAB renewal:
17.1 ABDM tasked Marissa to work on the PCAB renewal. Marissa advised ABDM that Atty. Baroque would handle
PCAB renewal.
17.2 GAR suggested that the renewal of PCAB license must be handled by a full time employee from FODC and that
all PCAB documents for the fiscal year of 2018 must be collated and handed over to ABDM.
18.0 ABDM announced that there will be a meeting at NOL Tower at 8:30 am on Monday, April 1 2019, with ABDM,
Marissa, and LPA. GAR
19.0 Regarding FAT:
19.1 GAR informed the body that FAT had commented on GAR’s letter to EELI/Bradphil.
19.2 ABDM advised GAR to proceed with the submission of the letter with the comments by FAT. GAR,
20.0 Regarding GAR’s upcoming schedule: Marissa
20.1 ABDM instructed GAR to attend to the contractual concerns of Delimondo, Covent and SUMMO, and then have
a trip to Cebu for the assessment of GRCT3 and GRCT4.
20.2 GAR suggested that he will first require GRCT3 and GRCT4 to submit the updated report, and then GAR will
make a trip to Cebu for the validation of the report – ABDM agreed to this suggestion.
20.3 GAR requested with ABDM to grant back the provision of a personal driver for GAR whilst using his own car in
order to make regular visits to project sites for monitoring, validating submitted reports, and for other work-related
purposes.
20.4 GAR mentioned that his request of granting back his personal driver is actually part of his remuneration package
since the start of his employment with FODC.
20.4 ABDM approved the request and instructed Marissa to hire a personal driver to assign to GAR. The hiring
process must be done within next week. LPA
21.0 LPA informed the body that he would conduct meetings with Project Accountants to discuss deductions for canteen,
safety violations and, seminars. Marissa
22.0 ABDM tasked Marissa to come up with the company policies; ABDM noted that company policies are different from
the company handbook.
23.0 LPA informed the body that the Project Accountant for Muebles will supposedly be boarding on April 1, 2019, but
instead the Project Accountant will be assigned at SUMMO. LPA
24.0 LPA discussed his memo issued last Thursday regarding the deductions from the salaries of workers for the
payments to canteen and the monetary penalties for safety violations.
 No other matters discussed. Meeting ended at 10:21 AM

Prepared by: GAR Checked by:

Approved by:

________________________
ABDM