Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT BUREAU OF JAIL MANAGEMENT AND PENOLOGY NATIONAL HEADQUARTERS. 1144 Mindanao Avenue, Quezon Cty Trunklines: (+632) 827-6383, 827-5505 nell Email Address: histo. gov Website: ww. bmp gov.ph To : Regional Directors of the Jail Bureau ATIN : Regional Chief of Directorial Staff SUBJECT : PICVE MONITORING TOOL COMPLIANCE PROCESS FLOW DATE 03 March 2022 1. Reference: Monthly Reports on P/CVEI Programs and Peacebuilding Activities. 2. To ensure the efficient and effective flow of communication and establish accountability, attached is the P/CVE Monitoring Tool Compliance Process fiow to help attain the desired outcomes of the National Action Plan on Preventing and Countering Violent Extremism. 3. For your reference. BY AUTHORITY OF THE CHIEF, BUMP: RUFINO M SANTIAGO, JR TLPE Jail Senior Superintendent Chief, Preventing and Countering Violent Extremism Center “Changing Lives, Building a Safer Nation” SCE ELEC tt aah bl ii ii ealP/CVE MONITORING TOOL COMPLIANCE PROCESS FLOW 1. Jail Unit Process Flow.-oJail Unit Process Flow 7. Jail Intelligence Unit (J1U) forwards updated Listing of PDL with TRC to the WDU as reference CRSU ciafis reports of thelr respective PPAs relative to EO 70 and NAP PCVE 2. WDU receives the listing of PDL with TRC from the JIU and drafts the PCVE PDL Monitoring Template ‘CRSU forwards the draft of their re- ports relative to EO 70 and NAP PCVE to the OW WOU fonards the draft of the PCVE PDL Monitoring Template to the Office of the Warden (OW) Office of the Warden receives and re- view the CRSU Reports and the draft- ‘ed PCVE Monitoring Templates a “SIU Admin-In-Charge CRSU Admin-in-Charge WU Admin-in-Charge CRSU Admin-In-Charge WDU Admin-In-Charge Warden, Office of the Warden Admin-In- Charge Before the scheduled deadiine of submis- sion On a regular basis Before the scheduled deadline of submis- sion On a regular basis Before the scheduled deadline of submis- sion Before the scheduled deadline of submis- sion / On a regular basis Updated Jail List of PDL with TRC Drafted After Activity Report | Drafted PCVE PDL Monitoring Template Drafted After Activity Report Drafted PCVE PDL Monitoring Template Finished PCVE PDL Monitoring Template and CRSU Reports 4. Wapproved and have no corrections, ‘OW forwards the softcopy of the Reports and the PCVE Monitoring Tool Template in both EXCEL and PDF File Formats to the RWDD and ‘Office of the Warden Adminin-Charge Before the scheduled deadiine of submis- sion / On a regular basis Finished PCVE PDL Monitoring Template and AARS If disapproved having any Office of the Warden Admin-In-Charge _| Before the scheduled deadline of submis- | Finished and signed PCVE PDL Monitoring corrections, OW returns the sion / On a regular basis Template and AARs template to the originating unit (WDU or CRSU) for further review ‘oF corrections. 5. Document Filing and Data Storage | Office of the Warden Admin-in-Charge Filed document copy / Stored softcopy and data2. Regional Office Process Flow RWOD drafts the PCVE POL MONITORING Report and refers the same for com: RWOD receives the WDD forwards the draft ed softcopy of the PCVE PDL MONITORING RE- PORT to the ORCDS. ‘ORCDS forwards the softcopy (excel Units for consolida- tion Office of the Regional Director (ORD) receives the Reports ‘Monitoring Tool and: tothe Office o RCRSS receives the Reports RCRSS drafts the ‘ORCDS receives and STRATCOM MONITORING | | reviews the drafts of the REPORT and forwards the same to the ORCDS for consolidation RCRSS) For further review or ORCDS forwards through email the final and signed PCVE Moni Reports, both in excel an: to the OCBIMP (Attn: P/CVE Center) ‘BUMP National Headquarters ‘ORO forwards the Templates to the ORCDS ‘ORCDS returns the Templates to (ORD returns the Templates to the originating unit the ORCDS, RCRSS) for further review or corrections.RWDD receives the PCVE PDL MONITORI Reports from Jail Units for consolidation RORSS receives the After-Activity Reports (AARs) from Jail Units for consolidation RWDD Admin-In-Charge RCRSS Admin-in-Charge Before the scheduled deadline of submission On a regular basis PDL Monitoring Repor from Jail Units After Activity Reports from Jail Units RWDD drafts the PCVE PDL MONITORING Report and refers the same for comparison of data obtained to the Regional intelligence Division (RID) RCRSS_ drafts the STRATCOM MONITORING REPORT and forwards the same to the ORCDS. ‘3. RWDD forwards the drafted softcopy of the PCVE PDL MONITORING REPORT to the ORCDS. ‘ORCDS receives and reviews the drafts of the PCVE Monitoring Reports from the RWDD and RCRSS. If approved and have no corrections, ORCDS forwards the softcopy (excel file) and hardcopy of the two PCVE Monitoring Too! Templates (PDL Monitoring Tool and Stratcom) to the Office of the Regional Director (ORD) for approval If disapproved having any corrections, ORCDS returns the templates to the originating units (RWDDor RCRSS) for further review or. Corrections RWOD Admin-in-Charge RCRSS Admin-In-Charge RWDD Aamin-in-Charge ORCDS Admin-in-Charge ORCDS Admin-in-Charge ORCDS Admin-In-Charge Before the scheduled deadline of submission Before the scheduled deadline of submission Before the scheduled deadline of submission Before the scheduled deadline of submission Before the scheduled deadline of submission Before the scheduled deadline of ‘submission Drafted PCVE PDL Monitoring Template which was verified vis-2-vis data obtained by the Regional Intelligence Division Drafted PCVE STRATCOM MONITORING REPORT Drafted PCVE PDL MONITORING REPORT Drafted PCVE Monitoring Reports in soft and hardcopy Drafted PCVE Monitoring Reports in soft and hardcopy Drafted PCVE Monitoring Reports in soft and hardcopy Office of the Regional Director (ORD) receives the Reports 6. If approved and have no corrections, ORD retums the Templates to the ORCDS. If disapproved having any corrections, ORCDS returns the templates to the originating units (RWDDor RCRSS) for further review or corrections. T-ORD forwards the Templates to the ORCDS. &. ORCDS forwards through emai PCVE monitoring Reports, both in ex to the OCBJMP(Attn: PICVE Center Headquarters, 9. Document Filing and Data Storage ‘ORD Admin-in-Charge ‘ORD Aamin-in-Charge ORCDS Admin-In-Charge ‘ORD Admin-In-Charge i@ final and signed | ORCDS Admin-In-Charge ORCDS Admin-In-Charge Before the scheduled deadiine of submission Before the scheduled deadline of ‘submission Before the scheduled deadline of submission | Before the scheduled deadiine of submission On or before the scheduled deadiine of submission. Drafied PCVE Monitoring Reports in soft and hardcopy Drafted POVE Monitoring Reports in soft and hardcopy Drafted PCVE Monitoring Reports in soft and hardcopy Signed and final PCVE Monitoring Reports in soft and hardcopy ‘Signed and final POVE Monitoring Reports in soft and hardcopy Filed document copy / Stored softcopy and dataP/CVE MONITORING TOOL COMPLIANCE PROCESS FLOW 3. P/CVE Center Process Flow--.PICVE Center Process Flow Ported data for checking and approval 1 Center thru Monitor- in or before tl Softcopy of the PCVE Monitoring ing Section receives thru email the Re- submission Tempiates both in Excel and PDF Port Templates from the ORCDS. fle fomaats 2. LVM Monitoring Section reviews | PICVE LVM-MS Admin-in- Charge Upon receipt of Reports from the Re- | Soffcopy of the PCVE Monitoring the templates and gives feedback to gional Offices Templates both in Excel and PDF regions on the deficiencies noted in file formats. their report templates. 3. LVM Monitoring Section prepares a | PIOVE LVM-MS Admin-In-Charge Upon receipt of Reports from the Re- | Draff of data gathered from the feld report on the data gathered and for- gional Offices wards the same to the PICVE Center Admin Section 4. PICVE Center Admin Section for- | PICVE ALF Section Admin-In-Charge | Upon receipt of the Report Draft of data gathered from the field. wards the reported data to the C, P/ CVE Center 5. C,PICVE Center receives the re- , PIGVE Center Upon receipt of the Report Draft of data gathered from the field. 6. CPICVE Retums the report to the PICVE Admin Section C, PICVE Center data to the Directorate for Program and_Develop' (DPD) 7. PICVE Admin Section submits the | PICVE ALF Section Admin-In-Charge | Upon receipt of the Report After completed review of the Report Final and signed report of data gathered from the field. Final and signed report of data gathered from the Regional Offices. [8. Document Filing and Data Storage ‘ALF Section Admin-In-Charge Filed document copy / Stored softcopy and data END OF PROCESS Prepared by: Reviewed by. ‘Approved by: 301 Jimmy $ De Guzman Jr Monitoring and Evaluation Officer JSSUPT RUFINO M SANTIAGO JR Chief, P/CVE Center