JD Edwards EnterpriseOne Distribution Flex Accounting

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JD Edwards EnterpriseOne Distribution Flex Accounting
John Kobach
JD Edwards EnterpriseOne
April 16, 2020
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JD Edwards EnterpriseOne Distribution Flex Accounting
John Kobach
JD Edwards EnterpriseOne
April 16, 2020
Program agenda
1 Flex Accounting Defined

2 What AAIs Can be Used For Flex Accounting?
3 What Applications Use Flex Accounting?
4 What Tables Can Be Used For Flex Accounting?
5 6 Easy Steps to Set Up Flex Accounting
6 Sales Based Demo (core setup remains the same for all Distribution modules)
7 Additional FYI Information

Flex Accounting Defined
 Flexible Accounting is used to allow more detailed AAI account tracking and reporting in
our Sales, Advanced Pricing, Procurement, Inventory, and Transportation modules.
 For example, maybe a client wants to track the Sales Revenue account by customer, region, and
item (or item category code).
 Flex Accounting can be used on the Manufacturing, Distribution, and Cost Accounting applications
of EnterpriseOne. Financials does not integrate with Flex Accounting (see enhancement Bug
12492266).
 Flexible Accounting is used in conjunction with DMAAIs to create a flexible format for account
numbers in your chart of accounts; it lets you customize the Business Unit, Subsidiary, and/or
Subledger segments of the account number.
 Object Account can not be customized.

Flex Accounting Defined (cont.)
 Flexible account numbers use the standard account format:
Business Unit. Object Account. Subsidiary Account

(12 Characters) (8 Characters)
(6 Segments Max) (4 Segments Max)
 Subledger can also have values flexed into the F0911 if the account number is set up with a posting
edit code of S or L.
 Remember, only Business Unit, Subsidiary, and Subledger can be customized (flexed) using Flex
Accounting.
 Defining and setting up the Flex Account structure is a business decision that is made during the
planning and implementation stages. The possible flex account structures are endless.
 Changing from Standard Accounting to Flexible accounting midstream (or vice versa) is not an easy
process.

Example of Flex Accounting
(by customer, region, and item)
Copyright 2020. Oracle and/or affiliates. All rights reserved.

What AAIs can Be Flexed?
 Procurement: All procurement AAIs can be flexed.
 Sales: 4220, 4230, 4240, 4250, 4245, 4225
 Inventory: 4122, 4124. For Cost Revision (P4105) and Speed Cost (P41051), only the 4134 and 4136
AAIs can be flexed.
 Transportation: 4920, 4922
 Advanced Pricing: 4270, 4280, 4515, 4520
 Bulk Stock: 4182, 4184

What Applications Use Flex Accounting?
 R42800- Sales Update (processing option)
 P4312- PO Receipts (processing option)
 P4314- Voucher Match (processing option)
 P43291- Landed Cost Selection (processing option)
 R4981- Freight Update (processing option)
 P4112, P4113, P4114, P4116, P4105, P41051
 For the first 4 Inventory applications, there is no processing option to turn on or off flex accounting.
If the 4122 or 4124 are setup in the flex accounting definition, they will be used. For P4105 and
P41051 there is a processing option and only the 4134 and 4136 AAI can be flexed.

What Tables can be Used for Flex Accounting?
 Sales/Advanced Pricing- F0006, F42160, F0101, F4071, F4101, F4102 and F4211
 Procurement P4312- F0006, F0101, F4101, F4102, and F4311
 Procurement P4314- F0101, F4101, F4102, F4311
 Inventory- F0006, F4111, F0101, F4101, F4102
 Transportation- F0101, F4215, and F4941

There are 6 easy steps to set up Flex Accounting
 Step #1: Enable Functionality by Application
 Step #2: Specify the AAI to Flex and Define the Flexible Account
 Step #3: If Business Unit is being flexed, add the flexible business unit to the business unit master
 Step #4: Add the Flex Account to the Account Master/Chart of Accounts
 Step #5: Verify the DMAAI being flexed
 Step #6: Set the Flex Accounting Processing Option in the Application

Demonstration
Flex Accounting
NOTE: In the following slides, user details / company
names / addresses / emails / telephone numbers
represent a fictitious sample (based upon made up
data used in the Oracle Demo Vision instance).
Any similarity to actual persons, living or dead, is

purely coincidental and not intended in any manner
Demo Assumptions
 Track amounts booked to the Revenue account by Sold To, Region, and Item
 Sales Update (R42800) will perform the flex accounting
 The 4230 Sales Revenue AAI will be flexed
 Sold To and Region will be flexed to the Business Unit
 Item Number will be flexed to the Subsidiary
 Sold To will be flexed from F4211, Item Number from F4101, and Region from F0101
 Sold To (AN8)= 8888, Region (AC11)=WES, Item (LITM)=JJK

Sales Order for Demo: (8888 and JJK used on order)

Address Book Cat Code Set Up for Sold To:

Step #1: Enable Functionality by Application
 Use P16902 to enable functionality by application on G1631
 Verify Setup Method (SM) record Exists- Verify the Rule Set Up Method record exists for the
application you will use for Flex Accounting
 Verify Flex Accounting (FA) records Exists- Verify the Table/Program relationships are set up

Verify SM Record Exists in P16902:
Note: To make Flex Accounting work with the Inventory Programs, setup SM and FA for XT4111Z1 in
the Enable Functionality by Application (P16902)

SM Record Detail:

Verify FA Table/Program Relationship Records Exists in P16902:
Note: To make Flex Accounting work with the Inventory Programs, setup SM and FA for
XT4111Z1 in the Enable Functionality by Application (P16902)

Step #2: Specify the AAI to Flex and Define the Flexible
Account
Use P40296 on menu G4241

A Warning is Issued if Segment Length Exceeds Field Length:

Step #3: If Business Unit is Being Flexed, Add the
Flexible Business Unit to the Business Unit Master
 Since we are flexing Business Unit on the F4211 Sold To (8888) and F0101 Address Book
Category Code 11 of the sold to (WES), we need to add a business unit for 8888WES.

Go to menu G09411 and use P0006 to add the 8888WES
Business Unit:

Step #4: Add the Flex Account to the Account
Master/Chart of Accounts
 From menu G09411 select Review and Revise Accounts P0901 and add the
flex account

Step #5: Verify the DMAAI being flexed
 Since we are flexing the 4230 DMAAI on both Business Unit and
Subsidiary, we need to make sure the Business Unit and Subsidiary are
blank.

Fastpath to DMAAI and inquire on the 4230 AAI and verify Business Unit and Subsidiary
are blank. Remember, the object account can never be blank in the DMAAI:

Step #6: Set the Flex Accounting Processing Option in
the Application
 Since we are using R42800 for the Flex Accounting application, we need to
activate flex accounting. Note: Different versions may be created with this
processing option activated or deactivated as needed.

Setup is complete! Run R42800
 View the PDF/Journal Entries and notice the Revenue account was
properly flexed:

Additional FYI Information
 When Flex Accounting is activated via the application processing option,

the system checks for the AAI number, Company, and Doc type in the
P40296 flex accounting definition.
 If it finds a Flex Accounting definition in P40296, then it will look for a

match for the correct flex account in the F0901 Account Master. If it does
not find the flexible account in the account master, it WILL NOT revert back
to the standard non-flexed DMAAI and an Account Invalid error will occur.
 If it does not find a Flex Accounting definition in P40296, then the

standard non-flexed DMAAI accounts will be used.
P40296- Here is the flex accounting definition where the system looks to make a match (if
flex accounting is activated via the application processing option):

Example:
Using the same setup in this demo, enter order using different Item Number (there is no
8888WES.5010.230 in the F0901 account master)

Run R42800 with flex accounting turned on and this is the result:

To resolve the Account Invalid error:
 Add 8888WES.5010.230 to the chart of accounts (P0901) and reprocess the order though
the application (R42800 in this demo)

Here is the R42800 output after reprocessing:

Here is the R42800 output if the R42800 Flex Accounting Processing Option was turned
off and the order was reprocessed without adding 8888WES.5010.230 to the account
master:
Standard DMAAI is used with no Flex Account

Flexing by Object Account Range
 P16902 SM Record When Flexing by AAI- Setup Method Must be A:

P16902 SM Record When Flexing by Object Account- Setup Method Must be O:

P40296 Flex Accounting Definition- Specify Object Account From/To Range:

R42800 Output- Account 5010 Falls Within the Object Account Range Defined in P40296:

Top Articles and Community Links
 E1: 42: Flexible Accounting for Distribution

(R42800/P4112/P4113/P4114/P4312/P4314/P43291/P40296) (Doc ID
756543.1)
 E1: 43: Flex Accounting in Procurement (Doc ID 786376.1)
 E1: 49: Flexible Accounting for Transportation (Doc ID 1105044.1)
 Use Community link for Q&A -

https://community.oracle.com/thread/4321200

Oracle Support Advisor Webcast Program
Locating Current Schedule & Archived Recordings
 Access Advisor Webcasts information for all Oracle

products from Doc ID 740966.1
 Directly access upcoming and prior webcasts for JD

Edwards EnterpriseOne from Doc ID 1450327.1
 Under Prior Webcast Recording tab access recordings

and webcast slides (.pdf)
 Recording available within 48 hours at Advisor

Webcast PDF & Recording: Oracle Support Document
2649549.1 (Advisor Webcast Recording: JD Edwards
Enterprise One (JDE E1) - Distribution Flex Accounting
held on April 16, 2020 [Video]) can be found at:
https://support.oracle.com/epmos/faces/Document
Display?id=2649549.1
 Use Community link for Q&A -


Q&A
 To ask a question use Chat
 Your question will be read aloud in the
order received
 Questions can also be asked after the
session within in My Oracle Support
Communities, thread:

Thank you
John Kobach

JD Edwards EnterpriseOne Distribution Flex Accounting

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ATTENTION – AUDIO Options

Option 1: Voice Streaming – Computer Audio Option 2: Teleconference (Dial In)

International numbers available:

Oracle Support Advisor Webcast will begin at the scheduled time

 Check out Doc ID 740966.1 for all Webcasts.

 Select your product of interest- JD Edwards

 Scan through the list of Upcoming Webcast

Oracle Support Advisor Webcast will begin at the scheduled time

Copyright 2020, Oracle and/or affiliates. All rights reserved

1 Flex Accounting Defined

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Object Account can not be customized.

Business Unit. Object Account. Subsidiary Account

Copyright 2020, Oracle and/or affiliates. All rights reserved

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Sales: 4220, 4230, 4240, 4250, 4245, 4225

 Transportation: 4920, 4922

 Advanced Pricing: 4270, 4280, 4515, 4520

 Bulk Stock: 4182, 4184

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Procurement P4312- F0006, F0101, F4101, F4102, and F4311

 Procurement P4314- F0101, F4101, F4102, F4311

 Inventory- F0006, F4111, F0101, F4101, F4102

 Transportation- F0101, F4215, and F4941

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Step #5: Verify the DMAAI being flexed

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Any similarity to actual persons, living or dead, is

 Sales Update (R42800) will perform the flex accounting

 The 4230 Sales Revenue AAI will be flexed

 Sold To and Region will be flexed to the Business Unit

 Item Number will be flexed to the Subsidiary

 Sold To (AN8)= 8888, Region (AC11)=WES, Item (LITM)=JJK

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Use P16902 to enable functionality by application on G1631

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 When Flex Accounting is activated via the application processing option,

 If it finds a Flex Accounting definition in P40296, then it will look for a

 If it does not find a Flex Accounting definition in P40296, then the

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Standard DMAAI is used with no Flex Account

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 P16902 SM Record When Flexing by AAI- Setup Method Must be A:

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.