Types of Police Reports

Police Blotter

refers to a logbook that contains the daily registry of all crime incident reports, official
summaries of arrest, and other significant events reported in a police station. (PNP Police Operational
Procedures 2013)

Spot Report

Refers to the initial report written by a police officer after an important incident and submitted
immediately to higher authorities for further investigation and appropriate action.

Progress Report

refers to a follow u-up report submitted by a police officer after conducting further investigation
of a particular incident . Progress report can simply be an accomplishment report which may be
analytical and may be comparatively longer than a spot report.

Final Report

refers to an accomplishment report written by a police officer after the investigation is

completed and the case has been filed against the suspect/s. In some cases, progress report can
also be the final report especially if the investigation has been terminated at that level.

After Operation Report

refers to a report that may be rendered after any successful police operation that leads to the
arrest of any member or some members of syndicated crime group (PNP DIDM Criminal Investigation
Manual 2011)

Investigation Report

refers to a report such in criminal investigations. The arrangement of the parts follows a
specific pattern to be easily found and read.

The format is similar to a memorandum format except the text or body should have the
following parts: AUTHORITY, MATTERS INVESTIGATED, FACTS OF THE CASE, DISCUSSION,
CONCLUSION, and RECCOMENDATION. The parts are capitalized followed by a colon (:).
Paragraphs are numbered consecutively using Arabic numbers such as 1, 2, 3 and 4, among others.
The investigator sign the report. On top of the letterhead and on the lower fold of the paper, the word
CONFIDENTIAL is typed or stamped (Soriano, 2005)

Situational Report (SITREP)

Refers to a report which is done on a need basis. It contains the actual situation on a
particular incidents which are on public interest. This is primarily addressed to the commander or
chief for him to know the actual situation before the media and the public is informed.

A SITREP may be done every hour, every 6 hours, or every 8 hours depending on the
situation. During peaceful and ordinary days, a SITREP is not necessary.

Beat Inspection Report

refers to a report that is submitted daily by any duty officer after his/her routine check on foot.

After Patrol Report

refers to a report which is submitted by assigned sector using official vehicles and is signed by
the team leader.
Name: _______________________ Date: ___________

Year and Section: ______________ Score: __________

Short Quizz 20 items

Spelling

1. _______ accommodate __________ accomodate

2. _______ accommodation __________ accommodation

3. _______ achieve __________ acheive

4. _______ across __________ accross

5. _______ aggressive __________ agressive

6. _______ aggression __________ agression

7. _______ apparently __________ aparrently

8. _______ appearance __________ appearance

9. _______ argument __________ arguement

10. _______assassination __________ assasination

11. _______ basically __________ basicly

12. _______ beginning __________ begining

13. _______ believe __________ beleive

14. _______ bizarre __________ bizare

15. _______ business __________ bussines

16. _______ calendar __________ calender

17. _______ Caribbean __________ Carribean

18. _______ cemetery __________ cemetary

19. _______ chauffeur __________ chaufer

20. _______ colleague __________ collegue