Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC

Purpose Error: Reference source not found 1

Test Script PUBLIC

SAP S/4HANA - 02-09-19

Supplier Quote Automation with SAP Ariba Commerce

Automation (1L2_US)

Table of Contents

1 Purpose

2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data, Organizational Data, and Other Data

3 Preliminary Steps
3.1 Configure Workflow for Supplier Quotation

4 Overview Table

5 Test Procedures
5.1 Create Request for Quotation
5.2 Submit Price Quote (as a Supplier in Ariba Discovery)
5.3 Display Supplier Quotation (optional)
5.4 Award Quote
5.5 Approval of Supplier Quotation (optional)
5.6 Create Purchase Order
5.7 Display automatically created Info Record from Award
5.8 Display automatically created Purchase Order

Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC
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1 Purpose

SAP Ariba Quote Automation with Ariba Network integration allows you to digitally request price updates from your suppliers.
Achieve substantial savings for your hybrid tactical spend. For some items you buy without contracts, fast cycle times are expected, so you don’t have the time to compare prices from many suppli -
ers, especially when the market is in steady flux. Quote automation improves your transactional efficiency. It increases tactical savings, and lets you discover new or better suppliers. With quote au -
tomation, you can quickly find new expertise to launch new products or new services in new markets, source in markets with low cost of labor, find quick replacements of suppliers where markets
turn around quickly. It helps to support compliance in highly automated buying processes, such as three bids and a buy. This is all possible while the subscription quickly pays for itself. This scope
item requires as prerequisite activation of the Automated Purchase-to-Pay with SAP Ariba Commerce Automation (J82) scope item.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must be
added.

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.

2.1 System Access

The test should be conducted with the following system:

System Details
System Accessible via the SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

Ariba Discovery Accessible via Ariba Discovery discovery.ariba.com with the Ariba Network Buyer and Supplier accounts. Your system administrator provides you with logon data.

2.2 Roles
Use the following standard test users or assign roles to testers, respectively:

Business Role Name Business Role ID Log On

Purchaser SAP_BR_PURCHASER Suggest sample user PURCHASER

Purchasing Manager SAP_BR_PURCHASING_MANAGER Suggest sample user PURCHASING_MANAGER

2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the structure of your company. The master data
represents materials, customers, and vendors, for example, depending on the operational focus of your company.
Use your own master data to go through the test procedure. If you have installed an SAP Best Practices baseline package, you can use the following baseline package sample data:

Data Sample Value Details Comments

Plant 1710 Plant 1 US
Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC
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 Data Sample Value Details Comments
Storage Location 171A Std. storage 1

Storage Location 171B Std. storage 2

Company Code 1710 Company Code 1710

Purchase Organization 1710 Purch. Org. 1710

Purchasing Group 001 Group 001

Vendor 17300080 Domestic US Supplier 80 (Ariba Network)

Material TG0011 Trading Good 0011, PD, Regular Proc. See sections Business Conditions and Preliminary Steps.
no Serial no.; no batch

You can find general information on how to create master data objects in the following Master Data Scripts (MDS) :
Table 1: Master Data Script Reference
Master Data Script ID Description
BNF Create Product Master of Type "Trading Good"

Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC
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3 Preliminary Steps

3.1 Configure Workflow for Supplier Quotation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this procedure, you configure your release conditions for Quotation Approval.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log on Log on to the SAP Fiori launchpad as a Configuration Expert role. The Fiori launchpad is displayed.

2 Open Manage Workflow for Supplier Open Manage Workflows for Supplier Quotation. The Manage Workflows screen is dis-
Quotation played.

3 Create Manage Workflow Choose the Add button and make following entries: The Workflow for Supplier Quotations is
Name: Test Workflow for Supplier Quotation configured.

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 Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
Description: Workflow for External Price Request
In the Preconditions area, select Quotation Document Type and
make following entry:
Quotation Document Type: RSI
In Step Sequence area, choose the Add button and make following
entries:
Type: Release Supplier Quote
In the RECIPIENTS area, make the following entries:
Assignment By: User
User: Select User from value help (with Employee ID PURCHAS-
ING_MANAGER)
Choose Ok
Step to be completed by: One of the recipients.
Choose Add.
Choose Save.

4 Activate Workflow Item Select the just created Workflow Item and choose Activate. The Workflow Item is activated.

Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC
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4 Overview Table

The scope item Supplier Quote Automation with SAP Ariba Commerce Automation consists of several choose the appropriate entity: process steps, reports, items provided in the following table.

Process Step Business Role App/Transaction Expected Results

Create Request for Quotation [page ] 9 Purchaser Manage RFQs (F2049)

Submit Price Quote (as a Supplier in Ariba Discovery) [page ] 11 Supplier in Ariba Discovery

#unique_11 Buyer in Ariba Discovery

Display Supplier Quotation (optional) [page ] 12 Purchaser Manage RFQs (F2049)

Award Quote [page ] 13 Purchaser Manage Supplier Quotations (F1991)

Approval of Supplier Quotation (optional) [page ] 14 Purchasing Manager Approve Supplier Quoattions

Create Purchase Order [page ] 15 Purchaser Manage RFQs (F2049)

Display automatically created Info Record from Award [page ] 16 Purchaser Manage Purchasing Info Records (F1982)

Display automatically created Purchase Order [page ] 17 Purchaser Manage RFQs (F2049)

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5 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

5.1 Create Request for Quotation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity you create a Request for Quotation and send it to Ariba Network.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log on Log on to the SAP Fiori launchpad as a Pur- The Fiori launchpad is displayed.
chaser.

2 Open Manage RFQs Open Manage RFQs (F2049). The Manage RFQs screen is displayed.

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 Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
3 Create RFQ Choose the plus button (on the right top of The new Request for Quotation is created.
the screen).
On the Request for Quotation screen make
the following entries:
Tab General Information:
Purchasing Doc. Type: Ext. Price Re-
quest
Quotation Deadline: today
Purchasing Group: 001
Purch. Organization: 1710
Company Code: 1710
Tab Delivery and Payment Terms:
Currency: USD
Tab Items:
Choose Add and make the following entries:
Material: TG0011
Material Group: L001
Plant: 1710
Requested Quantity: 20
Delivery date: today + 1 month
Info Record Update: select
Tab Bidders:
Choose the plus sign and add one or more
bidder, for example:
Supplier: 17300080
Choose Save.

4 Publish Request for On the Request for Quotation screen choose The Request for Quotation is in approval. Workflow is triggered with automatic ap-
Quotation Publish. proval. The Request for Quotation is published.

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5.2 Submit Price Quote (as a Supplier in Ariba Discovery)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you log in to Ariba Discovery as a supplier to enter your bids.
Ariba Network will wait for the quotation deadline (as set in the previous step) to pass by before the bid is actually forwarded to the buyer. i.e.: after entering the bid, you have to wait until the quota -
tion deadline you entered in the RFQ has passed (that would typically be the next day if you set the quotation deadline to today) before you can continue with the test script.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
1 Log on Access the Ariba Discovery as a supplier on discovery.ariba.-
com.

2 Display Automated RFQ over- Go to Leads > Invitations tab. An overview list of the existing RFQs is dis-
view Search for the relevant RFQ and open it. played.

3 Create response Choose Quote all The list of all items part of the RFQ is dis-
played.

4 Submit response Make the following entries for each of the items: The quote was submitted.
Price: e.g. 1

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 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
Shipping cost: e.g. 5
Choose Submit

5.3 Display Supplier Quotation (optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you log in to the SAP S/4HANA system and display the automatically created supplier quotation.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log on Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is displayed.

2 Open Manage RFQs Open Manage RFQs (F2049). The Manage RFQs screen is displayed with a list of existing Re-
quest for Quotations items.

3 Search for RFQ Make the following entries and Choose Go: You search for the previous created RFQ.

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 Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
RFQ: xxx

4 Open RFQ Choose the RFQ and open it.

5 Display Supplier Quo- Go to the Quotation tab and view the created Automated The Automated Quote xxx is displayed in the column Supplier Quo-
tation Quote with ID xxx tation.

5.4 Award Quote

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you log in to the SAP S/4HANA system and award the automatically created supplier quotation.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
1 Log on Log on to the SAP Fiori launchpad as a Pur- The SAP Fiori launchpad is displayed.
chaser.

Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC
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 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
2 Open Manage Supplier Quotations Open Manage Supplier Quotations (F1991) The Manage Supplier Quotations screen is displayed.

3 Search for Supplier Quotations Make the following entries and Choose Go: You search for the automatic created supplier quotation.
Supplier Quotation: xxx

4 Award Supplier Quotation Select the Supplier quotation and Choose Award.
Confirm send dialog with OK.

5.5 Approval of Supplier Quotation (optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this procedure you release a Supplier Quotation.

Procedure

You can ignore this step if you did not set up the Preliminary Steps - Configure Workflow for Supplier Quotation (optional).
Otherwise, please make sure all of the content of the preliminary step has already set up in your system before you run this step.

Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC
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 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment
1 Log on Log on to the SAP Fiori launchpad as a Purchasing Manager. The Fiori launchpad is displayed.

2 Open My Inbox Open My Inbox. The My Inbox screen is displayed.

3 Select Supplier Quotation In the Search filed search for Supplier Quotation xxx and select it. The Supplier Quotation xxx is dis-
played.

4 Approve the Supplier Quota- Choose the Approve button. Enter the approval reason if needed, then choose
tion Submit.

5.6 Create Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Purpose

In this activity, you log in to the SAP S/4HANA system and create a purchase order from the automatically created supplier quotation.

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Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is displayed.

2 Open Manage Open Manage RFQs (F2049). The Manage RFQs screen is displayed with a list
RFQs of existing Request for Quotations.

3 Search for RFQ Make the following entries and choose Go: You search for the previous created RFQ.
RFQ: xxx

4 Open RFQ Choose the RFQ and open it.

5 Display Supplier Go to the Quotation tab, click on Price Quotation and then click on Manage Sup- Quotation xxx is displayed on the Supplier Quota-
Quotation plier Quotation link. tion screen.

6 Create Purchase Click on Follow-On-Document and then click on Create Purchase Order. The sys-
Order tem will then open the purchase order creation screen. Click Order.

5.7 Display automatically created Info Record from Award

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Purpose

In this activity, you log in to the SAP S/4HANA system and display the automatically created info record.

Procedure

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Com-
ment
1 Log on Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is displayed.

2 Manage Purchasing Info Records Open Manage Supplier Quotations (F1991). The Manage Supplier Quotations screen is dis-
played.

3 Search for Supplier Quotation Make the following entries and choose Go: Supplier Quo- You search for the automatic created Supplier
tation: <xxx> Quotation.

4 Display the automatically created Info Select the Supplier quotation and open it. The automatic created Info Record is displayed.
Record Go to Items tab.
Select Info Record: <xxx>

5.8 Display automatically created Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC
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Purpose

In this activity, you log in to the SAP S/4HANA system and display the automatically created purchase order.

Procedure

Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1 Log on Log on to the SAP Fiori launchpad as a Pur- The SAP Fiori launchpad is displayed.
chaser.

2 Open Manage RFQs Open Manage RFQs (F2049). The Manage RFQs screen is displayed.

3 Search for RFQ Make the following entries and choose Go: You search for the previous created RFQ.
RFQ: xxx
Select the RFQ and open it.

4 Display the automatically created Pur- Go to Quotations tab. The automatically created Purchase Order is displayed with
chase Order Select Purchase Order: xxx > Manage Pur- status draft.
chase Order .

Supplier Quote Automation with SAP Ariba Commerce Automation (1L2_US) PUBLIC
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