FODC – CONSTRUCTION GROUP

SPECIAL MEETING
10 August 2019, ABT Office Conference Room

PRESENT: ABDM Presiding Officer

FOD
RCL
FCC
LPA
CHM
FE
BOS
JUN (NO BIA PM)
KANE (NO BIA CH)
SONNY (NO BIA FM)
RICK (S-UMMO PM
CHITO (S-UMMO CM)
ARNEL (S-UMMO CH)
ED (MEPF)

Action
Due Date
Officer
The meeting was called to order at exactly 08:30 AM
1. Review of current status of NO BIA and S-UMMO projects
1.1. NO BIA
Based on the contract, the project is awarded 472 days to complete
the project, which would end by 28th of February 2020. As end of
April 2019, FODC has spent 260 days, which is 55.08% of the
contract time. This means FODC has 212 days (44.92%) left.
Regarding accomplishment percentage, based on the approved
schedule, the target is 67.49%, while the actual accomplishment is
only at 63.83%. The project is delayed by 3.66% which is equivalent
to 14 days. Note that the penalty clause is Php.590,000 per day.
Penalty 590M As of July Accomplishment Delay
28Feb’20 2019
Php.590,000 Days 472 260 55.08% Target 67.49 3.66%
per day %
Bal. 212 44.92% Actual 63.83 14 days
%
 ABDM reminded the PMT that they should not depend on the
claim for extension of time, instead work towards meeting the
given deadline.
1.2. S-UMMO
Based on the contract, the project is awarded 365 days to complete
the project, which would end by 21st of January 2020. As end of April
2019, FODC has spent 192 days, which is 52.60% of the contract
time. This means FODC has 173 days (47.40%) left. Regarding
accomplishment percentage, based on the approved schedule, the
target is 51.12%, while the actual accomplishment is only at
46.77%. The project is delayed by 3.72% which is equivalent to 16
 days. Note that the penalty clause is Php.619,000 per day.
Penalty 619M As of July Accomplishment Delay
21Jan’20 2019
Php.619,000 Days 365 192 52.60% Target 51.12 3.72%
per day %
Bal. 173 47.40% Actual 46.77 16 days
%

 Based on corporate, there is no reason for claim of extension.

4. Issues and discussion for NO BIA Project
4.1. Critical Items
4.1.1. Roofing
 Delays in production of roofing
 Due to weather; workers cannot continuously work due to rain
for safety issues. PMT
 ABDM asked to prepare monitoring of delays due to rain on a
daily basis.
 Committed schedule to finish production – August 31, 2019 15Sep’19
 JUN informed that the subcon committed to finish by end of
August, but due to delays they might need additional 15 days
to finish the production.
 JUN clarified that their committed scope of work to finish by
then is main roofing only, canopies and such are to be
JUN
followed.
 ABDM tasked JUN to coordinate the new target date
(September 15, 2019) with affected parties for them to adjust JUN
their own schedules too.
 Possible delays due to the delivery of coil
 ABDM noted that the coordination of the delivery is
responsibility of PMT. LPA
 Financial Aspect CHM
 ABDM reminded that the production of roofing is
instantaneous and tasked LPA and CHM to plan out properly PMT
the payment schedule for the subcon to avoid delays.
 LPA asked the body that in the future purchase orders, there
FERDIE
should be limit terms in order for the accounting to have time
allowance to prepare the requested amount.
 ABDM tasked FERDIE to coordinate with MAX to deliver the
process equipment on the covered area on site for protection.
4.1.2. Exterior Insulated Panel
 Delay in delivery of materials
 The delivery was supposed to be August 4, but as recently
advised, ETD from Korea is August 11, then the release and
shipping would take 1 week, therefore the arrival of the
materials on site is August 18, 2019.
 JUN advised that the installation would take 45 days, and I-Steel
committed to finish installation by September 23, 2019. JUN
 JUN added that they have framing in place and is ready to
receive panels, and that the exterior panels could be installed
 even without the roofing.
 ABDM reminded to monitor the start of installation.
 JUN advised that the dismantling of tower crane’s tentative FCC
schedule is August 15, 2019. He added that the remaining
activities for the tower crane are installation of beams and purlins
only.
JUN
4.1.3. Upper Ground Grade Slabs
 JUN mentioned that what they need from corporate office are the
three batches of rebars and concrete.
 ABDM told JUN that corporate office is taking care of the
settlement with RMC and rebars.
 ABDM take note of location of equipment and materials and its
adjacency to areas where it is needed and identify materials
which need to be located under roofing.
4.1.4. Site Development Works – Fire Pro & Waterline LPA
 JUN advised that Fire Pro and Waterline works can start and is
only waiting for the delivery of materials. LPA
 FCC advised that materials are already for pick up and will be
delivered on August 7. He added that the thermobar has a
check issued and for release.
 FE suggested to buy a Grooving Machine instead of availing
services outside for cost effectiveness. ABDM tasked to
prepare the PO for this item.
 ABDM regarding PO, to create a list of request with date per
work item.
4.1.5. Waterproofing for Tanks
 JUN informed that they are using the accomplishment for
waterproofing as a way to recover delays in other items.
 ABDM told JUN that all waterproofing works are final works and FCC
not on the critical path which means it could be done on a later
date, and reminded to prioritize work based on the schedule. PMT
4.1.6. CHB Works
 Material Requests
 JUN informed the body that the site doesn’t have rebars for
CHB yet, and are using the 12mm and 10mm for other work
items. JUN added that quantity for 10mm rebar is at low.
 FCC told JUN that the rebars are for release. PMT
 JUN followed up the request for Cement.
 ABDM tasked to finalize with Architect the plans for the exterior
finish. FE
 JUN informed that the approved material for exterior finish is
Hydroquil.
 ABDM clarified to JUN that FODC is in charge of installation of
Ceiling Grill.
4.1.7. Doors, Windows, and Louvers
FE
 FE informed that the request is already submitted and tasked
PMT to verify if the required hours for the fire-rated doors is at
1.5 hrs.
 Regarding steel doors, JUN reminded corporate team to confirm
 with the supplier if they can deliver the materials as per the
schedule given due to supplier’s issue with delay in delivery on JUN
other projects.
 FE informed that they already requested for a meeting with
the supplier and will address that issue.
 FOD instructed to create a schedule and make the supplier
SONNY 17Aug’19
sign the schedule.
4.1.8. Drywall & Ceiling
 JUN informed Corporate that after a week they will proceed with
material requests. SONNY
4.1.9. Tiles
 JUN informed Corporate that they have submitted a request. FE
told JUN to double check approvals because some of the
attachments are not included.
4.2. Other Matters
4.2.1. Priority Payables
JUN
 ABDM relayed the email of LPA regarding Project Priority
Payables discussing needed details that wasn’t included last
meeting, he instructed JUN and SONNY to create a list including SLU
deficits and revisions. JUN
 ABDM reminded SONNY to exactly follow the list of SLU
payments that they have submitted because that is what’s JUN
reflected in corporate office.
4.2.2. Status of CSD
 RCL informed the group that the delay is due to the fact that
there is no awarding by the owner yet, and that JACKMI can’t
sign it without the award.
 ABDM instructed to create a formal letter regarding the issue and
instructed JUN to use closeness with LEO to discuss the issue.
4.2.3. Fit Outs and Construction Bulletin
 ABDM asked JUN and SLU for the quantifications. JUN asked
for assistance from Engineering Department and SLU is glad to
help but needs the finalized plans from Architect.
 ABDM instructed JUN and SLU to set a meeting with Architect
for the finalized plans.
127. S-UMMO Project
127.1. Critical Items
127.1.1. Roofing
 Wall Rib Type, Insulation, Trims, & Flashing
 RICK informed that the supposed delivery date is on August
9, but until now there’s no delivery made. ABDM
 ABDM mentioned that the Insulation, Trims, Flashing, and
Wall Rib Type would be coming from Vietnam care of BMB
Steel. While the rest of the materials would be locally sourced
out. On Tuesday there would be a meeting with BMB Steel
and will finalize the shipment schedule for the items coming
from Vietnam. RICK
 RCL advised RICK to create PRFs for the equipment as early
as now.
PMT
 Stainless Steel Gutter
 This will be done by DN STEEL. ABDM asked to prepare PO
and to settle amounts to be paid. FOD added to expedite CORPO
Gutter and Gutter Supports.
 Regarding gutter support materials, ABDM informed CHITO
that Corporate Office will handle procurement and delivery,
while PMT is in charge of fabrication and installation.
 Downspout
 ABDM clarified if the location for downspout is already
prepared and if the materials are already prepared for this PMT
item. RCL confirmed this.
 Issue with BMB Steel
 ABDM mentioned that they want to back out and if they back
out now, it’s going to be a bigger problem for FODC. As
measures, ABDM tasked Corporate to settle the down PMT
payment so that even if they did back out, we complied with
the commitment; comply with the down payment as per PO,
so we could push them for shipping of trims and flashings.
 ABDM asked for measures if BMB Steel really backed out. CHITO
FOD told the body to look for a local contractor who has a
seaming machine as a backup plan.
 Issues with fabrication of Gutter Supports
 RICK reported that the subcon operates only from 10am to
4pm and has an inconsistent number of manpower every day
CHITO 10Aug’19
which makes the fabrication quite slow. FOD tasked CHITO
to learn how to operate the machine so that if BMB is not
around, FODC can take over their works to expedite
production. LPA
 FOD ordered to source out and buy local materials today, and
take over fabrication as soon as possible. RCL suggested JB
Steel in Calamba. CORPO
127.1.2. Catwalk
 Regarding status of catwalk materials, FE advised that it is
already ordered and for issuance of check (Regal). ABDM tasked FCC
LPA to take care of PDC from Regal so they could issue a check.
 CHITO raised that for the installation of Catwalk they would need
Scissor Leaf.
127.1.3. Slab on Grade
 RICK raised the issue with Filipino Metals – remaining delivery of
steel. FCC advised that they would take care of the check
required.
127.1.4. Doors, Windows, & Louvers
 Regarding Aluminium Frame, RICK relayed that as per the
structural engineer (signed), the exterior windows can be carried FCC
by the aluminium frame. LPA
127.1.5. Insulated Panels
 RICK informed that the schedule of the delivery of materials is
August 16. It was delayed due to Port of Manila.
127.1.6. MEPF
  ABDM asked LPA and FCC for Long Lead Items and instructed
them to coordinate it with FOD.
 FCC mentioned that Fujihaya needs check to be issued.

No other matters discussed. Meeting ended at 11:11 AM.

Prepared by: BOS Checked by:

Approved by:

______________________
ABDM