FP7EuroPEan SummEr acadEmy

Balatonfred, Hungary 4-8 July, 2011

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a l l ta k e n c a r e

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day 1

agenda
Proposal development

9:00

9:30

registration Event opening

Ms. Bodil Palmberg, Project Manager, Europa Media

9:30 10:30

10:30 11:00

Introduction to the Eu funding

Ms. Bodil Palmberg

Why EU funding; How does it work; Who Is Who and how to get started? Pros & cons of participation 11:00 11:15 11:15 12:00 coffee break an overview of Eu Funding opportunities
Ms. Gabriella Lovasz, Assistant Managing Director, Europa Media

How is the EU Funding system structured; Classification of funding opportunities; Community Programmes; Comparative assessment of project preparation; Differences in proposal preparation 12:00 12:45 Introduction of the FP7 programme
Ms. Maria Toth, Project Manager, Geonardo Ltd.

Funding opportunities in FP7; What are the differences between the specific programmes; Who is eligible; What type of activities can be funded under the funding schemes; Rules of participation 12:45 13:45 13:45 14:30 Lunch Project development from Scratch a Hands-on approach
Ms. Bodil Palmberg

How to put your ideas onto paper; The First Steps: call analysis, pre-proposal and full proposal development; Basic rules; Project planning basis; Content development and proposal writing 14:30 14:45 14:45 16:00 coffee break Workshop: Proposal development Call analysis and how to formulate a project idea; Participants are divided into groups to practice the first steps of proposal development

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FP7EuroPEan SummEr acadEmy

Balatonfred, Hungary 4-8 July, 2011
www.eutrainingsite.com

...i ts

a l l ta k e n c a r e

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day 2

9:00 10:45

Workshop: developing Part B of the Proposal Overall objectives, specific objectives, work packages, etc; How to formulate your idea in an EU-way; How to draft the technical chapters, Gantt chart, content development; Examples, typical mistakes; Developing the Part B of the Proposal (cont.) Implementation and impact chapters; Consortium building and partner profiles; Examples, typical mistakes coffee break Financial aspects of FP7 with a glance at other community ProgrammesPart I.
Ms. Gabriella Lovasz

10:45 11:00 11:00 12:00

The logic of EC funding; FP7 financial rules and eligibility of costs personnel, travel, equipment, other, subcontracting, etc. 12:00 13:00 13:00 13:30 Lunch Financial aspects of FP7 with a glance at other community ProgrammesPart II.
Ms. Gabriella Lovasz

EC contribution calculation in FP7: funding limits, payment modalities, risk avoidance, receipts and interest, etc A glance to other programmes: IDEAS and PEOPLE, CIP and LLP 13:30 15:00 Workshop: Budget preparation Staff effort, monthly rates, cost categories and overhead calculation; How to prepare a project budget; A practical guide to develop an FP7 budget; cost categories, costing methods and overhead calculation coffee break optional: Interactive session on People and Ideas specific programme Extra curricular activity: Boat trip on the Balaton 17:45 meeting in the hotel lobby

15:00 15:15 15:15 16:15 18:00 19:00

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FP7EuroPEan SummEr acadEmy

Balatonfred, Hungary 4-8 July, 2011
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...i ts

a l l ta k e n c a r e

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day 3

9:30 11:00

Workshop: Finalising the Project and Submission How to get everything in place in time; How to tie the loose ends; Administrative parts and introduction to the EPSS system coffee break Evaluation of Project Proposals
Ms. Gabriella Lovasz

11:00 11:15 11:15 12:00

Understand the evaluation procedure from A to Z to better compose your next proposal; Main aspects and criteria of evaluation; How to become an evaluator 12:00 13:00 13:00 16:00 Lunch Workshop: Project Evaluation How to put your ideas onto paper; The First Steps: call analysis, pre-proposal and full proposal development; Basic rules; Project planning basis; Content development and proposal writing 13:00 15:00 15:00 15:15 15:15 15:45 15:45 16:15 Individual evaluation of FP7 proposal coffee break consensus meeting Final ranking and conclusion of Evaluation

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FP7EuroPEan SummEr acadEmy

Balatonfred, Hungary 4-8 July, 2011
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...i ts

a l l ta k e n c a r e

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day 4

Project Management

9:00 9:45

Grant agreement negotiation

Ms. Bodil Palmberg

Process overview, Administrative issues, Validation, PIC, NEF, transform the proposal into DoW 9:45 10:30 Get your project started
Ms. Adrienn Cseko, Project Manager, Geonardo Ltd.

Consortium Agreement; How to prepare for the kick-off meeting; Starting your Project 10:30 10:45 10:45 11:15 coffee break Every-day management of FP7 projects
Ms. Bodil Palmberg

Roles, skills and toolset to successful management of projects; How to avoid problems: good decision-making structure and voting system; timesheets and financial administration 11:15 12:00 Project reporting and monitoring
Ms. Gabriella Lovasz

Technical and financial reporting, reviews, legal issues 12:00 13:00 13:00 14:30 Lunch Workshop: reporting Participants prepare a financial report for FP7, based on dummy invoices and time records generated for each participant coffee break Extra curricular activities in the evening: Wine tasting and dinner 19:00 meeting in the hotel lobby

14:30 14:45 19:30

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FP7EuroPEan SummEr acadEmy

Balatonfred, Hungary 4-8 July, 2011
www.eutrainingsite.com

...i ts

a l l ta k e n c a r e

. of

day 5

9:00 10:00

understanding the Financial reports

Ms. Gabriella Lovasz

Pragmatic approaches in reporting; Point-by-point assessment of the submitted financial reports, format, content; overall principles, possible bottlenecks, what should be included and what should not 10:00 10:30 10:30 11:15 coffee break Ec audits and Experiences
Ms. Gabriella Lovasz

Experiences with EC Audits; How to prepare, format, content, overall principles, possible bottlenecks; What should be included and what should not; Project Closure and audits 11:15 12:00 12:00 13:00 13:00 Quiz and summing up Lunch Bus departs to Budapest

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