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Amended New Allotment Policy 2018
Amended New Allotment Policy 2018
Amended New Allotment Policy 2018
No. EO(S&GAD)Policy/2009/688
GOVERNMENT OF THE PUNJAB
SERVICES AND GENERAL ADMINISTRATION
DEPARTMENT
(ESTATE OFFICE)
To
1. The Chairman, Planning & Development Department.
2. The Senior Member, Board of Revenue, Punjab.
3. All Administrative Secretaries to Government of the Punjab.
4. The Inspector General of Police, Punjab.
5. The Registrar, Lahore High Court, Lahore.
6. The Secretary, Punjab Public Service Commission, Lahore.
7. The Secretary, Provincial Assembly, Punjab, Lahore.
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(MUHAMMAD AKMAL)
ESTATE OFFICER
Govt. of the Punjab
No. & Date Even:
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(MUHAMMAD AKMAL)
ESTATE OFFICER
Govt. of the Punjab
Allotment Policy-2018
POLICY GOVERNING ALLOTMENT OF GOVERNMENT RESIDENCES
1. This policy will supersede all previous letters / instructions / policy governing
the allotment of Government owned residential accommodation issued from
time to time.
2. Details of various types of Government owned residences in different
GORs/Colonies at Lahore and the Government servants who are entitled to
these residences are given in (Appendix-I).
3. Houses listed in (Appendix-II) are at the disposal of Lahore High Court for
allotment to Honorable Judges and other senior officers of judiciary. Allotment
of these houses shall be made by the Lahore High Court, Lahore.
4. Houses listed in (Appendix-III) are reserved for the Chief Minister, Ministers of
the Cabinet, Speaker and Deputy Speakers of the Provincial Assembly.
Administrative control of the Speakers and Deputy Speakers Houses would
rest with the Secretary Provincial Assembly.
5. Houses listed in (Appendix-IV) are designated houses for the Chief Secretary,
Inspector General of Police, DIG Lahore Range, Commissioner, Lahore
Division, Lahore, District Coordination Officer, Lahore and SSP, Lahore. The
administrative control of these houses shall rest with the Estate Office.
6. The Additional Chief Secretary, Government of the Punjab shall be the
competent authority for allotment of Government owned accommodations at
Lahore other than those which have been placed under the administrative
control of the Lahore High Court, Secretary, Provincial Assembly Punjab and
District Coordination Officer, Lahore. He may delegate powers of allotment /
exchange of certain categories of houses to any other officer of the Provincial
Government. The Additional Secretary (Welfare), Government of the Punjab,
shall be the Competent Authority for allotment of 2-room junior and single
room accommodations.
7. Only the Govt. servants posted at the Principal Seat, Lahore High Court,
Lahore, Punjab Civil Secretariat i.e. borne on the cadre strength of S&GAD and
Provincial Assembly of Punjab, posted at Lahore, are eligible for allotment of
Government owned accommodation. A Govt. servant who is transferred out
of Lahore or out of the institutions referred above will lose his eligibility after
expiry of the period for which he or his family can retain possession of the
residential accommodation as specified in para-33.
7 A. In case of non-availability of Government accommodation for allotment, the
employees of Punjab Civil Secretariat, borne at the cadre strength of S&GAD,
shall be entitled for the facility of House Requisition as per their entitlement,
after obtaining an eligibility certificate issued by the Estate Office, S&GAD
through approval of the Additional Secretary (Welfare), S&GAD. A government
servant who is transferred out of Lahore or is no more serving at the cadre
strength of S&GAD in Punjab Civil Secretariat will lose his eligibility or facility
of house requisition after three months of the date of his transfer.
Moreover, if an occupant of a government residence from the pool of
residences of S&GAD intends to get benefit of the facility of house requisition,
he/she will have to handover the possession of his/her allotted residence
to Welfare Wing, S&GAD and obtain the above said eligibility certificate issued
by the Estate Office, S&GAD through approval of the Additional Secretary
(Welfare). In case of availing the facility of House requisition/Self hiring, the
said officer/official shall not be entitled to house rent allowance.
8. All the Sub Divisional Officers of the GORs and Colonies will be the custodian
of property situated in their respective areas.
9. All Government servants seeking official residential accommodation will get
Allotment Policy-2018
themselves registered with the Estate Office through their departments on the
prescribed form given in (Appendix-V). The Estate Office shall maintain a list
of all Government servants who get themselves registered and will issue a
registration number. The list will be prepared on the basis of the date of
registration. If two or more persons get themselves registered on the same
date, the senior amongst them on the basis of appointment to a post in the
basic scale of entitlement to the particular category of residence will rank
higher than the others.
10. The officer/official posted against technical quota or on deputation basis in
Punjab Civil Secretariat shall not be eligible for registration unless he/she
completes two years service tenure against such technical/ deputation post.
REGISTRATION
11. If a Government servant who registers himself is transferred back to Lahore
within a period of eight months, he/she would not be required to get himself /
herself registered with the Estate Office afresh.
12. If a Government servant, eligible for allotment out of pool of S&GAD and
registered with the Estate Office, S&GAD for allotment, is transferred out of
Lahore before a house is allotted, he / she will retain the same registration if
he / she is transferred back to Lahore within eight months after his / her
transfer out of Lahore.
13. Every Government servant who is allotted a house, shall at the time of
allotment give a certificate signed by the Head of Office where he is serving
stating that he has not been transferred out of Lahore after the date of
registration. The allotment in his name shall be cancelled if on verification it
is found that he was transferred out of Lahore after the date of registration
and before allotment. The Government servant whose allotment is cancelled
due to this reason may get himself registered afresh.
14. A Government servant desires registration for allotment will apply through his
Head of Department and subsequent correspondence with the Estate Office
will also be made through his Departmental Head. The Estate Office will not
entertain any application or reference submitted directly by a Government
servant.
ALLOTMENT
15. The Provincial Government has no legal obligation to provide residential
accommodation to any Government servant and no Government servant has
any vested legal right or claim to the allotment of Government owned
residential accommodation.
16. The allotment of Government owned residential accommodation will be made
on the principle of ‘first come first served’ basis in accordance with the list
maintained by the Estate Office referred to in para-9.
17. No above entitlement allotment is permissible in any policy scheme. The limits
of entitlement are given in (Appendix-VI).
18. Below entitlement allotment on out of turn basis is permissible temporarily
only for the officers of BS-20 and above. The Competent Authority before
making such allotment shall keep in view the pressing circumstances of the
applicant alongwith the documentary evidence submitted by the applicant in
this regard.
19. As per advice of the Law Department, the Government can cancel any
allotment order issued subject to vacation basis without any show cause
notice provided the new allottee has not taken over possession of the allotted
house.
Allotment Policy-2018
20. If a Government servant does not occupy a newly allotted residence within 10
days of its availability for occupation, his allotment will be cancelled after a
show cause notice and his name will be removed from the registration list.
However such Government servant can get himself registered afresh with the
Estate Office in the relevant category.
21. If a Government servant is transferred out of Punjab before taking possession
of the allotted house, his allotment / exchange shall stand cancelled
automatically.
22. If a Government servant is transferred out of Lahore before taking possession
of the allotted house, his allotment / exchange shall stand for a period of one
year.
23. All allotment orders issued by the Estate Officer will be countersigned /
verified by the Additional Secretary (Welfare), S&GAD.
SURRENDERING AND DECLINING OF ALLOTMENT
24. No Government servant will be allowed to surrender the allotment in favour of
any particular person. Allotment of a Government servant who offers to
surrender his accommodation in favour of a particular person shall be
cancelled and the said accommodation shall be allotted to the next eligible
candidate in accordance with the list maintained by the Estate Office.
(a) If a ‘A’ or ‘B’ type Government residence is declined by a candidate, he
would not be offered any other Government residence before a period of
6-months. And if a house is declined twice by the same candidate, he
would be placed at the bottom in the respective seniority list.
(b) If a Government residence is declined by a candidate once, he would not
be offered any other Government residence during one year upto
C-category and if a house is declined twice by the same candidate, he
would also be placed at the bottom in the respective seniority list.
25. If any allottee becomes entitled to better category of accommodation, he
should get himself registered with the Estate Office and will be registered as a
fresh applicant for the better category of accommodation.
HARDSHIP SCHEME
26. Government reserves the right to make out of turn allotment to any
Government servant or family of a deceased Government servant on
administrative consideration or in extreme hardship cases on the grounds of
physical disability or chronic disease of a government servant himself/herself
or his/her family members for the reasons to be recorded in writing. The
Estate Officer shall maintain a separate list of Government servants who apply
for out of turn allotment on extreme hardship basis. A Committee comprising
the Additional Chief Secretary (Chairman), Secretary (Services) (Member),
Additional Secretary (Welfare) (Member) and Estate Officer
(Secretary/Member) will determine the case on management need
basis/extreme compassionate grounds/physical disability / serious illness etc.
The out of turn allotments for the reasons explained above will be made upto
a maximum of 20% of the residences falling vacant in each category in a way
that 10% quota may be consumed by already existing Hardship Committee
and 10% for the allotments approved by the Chief Minister, Punjab.
27. INFORMER SCHEME
Any Government servant entitled to allotment of residence, out of the pool of
S&GAD and registered with the Estate Office in the category of his/her
entitlement, will be allowed allotment of a residence on out of turn basis, if
he/she identifies three illegal occupants and actively engages himself/herself in
Allotment Policy-2018
the proceedings resulting in cancellation of allotment of allottees who had
inducted illegal occupants into these residences. This scheme is restricted upto
C type residences.
28. PRIOR RIGHT TO ALLOTMENT:
The following officers shall have prior right to allotment:-
1. Additional Chief Secretary, Government of the Punjab.
2. Chairman, Punjab Public Service Commission.
3. Chairman, Planning & Development Board.
4. Chairman, Chief Minister’s Inspection Team.
5. Secretaries to Government of Punjab.
6. Members, Board of Revenue, Punjab.
7. Special Secretaries to Government of the Punjab, Who are working in
BS-20.
29. DESIGNATED RESIDENCES:
Those officers, who are occupying designated houses and as a result of their
transfers, are required to vacate the designated houses, if entitled for a house
at Lahore, will be given preference over other applicants of their equivalent or
lower entitlement, provided that designated house is vacated within a period of
two months and this period shall not be extended further in any case.
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(DANISH AFZAL)
Additional Secretary (Welfare)
S&GAD