Alcon,

Please read below email for FN R N R and pass this message to all your FN .without any
misunderstanding .ifyou have any question or doubt please feel free to contact with travel.

Respectfully ,

Roshan Thapa
Help Desk Specialist
LOGCAP IV- Afghanistan
Camp Shindand
APO  AE 09382
VOIP 817-567-4082
Email # Roshan.Thapa@dyn-intl.com

From: AFGDC
Sent: Wednesday, May 11, 2011 11:07 AM
Cc: Chavez, Ronald L.
Subject: AWARENESS - Travel Rules - FNs - 2011.05.11

THE TRAVEL OFFICE WILL NO LONGER ACCEPT HARD COPY ATO SUBMISSIONS.   ALL ATOs ARE TO BE
SUBMITTED ELECTRONICALLY THROUGH EACH EMPLOYEE’S DESIGNATED ADMIN REPRESENTATIVE.

All FN ATO requests are to be sent to  LG4AFGATO@dyn-intl.com ,  LG4AFGVISA@dyn-intl.com and CC

Dominic.Rozario@dyn-intl.com and Shondale.Alford@dyn-intl.com – this includes emergency leave,
resignations, EOC, termination and medical. Please mark EML, resignations, EOC, terminations and
medical as priority requests.

Listed are the criteria for FN ATO packet submissions.  If ATO packets do not follow the listed format,
they will be rejected and the entire packet will have to be resubmitted. 

FNs:
 ATO - filled out correctly and completely. ( Charter days to be marked as “C”, paid days as “P”,
unpaid days as “X” and business days as “B” )
 VISA Form - filled out correctly and completely in ALL CAPITAL letters.
  COLOR passport copy – Must be legible (jpeg format between 120-500kb)  Indian employees
must submit front and back page copies.
 LOA pg1 – Must be legible, with current passport number
 Photo- Current headshot photo (jpeg format between 50kb-100kb) with plain white
background, no hats or lanyards.
 Itinerary – Must be legible and match the ATO form, including return date to theater.  Return
dates on ATOs must reflect the employee’s return to theater, not their return date to
Dubai/Kuwait.

** PLEASE INDICATE ON THE ATO IF A FN WANTS THE TRAVEL OFFICE TO PURCHASE THEIR VISA OR IF
THE FN WILL SELF-PURCHASE.  THE FN THAT PURCHASES THEIR OWN VISA MUST PROVIDE A COPY OF
THE VISA PRIOR TO LEAVING THEIR FOB OR DEPARTING KAF (only if assigned to KAF) FOR R/R. **

ATO files must be labeled accordingly:  LAST NAME, FIRST NAME, EMPLOYEE ID#, TYPE OF LEAVE,
MONTH AND DATES OF TRAVEL.  Example:  Doe, John, 123456, RR, 21Dec10-4Jan11
Attachments must be separate and labeled accordingly:
                LAST NAME, FIRST NAME ATO
                LAST NAME, FIRST NAME, PASSPORT NO. PP
Indian employees: PASSPORT NO. PP1.  PASSPORT NO. PP2  [Example: A123456 PP1,
A123456 PP2, A123456 PIC] [ PASSPORT COPY AND PICTURE ONLY IN JPEG FORMAT]
LAST NAME, FIRST NAME, PASSPORT NO. PIC
                LAST NAME, FIRST NAME LOA
                LAST NAME, FIRST NAME ITINERARY

                        
**Submissions must be completed according to instructions so there is no delay in visa request with
the UAE MOI.  Jpeg file size limits are established by the UAE MOI. **

DynCorp provides only one visa on R&R.  Emergency / Medical / LWOP visas will be charged at $ 125.00
by payroll deduction.

Employees requiring a visa must complete the attached form along with their ATO copies and submit to
the travel office exactly 35 days in advance.

Employees taking their R&Rs in Dubai will have to provide for their own visa and a copy of the visa must
be submitted with the Travel Office before departing.

ALL SITE MANAGERS, MANAGERS, SUPERVISORS AND ADMIN REPS PLEASE ENSURE THIS
INFORMATION IS DISTRIBUTED THROUGHOUT YOUR DEPARTMENTS AND PERSONNEL ASAP. 

POC:      Ron Chavez

               Manager, Travel
                Ronald.Chavez@dyn-intl.com
 Emp. No.

Last Name

First Name

Nationality

Passport No.

Passport Expiry Date

Date of Birth

Country of Birth

Place of Birth

Job Title

Father’s Name

Mother’s Name

VISA APPLICATION FORM FOR DUBAI.