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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

Panel for Graphic Design Services

1. Purpose
The primary objective of this Expression of Interest (EOI) is to have pre-screened and pre-qualified
technical expertise through firms/organizations ready for rapid engagement by KOMPAK in order to
support related stakeholders (KOMPAK’s program team, ministries, and DFAT) and still comply with
Service Level Agreement.

This pool of professional’s firms/agencies in graphic design work shall provide a fast response
delivery mechanism for the communication need of KOMPAK and its stakeholders in order to get
best value for money and quality outputs.
This EOI is the first of a two-step process and is for the selection of interested parties to become
members of the Graphic Design Services Panel. Firms/organizations selected through this stage will
have the opportunity to be tasked by KOMPAK through a second step to undertake specific pieces of
work from time to time as work may arise. Further details are outlined in Section 7: Acceptance on
Panel and Section 10: Approach.

2. General Information
Interested parties must use the forms provided and must include all information specified in this EOI
in their submissions. Interested parties accept that their failure to provide all information may result
in their submission being excluded from further consideration.

3. Lodgment of Submissions
Expression of Interest must be submitted by email to tender@kompak.or.id by the EOI closing time
below. They must be addressed as follows:
Attn: Procurement Manager KOMPAK
Subject: “KK_2019/08/EOI/026 Panel for Graphic Design Services”
Expressions of Interest are to be submitted by Monday, 9 December 2019 at 5pm Indonesian time
(EOI closing time).

Submissions must be received in pdf format and must be in English language. Submissions must be
prepared using A4 size, Arial or Calibri font, 11 point font size, single line spacing, and 2 cm all around
margin. It is the responsibility of the interested organisations to ensure that their submission,
including all attachments, has been received, in the above email inbox prior to the closing time.

The EOI Validity Period is 12 weeks from date of tender submission deadline (unless otherwise
negotiated).

All enquiries should be submitted in writing to tender@kompak.or.id. Any enquiries from interested
organisations must be submitted no later than seven (7) days prior to EOI closing time. KOMPAK
reserves the right to issue or publish answers to any interested parties’ enquiries to all organisations.

Any submissions received after the EOI closing time will be considered a late submission. KOMPAK
may at its absolute discretion, accept or reject a late submission.

4. EOI Submission Requirements


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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

The submission must contain the following information:


• A covering letter in which interested organisations confirm that no conflict of interest would arise
should the interested party be included on the panel;

• A signed EOI Submission Form as per Schedule A;


• A completed Capability Statement as contained in Schedule B of no more than thirteen (13)
pages, that addresses Selection Criteria 1, 2, and 3 in the table below. The Capability Statement
must provide information addressing Anticipated Work Areas and Capabilities in Section 9.2 and
the selection criteria 1, 2, and 3 as outlined in Section 5 of this EOI. Submission should specify
Tenderers’ past experience in providing similar services to those required under this EOI. It
should also include detailed information about how the Tenderers will meet KOMPAK’s needs;
• A completed Financial Proposal as contained in Schedule C providing details of their indicative
price list inclusive all applicable tax showing the costs associated with the specified Graphic
Design work listed in Section 9.2 of this EOI.
Interested parties must address all information specified in this EOI in their submission. Interested
parties accept that failure to provide any required information may result in their submissions being
excluded from further consideration.
A submission will be regarded as non-conforming if it fails to address the required information.
KOMPAK reserves the right to seek clarification of non-conforming submissions.
KOMPAK may at its absolute discretion assess or reject a non-conforming submission and will not
enter into any correspondence or discussion about a decision to assess or reject a non-conforming
submission.
Submitted documentation should not exceed the stated maximum number of pages. Any text
submitted in excess of this amount will not be considered for evaluation.

5. EOI Assessment
Submissions will be assessed against each of the criteria listed above, with the criteria weighted as
follows:

Selection Criteria Weighting


1 Demonstrate Tenderers’ experience and expertise by demonstrating: 30%
a) A minimum of five years in graphic design/visual communication or other
relevant fields and in using specialised industry-standard graphics or
multimedia software packages. The use of different media is welcome –
e.g. photography and illustration;

b) Successful experiences in handling the design production from clients; and

c) ability to provide product portfolio which designs are attractive,


informative, while ensuring the message were conveyed accurately.

By submitting:
• maximum 1 page summary (weight: 5%);
• maximum 3 pages list of projects handled over last 5 years including
firms/organisation name, nature of work and contract value (weight: 5%);

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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

• maximum 3 pages of Past Experience Forms for most relevant experience


(1 form per experience) (weight: 10%); and
• at least 3 portfolio document and samples of design work in any type:
book, poster, infographics, video, banner, merchandise, and other
products. Such samples shall not be considered as part of the eight (8)
pages limit. (weight: 10%)

2 A maximum of two (2) pages to demonstrate Tenderers’ Methodology in 30%


providing input to the development of visual design of KOMPAK communication
materials to meet the requirements as an attractive and informative
communication media, while ensuring the messages were conveyed accurately.

3 A maximum of two (2) pages to demonstrate flexibility of being able to work 20%
within tight deadlines and responsiveness to revision needs.

4 A maximum of two (2) pages of Tenderers’ Financial Proposal that is competitive 20%
when compared against other submissions and is therefore considered value for
money.
All rates must be quoted in Indonesia Rupiah and inclusive of all applicable taxes.

TOTAL 100%

KOMPAK reserves the right to seek clarification of, and negotiate the terms included in, short-listed
submissions after this EOI closes. These discussions will be documented and form part of the
submission for evaluation purposes.

Unsuccessful tenderers will have no redress against KOMPAK regardless of any addition or
amendment to any submission in these circumstances.

KOMPAK is not bound or required to accept any submission. KOMPAK reserves the right to accept or
reject any submission, and to cancel the EOI process and reject all submissions, at any time prior to
the awarding of acceptance on the panel, without thereby incurring any liability to the affected
interested parties.

On request, unsuccessful tenderers will be provided with brief written feedback regarding the
selection procedure and the assessment of their submission compared to the successful
submission(s). The decision of the evaluation panel is final, and the provision of feedback on the
evaluation process is for purposes of courtesy and quality improvement only. No further
correspondence will be entered into on the basis of this feedback.

6. Eligibility
Interested Tenderers must:
- be a legal entity in Indonesia (if firms/organisations/companies)
- submit copy of company registration certificates (SIUP and TDP) and taxation registration
certificates (NPWP and/or SKPKP)
- Have creative flair, originality and a strong visual sense;
- Have strong design skills;
- Have confident attitude to present and explain ideas to clients and colleagues;
- Have an interest in graphics and typography;
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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

- Have ability to work closely with KOMPAK communication team or others KOMPAK team;

7. Acceptance on Panel
Upon completion of the this first step evaluation process, a Deed of Standing Offer Agreement will
be entered into with successful parties as per Schedule E for a period of two and a half (2.5) years or
until 30 June 2022. By making a submission to this EOI, interested parties are accepting the terms
and conditions set out in Deed of Standing Offer Agreement at Schedule D. Acceptance on the panel
provides no guarantee of work for panel members. Panel members will be selected from the panel
at the second step to undertake a specific piece of work and engaged in accordance with their
Standing Offer Agreement.
The provision of goods or services must be completed according to the specifications set out and
agreed to in the Standing Offer Agreement and within the subsequently agreed tasking document.

8. EOI Cost
Interested parties are responsible at their own cost for:
(a) making all arrangements and obtaining and considering all information relating to the EOI; and
(b) the preparation, delivery, and lodgment of the submission.

9. Scope of Services

9.1 Background to KOMPAK

KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia’s


efforts in reducing poverty through improvements in basic service delivery and creating opportunities
for work. KOMPAK focuses its efforts on three result areas:

• Improving access, quality and delivery of basic services in health, education and legal identity;
• Strengthening village governance, community participation in governance as well as community-
led development; and
• Creation of employment opportunities of poor and vulnerable through local economic
development.

KOMPAK is committed to working at all levels of government to find solutions for the most
important challenges faced in delivering basic services and promoting livelihoods for the people of
Indonesia. Our network of expertise stretches to seven provinces and the central ministries where
we identify constraints, pilot and test innovative approaches, and provide expert advice, research
and support to government partners to shape direction, build capabilities, and support execution
for sustainable results.

In the implementation of the second phase of the program (2019-2022), KOMPAK will encourage
the scaling up/out and replication of successful models that have been proven to be able to
improve the quality of basic services and provide greater economic opportunities for the poor and
vulnerable.

To support these activities, documentations in the form of learning documents such as progress
reports, guidelines and strategies, success stories, working papers and policy briefs in an

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interesting, compelling and easy to understand format or design are needed to encourage this
replication.

This effort requires a qualified and suitable graphic design service to:
- provide graphic design works that can be engaged in a timely manner on an ad-hoc basis.
- assist KOMPAK to design a relevant communications products that support effective advocacy
as well as story-telling about KOMPAK programs.
- Support KOMPAK develops a visual display of learning documents, so that they able to draw
attention and engage the target groups.

KOMPAK staff who can benefit the service including national staff in Jakarta as well as provincial
staff in Aceh, Central Java, East Java, West Nusa Tenggara, South Sulawesi, Papua and Papua Barat.

9.2 Anticipated Work Areas and Capabilities

Graphic designers are expected to create visual concepts, using computer software, to communicate
ideas that inspire, inform, or captivate consumers. They need to develop the overall layout,
production design and/or typesetting for any publication materials needed by KOMPAK, such as
report, brief, brochure, poster, infographics, banner, presentation, logo and many more.
The type of work KOMPAK will request is outlined below:
1. Design Production: Create new design/template alternatives for particular product and
specification requested by KOMPAK
2. Design Revision/Touch Up: Revise existing design for particular product and specification
requested by KOMPAK
3. Document/Product Typesetting: Typeset and layout contents into existing design template for
particular product and specification requested by KOMPAK

9.3 Deliverables
Below are the indicative deliverables expected from the interested parties:
I. Design Production and Design Revision/Touch up work:
a) Providing up to 3 design alternatives/design template alternatives within maximum 7 days
of receiving the initial request;
b) Conducting up to 2 revisions to the proposed design in line with KOMPAK requests;
c) Provide final product design (Design row file, Clean PDF file, Press print files);
d) Other services that may be required by KOMPAK.

II. Document/product typesetting:


a) Providing draft laid out/typeset product at a rate of 10 pages per day;
b) Conducting minor revisions to the typeset document as per KOMPAK requests;
c) Other services that may be required by KOMPAK.

KOMPAK will assign tasks to panel members through specific Tasking Notes that detail:
a. the service being requested;
b. the manner in which the requested services should be delivered (e.g. a written publication, to
be delivered to requesting officer); and
c. the timeframe required for the services, possibly including a specific deadline.

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10. KOMPAK’s Panel Approach


The EOI seeks information from interested parties with the experience to support KOMPAK with the
services above. The objective is to pre-qualify a select number of service providers to support
KOMPAK through creative materials and communications activities, on an ongoing basis.
This is a two-step process.
First step
• Advertisement published nationally in Indonesia and beyond;
• Interested parties submit responses, including capability statements;
• Submissions assessed, and successful parties added to the panel.
Second Step
KOMPAK will procure goods and/or services competitively from panel members for the duration of
the panel in the following manner depending on the value and complexity of the procurement:
• Approaching all members of the panel to submit proposals, including financial proposals;
• Approaching one or more panel members to submit proposals, including financial proposals;
• KOMPAK may purchase directly from a single, selected panel member, particularly for low value
purchases and where one panel member is deemed to be more suited to the particular task.
Panel Operation
• The panel will operate in accordance with the Commonwealth Procurement Rules.
• The panel is to be non-exclusive, with services also able to be purchased through other
procurement processes, particularly for high value procurements.
• There is no guarantee of work for panel members. Similarly, panel members are entitled to
advise KOMPAK if they cannot submit a proposal, or are not available to provide services, during
the second step stage, due to high workloads, or any other reason.
• Duration of the panel is from establishment for a period of 24 months, with the possibility of
further extension. KOMPAK reserves the right to include suitable qualified organizations within
the Panel at any point of time.

11. Institutional Arrangement


These activities shall be conducted in close consultation and collaboration with Communications Team
in KOMPAK. Clearance on the design is to be sought from Communication Team prior to work
commencement.

SCHEDULES

A. EOI Submission Form


B. Capability Statement
C. Indicative Price List
D. Deed of Standing Offer Template

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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

SCHEDULE A: EOI SUBMISSION FORM

FOR: Panel for Graphic Design Services

To KOMPAK,
We, (Insert Full Company Name)

Address: (Insert Company Address)

Phone Number: (Insert Company Phone No).

Fax Number: (Insert Company Fax No).

(a) In consideration of Abt Associates promising to consider our submission, will keep
this offer open for a period of twelve weeks after the close of this EOI;

(b) Nominate the following person as our representative for executive negotiations:

(c) Agree to enter onto a deed of standing offer substantially as included in Schedule D
should this submission be successful

Representative Name : ___________________________

DATED this _______ day of ___________, 2019


SIGNED for and on behalf of
(insert Company name)

Signature of Authorised Signatory Name of Authorised Signatory

In the presence of:

Signature of Witness Name of Witness

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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

SCHEDULE B: EOI CAPABILITY STATEMENT

FOR: Panel for Graphic Design Services


Tenderers are required to submit no more than thirteen (13) pages of text that addresses Selection
Criteria 1, 2 , and 3:

1. Demonstrate Tenderers’ experience and expertise by demonstrating:


a) A minimum of five years in design graphic/visual communication or other relevant fields
and in using specialized industry-standard graphics or multimedia software packages. The
use of different media is welcome – e.g. photography and illustration;

b) Successful experiences in handling the design production from clients; and

c) ability to provide product portfolio which designs are attractive, informative, while
ensuring the message were conveyed accurately.

By submitting:
• maximum 1 page summary (weight: 5%);
• maximum 3 pages list of projects handled over last 5 years including firms/organization
name, nature of work and contract value (weight: 5%);
• maximum 3 pages of Past Experience Forms for most relevant experience (1 form per
experience) (weight: 10%); and
• at least 3 portfolio document and samples of design work in any type: book, poster,
infographics, video, banner, merchandise, and other products. Such samples shall not be
considered as part of the eight (8) pages limit. (weight: 10%)

PAST EXPERIENCE FORM


Activity Name:
Activity
Location(s):
Activity Duration: Client/Donor:
Activity Value: Year Completed:
Brief description of the activity or project

Brief description of Services provides and any outcomes:

Statement of the similarities between this activity and the requirements of the activity
currently being tendered and how this activity supports your statements addressing the
Selection Criteria:

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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

Nominated Activity Referees:


Name - R1: Name – R2:
Position: Position:
Company: Company:
Work phone: Work phone:
Email: Email:
Each Past Experience Form must not exceed one A4 page.

2. A maximum of two (2) pages to demonstrate Tenderers’ Methodology in providing input to the
development of visual design of KOMPAK communication materials to meet the requirements
as an attractive and informative communication media, while ensuring the messages were
conveyed accurately.

3. A maximum of two (2) pages to demonstrate flexibility of being able to work within tight
deadlines and responsiveness to revision needs.
Production Time Frame

Design Production Design Document/product


(for 5 alternatives) Revision/Touch up typesetting
(with 3 revisions)

(how many days) (how many days) (how many days)

Report Template design (size A4) [pls insert] [pls insert] [pls insert]
Report Template design (size B5) [pls insert] [pls insert] [pls insert]
Brief Template design (size A4) [pls insert] [pls insert] [pls insert]
Poster Design (size A4) [pls insert] [pls insert] [pls insert]
Poster Design (size A3) [pls insert] [pls insert] [pls insert]
Poster Design (size A0) [pls insert] [pls insert] [pls insert]
Brochure Design (size A4) [pls insert] [pls insert] [pls insert]
Brochures Design (size A3) [pls insert] [pls insert] [pls insert]
Brochures Design (size A0) [pls insert] [pls insert] [pls insert]
Infographics Design (size A4) [pls insert] [pls insert] [pls insert]
Infographics Design (size A3) [pls insert] [pls insert] [pls insert]
Infographics Design (size A0) [pls insert] [pls insert] [pls insert]
Flipchart Design A3 [pls insert] [pls insert] [pls insert]
Flipchart Design (32x 21 cm) [pls insert] [pls insert] [pls insert]
Newsletter Design A4 [pls insert] [pls insert] [pls insert]

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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

Book Design A4 [pls insert] [pls insert] [pls insert]


Module Design A5 [pls insert] [pls insert] [pls insert]
Map Folder Design A4 [pls insert] [pls insert] [pls insert]
Post Card Design [pls insert] [pls insert] [pls insert]
Photo Frame Design [pls insert] [pls insert] [pls insert]
Booklet Design A4 [pls insert] [pls insert] [pls insert]
Certificate Design A4 [pls insert] [pls insert] [pls insert]
Banner Design (Standing/Back drop) [pls insert] [pls insert] [pls insert]
Presentation design templates [pls insert] [pls insert] [pls insert]
Logo Design [pls insert] [pls insert] [pls insert]

Merchandise :
1. Notebook design A5 [pls insert] [pls insert] [pls insert]
2. USB design [pls insert] [pls insert] [pls insert]
3. Tumbler design [pls insert] [pls insert] [pls insert]
4. Mug design [pls insert] [pls insert] [pls insert]
5. Pen design [pls insert] [pls insert] [pls insert]
6. Umbrella design [pls insert] [pls insert] [pls insert]
7. Lanyard design [pls insert] [pls insert] [pls insert]
8. Power bank design [pls insert] [pls insert] [pls insert]
9. Fan design [pls insert] [pls insert] [pls insert]
10. Wall calendar design [pls insert] [pls insert] [pls insert]
11. Desk calendar design [pls insert] [pls insert] [pls insert]
12. T-shirt design [pls insert] [pls insert] [pls insert]
13. Polo shirt design [pls insert] [pls insert] [pls insert]
14. Hat design [pls insert] [pls insert] [pls insert]
15. Jungle hat design [pls insert] [pls insert] [pls insert]
16. Envelop design [pls insert] [pls insert] [pls insert]
17. Placard design [pls insert] [pls insert] [pls insert]

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SCHEDULE C: INDICATIVE PRICE LIST

FOR: Panel for Graphic Design Services

Interested Tenderers should provide details of their indicative price range showing the costs associated
with the specified Graphic Design Services listed below.
All rates must be quoted in Indonesia Rupiah and inclusive of all applicable taxes.

Production Price List

Design Production Design Document/product


(for 5 alternatives) Revision/Touch up typesetting
(with 3 revisions)

(in IDR) (in IDR) (in IDR)

Report Template design (size A4) [pls insert] [pls insert] [pls insert]
Report Template design (size B5) [pls insert] [pls insert] [pls insert]
Brief Template design (size A4) [pls insert] [pls insert] [pls insert]
Poster Design (size A4) [pls insert] [pls insert] [pls insert]
Poster Design (size A3) [pls insert] [pls insert] [pls insert]
Poster Design (size A0) [pls insert] [pls insert] [pls insert]
Brochure Design (size A4) [pls insert] [pls insert] [pls insert]
Brochures Design (size A3) [pls insert] [pls insert] [pls insert]
Brochures Design (size A0) [pls insert] [pls insert] [pls insert]
Infographics Design (size A4) [pls insert] [pls insert] [pls insert]
Infographics Design (size A3) [pls insert] [pls insert] [pls insert]
Infographics Design (size A0) [pls insert] [pls insert] [pls insert]
Flipchart Design A3 [pls insert] [pls insert] [pls insert]
Flipchart Design (32x 21 cm) [pls insert] [pls insert] [pls insert]
Newsletter Design A4 [pls insert] [pls insert] [pls insert]
Book Design A4 [pls insert] [pls insert] [pls insert]
Module Design A5 [pls insert] [pls insert] [pls insert]
Map Folder Design A4 [pls insert] [pls insert] [pls insert]
Post Card Design [pls insert] [pls insert] [pls insert]
Photo Frame Design [pls insert] [pls insert] [pls insert]
Booklet Design A4 [pls insert] [pls insert] [pls insert]
Certificate Design A4 [pls insert] [pls insert] [pls insert]
Banner Design (Standing/Back drop) [pls insert] [pls insert] [pls insert]
Presentation design templates [pls insert] [pls insert] [pls insert]
Logo Design [pls insert] [pls insert] [pls insert]

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Merchandise :
1. Notebook design A5 [pls insert] [pls insert] [pls insert]
2. USB design [pls insert] [pls insert] [pls insert]
3. Tumbler design [pls insert] [pls insert] [pls insert]
4. Mug design [pls insert] [pls insert] [pls insert]
5. Pen design [pls insert] [pls insert] [pls insert]
6. Umbrella design [pls insert] [pls insert] [pls insert]
7. Lanyard design [pls insert] [pls insert] [pls insert]
8. Power bank design [pls insert] [pls insert] [pls insert]
9. Fan design [pls insert] [pls insert] [pls insert]
10. Wall calendar design [pls insert] [pls insert] [pls insert]
11. Desk calendar design [pls insert] [pls insert] [pls insert]
12. T-shirt design [pls insert] [pls insert] [pls insert]
13. Polo shirt design [pls insert] [pls insert] [pls insert]
14. Hat design [pls insert] [pls insert] [pls insert]
15. Jungle hat design [pls insert] [pls insert] [pls insert]
16. Envelop design [pls insert] [pls insert] [pls insert]
17. Placard design [pls insert] [pls insert] [pls insert]

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SCHEDULE D: STANDING OFFER AGREEMENT TEMPLATE

Deed of Standing Offer Agreement


For the Provision of Goods/Services

Between:

KOMPAK Kolaborasi Masyarakat dan Pelayanan untuk Kesejahteraan


Jl. Diponegoro No. 72, Menteng, Jakarta Pusat, 10320

(“KOMPAK”)

and

[Fill in complete with name, postal address, company number where appliable]
Isi dengan nama Lengkap, alamat pos, Nomor Perusahaan bila ada]

(“Contractor”)

KOMPAK reference no: [enter]

1. Contract term/Persyaratan Kontrak

This standing offer agreement for Goods and/or Services (the “Agreement”) between KOMPAK and the
Contractor will come into effect on the Start Date specified in Schedule A section 1 and will continue in
force for the contract term period specified in Schedule A seciton 2 or until terminated by either of the
parties in accordance with clause 10.

Perjanjian untuk Barang dan/atau Jasa (“Perjanjian”) antara KOMPAK dan Kontraktor yang akan mulai
berlaku pada Tanggal Mulai yang ditentukan dalam Skedul A Bab 1 dan akan berlaku seterusnya selama
jangka waktu kontrak yang ditentukan dalam Skedul A Bab 2 sampai diakhiri oleh masing-masing pihak
sesuai dengan klausul 10.

2. Contact persons/Nama Kontak

The persons named in Schedule A section 3 shall be the responsible points of contact for managing this
Agreement. The Contractor shall report to the nominated KOMPAK point of contact.

Nama yang tertera dalam Skedul A Bab 3 akan bertanggungjawab sebagai kontak utama dalam
mengelola Perjanjian ini. Kontraktor akan melapor kepada kontak utama yng ditunjuk oleh KOMPAK.

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3. Goods and/or Services/Barang dan/atau Pelayanan Jasa

The Contractor undertakes to supply the Goods and/or provide the Services as specified in Schedule A
section 4 if and when requested by KOMPAK in writing. This Agreement is a standing offer agreement,
and KOMPAK is not required to request any particular amount of goods and/or services to be delivered
by the Contractor.

Kontraktor akan menyediakan barang-barang dan/atau memberikan Pelayanan Jasa seperti yang
ditentukan di dalam Skedul A Bab 4 jika dan pada saat diminta secara tertulis oleh KOMPAK. Perjanjian
ini merupakan suatu perjanjian “standing offer” dan KOMPAK tidak dipersyaratkan untuk meminta suatu
jumlah barang dan/atau jasa tertentu untuk diserahkan oleh Kontraktor.

4. Service standards/Standar Pelayanan Jasa

The Contractor must perform the Services and supply the Goods at a standard that may reasonably be
expected of a competent, experienced and professional person in a like position to that of the Contractor;
and in a manner that will, as far as practicable, facilitate co-operation and effective working relationships
between personnel of KOMPAK, the Contractor and relevant stakeholders.

Kontraktor harus melakukan Pelayanan Jasa dan menyediakan Barang-barang sesuai dengan standar
yang selayaknya diharapkan dari seseorang yang mempunyai kompeten, berpengalaman dan profesional
dalam posisi yang sama dengan Kontraktor; dan dalam tata cara yang akan, sepraktis mungkin,
menyediakan fasilitas kerjasama dan hubungan kerja yang efektif antara personil KOMPAK, Kontraktor
dan para pemangku kepentingan yang relevan

5. Provisions in relation to Goods/Pengadaan yang berkaitan dengan Barang

All Goods supplied by the Contractor to KOMPAK must be in a new and unused condition, of recent origin,
unless otherwise agreed between the parties. The Contractor warrants that all Goods supplied are of
high quality and free from defects in design, material, manufacture or workmanship. Risk and title in the
Goods (free of all encumbrances and interests) will pass to KOMPAK upon delivery. The Contractor must
replace defective Goods under warranty provisions or at their own costs. Without limiting the
Contractor’s obligations, the Contractor must ensure that any manufacturer’s or supplier’s warranty that
applies to the Goods will be transferred to KOMPAK, at no cost to KOMPAK.

Semua barang yang disediakan oleh Kontraktor kepada KOMPAK harus merupakan barang baru dan
dalam kondisi belum pernah dipakai, merupakan barang asli, atau kecuali telah disetujui sebelumnya
oleh kedua belah pihak. Kontraktor menjamin bahwa semua barang yang disediakan merupakan barang-
barang berkualitas tinggi dan bebas dari cacat desain, materi, pabrikan ataupun pengerjaan. Resiko dan
Kepemilikan Barang-barang (bebas dari semua beban dan kepentingan) akan diteruskan kepada
KOMPAK pada saat penyerahan barang. Kontraktor harus menggantikan barang-barang yang cacat
sesuai dengan jaminan pengadaan atas biaya mereka sendiri. Tanpa membatasi kewajiban Kontraktor,
Kontraktor harus memastikan bahwa semua jaminan pabrik atau pemasok yang berlaku terhadap
Barang-barang tersebut akan dipindahkan kepada KOMPAK, tanpa biaya apapun yang dibebankan
kepada KOMPAK.

6. Compliance with directions, laws and policies/ Kepatuhan terhadap pengarahan, hukum dan
kebijakan

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During the term of this Agreement the Contractor must comply with all lawful directions and requests of
KOMPAK in connection with the performance of the Services and/or supply of Goods and comply with all
applicable laws and government regulations of the Republic of Indonesia.

Selama jangka waktu Perjanjian ini Kontraktor harus mematuhi semua pengarahan hukum dan
permintaan KOMPAK yang berhubungan dengan pelaksanaan Pelayanan Jasa dan/atau penyediaan
Barang dan mematuhi semua hukum dan peraturan pemerintah yang berlaku di negara Republik
Indonesia.

7. Access to premises/Akses ke tempat lokasi

Where the Contractor is granted access to KOMPAK’s premises for provision of the agreed Services
and/or Goods, the Contractor is granted such access only for the purpose of delivery of the agreed
Services and/or Goods. KOMPAK may at any time limit the Contractor’s access to its premises and the
Contractor must comply with any directions provided by KOMPAK relating to access or use of its
premises.

Dalam hal Kontraktor diberikan akses ke lokasi KOMPAK guna pengadaan Pelayanan Jasa dan/atau
Barang sesuai dengan perjanjian, maka Kontraktor diberikan akses tersebut semata-mata untuk
kepentingan menyampaikan Pelayanan Jasa dan/atau Barang sesuai dengan yang telah disepakati.
Setiap saat KOMPAK dapat membatasi akses Kontraktor ke lokasi dan Kontraktor harus mematuhi setiap
pengarahan yang diberikan KOMPAK yang berkaitan dengan akses atau penggunaan lokasi.

8. Independent contractor/Kontraktor Independen

The Contractor is an independent contractor of KOMPAK and agrees and undertakes that it will not at
any time expressly or impliedly bind, attempt to bind or purport to bind KOMPAK in any way, nor will the
Contractor represent to any party that the Contractor is an employee, agent or representative of
KOMPAK.

Kontraktor adalah Kontraktor KOMPAK yang independen dan setuju untuk melakukan bahwa tidak
sekalipun akan dengan tegas menyatakan atau secara tersirat mengikat, usaha untuk mengikat atau
bermaksud untuk mengikat KOMPAK dengan cara apapun juga, begitu juga Kontraktor tidak akan
menyatakan keterwakilannya kepada pihak manapun bahwa Kontraktor adalah seorang pegawai, agen
ataupun perwakilan KOMPAK.

9. Fees, expenses, payment terms, deductions & withholdings/Persyaratan mengenai Upah,


pengeluaran,pembayaran, pegurangan dan pajak

In consideration for the supply of the Goods / provision of Services KOMPAK will pay the Contractor the
Fees as stated in Schedule A section 5, which shall be in IDR and include all taxes unless stated otherwise.

Dalam pertimbangannya untuk penyediaan Barang/pengadaan Pelayanan Jasa maka KOMPAK akan
membayar kepada Kontraktor Biaya seperti yang dinyatakan di dalam Skedul A Bab 5, dimana disitu
disebutkan dalam Indonesia Rupiah dan termasuk pajak kecuali jika dinyatakan sebaliknya.

KOMPAK will reimburse the Contractor only for those expenses (if any) that are specified in Schedule A
section 5, and upon invoice and presentation of receipt that the expense has been incurred

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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

KOMPAK hanya akan memberikan penggantian pengeluaran Kontraktor untuk pengeluaran-pengeluaran


(kalau ada) seperti yang ditentukan di dalam Skedul A, Bab 5, dan sesuai dengan tagihan dan penyerahan
kuitansi yang menyatakan bahwa pengeluaran tersebut telah terjadi

The fees and any other amount payable by KOMPAK to the Contractor under Schedule A section 5 are
inclusive of all taxes (including any applicable goods and services tax, value added tax, or other
withholding tax), duties and charges or any other like benefit or impost imposed, levied or payable in
connection with the performance of the Services. If KOMPAK is required by law to deduct from any
amounts payable to the Contractor in connection with this Agreement or otherwise due to the Contractor
any taxes, duties, charges or benefits payable in connection with the performance of the Services and/or
delivery of Goods, it may do so.

Pembayaran dan semua jumlah yang harus dibayarkan KOMPAK kepada Kontraktor berdasarkan
ketentuan Schedule A bab 5 adalah sudah termasuk semua pajak (termasuk pajak yang berlaku atas
barang dan pelayanan jasa, pajak penambahan nilai/PPN atau pemotong pajak lainnya), bea dan tagihan
atau manfaat lain atau manfaat lain yang serupa atau pengenaan cukai, pajak yang harus dibayar yang
berhubungan dengan pelaksanaan dari pemberian Pelayanan Jasa. Jika KOMPAK dipersyaratkan oleh
hukum untuk mengurangi dari setiap jumlah yang harus dibayarkan kepada Kontraktor sehubungan
dengan Perjanjian ini atau sebaliknya dikarenakan karena Kontraktor, setiap pajak, bea, biaya atau
keuntungan yang harus dibayarkan sehubungan dengan pelaksanaan Pelayanan Jasa dan/atau
penyerahan Barang-Barang, maka KOMPAK dapat melaksanakan pengurangan tersebut.

It is the responsibility of the Contractor to pay Value Added Tax (VAT).

Adalah merupakan tanggung jawab kontraktor untuk membayar Pajak Pertambahan Nilai (PPN) .

Payment will be made within 30 days of receipt of a tax invoice, subject to KOMPAK being satisfied with
the provision of Services or supply of Goods and subject to any special payment terms agreed between
the parties and noted in Schedule A section 6. Claims for payment must be made to the person nominated
in Schedule A section 7. All payments will be made via bank transfer into an account to be nominated by
the Contractor.

Pembayaran akan dilakukan dalam waktu 30 hari sejak penerimaan faktur pajak, bergantung pada
apakah KOMPAK merasa puas dengan pengadaan Pelayanan Jasa atau pengadaan Barang dan
tergantung pada setiap pesyaratan pembayaran khusus yang telah disetujui antara kedua belah pihak
dan dicatat di dalam Skedul A Bab 6. Klaim pembayaran harus diajukan kepada orang yang ditunjuk di
dalam Skedul A Bab 7. Semua pembayaran akan dilakukan melalui pengiriman langsung ke rekening
Bank yang ditunjuk oleh Kontraktor.

10. Termination/ Pemutusan Hubungan

Either party may terminate this Agreement for convenience by giving the other party 2 weeks advance
written notice. KOMPAK may terminate this Agreement immediately by notice in writing if the Contractor
breaches any term of this Agreement.

Salah satu pihak dapat memutuskan Perjanjian ini dengan memberikan kepada pihak lain pemberitahuan
tertulis 2 minggu sebelumnya. Jika Kontraktor melanggar setiap persyaratan dari Perjanjian ini, maka

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KOMPAK dapat dengan segera memutuskan Perjanjian ini dengan memberikan pemberitahuan tertulis.

Except as otherwise expressly provided in this Agreement, where the Agreement is terminated by either
party, KOMPAK is not required to pay Fees, or to reimburse any expenses incurred by the Contractor,
other than in respect of Services performed or Goods supplied by the Contractor to the reasonable
satisfaction of KOMPAK up to the date of termination. If this Agreement is terminated the Contractor
must do everything it can to mitigate and lessen all losses, costs and expenses that a party may suffer in
relation to termination. In addition, the Contractor must immediately return to KOMPAK any property
which the Contractor has been provided with in relation to the provision of Services.

Kecuali jika sebaliknya dinyatakan dengan tegas dalam Perjanjian ini, dalam hal Perjanjian ini diputuskan
oleh salah satu pihak, maka KOMPAK tidak perlu membayar Biaya-biaya, atau memberikan penggantian
terhadap semua pembayaran yang dikeluarkan oleh Kontraktor, selain dari yang menyangkut Pelayanan
Jasa yang sudah dilakukan atau penyediaan Barang yang sudah diberikan oleh Kontraktor sampai
dengan tanggal pemutusan Perjanjian dan yang sewajarnya telah memenuhi kepuasan KOMPAK. Jika
Perjanjian ini diputuskan Kontraktor harus melakukan apa saja yang dapat dilakukan untuk mengurangi
dan memperingan semua kehilangan, biaya dan pengeluaran yang mungkin akan diderita oleh pihak
lainnya sehubungan dengan pemutusan hubungan kerja ini. Sebagai tambahan, Kontraktor harus segera
mengembalikan kepada KOMPAK semua properti yang telah disediakan kepada Kontraktor sehubungan
dengan pengadaan Pelayanan Jasa ini

The parties hereto expressly waive the provisions of Articles 1266 and 1267 of the Indonesian Civil Code
to the extent such Articles require any court order for the termination of this Agreement.

Dengan ini para pihak menyatakan secara tegas mengesampingkan ketentuan Pasal 1266 dan 1267 Kitab
Undang-Undang Hukum Perdata sepanjang ketentuan-ketentuan tersebut memerlukan putusan
pengadilan atas pemutusan Perjanjian ini

11. Insurance / Asuransi

The Contractor must take out and maintain for the term of the Agreement those insurances that are
required under applicable laws of the country where services are provided, insurances that are
commercially prudent having regard to the activities to be undertaken by the Contractor and insurances
that KOMPAK may reasonably request (Required Insurances). The Contractor must ensure that its
Required Insurances provide cover up to a limit that KOMPAK reasonably requests or, if no request is
made, up to a limit a prudent owner would buy. The Contractor must, within seven days of a request by
KOMPAK, provide KOMPAK with full details of its Required Insurances, including copies of policy
wordings, certificates of currency, exclusions and excesses payable. The Contractor is responsible for the
costs of taking out and maintaining Required Insurances and any deductible or excess payable if any claim
is made.

Selama jangka waktu Perjanjian ini Kontraktor harus membuat dan menjaga asuransi-asuransi yang
diperlukan sesuai dengan hukum yang berlaku di negara dimana pelayanan jasa disediakan, yaitu
asuransi yang bijaksana secara komersial mengingat kegiatan-kegiatan yang akan dilakukan oleh
Kontraktor dan asuransi yang sewajarnya yang diminta oleh KOMPAK (Asuransi yang diperlukan).
Kontraktor harus memastikan bahwa Asuransi yang Diperlukan memberikan jaminan sesuai dengan
dengan batas yang sewajarnya diminta oleh KOMPAK atau, kalau tidak diajukan permintaan, maka
mencapai sejumlah batasan yang sebijaksana mungkin yang mampu dibeli oleh pemilik. Atas permintaan
KOMPAK, dalam waktu tujuh hari Kontraktor harus memberikan kepada KOMPAK detil selengkapnya

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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

mengenai Asuransi yang Diperlukan, termasuk salinan dari susunan kata-kata dalam polis, sertifikat
jumlah uang tanggungan, pengecualian dan ekses-ekses yang dapat dibayarkan. Kontraktor
bertanggungjawab atas biaya yang dikeluarkan untuk membeli dan memelihara Asuransi yang
Diperlukan dan setiap pengurangan atau ekses yang bisa dibayarkan jika ada klaim yang diajukan.

12. Indemnity/Ganti Rugi

The Contractor indemnifies KOMPAK and each of its officers from all loss that KOMPAK or any of its
officers suffer or incurs by reason of and all claims made by any third party in relation to any failure by
the Contractor to fulfil its obligations in connection with their engagement under this Agreement and
any wilful, negligent, reckless, fraudulent or unlawful act or omission of the Contractor. The Contractor’s
liability to indemnify KOMPAK shall be reduced proportionally to the extent that any act or omission of
KOMPAK contributed to the loss, damage, death or injury.

Kontraktor memberikan ganti rugi kepada KOMPAK dan setiap pejabatnya dari semua kerugian atau
kejadian yang diderita oleh KOMPAK atau pejabatnya oleh karena alasan dan semua klaim yang dibuat
oleh pihak ketiga dalam kaitannya dengan setiap kegagalan yang dilakukan oleh Kontraktor dalam
memenuhi kewajibannya sehubungan dengan perjanjian mereka di bawah Perjanjian ini dan setiap
kesengajaan, kelalaian, ketidak hati-hatian, kecurangan atau tindakan yang bertentangan dengan
hukum atau setiap pengabaian dari Kontraktor. Pertanggungjawaban Kontraktor untuk memberikan
ganti rugi kepada KOMPAK akan dikurangi secara proporsional sampai sejauh bahwa apabila karena
tindakan atau kelalaian KOMPAK memberikan kontribusi terhadap kerugian, kerusakan, kematian atau
cedera yang terjadi

13. Confidentiality and Intellectual Property/Kerahasian dan Kekayaan Intelektual

The parties must keep any information shared in the course of the intended collaboration confidential.
Disclosure may occur only if approved by the other party in writing or required by law.

Para pihak harus menjaga semua informasi yang dimiliki bersama dalam kolaborasi yang dimaksudkan
ini akan tetap menjadi rahasia. Pengungkapan dapat terjadi hanya apabila mendapatkan persetujuan
dari pihak lainnya atau diperlukan demi hukum.
The Contractor must not, in performing the Services and/or delivering the Goods, breach the Intellectual
Property rights of any person. The title to all Intellectual Property rights in relation materials provided to
or created by the Contractor under or in connection with this Agreement will vest in KOMPAK.
Kontraktor tidak dibolehkan, dalam melaksanakan pekerjaannya dan/atau menyerahkan barang,
melanggar hak-hak kekayaan Intelektual pihak manapun. Judul semua hak kekayaan Intelektual yang
terkait dengan materi yang disediakan kepada atau di buat oleh Kontraktor dibawah atau sehubungan
dengan Perjanjian ini akan dipegang oleh KOMPAK.
14. Publicity & Branding/ Publikasi dan Merek

The Contractor must not make any press, media or other announcements or releases relating to this
Agreement, the Services and the Program without the prior written approval of Abt Associates as to the
form, content and manner of the announcement or release.
Kontraktor tidak dibolehkan untuk membuat pernyataan pers, media atau pengumuman dan rilis lainnya
terkait dengan Perjanjian ini, Pelayanan Jasa dan Program tanpa mendapatkan persetujuan tertulis
sebelumnya oleh Abt Associates mengenai bentuk, konten dan cara penyampaian pengumuman.
The Contractor must use branding on reports or any other documents produced in the course of the
provision of Services only as directed and approved by KOMPAK.

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Kontraktor harus menggunakan branding dalam laporan atau dokumen perjanjian yang dihasilkan dalam
kaitan pelaksanaan Pelayanan Jasa hanya berdasarkan arahan dan persetujuan dari KOMPAK.

15. No waiver/Tidak ada Pengesampingan

A right created under this Agreement cannot be waived except in writing signed by the party entitled to
that right. Delay by a party in exercising a right does not constitute a waiver of that right, nor will a waiver
(either wholly or in part) by a party of a right operate as a subsequent waiver of the same right or of any
other right of that party.

Hak yang diciptakan karena Perjanjian ini tidak dapat dikesampingkan kecuali dilakukan secara tertulis
dan ditandatangani oleh pihak yang berkepentingan atas hak tersebut. Penundaan oleh salah satu pihak
dalam melaksanakan hak tersebut tidak merupakan pengesampingan atas hak tersebut, begitu juga
pengesampingan tidak akan (apakah secara keseluruhan atau hanya sebagian) dilakukan oleh salah satu
pihak yang mempunyai hak untuk diperlakukan sebagai pengesampingan berikutnya atas hak yang sama
atau hal lain dari pihak tersebut.

15. Variation/Perubahan

All variations to this Agreement must be agreed to in writing and executed by both parties.

Semua perubahan atas Perjanjian ini harus disepakati bersama secara tertulis dan dilaksanakan oleh
kedua belah pihak.

16. Contractor warranties/Jaminan Kontraktor

The Contractor and the officer executing this Agreement on behalf of the Contractor warrant that it has
full power and authority to enter into, perform and observe its obligations under this Agreement.

Kontraktror dan petugas yang melaksanakan Perjanjian ini atas nama Kontraktor menjamin bahwa yang
bersangkutan mempunyai kekuasaaan dan kewenangan penuh untuk menandatangani, melaksanakan
pekerjaan semua kewajibannya berdasarkan Perjanjian ini.

17. Contra proferentem/Contra proferentem

No rule of construction will apply in the interpretation of this Agreement to disadvantage a party on the
basis that that party drafted this Agreement or any provision of this Agreement.

Tak ada aturan apapun yang dibangun dan berlaku di dalam interpretasi atas Perjanjian ini yang akan
merugikan pihak lain manapun dengan pertimbangan bahwa pihak yang lain membuat Pperjanjian atau
setiap ketentuan dari Perjanjian ini.

18. Notices/Pemberitahuan

A party’s address for service is the address shown in the description of the Parties unless the party has,
by notice, notified the other party of a new address.

Alamat para pihak dalam pelayanan jasa ini adalah alamat yang tertera di dalam deskripsi para Pihak
kecuali salah satu pihak telah, dengan pemberitahuan, memberitahukan alamat yang baru kepada pihak

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KOMPAK EXPRESSION OF INTEREST KK_2019/08/EOI/026

yang lain.

19. Entire agreement/Keseluruhan Perjanjian

This Agreement constitutes the entire agreement between the parties. Any purported terms of the
Contractor (including any terms on a purchase order or sales order form or on a tax invoice) will not be
incorporated into this Agreement, and do not apply in relation to the provision of Services or supply of
Goods.

Perjanjian ini menetapkan keseluruhan perjanjian antara para pihak. Setiap persyaratan yang
dimaksudkan oleh Kontraktor (termasuk setiap persyaratan dalam perintah pembelian atau formulir
perintah penjualan atau faktur pajak) tidak akan digabungkan ke dalam Perjanjian ini, dan tidak akan
berlaku dalam kaitannya dengan pengadaan Pelayanan Jasa atau penyediaan Barang.

20. Applicable law/Hukum yang berlaku

This Agreement is governed and construed under the laws of the Republic of Indonesia.

Perjanjian ini diatur dan ditafsirkan sesuai dengan hukum Republik Indonesia.

21. Dispute resolution/Penyelesaian Sengketa

Any dispute arising out of this Agreement shall be settled by arbitration in Jakarta, Indonesia, by a panel
of 3 (three) arbitrators in the English language at the Indonesia National Arbitration Body (Badan
Arbitrase Nasional Indonesia/BANI) based on BANI rules in force as of the date hereof. The parties hereby
agree that a prevailing party in an arbitration proceeding is entitled to receive reimbursement from the
non-prevailing party for reasonable attorney’s fees and costs during the arbitration proceeding. Such
reimbursement shall be paid within 30 (thirty) days from the Arbitrator’s final ruling.

Sengketa apapun yang muncul dari Perjanjian ini akan diselesaikan melalui arbitrasi di Jakarta,
Indonesia, oleh sebuah panel yang terdiri dari 3 (tiga) arbitrator dalam bahasa Inggris di Badan Arbitrase
Nasional Indonesia/BANI berdasarkan pada aturan-aturan BANI yang berlaku sejak saat itu. Para pihak
dengan ini setuju bahwa pihak yang menang dalam proses arbitrasi ini berhak untuk menerima
penggantian pengeluaran dari pihak yang tidak memenangkan untuk jumlah yang sewajarnya atas biaya
dan pengeluaran untuk pengacara selama proses arbitrasi ini. Penggantian ini harus dibayarkan dalam
waktu 30 (tigapuluh) hari sejak keputusan akhir Arbitrator.

22. Language/Bahasa

This Agreement has been executed in the English and Indonesian languages. In the event there is any
conflict between the English and Indonesian versions as between the parties hereto, the English version
shall prevail.

Perjanjain ini telah ditandatangani dalam Bahasa Inggris dan Indonesia. Bilamana terjadi perbedaan
pengertian antara versi Bahasa Inggris dan Indonesia di antara kedua belah pihak, maka dengan ini versi
bahasa Inggris yang akan berlaku.

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Schedule A

1 Start Date/ Tanggal Mulai: [Specify]

2 Contract term period/Jangka [Specify in months or years]


Waktu Kontrak:
3 Representatives/Perwakilan: KOMPAK Representative/Perwakilan KOMPAK:
[Specify contact person name, phone no. and email]

Contractor Representative/Perwakilan Kontraktor:


[Specify contact person name, phone no. and email]

4 Goods and Services/Barang Under this Standing Offer Agreement KOMPAK may request the
dan Pelayanan Jasa: Contractor in writing to provide the following Goods and/or
Services (No minimum amount guaranteed):

[Detail the goods and or services to be provided under this


agreement, if and when requested by KOMPAK in writing]

5 Fees/Biaya: [Specify the agreed rates / prices for which Services/Goods will
be provided by the Contractor. State if this is a lump sum, cost
reimbursable or times & materials (T&M) contract.]

IDR..(including VAT and all other applicable taxations, see Clause


9 of the Standard Condition)

6 Payment terms/Syarat [Specify any special payment terms if applicable.]


Pembayaran:

7 Claim for Payment/Klaim The contractor must submit the invoice to/Kontraktor harus
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Pembayaran menyerahkan invoice kepada:

[Specify contact person name, phone no. and email]

Execution/Pelaksanaan

Signed for and on behalf of the parties by their duly authorised representative:

Ditandatangani untuk dan atas nama para pihak oleh para perwakilan yang diberi wewenang:

Executed by KOMPAK/Di tandatangani oleh


KOMPAK

Authorised Officer Signature/ Date/ Witness Signature Date/


Tandatangan Pejabat yang Tanggal Tandatangan Saksi Tanggal
berwenang

Name(print) Name Witness (print)

Executed by [_Name of Company_]:


Ditandatangani oleh:

Authorised Officer Signature/ Witness Signature


Tandatangan Pejabat yang Tandatangan Saksi
berwenang

Name/Nama (print/huruf cetak) Name/Nama (print/huruf cetak)

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