Gov't Acc Notes

CHAPTER 1
OVERVIEW OF GOVERNMENT ACCOUNTING

1.1 GENERAL PURPOSES OF GOVERNMENT 1) ESTABLISH ACCOUNTABILITY
ACCOUNTING 2) GENERATE INFO FOR CONTINUOUS REVIEW OF GOVERNMENT
1.2 OBJECTIVES OF GOVERNMENT ACCOUNTING 1) PRODUCT INFO OF PAST/ PRESENT CONDITION

2) GUIDANCE FOR FUTURE OPERATIONS
3) CONTROL OF ACTS OF PUBLIC BODIES AND OFFICES
4) REPORT ON FINANCIAL POSITIONS AND OPERATIONS
1.3 GENERAL GROUPS OF GOVERNMENT 1) NATIONAL GOVERNMENT AGENCIES

AGENCIES
2) LOCAL GOVERNMENTS
3) GOVERNMENT-OWNED AND/OR CONTROLLED CORPORATIONS
1.4 PECULIARITIES OF GOVERNMENT 1) PURPOSE - RENDER PUBLIC SERVICE AT LOWEST POSSIBLE COST
ACCOUNTING AND THEIR EFFECT ON
ACOCUNTING SYSTEM DIFF: MORE CONCERNED WITH REALIZATION AND USAGE OF REVENUES AND
INCURRENCE AND LIQUIDATION OF EXPENSES OVER PROFIT/LOSS
2) OWNERSHIP - NO INDIVISUAL OWNERSHIP
3) MANAGEMENT - LEGISLATIVE BODIES PUT LIMITATIONS ON GOVERNMENT OFFICERS
4) INCOME - MOSTLY FROM TAXES AND FEES
1.5
RESPONSIBILITY OVER GOVERNMENT FUNDS
AND PROPERTY
A) PRIMARY RESPONSIBILITY HEAD OF AGENCY
B) FISCAL RESPONSIBILITY SHARED BY ALL THOSE EXERCISING AUTHORITY IN THE AGENCY
1.6 ACCOUNTABILITY OVER GOVERNMENT TRANSFERS TO BE DONE ONLY WITH AUTHORITY FROM COMMISSION
FUNDS AND PROPERRTY
MUST HAVE PROPERLY ITEMIZED INVOICE/RECEIPTS
1.7
LIABILITY OVER GOVERNMENT FUNDS AND
PROPERTY
A) DIRECT RESPONSIBILITY FOR PERSONAL LIABILITY - CANNOT BE RELIEVED FROM LIABILITY EVEN IF ACTING UNDER DIRECTION
VIOLATION OF LAWS OF SUPERIOR OFFICER
EXCEPT: WHEN THERE IS PRIOR NOTIFICATION IN WRITING TO THE SUPERIOR OFFICER
ABOUT ILLEGALITY OF THE ACTION
IMMEDIATELY NOTIFY THE COMMISSION WITHIN 30 DAYS; PRESENT APPLICATION FOR RELIEF
B) FIRE, THEFT, FORCE MAJEUR WITH SUPPORTING EVIDENCE
FAILURE TO COMPLY: LIABILITY WILL NOT BE RELIEVED
CHAPTER 2
INTRODUCTION TO NATIONAL GOVERNMENT ACCOUNTING
2.1 ORGANIZATIONAL RESPOSIBILITY FOR 1) GOVERNMENT AGENCIES
ACCOUNTING AND ACCOUNTING-RELATED
FUNCTIONS HAS SEPARATE OFFICE FOR ACCOUNTING-RELATED FUNCTION
2) COMMISSION ON AUDIT (COA) & GOVERNMENT ACCOUNTANCY SECTOR (GAS)
KEEPS GENERAL ACCOUNTS, PRESCIBES CHART OF ACCOUNTS, PROMULGATES

ACCOUNTING RULES AND REGULATIONS, TECHNICAL SUPERVISION OVER ACCOUNTING
FUNCTIONS
3) DEPARTMENT OF BUDGET AND MANAGEMENT
ASSESSES BUDGET PERFORMANCE & EFFECTIVENESS OF AGENCY OPERATIONS; ISSUES
SARO AND NCA
4) BUREAU OF TREASURY
BANKING FUNCTIONS FOR THE NATIONAL GOVERNEMNT
FEATURES OF THE GOVERNMENT

2.2 ACCOUNTING SYSTEM 1) ADOPTION OF PHILIPPINE PUBLIC SECTOR ACCOUNTING STANDARDS (PPSAS)
FROM IPSAS = PPSAS + PHILIPPINE APPLICATION GUIDELINES (PAG)
2) ACCRUAL ACCOUNTING
3) ONE-FUND CONCEPT
FUND IS AN INDEPENDENT ACCOUNTING ENTITY; NOT TRUE AT THE MOMENT
4) FUND ACCOUNTING
CURRENTLY USED; SEPARATE ACCOUNTING PER FUND
REGULAR AGENCY FUND
FOREIGN ASSISTED PROJECTS FUND
SPECIAL ACCOUNT - LOCALLY FUNDED/DOMESTIC GRANTS FUND
SPECIAL ACCOUNT - FOREIGN ASSISTED/FOREIGN GRANTS FUND
INTERNALLY GENERATED FUNDS
BUSINESS RELATED FUNDS
TRUST RECEIPTS
5) TREASURY SINGLE ACCOUNT
BOTr SHALL MAKE DISBURSEMENTS FOR EACH AGENCY; NOT YET APPLIED
CURRENT PRACTICE: AGENCIES MAKE DISBURSEMENTS FOR THEMSELVES
6) BOOKS OF ACCOUNTS
MANUAL: JOURNALS, LEDGERS, REGISTRIES
ENGAS: JOURNAL ENTRY VOUCHESR, GENERAL JOURNAL, GENERAL LEDGER
7) UNIFIED ACCOUNTS CODE STRUCTURE (UACS)
CODING OF BUDGET, TREASURY, ACCOUNTING ARE HARMONIZED
8) ACCOUNTING REPORTS
RESPONSIBILITY OF MANAGEMENT, NOT AUDITORS
9) FINANCIAL EXPENSES
SEPARATELY CLASSIFIED FROM MOOE
MANAGEMENT SUPERVISION/TRUSTEESHIP FEES
LOAN REPAYMENT
INTEREST EXPENSES
GUARANTEE FEES
BANK CHARGES
COMMITMENT FEES
10) APPROPRIATIONS, ALLOTMENT, OBLIGATIONS
REGISTRIES: RAPAL, RAOD
11) ADVICE OF NOTICE OF CASH ALLOCATION ISSUES (ANCAI)
2.3 WHAT IS RESPONSIBILITY ACCOUNTING? SYSTEM THAT MEASURES PLANS AND ACTIONS OF EACH RESPONSIBILITY CENTER
A) ENSURES THAT ALL COSTS AND REVENUES ARE PROPERLY CREDITED TO CORRECT
RESPONSIBILITY CENTER
B) PROVIDES BASIS FOR MAKING DECISIONS FOR FUTURE OPERATIONS
C) FACILITATES REVIEW ACTIVITIES, PERFORMANCE MEASUREMENTS, EVALUATION OF
EFFECTIVENESS OF EACH RESPONSIBILITY CENTER
CHAPTER 3
THE NATIONAL GOVERNMENT BUDGET
3.1 PARTS OF A BUDGET DOCUMENT 1) BUDGET MESSAGE
2) SCHEDULES
3) DRAFTS OF APPROPRIATIONS, REVENUES, BORROWING MEASURES
3.2 PURPOSES OF BUDGETING 1) ESTABLISHES OBJECTIVE AND END RESULR

2) PROVIDES MEANS OF COORDINATION
3) PROVIDE PERIOD-TO-PERIOD BASIS OF COMPARISON TO SHOW WHEHER PLAN IS BEING
REALIZED OR NOT
4) BASIS OF ORDERLY MANAGEMENT OF PUBLIC FINANCES
3.3 ADVANTAGES OF BUDGETING 1) STUDY-BASED ACTION

2) COOPERATION IS SECURED
3) POLICIES ARE ESTABLISHED
4) PROGRAMS ARE RELATED TO EXPECTED/AVAILABLE RESOURCES
5) BALANCED PROGRAMS ARE DEVELOPED
6) COORDINATED EFFORT
7) OPERATIONS ARE CONTROLLED
8) WEAKNESSES ARE REVEALED
9) WASTE IS PREVENTED
3.4 PUBLIC FINANCIAL MANAGEMENT IN 1) AGGREGATE FISCAL DISCIPLINE - SPENDING WITHIN MEANS
RELATION TO GOVERNMENT BUDGETING
2) ALLOCATIVE EFFICIENCY - SPENDING ON RIGHT PRIORITIES
3) OPERATIONAL EFFICIENCY - SPENDING WITH VALUE-FOR-MONEY
3.5 KINDS OF BUDGET 1) ANNUAL BUDGET - FROM GAA

2) SUPPLEMENTAL BUDGET - FOR ITEMS NA NAA SA GAA, BUT INADEQUATE
3) SPECIAL BUDGET - FOR ITEMS NA WALA SA GAA
3.6 APPROACHES IN BUDGETING 1) CASH-BASED BUDGET - AIMS TO FINISH PROJECT IN 1 YEAR, PAY IN Q1 OF NEXT YR
2) PERFORMANCE-INFORMED BUDGET - FOR EVERY PESO SPENT, TAXPAYER SHALL BE
INFORMED
3) BOTTOM-UP BUDGETING - ENSURES THAT PRIORITY PROGRAMS ARE INCORPORATED
3.7 BUDGET PROCESS 1) BUDGET PREPARATION

2) BUDGET LEGISLATION/ AUTHORIZATION
3) BUDGET EXECUTION/ IMPLEMENTATION
4) BUDGET ACCOUNTABILITY
5) BUDGET ADJUDICATION
CHAPTER 5
ACCOUNTING FOR BUDGETARY ACCOUNTS
5.1 BUDGETARY ACCOUNTS 1) APPROPRIATIONS
2) ALLOTMENTS
3) OBLIGATIONS
FUND RELEASE DOCUMENTS - AUTHORITY

5.2 TO INCURE OBLIGATIONS 1) GENERAL APPROPRIATIONS ACT AS AN ALLOTMENT ORDER
2) SPECIAL ALLOTMENT RELEASE ORDER (SARO) "FOR LATTER RELEASE"
5.3 KINDS OF APPROPRIATIONS 1) ANNUAL APPROPRIATION

2) SPECIAL APPROPRIATION
3) SUPPLMENTARY APPROPRIATION
4) CONTINUING APPROPRIATION
GOVERNMENT ACCOUNTING
SUMMARY OF JOURNAL ENTRIES
TRANSACTION ENTRY NOTES
Receipt of Subsidy
ANCAI from DBM Dr. CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR XX Validity of ANCAI: 3 months/ 1 qtr.
Cr. SUBSIDY FROM NATIONAL GOVERNMENT XX Revert unused = Allocation - Disbursements
NTA from Implementing Agency Dr. CASH IN BANK-LOCAL CURRENCY, CURRENT ACCOUNT XX Notice of Transfer Allocation - from higher office
Cr. SUBSIDY FROM REGIONAL/CENTRAL OFFICE XX Central > Regional > Provincial
Transfer of funds to Dr. SUBSIDY FROM NATIONAL GOVERNMENT XX NTA: Between Offices of an Agency
Source Agency (NTA) Cr. CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR XX Inter-Agency Transfer: Between Agencies for a Project
Tax Remittances
PAYMENT OF EXPENSES Dr. EXPENSES XX Tax is accrued only upon payment
Cr. CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR XX If payments are due to NGA or GOCC, no more tax
Cr. DUE TO BIR XX accrual upon payment (tax will be withheld by NGA/
GOCC)
RECEIPT OF TRA Dr. CASH-TAX REMITTANCE ADVICE XX
Cr. SUBSIDY FROM NATIONAL GOVERNMENT XX
REMITTANCE OF TAX Dr. DUE TO BIR XX

Cr. CASH-TAX REMITTANCE ADVICE XX
Cash Disbursement Ceiling

for Agencies with foreign posts
COLLECTION OF REVENUE Dr. CASH-COLLECTING OFFICERS XX
Cr. REVENUE ACCOUNTS XX
REMITTANCE Dr. CASH IN BANK-FOREIGN CURRENCY, CURRENT ACCOUNT XX

Cr. CASH-COLLECTING OFFICERS XX
RECEIPT OF CDC Dr. CASH-CONSTRUCTIVE INCOME REMITTANCE XX

SUBSIDY FROM NATIONAL GOVERNMENT XX
PAYMENT OF EXPENSES Dr. EXPENSES XX

Cr. CASH IN BANK-FOREIGN CURRENCY, CURRENT ACCOUNT XX
Noncash Availment Authority
thru Notice of Cash Availment
Authority (NCAA)
ACCRUAL OF LIABILITY Dr. ASSET/EXPENSE ACCOUNT XX
Cr. ACCOUNTS PAYABLE XX
RECEIPT OF NCAA AND

PAYMENT Dr. ACCOUNTS PAYABLE XX
Cr. SUBSIDY FROM NATIONAL GOVERNMENT XX
ACCRUAL OF PERSONNEL SERVICES Dr. PERSONAL ECONOMIC RELIEF ALLOWANCE XX PERA = 2T/EMPLOYEE/MO
EXPENSES Dr. REPRESENTATION ALLOWANCE XX RATA (EVEN W/O SV)
Dr. SALARIES AND WAGES-REGULAR XX REGIONAL DIRECTOR = 9K/MO
Dr. TRANSPORTATION ALLOWANCE XX DIVISION CHIEF = 5K/MO
Cr. DUE TO BIR XX BIR = 10% OF SW IF SILENT
Cr. DUE TO GSIS XX GSIS = 9% EE, 12% GOVT SHARE
Cr. DUE TO OFFICERS AND EMPLOYEES XX
Cr. DUE TO PAG-IBIG XX PAG-IBIG = 100/EMPLOYEE/MO
Cr. DUE TO PHILHEALTH XX PHILHEALTH = 100/EMPLOYEE/MO
Dr. TRAINING EXPENSES XX TRAINING = 2T/EMPLOYEE/DAY

Dr. CLOTHING/UNIFORM ALLOWANCE-CIVILIAN XX CLOTHING = 6T/ EMPLOYEE/YR
Dr. YEAR END BONUS XX YE BONUS = 1 MONTH SALARY (Nov. 15 onwards)
Dr. CASH GIFT XX CASH GIFT = 5T/EMPLOYEE/YR (Nov. 15 onwards)
Dr. OTHER BONUSES AND ALLOWANCES XX OTHER BONUSES = 1 MO. SALARY (May 15 onwards)
Cr. CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR XX
TRAVELING EXPENSES Dr. TRAVELING EXPENSES-LOCAL XX E.0. 77

Cr. CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR XX TRANSPORTATION EXPENSES
or Cr. ADVANCES TO OFFICERS AND EMPLOYEES XX OFFICE/RESIDENCE TO AIRPORT & VV
AIRFARE
AIRPORT TO DESTINATION & VV
DTE: 50% HOTEL 30% MEALS 20% INCIDENTAL

IN DESTINATION [PRORATE ACCORDINGLY]
2200/DAY = 4AB NCR
1800/DAY = 6 7 10 11 CAR
1500/DAY = OTHER REGIONS
ADVANCES
PAYMENT OF SALARIES Dr. ADVANCES FOR PAYROLL XX
TRAVELING EXPENSES Dr. ADVANCES TO OFFICERS AND EMPLOYEES XX
TIME BOUNDED UNDERTAKING Dr. ADVANCES TO SPECIAL DISBURSING OFFICERS XX
PETTY CASH Dr. PETTY CASH XX Replenish if 75% disbursed or as needed

Replenishment, CY Dr. EXPENSES XX

Replenishment, Subsequent Year

Petty Cash Expenses, not replenished Dr. EXPENSES XX
in CY. Entry @ year-end Cr. PETTY CASH XX
Reversing entry, Jan. 1 Dr. PETTY CASH XX

Cr. EXPENSES XX
DISBURSEMENTS
Replenishment, Subsequent Year Dr. EXPENSES XX

Liquidation of Petty Cash Dr. EXPENSES XX

Cr. PETTY CASH XX
OPEX FOR FIELD UNITS (INCOMPLETE BOOKS

(INCOMPLETE BOOKS)
Establishment Dr. ADVANCES FOR OPERATING EXPENSES XX Works like PCF
Cr. CASH-MODIFIED DISBURSEMENT SYSTEM XX Replenish if 75% disbursed or as needed
Who makes the entry? RO/CO
Replenishment of expenses Dr. EXPENSES XX
Cr. CASH-MODIFIED DISBURSEMENT SYSTEM XX
Liquidation of Operating Expenses Dr. EXPENSES XX

Cr. ADVANCES FOR OPERATING EXPENSES XX
LIQUIDATION OF ADVANCES,
CURRENT YEAR Dr. TRAVELING EXPENSES-LOCAL XX
Traveling expenses Cr. ADVANCES TO OFFICERS AND EMPLOYEES XX
LIQUIDATION OF ADVANCES,
SUBSEQUENT PERIODS Dr. ACCULUMULATED SURPLUS/(DEFICIT) XX
Cr. ADVANCES TO OFFICERS AND EMPLOYEES XX
ACQUISITION AND ISSUANCE OF ASSETS
Acquisition of Inventory Dr. SEMI-EXPENDABLE OFFICE EQUIPMENT XX SEMI-EXP = Below PHP 15 000
Cr. CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR XX PPE = PHP 15 000 AND ABOVE
Acquisition of PPE Dr. OFFICE EQUIPMENT XX

Issuance of Inventory Dr. SEMI-EXPENDABLE MACHINERY AND EQUIPMENT EXPENSES-OF XX

Cr. SEMI-EXPENDABLE OFFICE EQUIPMENT XX
REVENUES
Collection Dr. CASH-COLLECTING OFFICERS XX
Illustration: COA Seminar Dr. ACCOUNTS RECEIVABLE XX
Dr. DUE FROM NGAS (if payee is an NGA) XX
Cr. SEMINAR/TRAINING FEES XX
Remittance of Revenue Dr. CASH IN BANK-LOCAL CURRENCY, CURRENT ACCOUNT XX ALL revenues are remitted
Cr. CASH-COLLECTING OFFICERS XX
Payment of expenses for event Dr. TRAINING EXPENSES XX

Cr. CASH IN BANK-LOCAL CURRENCT, CURRENT ACCOUNT XX
To close expenses Dr. SEMINAR/TRAINING FEES XX Temporary income account of COA

Cr. TRAINING EXPENSES XX
CLOSING ENTRY
Books of Agency Dr. SEMINAR/TRAINING FEES XX "Seminar/Training Fees" balance is presumed
Cr. CASH IN BANK-LOCAL CURRENCY, CURRENT ACCOUNT to be equal to CIB-LCCA account.
Books of BOTr/ National Govt Dr. CASH IN BANK,LOCAL CURRENCY, SAVINGS DEPOSIT XX
Cr. SEMINAR/TRAINING FEES XX Permanent/Income account of National Govt
CASH SETTLEMENT OF
DISALLOWANCES Dr. RECEIVABLES-DISALLOWANCES/CHARGES XX Recognize upon receipt of Notice of Finality of
Cr. EXPENSE DISALLOWED XX Disallowance (NFD)
Dr. CASH-COLLECTING OFFICERS XX

Cr. RECEIVABLES-DISALLOWANCE/CHARGES XX
Dr. CASH-TREASURY/AGENCY DEPOSIT, REGULAR XX

Cr. CASH-COLLRECTING OFFICERS XX
CASH OVERAGE Dr. CASH-COLLECTING OFFICERS XX Forfeited in favor of the National Govt
Cr. MISCELLANEOUS INCOME XX
CASH SHORTAGE Dr. DUE FROM OFFICERS AND EMPLOYEES XX Receivable from Collecting Officer
Cr. RELATED ADVANCES ACCOUNT/PETTY CASH XX
CLOSING ENTRIES
To close income accounts Dr. INCOME ACCOUNTS XX
Cr. REVENUE AND EXPENSE SUMMARY XX
To close expense accounts Dr. REVENUE AND EXPENSE SUMMARY XX

Cr. EXPENSE ACCOUNTS XX
To close balance of revenue and Dr. REVENUE AND EXPENSE SUMMARY XX

expense summary Cr. ACCUMULATED SURPLUS/(DEFICIT) XX
To close deposits/remittances Dr. ACCUMULATED SURPLUS/(DEFICIT) XX

Cr. CASH-TREASURY/AGENCY DEPOSIT, REGULAR XX
To revert unused cash allocations Dr. SUBSIDY FROM NATIONAL GOVERNMENT XX

NOTES FOR BUDGETARY ACCOUNTS
REQUIREMENT FORMULA NOTES

1 Available allotment Jan 1, 200X Continuing appropriations for that year
2 Available allotment for 200X Continuing appropriations + Allocations for that year [Do Continuing appropriations: Max 2
not deduct disbursements or downloads] years, None for PS
3 Available allotment for succeeding year Continuing + Appropriations - Obligations - Downloads
4 Obligations incurred for the year Obligations Obligations do not include

downloads
5 Obligations inccured for X expenses Do not include those UNRELATED to agency
6 Unexpended allotment Continuing approp + Approp - Obligations - Downloads
7 Disbursements charged to cash allocation Disbursements PAID
8 Total cash allocation whose validity Cash Allocation - Disbursements PAID - Downloads Excess cash to be returned
lapsed on Dec 31, 200X [EXCESS
CASH]
9 Journal entry for cash allocation whose Dr. Subsidy from National Government,XX/ Cr. Cash- ANCAI = SUBSIDY FROM NG;
validity lapsed MDS, XX NTA= SUBSIDY FROM CO/RO
10 Journal entry for allotments None
11 Available Cash Total Cash Allocation Do not deduct disbursements
12 Region Include cash of lower offices
13 Regional Office Regional - Downloads
14 Disbursements by an office Include disbursements from downloads
15 Total Disbursements Do not include REDUNDANT disbursements
DISBURSEMENTS PRACTICE PROBLEMS
PA 1 PROBLEM 1
Dr. CASH-MODIFIED DISBURSEMENT SYSTEM,
REGULAR,1,000,000.00/ Cr. SUBSIDY FROM NATIONAL
A GOVERNMENT,1,000,000.00
Dr. CASH IN BANK-LOCAL CURRENCY, CURRENT
ACCOUNT,500,000.00/ Cr. SUBSIDY FROM CENTRAL
OFFICE,500,000.00
Dr. SUBSIDY FROM NATIONAL GOVERNMENT,100,000.00/ Cr.
CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR,100,000.00

ACCOUNT,100,000.00/ Cr. SUBSIDY FROM REGIONAL
B OFFICE,100,000.00
REGULAR,200,000.00/ Cr. SUBSIDY FROM NATIONAL
GOVERNMENT,200,000.00
AVAILABLE CASH = TOTAL CASH ALLOCATION (DO NOT

DEDUCT DISBURSEMENTS)
C REGION = TOTAL AMOUNT = 1700T Regional + Provincial
D REGIONAL OFFICE = 1000 + 500 - 100 = 1400T Regional - Transfers
E DISBURSEMENTS, RO = 950 + 450 = 1400T Includes disbusements by PO from NTA
F AVAIL CASH, PO = 300T Total PO
G DISBURSEMENTS, PO = 70 + 190 = 260T PO only
H TOTAL DISBURSEMENTS = 950 + 450 + 190 = 1590T Do not include redundant disbursements
EXCESS CASH = TOTAL ALLOCATION - TOTAL

DISBURSEMENTS, INC TRANSFERS TO OTHER OFFICES
I CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR, 50,000.00
Dr. SUBSIDY FROM CENTRAL OFFICE,50,000.00/ Cr. CASH IN
BANK-LOCAL CURRENCY, CURRENT ACCOUNT,50,000.00
Dr. SUBSIDY FROM REGIONAL OFFICE,30,000.00/ Cr. CASH IN

J BANK-LOCAL CURRENCY, CURRENT ACCOUNT,30,000.00
CASH-MODIFIED DISBURSEMENT SYSTEM,REGULAR,10,000.00
PA 1 PROBLEM 2
RECEIPT OF ANCAI
A GOVERNMENT,200,000.00
ACCRUAL OF EXPENDITURES
Dr. INFORMATION AND COMMUNICATIONS TECHNOLOGY
B EQUIPMENT,200,000.00/Cr. ACCOUNTS PAYABLE,200,000.00
PAYMENT OF OBLIGATIONS
Dr. ACCOUNTS PAYABLE,200,000.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM, REGULAR,150,000.00/ Cr. DUE TO
C BIR,50,000.00
CONSTRUCTIVE RECEIPT OF NCA
Dr. CASH-TAX REMITTANCE ADVICE,50,000.00/ Cr. SUBSIDY
D FROM NATIONAL GOVERNMENT,50,000.00
REMITTANCE OF TAXES WITHHELD
Dr. DUE TO BIR,50,000.00/ Cr. CASH-TAX REMITTANCE
E ADVICE,50,000.00
Provincial
sbusements by PO from NTA
ude redundant disbursements

PA 2 PROBLEM 1
A PS EXPENDITURES = SPRT + CONTRIBUTIONS
271,640
B JE FOR EXPENDITURES DUE AND DEMANDABLE
Dr. PERSONAL ECONOMIC RELIEF ALLOWANCE,18,000.00/ Dr.

SALARIES AND WAGES-REGULAR,182,000.00/ Cr. DUE TO
BIR,18,200.00/ Cr. DUE TO GSIS,16,380.00/ Cr. DUE TO OFFICERS
AND EMPLOYEES, 163,620.00/ Cr. DUE TO PAG-IBIG,900.00/ Cr. DUE
TO PHILHEALTH,900.00
Dr. REPRESENTATION ALLOWANCE,24,000.00/ Cr. CASH-
MODIFIED DISBURSEMENT SYSTEM, REGULAR,24,000.00
Dr. TRANSPORTATION ALLOWANCE,24,000.00/ Cr. CASH-
Dr. RETIREMENT AND LIFE INSURANCE PREMIUMS,21,840.00/ Cr.
DUE TO GSIS,21,840.00
Dr. PAG-IBIG CONTRIBUTIONS,900.00/ Cr. DUE TO PAG-IBIG,900.00
Dr. PHILHEALTH CONTRIBUTIONS,000.00/ Cr. DUE TO
PHILHEALTH, 900.00
JE TO RECOGNIZE ISSUANCE OF CHECK TO CASHIER TO
COVER PAYMENT OF SALARIES FOR FIRST HALF OF THE
C MONTH = CASH ADVANCE
Dr. ADVANCES FOR PAYROLL,81,810.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM, REGULAR,81,810.00
JE TO RECOGNIZE ISSUANCE OF INDIVIDUAL CHECKS FOR
PAYMENT OF SALARIES FOR SECOND HALF OF THE MONTH =
D CASH ADVANCE
Dr. DUE TO OFFICERS AND EMPLOYEES,81,810.00/ Cr. CASH-
JE TO RECOGNIZE TRANSACTION BASED ON CASHIER'S
E LIQUIDATION REPORT
Dr. DUE TO OFFICERS AND EMPLOYEES,81,810.00/ Cr. ADVANCES
FOR PAYROLL,81,810.00
REMITTANCE OF CONTRIBUTIONS (ADD EMPLOYER AND
F GOVT SHARE)
Dr. DUE TO GSIS,38,220.00/ Cr. CASH-MODIFIED DISBURSEMENT
SYSTEM, REGULAR,38,220.00
Dr. DUE TO PAG-IBIG,1,800.00/ Cr. CASH-MODIFIED
G DISBURSEMENT SYSTEM, REGULAR,1,800.00
Dr. DUE TO PHILHEALTH,1,800.00/ Cr. CASH-MODIFIED
H DISBURSEMENT SYSTEM, REGULAR,1,800.00
Dr. CASH-TAX REMITTANCE ADVICE,18,200.00/ Cr. SUBSIDY
I FROM NATIONAL GOVERNMENT,18,200.00
Dr. DUE TO BIR,18,200.00/ Cr. CASH-TAX REMITTANCE
ADVICE,18,200.00
REMITTANCE OF CONTRIBUTIONS, ASSUMING THERE WAS
J NO ACCRUAL
Dr. DUE TO GSIS, 16,380.00/ Dr. RETIREMENT AND LIFE
INSURANCE PREMIUMS,21,840.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM, REGULAR, 38,220.00
Dr. DUE TO PAG-IBIG,900.00/ Dr. PAG-IBIG CONTRIBUTIONS,900.00/

K Cr. CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR,1,800.00
Dr. DUE TO PHILHEALTH,900.00/ Dr. PHILHEALTH
CONTRIBUTIONS,900.00/ Cr. CASH-MODIFIED DISBURSEMENT
L SYSTEM, REGULAR,1,800.00
Dr. REPRESENTATION ALLOWANCE,
24,000.00/ Dr. TRANSPORTATION
ALLOWANCE, 24,000.00/ Cr. DUE TO
OFFICERS AND EMPLOYEES,48,000.00
PA 3 PROBLEM 1
A OBLIGATIONS INCURRED
NO ENTRY
B ACCRUAL OF EXPENDITURES,
Dr. ELECTRICITY DUE AND
EXPENSES,20,000.00/ DEMANDABLE
Cr. ACCOUNTS
PAYABLE,20,000.00
Dr. WATER EXPENSES,20,000.00/ Cr. DUE TO GOCCS,20,000.00
Dr. TRAINING EXPENSES,25,000.00/ Cr. DUE TO NGAS,25,000.00
C PAYMENT FOR ELECTRICITY
Dr. ACCOUNTS PAYABLE, 20,000.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM, REGULAR,19,400.00/ Cr. DUE TO BIR,600.00
D PAYMENT FOR WATER
Dr. DUE TO GOCCS,10,000.00/ Cr. CASH-MODIFIED DISBURSEMENT
E PAYMENT TO COA
Dr. DUE TO NGAS,25,000.00/ Cr. CASH-MODIFIED DISBURSEMENT
F REMITTANCE OF TAXES
Dr. CASH-TAX REMITTANCE ADVICE,600.00/ Cr. SUBSIDY FROM
NATIONAL GOVERNMENT,600.00
Dr. DUE TO BIR,600.00/ Cr. CASH-TAX REMITTANCE ADVICE,600.00
PA 3 PROBLEM 2
INTER-AGENCY TRANSFERRED FUNDS
A ENTRIES ON THE BOOKS OF SOURCE AGENCY
Dr. DUE FROM NGAS,500,000.00/ Cr. CASH-MODIFIED
Dr. SCHOLARSHIP GRANTS/EXPENSES,495,000.00/ Cr. DUE FROM
NGAS,495,000.00
Dr. CASH-COLLECTING OFFICERS,5,000.00/ Cr. DUE FROM
NGAS,5,000.00
Dr. CASH-TREASURY/AGENCY DEPOSIT, REGULAR,5,000.00/ Cr.
CASH-COLLECTING OFFICERS,5,000.00
B ENTRIES ON THE BOOKS OF IMPLEMENTING AGENCY

ACCOUNT,500,000.00/ Cr. DUE TO NGAS,500,000.00
Dr. DUE to NGAS,495,000.00/ Cr. CASH IN BANK-LOCAL CURRENCY,
CURRENT ACCOUNT,495,000.00
Dr. DUE TO NGAS,5,000.00/ Cr. CASH IN BANK-LOCAL
CURRENCY,CURRENT ACCOUNT,5,000.00
PA 3 PROBLEM 3
A JOURNAL ENTRIES FOR ACQUISITION (WHT OF 3%)

Dr. SEMI-EXPENDABLE MACHINERY AND EQUIPMENT EXPENSES-
OFFICE EQUIPMENT,72,500.00/ Cr. CASH-MODIFIED DISBURSEMENT
SYSTEM, REGULAR,70,325.00/ Cr. DUE TO BIR,2,175.00
Dr. COMMUNICATION EQUIPMENT,75,000.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM,72,750.00/ Cr. DUE TO BIR,2,250.00
Dr. INFORMATION AND COMMUNICATIONS TECHNOLOGY
EQUIPMENT,105,000.00/ Cr. CASH-MODIFIED DISBURSEMENT
SYSTEM, REGULAR,101,850.00/ Cr. DUE TO BIR,3,150.00
Dr. MOTOR VEHICLES,4,000,000.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM, REGULAR,3,880,000.00/ Cr. DUE TO
BIR,120,000.00
B JOURNAL ENTRIES FOR ISSUANCE
Dr. SEMI-EXPENDABLE OFFICE EQUIPMENT,72,500.00/ Cr. SEMI-
EXPENDABLE MACHINERY AND EQUIPMENT-OFFICE
EQUIPMENT,72,500.00
No Entry
No Entry
No Entry
GOCC/ NGA WILL BE THE
ONE TO WITHOLD THE TAX
Transfer
Liquidations- Source recognizes
expenses
Collection
Remittance
Not IA's expense will not record

expense
Remittance of unused funds

PA 4 PROBLEM 1
1 PREPARE ALL ENTRIES
Dr. ADVANCES TO OFFICERS AND EMPLOYEES,50,000.00 / Cr. CASH-
MODIFIED DISBURSEMENT SYSTEM,50,000.00
Dr. TRAVELING EXPENSES-LOCAL,49,000.00/ Cr. ADVANCES TO
ASSUME THAT CLAIM IS A REIMBURSEMENT OF TRAVELING
2 EXPENSES
Dr. TRAVELING EXPENSES-LOCAL,49,000.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM,REGULAR,49,000.00
ASSUME THAT BALANCE IS LIQUIDATED TO ACCOUNTABLE
3A. OFFICER WITH ADDITIONAL DOCUMENTS, 2020
ASSUME THAT BALANCE IS LIQUIDATED TO ACCOUNTABLE
3B OFFICER WITH ADDITIONAL DOCUMENTS, 2021
Dr. ACCUMULATED SURPLUS/(DEFICIT),1,000.00/ Cr. ADVANCES TO
4A ACTUAL TE IS 55T, LIQUIDATION AND REIMBURSEMENT, 2020 Kulang ang naobligate and nadvance
EXCESS IS LIQUIDATED AND REIMBURSED, CURRENT YR
Dr. TRAVELING EXPENSES-LOCAL,5,000.00/ Cr. CASH-MODIFIED
ACTUAL TE IS 55T, LIQUIDATION,2020, AND REIMBURSEMENT,
4B 2021
OFFICERS AND EMPLOYEES,50,000.00 2020
EXCESS IS LIQUIDATED IN CURRENT YR, BUT NOT YET
REIMBURSED
Dr. TRAVELING EXPENSES-LOCAL/ Cr. DUE TO OFFICERS AND
EMPLOYEES,5,000.00 2020
REIMBURSEMENT OF EXCESS IN SUBSEQUENT YR
Dr. DUE TO OFFICERS AND EMPLOYEES,5,000.00/ Cr. CASH-
MODIFIED DISBURSEMENT SYSTEM,REGULAR,5000.00 2021
PA 4 PROBLEM 2
PETTY CASH FUND
1 JOURNAL ENTRIES
Dr. PETTY CASH,50,000.00/ Cr. CASH-MODIFIED DISBURSEMENT
Dr. OFFICE SUPPLIES EXPENSES,15,000.00/ Cr. PETTY CASH,15,000.00
NO ENTRY
Dr. TRAVELING EXPENSES-LOCAL,100.00/ Cr. PETTY CASH,100.00
NO ENTRY
Dr. REPAIRS AND MAINTENANCE-OFFICE EQUIPMENT,5,000.00/ Cr.
PETTY CASH,5,000.00
2 REPLENISHMENT ON JAN 28
Dr. OFFICE SUPPLIES EXPENSES,15,000.00/ Dr. TRAVELING

EXPENSES-LOCAL,1,000.00/ Dr. REPAIRS AND MAINTENANCE-
3 TRANSACTION ON DEC, EXPENSES NOT YET REPLENISHED
SYSTEM, REGULAR,50,000.00 Dec-31
EXPENSES-LOCAL,1,000.00/ Dr. REPAIRES AND MAINTENANCE-
OFFICE EQUIPMENT,5,000.00/ Cr. PETTY CASH,20,100.00
Dr. PETTY CASH,20,100.00/ Cr. OFFICE SUPPLIES EXPENSES,15,000.00/
Cr. TRAVELING EXPENSES-LOCAL,1,000.00/ Cr. REPAIRS AND
MAINTENANCE-OFFICE EQUIPMENT,5,000.00 Jan-01

SYSTEM, REGULAR,20,100.00 Replenishment
PAYMENTS HAPPENED IN JULY AND CUSTODIAN RETIRED ON

4 THE LAST WORKING DAY OF JULY
OFFICE EQUIPMENT,5,000.00/ Cr. PETTY CASH,20,100.00
Dr. CASH-COLLECTING OFFICERS,29,900.00/ Cr. PETTY
CASH,29,900.00 Surrender PCF
PA 4 PROBLEM 3
FIELD OFFICE OPERATING EXPENSES
POV: REGIONAL OFFICE
A ISSUANCE OF CHECK FOR CASH ADVANCE
Dr. ADVANCES FOR OPERATING EXPENSES,50,000.00/ Cr. CASH-
MODIFIED DISBURSEMENT SYSTEM,50,000.00
B PAYMENT OF EXPENSES MADE BY THE FIELD OFFICER
NO ENTRY
C REPLENISHMENT OF OPERATING EXPENSES
Dr. TELEPHONE EXPENSES-LANDLINE,5,000.00/ Dr. RENT

EXPENSES,25,000.00/ Dr. OFFICE SUPPLIES EXPENSES,10,000.00/ Dr.
TRAVELING EXPENSES-LOCAL,1,000.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM,REGULAR,41,000.00
D CASH ADVANCE WAS LIQUIDATED INSTEAD OF REPLENISHED
Dr. TELEPHONE EXPENSES-LANDLINE,5,000.00/ Dr. RENT
EXPENSES,25,000.00/ Dr. OFFICE SUPPLIES EXPENSES,10,000.00/ Dr.
TRAVELING EXPENSES-LOCAL,1,000.00/ Cr. ADVANCES FOR
OPERATING EXPENSES,41,000.00
PA 4 PROBLEM 4
ADVANCES FOR TIME-BOUNDED UNDERTAKING
A GRANT OF CASH ADVANCE

Dr. ADVANCES TO SPECIAL DISBURSING OFFICERS,100,000.00/ Cr.
B LIQUIDATION OF CASH ADVANCE
Dr. SUPPLIES AND MATERIALS EXPENSES,20,000.00/ Dr. TRAVELING
EXPENSES-LOCAL,16,000.00/ Dr. JANITORIAL SERVICES,20,000.00/
RENTS-EQUIPMENT,20,000.00/ Cr. ADVANCES TO SPECIAL
DISBURSING OFFICERS,76,000.00 RENT EXPENSE
TRANSPORTATION EXPENSE 1T
Kulang ang naobligate and nadvance
Replenishment
Surrender PCF
RENT EXPENSE
TRANSPORTATION EXPENSE 1T
RECEIPTS PRACTICE PROBLEMS
PA 1 Problem 1
1 CASH ADVANCE GRANTED

Dr. ADVANCES FOR PAYROLL,100,000.00/ Cr. CASH-MODIFIED
2 LIQUIDATION ENTRY
Dr. CLOTHING/UNIFORM ALLOWANCE-CIVILIAN,97,500.00/
ADVANCES FOR PAYROLL,97,500.00
RECEIPT OF UNLIQUIDATED AMOUNT IF REFUNDED BY
3 CASHIER IN THE SAME YEAR GRANTED
Dr. CASH-COLLECTING OFFICERS,2,500.00/ Cr. ADVANCES FOR SAME
PAYROLL,2,500.00 ENTRIES
FOR
4 REMITTANCE TO TREASURY REFUND
Dr. CASH-TREASURY/AGENCY DEPOSIT, REGULAR,2,500.00/ Cr. WHETHE
CASH-COLLECTING OFFICERS,2,500.00 R
CURREN
RECEIPT AND REMITANCE TO NATIONAL TREASURY IF
T OR
5 REFUNDED IN SUBSEQUENT YEAR
SUBSEQ
Dr. CASH-COLLECTING OFFICERS,2,500.00/ Cr. ADVANCES FOR UENT
PAYROLL,2,500.00 PERIOD
PA1 Problem 2
NOT CASH ADVANCE, BUT PAYMENT THRU EMPLOYEES' ATM = Diretso expense
ENTRY MADE
Dr. CLOTHING/UNIFORM ALLOWANCE,100,000.00/ Cr. CASH-
1 RECEIPT OF REFUND IN 200A

Dr. CASH-COLLECTING OFFICERS,5,000.00/ Cr. CLOTHING/UNIFORM
ALLOWANCE,5,000.00
2 REMITTANCE OF 1 IN 200A
3 RECEIPT OF REFUND IN 200B
Dr. CASH-COLLECTING OFFICERS,5,000.00/ Cr. ACCUMULATED
SURPLUS/(DEFICIT),5,000.00
4 REMITTANCE OF 1 IN 200B
PA 2 Problem 1
DISALLOWANCES
1 JOURNAL ENTRY TO RECOGNIZE DISALLOWANCE

Dr. RECEIVABLES-DISALLOWANCES/CHARGES,5,000.00/ SALARIES OVERTIME
AND WAGES, REGULAR,5,000.00 PAY
DISALLOWANCE RESTITUTED BY PAYEE (PERSON LIABLE FOR
2 TRANSACTION) IN 200A; RESTITUTE = RESTORE
Dr. CASH-COLLECTING OFFICERS,5,000.00/ Cr. RECEIVABLES-
DISALLOWANCES/CHARGES,5,000.00
3 REMITTANCE TO NATIONAL TREASURY
4 REMITTANCE TO NATIONAL TREASURY IN 200B
DISALLOWANCE RESTITUTED BY PAYEE (PERSON LIABLE FOR
5 TRANSACTION) IN 200B
6 ND IN 200B
No entry
7 NFD IN 200B
Dr. RECEIVABLES-DISALLOWANCES/CHARGES,5,000.00/
ACCUMULATED SURPLUS/(DEFICIT),5,000.00
8 ENTRY FOR SETTLEMENT OF 7
PA 4 Problem 1
Dr. CASH-COLLECTING OFFICERS,50,000.00/ SEMINAR/TRAINING

1 FEES,50,000.00

2 ACCOUNT,50,000.00/ Cr. CASH-COLLECTING OFFICERS,50,000.00
Dr. TRAINING EXPENSES,45,000.00/ Cr. CASH IN BANK-LOCAL

3 CURRENCY, CURRENT ACCOUNT,45,000.00
Dr. SEMINAR/TRAINING FEES,45,000.00/ Cr. TRAINING

4 EXPENSES,45,000.00
Dr. SEMINAR/TRAINING FEES,5,000.00/ Cr. CASH IN BANK-LOCAL

5 CURRENCY, CURRENT ACCOUNT,45,000.00
BUREAU OF TREASURY
Dr. CASH IN BANK-LOCAL CURRENCY, SAVINGS ACCOUNT,5,000.00/
5 Cr. SEMINAR/TRAINING FEES,5,000.00
Note: Savings Deposit in Notes, pero sa PA Savings Account

MA - FINAL SUMMATIVE ASSESSMENT 1
TEST III JOURNAL ENTRIES
Dr. PERSONAL ECONOMIC RELIEF ALLOWANCE,30,000.00/ Dr. SALARIES

AND WAGES-REGULAR,500,000.00/ Cr. DUE TO BIR,50,000.00/ / Cr. DUE TO
GSIS,45,000.00/ Cr. DUE TO OFFICERS AND EMPLOYEES,405,000.00/ Cr. DUE
Oct-11 TO PAG-IBIG,15,000.00 Cr. DUE TO PHILHEALTH,15,000.00
Dr. TRANSPORTATION ALLOWANCE,15,000.00/ Dr. REPRESENTATION

Oct-11 ALLOWANCE,15,000.00/ Cr. DUE TO OFFICERS AND EMPLOYEES,30,000.00
Dr. DUE TO OFFICERS AND EMPLOYEES,216,000.00/ Cr. CASH-MODIFIED

Oct-15 DISBURSEMENT SYSTEM, REGULAR,201,000.00
Dr. ADVANCES TO OFFICERS AND EMPLOYEES,25,000.00/ Cr. CASH-

Oct-17 MODIFIED DISBURSEMENT SYSTEM, REGULAR,25,000.00
Dr. ELECTRICITY EXPENSES,10,000.00/ Cr. CASH-MODIFIED DISBURSEMENT

Oct-18 SYSTEM, REGULAR,300.00/ Cr. DUE TO BIR,9,700.00
Dr. DUE TO OFFICERS AND EMPLOYEES,216,000.00/ Cr. CASH-MODIFIED

Dr. RETIREMENT AND LIFE INSURANCE PREMIUMS,60,000.00/ Cr. DUE TO

Oct-29 GSIS,60,000.00
Dr. PAG-IBIG CONTRIBUTIONS,15,000.00/ Cr. DUE TO PAG-IBIG,15,000.00
Dr. PHILHEALTH CONTRIBUTIONS,15,000.00/ Cr. DUE TO
PHILHEALTH,15,000.00
Dr. CASH-TAX REMITTANCE ADVICE,50,000.00/ Cr. SUBSIDY FROM
NATIONAL GOVERNMENT,50,000.00
Dr. DUE TO BIR,50,000.00/ Cr. CASH-TAX REMITTANCE ADVICE,50,000.00
Dr. CASH-COLLECTING OFFICERS,1,000.00/ Cr. ADVANCES TO OFFICERS

Oct-31 AND EMPLOYEES
Dr. CASH-TREASURY/AGENCY DEPOSIT, REGULAR,1,000.00/ Cr. CASH-
COLLECTING OFFICERS,1,000.00
TEST IV
1 ANCAI 795,875
2 UNUTILIZED159,175
3 JE 1 Dr. SUBSIDY FROM NATIONAL
GOVERNMENT,159,175.00/ Cr. CASH-MODIFIED
4 JE 2 DISBURSEMENT SYSTEM, REGULAR,159,175.00
MA - FINAL SUMMATIVE ASSESSMENT 2
TEST 2 JOURNAL ENTRIES
Dec-01 NO ENTRY
Dec-02 NO ENTRY
Dec-03
Dec-05 Dr. ADVANCES TO OFFICERS AND EMPLOYEES,25,000.00/ Cr.
Dec-06 Dr. OFFICE SUPPLIES INVENTORY,20,000.00/ Cr. DUE TO
NGAS,20,000.00
Dec-07
Dr. SALARIES AND WAGES-REGULAR,40,000.00/ Dr. PERSONAL
ECONOMIC RELIEF ALLOWANCE,10,000.00/ Cr. DUE TO
BIR,4,000.00/ Cr. DUE TO GSIS,400.00/ Cr. DUE TO OFFICERS AND
EMPLOYEES,44,800.00/ Cr. DUE TO PAG-IBIG,400.00/ Cr. DUE TO
PHILHEALTH,400.00
Dec-11 Dr. ADVANCES FOR PAYROLL,22,400.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM,22,400.00
Dec-13 Dr. DUE TO NGAS,20,000.00/ Cr. CASH-MODIFIED
Dec-14 Dr. OFFICE SUPPLIES INVENTORY,25,000.00/ Cr. DUE TO
BIR,250.00/ Cr. ACCOUNTS PAYABLE,24,750.00
Dec-15 Dr. ACCOUNTS PAYABLE,24,750.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM,24,750.00
Dec-15 Dr. DUE TO OFFICERS AND EMPLOYEES,22,400.00/ Cr. CASH-
Dec-16 Dr. RETIREMENT AND LIFE INSURANCE PREMIUMS,533.33/ Cr.
DUE TO GSIS,533.33
Dec-17 Dr. PAG-IBIG CONTRIBUTIONS,400.00/ Cr. DUE TO PAG-
IBIG,400.00
Dec-18 Dr. PHILHEALTH CONTRIBUTIONS,400.00/ Cr. DUE TO
PHILHEALTH,400.00
Dec-23 Dr. DUE TO GSIS,933.33/ Cr. CASH-MODIFIED DISBURSEMENT
SYSTEM, REGULAR,933.33
Dec-24 Dr. DUE TO PAG-IBIG,800.00/ Cr. CASH-MODIFIED
DISBURSEMENT SYSTEM, REGULAR,800.00
Dec-26 Dr. DUE TO PHILHEALTH,800.00/ Cr. CASH-MODIFIED
DISBURSEMENT SUSTEM, REGULAR,800.00
Dec-27 Dr. TRAVELING EXPENSES-LOCAL,24,000.00/ Cr. ADVANCES TO
Dec-29 NO ENTRY
Dec-30 NO ENTRY
Dec-31 Dr. CASH-TREASURAY/AGENCY DEPOSIT, REGULAR,1,000.00/
PREPARATORY ASSESSMENT 2
BUDGETARY ACCOUNTS
JOURNAL ENTRIES
Dr. PERSONAL ECONOMIC RELIEF ALLOWANCE,30,000.00/Dr.

REPRESENTATION ALLOWANCE,15,000.00/Dr. SALARIES AND
WAGES-REGULAR,230,000.00/Dr. TRANSPORTATION SEPARATE
ALLOWANCE,15,000.00/Cr. DUE TO BIR,23,000.00/Cr. DUE TO SALARIES
GSIS,20,700/Cr. DUE TO OFFICERS AND FROM
EMPLOYEES,234,300.00/Cr. DUE TO PAG-IBIG,1,000.00/Cr. DUE TO ALLOWANCE
PHILHEALTH,1,000.00 S
Dr. TRAVELING EXPENSES-LOCAL,100,000.00/Cr. CASH-
Dr. TELEPHONE EXPENSES-LANDLINE,10,000.00/Cr. CASH-
Dr. REPAIRS AND MAINTENCE EXPENSES-MACHINERY AND
EQUIPMENT-OFFICE EQUIPMENT,5,000.00/Cr. CASH-MODIFIED
EMPLOYEE CONTRIBUTIONS STILL
DEDUCTED MASKI WALAY
ALLOTMENT KAYFOR GOVT
CONTRIBUTIONS TUNG
ALLOTMENT
MA - FINAL SUMMATIVE ASSESSMENT 1 - TAKE 2
TEST 1 20 MINS 4 MINS
1 GOVERNMENT AGENCIES
2 COMMISSION ON AUDIT
3 DEPARTMENT OF BUDGET AND MANAGEMENT
4 BUREAU OF TREASURY
5 ANNUAL BUDGET
6 SUPPLEMENTAL BUDGET
7 SPECIAL BUDGET
8 ADVICE OF NOTICE OF CASH ALLOCATION
9 ANNUAL APPROPRIATION
10 CONTINUING APPROPRIATION
11 SUPPLEMENTARY APPROPRIATION
12 SPECIAL APPROPRIATION
14 PROFESSIONAL REGULATION COMMISSION
15 BUREAU OF CUSTOMS
16 DAVAO CITY
17 LAPU-LAPU CITY
18 QUEZON CITY
19 SOCIAL SECURITY SYSTEM
20 HOME DEVELOPMENT MUTUAL FUND
21 PHILIPPINE HEALTH INSURANCE CORPORATION
22 PERSONNEL SERVICES
23 MAINTENANCE AND OTHER OPERATING EXPENSES
24 CAPITAL OUTLAY
25 FINANCIAL EXPENSES

1 COMMISSION ON HUMAN RIGHTS
2 OFFICE OF THE OMBUDSMAN
4
5 MINDANAO DEVELOPMENT AUTHORITY
6 COMMISSION ON HIGHER EDUCATION
7 DEPARTMENT OF TRADE AND INDUSTRY
8 PROFESSIONAL REGULATION COMMISION
9 DEPARTMENT OF LABOR AND EMPLOYMENT
10 BUREAU OF IMMIGRATION
11 PHILIPPINE NATIONAL POLICE
12 BUREAU OF JAIL MANAGEMENT AND PENOLOGY
13 BUREAU OF FIRE AND PROTECTION
14 DEPARTMENT OF FOREIGN AFFAIRS
15 BUREAU OF TREASURY
TEST III 60 MINS 24 MINS
Sep-30 NO ENTRY
Oct-02 NO ENTRY
Dr. PERSONAL ECONOMIC RELIEF ALLOWANCE,30,000.00/Dr. SALARIES

AND WAGES-REGULAR,500,000.00/Cr. DUE TO BIR,50,000.00/Cr. DUE TO
GSIS,45,000.00/Cr. DUE TO OFFICERS AND EMPLOYEES,405,000.00/Cr.
Oct-11 DUE TO PAG-IBIG,15,000.00/Cr. DUE TO PHILHEALTH,15,000.00
Dr. REPRESENTATION ALLOWANCE,15,000.00/Dr. TRANSPORTATION

ALLOWANCE,15,000.00/Cr. DUE TO OFFICERS AND
EMPLOYEES,30,000.00
Dr. DUE TO OFFICERS AND EMPLOYEES,201,000.00/Cr. CASH-MODIFIED
Dr. TRAVELING EXPENSES-LOCAL,25,000.00/Cr. DUE TO OFFICERS AND
Oct-16 EMPLOYEES,25,000.00
Dr. ADVANCES TO OFFICERS AND EMPLOYEES,25,000.00/Cr. CASH-
Oct-17 MODIFIED DISBURSEMENT SYSTEM, REGULAR,25,000.00
Dr. ELECTRICITY EXPENSES,10,000.00/Cr. ACCOUNTS PAYABLE,10,000.00
Dr. ACCOUNTS PAYABLE,10,000.00/Cr. CASH-MODIFIED DISBURSEMENT

Oct-18 SYSTEM, REGULAR,9,700.00/Cr. DUE TO BIR,800.00
Dr. CASH-TAX REMITTANCE ADVICE,50,000.00/Cr. SUBSIDY FROM
Oct-29 NATIONAL GOVERNMENT,50,000.00
Dr. DUE TO BIR,50,000.00/Cr. CASH-TAX REMITTANCE ADVICE,50,000.00

Dr. RETIREMENT AND LIFE INSURANCE PREMIUMS,60,000.00/Cr. CASH-
Dr. PAG-IBIG CONTRIBUTIONS,15,000.00/Cr. CASH-MODIFIED
Dr. PHILHEALTH CONTRIBUTIONS,15,000.00/Cr. CASH-MODIFIED
Dr. CASH-COLLECTING OFFICERS,1,000.00/Cr. TRAVELING EXPENSES-
Oct-31 LOCAL,1,000.00

1 695,875.00
2 139,175.00
Dr. CASH-MODIFIED DISBURSEMENT SYSTEM, REGULAR,695,875.00/Cr.
3 SUBSIDY FROM NATIONAL GOVERNMENT,695,875.00
Dr. SUBSIDY FROM NATIONAL GOVERNMENT,139,175.00/Cr. CASH-
4 MODIFIED DISBURSEMENT SYSTEM, REGULAR,139,175.000

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CHAPTER 1

OVERVIEW OF GOVERNMENT ACCOUNTING

1.2 OBJECTIVES OF GOVERNMENT ACCOUNTING 1) PRODUCT INFO OF PAST/ PRESENT CONDITION

1.3 GENERAL GROUPS OF GOVERNMENT 1) NATIONAL GOVERNMENT AGENCIES

KEEPS GENERAL ACCOUNTS, PRESCIBES CHART OF ACCOUNTS, PROMULGATES

FEATURES OF THE GOVERNMENT

3.2 PURPOSES OF BUDGETING 1) ESTABLISHES OBJECTIVE AND END RESULR

3.3 ADVANTAGES OF BUDGETING 1) STUDY-BASED ACTION

3.5 KINDS OF BUDGET 1) ANNUAL BUDGET - FROM GAA

3.7 BUDGET PROCESS 1) BUDGET PREPARATION

FUND RELEASE DOCUMENTS - AUTHORITY

5.3 KINDS OF APPROPRIATIONS 1) ANNUAL APPROPRIATION

TRANSACTION ENTRY NOTES

REMITTANCE OF TAX Dr. DUE TO BIR XX

Cash Disbursement Ceiling

REMITTANCE Dr. CASH IN BANK-FOREIGN CURRENCY, CURRENT ACCOUNT XX

RECEIPT OF CDC Dr. CASH-CONSTRUCTIVE INCOME REMITTANCE XX

PAYMENT OF EXPENSES Dr. EXPENSES XX

RECEIPT OF NCAA AND

Dr. TRAINING EXPENSES XX TRAINING = 2T/EMPLOYEE/DAY

TRAVELING EXPENSES Dr. TRAVELING EXPENSES-LOCAL XX E.0. 77

DTE: 50% HOTEL 30% MEALS 20% INCIDENTAL

PETTY CASH Dr. PETTY CASH XX Replenish if 75% disbursed or as needed

Replenishment, CY Dr. EXPENSES XX

Replenishment, Subsequent Year

Reversing entry, Jan. 1 Dr. PETTY CASH XX

Replenishment, Subsequent Year Dr. EXPENSES XX

Liquidation of Petty Cash Dr. EXPENSES XX

OPEX FOR FIELD UNITS (INCOMPLETE BOOKS

Liquidation of Operating Expenses Dr. EXPENSES XX

Acquisition of PPE Dr. OFFICE EQUIPMENT XX

Issuance of Inventory Dr. SEMI-EXPENDABLE MACHINERY AND EQUIPMENT EXPENSES-OF XX

Payment of expenses for event Dr. TRAINING EXPENSES XX

To close expenses Dr. SEMINAR/TRAINING FEES XX Temporary income account of COA

Dr. CASH-COLLECTING OFFICERS XX

Dr. CASH-TREASURY/AGENCY DEPOSIT, REGULAR XX

To close expense accounts Dr. REVENUE AND EXPENSE SUMMARY XX

To close balance of revenue and Dr. REVENUE AND EXPENSE SUMMARY XX

To close deposits/remittances Dr. ACCUMULATED SURPLUS/(DEFICIT) XX

To revert unused cash allocations Dr. SUBSIDY FROM NATIONAL GOVERNMENT XX

REQUIREMENT FORMULA NOTES

4 Obligations incurred for the year Obligations Obligations do not include

7 Disbursements charged to cash allocation Disbursements PAID

Dr. CASH IN BANK-LOCAL CURRENCY, CURRENT

AVAILABLE CASH = TOTAL CASH ALLOCATION (DO NOT

EXCESS CASH = TOTAL ALLOCATION - TOTAL

Dr. SUBSIDY FROM REGIONAL OFFICE,30,000.00/ Cr. CASH IN

sbusements by PO from NTA

ude redundant disbursements

Dr. PERSONAL ECONOMIC RELIEF ALLOWANCE,18,000.00/ Dr.

Dr. DUE TO PAG-IBIG,900.00/ Dr. PAG-IBIG CONTRIBUTIONS,900.00/

B ENTRIES ON THE BOOKS OF IMPLEMENTING AGENCY

A JOURNAL ENTRIES FOR ACQUISITION (WHT OF 3%)

Not IA's expense will not record

Remittance of unused funds

Dr. OFFICE SUPPLIES EXPENSES,15,000.00/ Dr. TRAVELING

Dr. OFFICE SUPPLIES EXPENSES,15,000.00/ Dr. TRAVELING

PAYMENTS HAPPENED IN JULY AND CUSTODIAN RETIRED ON

Dr. TELEPHONE EXPENSES-LANDLINE,5,000.00/ Dr. RENT

A GRANT OF CASH ADVANCE

1 CASH ADVANCE GRANTED

1 RECEIPT OF REFUND IN 200A

1 JOURNAL ENTRY TO RECOGNIZE DISALLOWANCE