Salud Cagas Technical and Vocational High School Bacungan, Magsaysay, Davao Del Sur Email Address: Saludcagas - Hs@deped - Gov.ph

ANNEX B
TEMPLATE FOR CITIZEN’S CHARTER & STREAMLINING
1. LEARNING AND DEVELOPMENT

It is a school strategic initiative based from the result of electronic Self Assessment Tool (e-
SAT) and other similar needs assessments to address competency gap or gaps that affect or
contribute to the school’s performance. This could be done through School Learning Action Cell
(SLAC) via zoom and google meet, Coaching and Mentoring, In Service Training (INSET) and
joining webinars..
Office or SALUD CAGAS TECHNICAL AND VOCATIONAL HOGH SCHOOL

Division:
Classification: Simple
Type of G2G - Government to Government
Transaction:
Teachers or Teaching Personnel
Who may avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. School Action Plan Form - 1 copy LAC Coordinator
1.1 LAC Session Teacher
1.2 MPRE
1.3 Physical and Mental Development for teacher Teacher
and learners Teacher
2. Accomplished Individual Performance Teacher
Commitment and Review Form (IPCR) - 1 LAC Coordinator
photocopy
3. Accomplished e-SAT
4. Accomplished Development Plan
5. Project Proposal for INSET
6. Monitoring and Evaluation Form
SUBST
REQUIR
ANTIV PROC
FEES ED NO. PERSON
AGENCY E ESSIN
CLIENT STEPS TO BE OF RESPONSIBL
ACTION COMPL G
PAID SIGNAT E
IANCE TIME
URES
COST
1.Accomplished e - 1.Receive School
SAT & submit Complete Training
None 5 mins None
complete requirements Coordinator
requirements None
1.1. Identify None 1 hr None School
__________________________________________________________________________________
Salud Cagas Technical and Vocational High School
Bacungan, Magsaysay, Davao del Sur
Email Address: saludcagas.hs@deped.gov.ph
the Training
strengths and None Coordinator
needs of
teachers
1.2. Craft an School

action plan None None 1 day None Training
Coordinator
1.3. School
Implement None Training
SLAC via Coordinator
None 4 hours None
zoom or
google meet
1.4. ICT Coordinator

Monitoring None
None 20 mins None
and
Evaluation
None 1 day, 6
Total: None hrs,25 None
mins
Remarks: Virtual LAC session is done for safe and smooth discussion.
__________________________________________________________________________________
2. Enrollment
The process of registering learners into the Learner Information System (LIS) upon the submission of
required supporting documents and the first date of attendance. Learners are officially enrolled if all required
documents are submitted.
Office or SALUD CAGAS TECHNICAL AND VOCATIONAL HIGH SCHOOL

Division:
Type of G2C – Government to Citizen
Transaction:
Who may avail: Learners

Basic Education Enrollment Form (1 original,
1photocopy)
Records Office
Affidavit of Undertaking (1 copy)

Pledge of Transferee (1copy)
Learner's Credentials (Form 138 and Form
137)
PSA Birth Certificate (1 original, 2 Philippine Statistics Authority

photocopies)
Eligibility Standards from DepEd Order 03, s. 2018

Grade 7
a. Grade 6 Graduate School
b. School Form 6 Grade 6 (formerly
Form 138)
c. PEPT Passer or A&E Test Passer BEA, DepEd Central Office

d. Result of PEPT or A&E Test
Grade 11
a. Grade 10 Completer
b. School Form 9 Grade 10 (formerly School
Form 138)
c. PEPT Passer or A&E Test Passer
d. Result of PEPT or A&E Test BEA, DepEd Central Office
__________________________________________________________________________________
SUBSTA
FEES REQUIRE
NTIVE PROCE PERSON
AGENCY TO D NO. OF
CLIENT STEPS COMPL SSING RESPONSIB
ACTION BE SIGNATU
IANCE TIME LE
PAID RES
COST
2. Log in to the 1. Check the
official website completeness
for enrollment of
that can be found information
in the official in the Basic
Salud Cagas Ed
TVHS facebook Enrollment
page. Fill out Form and
the other relevant
Basic requirements. 3 ICT
None None
Education Accomplished None minutes Coordinator
Enrollment needed info in
Form, the forms for
Affidavit of DepEd
Undertaking Personnel in-
, Pledge of charge
Transferees
(For
Transferees)
3. Submit 2. Receive
complete and
requirement log complete
s for requirements
enrollment per grade
per grade level
level If incomplete, Teacher-in-
5
tag as None None 1 Charge
minutes
Temporary
enrolled &
required to
submit
Affidavit of
Undertaking
3.1. Approval None 5 1

of minutes
__________________________________________________________________________________
transfer by None School Head
School Head
3.2.
Endorsement
and
Submission Teacher-
of list of None None 6 hours 1 Adviser
enrollees to
the Records/
Registrar
3.3. Listing of
Enrollees for None Teacher –
None 1 hour 1
sectioning Adviser
3.4. Post List

of
Learner's None None 1 Hour 1 Teacher –
Sections Adviser
3.5. (For
transferees
from Private
Schools)
Temporary
Learners with
incomplete Teacher -
credentials/ Adviser
requirements None None 30 1
: minutes
Endorsement
to ICT/LIS
Coordinator
8 hours
Total: None None and 49
minutes
Remarks: Enrollment is done via online (Google form). The face to face transaction among
teachers and students. LESF submission from feeder schools is put in a drop box located at their
barangay hall.
3. REQUEST OF LEARNER’S RECORD
__________________________________________________________________________________
Request of Learner’s Records is provided to all learners and alumni who want to secure a copy of
their SF 10 (Permanent), SF 9 (Report Card), Certificate of Good Moral Character, Certificate of Enrolment
and the like. These School Records are issued to requesting authorized persons for purposes of Enrolment,
travel Local or Abroad), employment (local and abroad) or any legal purposes that the school records may
serve.

Division:
Transaction:
Who may avail: Learners/Alumni

Request Form - 1 copy Records Office
School Clearance ( if the learner transfer to other school
within the school year) 2 copies
SUBSTAN
FEES PROC REQUIRED
TIVE PERSON
AGENCY TO ESSIN NO. OF
CLIENT STEPS COMPLI RESPONSI
ACTION BE G SIGNATUR
ANCE BLE
PAID TIME ES
COST
1.
1.Send request 1.Verify and
letter via online receive School
saludcagas.hs.gov request None Records-
.ph Designate
Hotline/cellphone
numbers: 0917-
716-3717/ 0963- 5
None None
933-7965/0935- minutes
268-8633
Or thru the
official facebook
page Salud Cagas
TVHS (for
employment
purposes only)
2.Secure request 2.Ask for the None 5 None
__________________________________________________________________________________
form from the purpose of
Records in-charge the request None School
Records-
minutes
Designate
3. Submit 3.Receive and

the accomplished check the
request form to completeness
the Records In- of the details 2
charge if None None None
minutes
2.1 Look for School

the records Records-
5
on File of the None None None Designate
minutes
students.
2.2 Encode
School
/print the said
None 5 Records-
requested None None
minutes Designate
record/s
SH signed the
requested None School Head
5
record/s or None 2 and School
minutes
authorized Records-
officer Designate
4.Receive the Client
1
copy from the None
minute
records in-charge
5. Sign in log Client
1
book as proof of None
minute
receipt
25
Total: None None minute
s
Remarks: Official Scholastic Record of student is used.
4. Recruitment, Evaluation and Selection for Teacher I position in Secondary Schools

__________________________________________________________________________________
Recruitment, Evaluation and Selection for Teacher I position in Elementary and Secondary Schools
is rendered to a licensed teacher applicants. List of candidates who obtained an overall score of seventy (70)
points and above based on the criteria provided in the hiring guideline during the evaluation and screening
by the School Division.

Division:
Transaction:
Who may avail: License Professional Teacher applicants

1.Application Letter
2. CSC form 212 (Revised 2005) Applicant
3. Certified photocopies of PRC license
4. Certified photocopy of PRC Ratings
5. Certified photocopy of TOR for baccalaureate course
(CAV by CHED)
6. Copies of service record, performance rating and
school clearance for those with teaching experience
7. Certificates of specialized training, if any
SUBSTAN
FEES PROC REQUIRED
TIVE PERSON
ANCE BLE
PAID TIME ES
COST
1. Submit a 1. Receive
written application
application with and verify
the required documents
documents to the submitted as None 2 School Head
None None
nearest to the minutes
elementary or completeness
secondary school and
head. authenticity.
__________________________________________________________________________________
2. Review School Head,
documents 3 members
submitted for screening of
completeness, 3 the screening
accuracy, None None None committee
minutes
authenticity
and veracity.
3.Submit the School Head,

list of 3 members
applicants None screening of
together with the screening
3
their None None committee
minutes
pertinent
papers to the
Division Sub-
committee.
Evaluate
applicants on
Education,
teaching
experience,
LET/PBET
Rating, None Division Sub-
None 2 days None
Experiential Committee
learning
course and
Specialized
Training
Skills.
2.Prepare for
virtual interview Conduct Client and
and make sure to interview via None 10 Education
None 2
follow the zoom or minutes Program
guidelines set by google meet Supervisor
the division office.
3.Submit a Receive and None 1 hour None
recorded check the
demonstration recorded Client and
teaching and demonstratio Education
secure the criteria n teaching of None Program
and mechanics the applicant. Supervisor
__________________________________________________________________________________
from the released
memorandum Rate
order set from the accordingly.
division office.
4. Take the
English
Proficiency Test Facilitate the None Division Sub-
None 1 hour None
via online. (Refer EPT Test Committee
to released
memorandum)
Consolidate
individual Division Sub-
20
ratings and None Committee
minutes
submit initial
rank list
2 days,
2 hours
Total: None None and 46
minute
s
Remarks: No face to face transaction except on the submission of pertinent papers.
__________________________________________________________________________________
5. Evaluation, Selection and Recommendation for promotion of teaching and non-teaching personnel
Evaluation, Selection and Recommendation for promotion of teaching and non-teaching personnel is
provided public school teaching and non-teaching personnel with above three (3) years working experience
for Teacher I, teacher II, Teacher III, Master teacher II and other teaching and related teaching personnel.

Division:
Type of G2G – Government to Government
Transaction:
Who may avail: Teaching and non-teaching personnel

1.Application Letter
2. CSC form 212 (Revised 2005)
3. Certified photocopies of PRC license Applicant
4. Certified photocopy of PRC Ratings
5. Certified photocopy of TOR for baccalaureate course
(CAV by CHED)
6. Certification of experience/s related to position to be
filled
7. Certified xerox copy of outstanding accomplishments
8. Certified xerox copy of transcript of records (Masters
Degree)
9. Certificate of specialized trainings
SUBSTAN
FEES PROC REQUIRED
TIVE PERSON
ANCE BLE
PAID TIME ES
COST
1. Watch for 1. Announce None None None
published vacant vacant
positions in the positions to
Division official be filled in.
Facebook page. Post None Teaching and
announcemen non-teaching
t in personnel
conspicuous
places in the
offices/school
s or in the
__________________________________________________________________________________
official
school
Facebook
page.
2.File application Make a list School Head,

for the position for vacant Teaching and
with the positions. non-teaching
accompanying 3 personnel
support None None None
minutes
documents.
Conduct
preliminary
evaluation of
the 10
qualification None None 1 School Head
minutes
of applicants.
Prepare School Head,

selection line- 3 screening
up reflecting committee
3
the None None None members
minutes
qualifications
of all
applicants.
Post selection School Head,
line-up in the 3 screening
conspicuous committee
places in the 3 members
None None
offices/school minutes
s indicating
the date None
posting
Notify all
applicants of School Head
the outcome None 5
None None
of the minutes
preliminary
evaluation.
__________________________________________________________________________________
Submit the
selection line-
up to the
Division
5
Personnel None None None Liaison
minutes
Selection officer
Board/Commi
ttee for
deliberation.
3.if selected the
most qualified for
appointment to School Head,
Prepare and
the vacant 3 screening
sign for None 1 hour None
position, request None committee
promotion.
proposal from the members
School Personnel
Selection Board
1 hour
None and 30
Total: None
minute
s
Remarks: Safety health protocols is implemented every single transaction.
__________________________________________________________________________________
1. Public Affairs
Public affairs are essential in the building and development of good relations between the school and its
stakeholders. The school needs to work with different agencies, groups, organizations, offices, and individuals to
strengthen partnership and work with them from planning, program implementation, assessment and monitoring
results, and up to the celebration of successes. The school recognizes its responsibility to address concerns with
learners, communicate with various stakeholders and be transparent in all its transactions.
Office or Division: SALUD CAGAS TECHNICAL AND VOCATIONAL HIGH
SCHOOL
Type of Transaction: G2C
Who May Avail: Learners and stakeholders
1. Complete/Pertinent Information of the user

Public Affairs Officer-in-Charge
(1 original, 1 photocopy)
2. Memorandum of Agreement (MOA) to the
Partner stakeholders
3. School Action Plan
1.1 Clean up Drive
1.2 Tree Planting
CLIENT STEPS AGENCY FEES TO PROCESSING PERSON

ACTION BE PAID TIME RESPONSIBLE
1. Report Concerns 1. Receive inquiry

or report message
in any form of None 10 minutes School Personnel
communication
on
1.1 Coordinate with None
concerned person
2. Memorandum of 1.1 Coordinate with None

Agreement the Partner 10 minutes
stakeholder
1.2 Submit intent
letter
__________________________________________________________________________________
3. School Action Plan 1.1 Intent Letter None 10 minutes
1.2 Approval of the
action plan
TOTAL None 30 minutes
__________________________________________________________________________________
1. Filling of the Application for Leave and Reinstatement (Personnel Unit)
Leave of absence for any person other than serious illness of an officer or employee or any member of his family
must be contingent upon the needs of the service. The grant vacation leave is discretionary on the part of the
agency head or authority concerned, thus, mere filing of such leave application does not entitle an officer or
employee to go on leave outright.
Office or Division: Personnel Unit

SALUD CAGAS TECHNICAL AND VOCATIONAL HIGH SCHOOL
Type of Transaction: G2G-Government to Government
Who May Avail: DepEd Employee
1.
A. Maternity Leave-
1. Duly accomplishment Form 6 (3
original copies)
2. Duly accomplishment Form 41
3. Clearance from the money and
property accountabilities from the
school and District Offices.
4. Letter of Request, if necessary (1
original copy) Personnel/ Records
Upon Reinstatement ADAS

5. Duly Accomplished Reinstatement
form
6. Duly Accomplished form 211
7. Birth Certificate of the child
8. Copy of approved Form 6 with the
supporting documents
9. Request from reinstatement (PSU
Form)
Facebook Page: saludcagas TVHS
Email add: saludcagas.hs.gov.ph
Personnel/ Records
B. Vacation Leave Client
1. Form 6 (3 original copies)
__________________________________________________________________________________
2. Clearance Form (3 original copies)
3. Letter request, if necessary (1 original
copy)
C. Sick Leave
2. Medical Certificate (1 Copy) Personnel/ Records
3. Letter request, if necessary (1 original Client
copy)
D. Paternity Leave
2. Letter request, if necessary (1 original copy)
Additional Requirements: Personnel/ Records

• Marriage Contract (1 photocopy) Client
• Birth Certificate of Child or Medical Certificate
of Wife if Miscarriage (1 photocopy)
E. Solo Parent Leave

1. CSC Form No. 6 (Revised 1995) Application
for Leave (3 original copies)
2. Letter request, if necessary (1 original
copy)
Additional Requirements: CSC website/Front/Information desk

• Birth Certificate of Child (1 photocopy)
• Photocopy of Solo Parent ID (1 photocopy)

CLIENTS STEPS AGENCY ACTION FEES TO BE PROCESSING

PAID TIME PERSON
RESPONSIBLE
None 10 minutes Records Section- Person in
Charge
__________________________________________________________________________________
1. Submit complete 1. Receive the
documentary complete documents
requirements within the
prescribed timeline from
the concerned office
Facebook Page:
saludcagas TVHS
Email add:
saludcagas.hs.gov.ph
1.3. Check the None Records Section- Person in

received Charge
document
as to
completene
ss
None
1.2. Forward the 2 hours Records Section- Person in
complete document Charge
to the Personnel for
appropriate Action
None
1.3. Review the 30 minutes Records Section- Person in
submitted complete Charge
document and
provide appropriate
action
1.4. Forward to the 20 minutes Records Section- Person in

Office of the SDS for None Charge
Approval
1.5. Approve Form 6 None 30 minutes Records Section- Person in

and forward to the Charge
Personnel Section
__________________________________________________________________________________
1.6. Forward the Records Section- Person in
approved Form 6 to None 15 minutes Charge
the Records Section
for release
2. Receive the 2. Release the None 10 minutes Records Section- Person in

approved Form 6 approved Form 6 Charge
Facebook Page:
saludcagas TVHS
Email add:
saludcagas.hs.gov.ph
3 hours, 55
TOTAL None
Minutes
__________________________________________________________________________________

Salud Cagas Technical and Vocational High School Bacungan, Magsaysay, Davao Del Sur Email Address: Saludcagas - Hs@deped - Gov.ph

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ANNEX B

TEMPLATE FOR CITIZEN’S CHARTER & STREAMLINING

1. LEARNING AND DEVELOPMENT

Office or SALUD CAGAS TECHNICAL AND VOCATIONAL HOGH SCHOOL

1.2. Craft an School

1.4. ICT Coordinator

Office or SALUD CAGAS TECHNICAL AND VOCATIONAL HIGH SCHOOL

Who may avail: Learners

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Affidavit of Undertaking (1 copy)

PSA Birth Certificate (1 original, 2 Philippine Statistics Authority

Eligibility Standards from DepEd Order 03, s. 2018

c. PEPT Passer or A&E Test Passer BEA, DepEd Central Office

3.1. Approval None 5 1

3.4. Post List

Office or SALUD CAGAS TECHNICAL AND VOCATIONAL HIGH SCHOOL

Who may avail: Learners/Alumni

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

3. Submit 3.Receive and

2.1 Look for School

4. Recruitment, Evaluation and Selection for Teacher I position in Secondary Schools

Office or SALUD CAGAS TECHNICAL AND VOCATIONAL HIGH SCHOOL

Who may avail: License Professional Teacher applicants

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

3.Submit the School Head,

Office or SALUD CAGAS TECHNICAL AND VOCATIONAL HIGH SCHOOL

Who may avail: Teaching and non-teaching personnel

2.File application Make a list School Head,

Prepare School Head,

1. Complete/Pertinent Information of the user

CLIENT STEPS AGENCY FEES TO PROCESSING PERSON

1. Report Concerns 1. Receive inquiry

2. Memorandum of 1.1 Coordinate with None

TOTAL None 30 minutes

Office or Division: Personnel Unit

Type of Transaction: G2G-Government to Government

Who May Avail: DepEd Employee

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Upon Reinstatement ADAS

Additional Requirements: Personnel/ Records

E. Solo Parent Leave

Additional Requirements: CSC website/Front/Information desk

Facebook Page: saludcagas TVHS

CLIENTS STEPS AGENCY ACTION FEES TO BE PROCESSING

1.3. Check the None Records Section- Person in

1.4. Forward to the 20 minutes Records Section- Person in

1.5. Approve Form 6 None 30 minutes Records Section- Person in

2. Receive the 2. Release the None 10 minutes Records Section- Person in

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