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Summary
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EXAMINING THE MONITORING AND EVALUATION PRACTICES IN HUMANITARIAN
YUMBE DISTRICT.
By:
Kadondi Agatha
Reg.
21/MMSME/KLA/AUG/034
Supervisor:
26
A proposal submitted to the school of Management in partial fulfillment of the requirements for
Institute.
July 2022
1
TABLE OF CONTENTS
50
TABLE OF CONTENTS ............................................................................................................. 2
INTRODUCTION......................................................................................................................... 8
12
1.0 Introduction ........................................................................................................................... 8
2
1.8 Scope of the study ............................................................................................................... 20
programmes. ........................................................................................................................ 28
32
2.4.2: Challenges faced in conducting M&E in the humanitarian livelihood programmes.
............................................................................................................................................... 33
2
2.5 Summary of the literature review. ....................................................................................... 34
METHODOLOGY ..................................................................................................................... 36
3
3.2 Research Design .................................................................................................................. 36
References. ................................................................................................................................... 44
Appendices ................................................................................................................................... 52
4
36
List of tables and figures
5
List of abbreviations,
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CRS Catholic Relief Services
UN United Nations
6
29
UNHCR United Nations High Commision for Refugees
7
5
CHAPTER ONE
INTRODUCTION
1.0 Introduction
populations' while driving economic recovery. ((CRS), 2018). When a livelihood can withstand
and recover from a shock with the same or increased capacities as before the shock, while keeping
the natural resource base, it is considered sustainable. To ensure a long-term recovery for affected
households, humanitarian initiatives should attempt to restore all components of the livelihood’s
livelihood framework over others due to competing priorities and limited resources. As a result,
the remaining gaps obstruct long-term livelihood rehabilitation ((CRS), 2018). Evaluators face a
difficult task while conducting monitoring and evaluation (M&E) in complicated humanitarian
catastrophes. limited security and access, as well as limited M&E processes throughout the
program life cycle, are significant impediments to doing M&E. While doing M&E in humanitarian
crises is difficult, it is not impossible, and it should be incorporated in all humanitarian action
initiatives' planning and implementation phases. (Hansch et al., 2015). Even when implementing
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monitoring and evaluation processes has significant financial, time, and human resource
implications, they are very important for project success and should not be overlooked at the outset.
(Khan, 2013). According to Ramalingam et al., (2014), Within the humanitarian system, there are
41
numerous project initiatives and methodologies for monitoring and reporting
41
performance.These, on the other hand, have been formed for a variety of objectives and focuses,
and they address various areas of performance. Several things happen at the same time, and some
of them overlap. Majority of activities do not include frequent data collecting and analysis.
8
Those who do tend to be fragmented in their approach. Furthermore, despite the large number of
datagathering systems and the wide range of programs seeking to solve performance concerns, th
e vast majority of these initiatives do not use the data available to improve performance. There is
frequently no link between data collection and its subsequent usage or use for orderly reflection
and learning. While the humanitarian system already includes many of the components needed for
a comprehensive model of performance, there are some important areas where there is little or no
information or where inclusion and analysis methodologies are inadequate. On this note, the paper
31
aims to examine and document monitoring and evaluation (M&E) procedures in humanitarian
livelihood programs in the Bidibidi refugee settlement, as well as to identify the major obstacles
25
that M&E encounters. The study will look into the practices of monitoring and evaluation in
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1.1 Background to the study
Monitoring and evaluation, which is described as "a systematic collection of data throughout a
program's life cycle to see the program's accomplishments and how they were achieved," has
has always been distinguished by its spontaneous nature, since the beginning of humanitarian
assistance throughout the first world wars to the various conflicts that continue to pose problems
to the aid system today. Because of the urgency of the situation, help distribution sometimes takes
precedence over data collecting and practice consistency (Hansch et al., 2015). Historically, due
to challenges such as limited resources and the increasing number of disasters and armed conflicts,
M&E has been undervalued, which has hampered program accountability and effectiveness.
9
However, as the international community strives to learn from previous mistakes and strengthen
accountability for aid received through improved M&E processes, this has been steadily changing
in recent years. The catastrophic situation in Rwanda during and after the genocide exposed the
humanitarian system's flaws and served as a catalyst for a growing consensus that M&E was
required for humanitarian action (Hansch et al., 2015). AFEK et al., (2014) argued that evidence-
based humanitarian action requires ongoing collection and analysis of adequate information
not, and in what capacity and mode it should be delivered. The task of collecting valid and
reliable information from a multitude of sources and of transforming this information into
utilizable evidence is thus undeniably challenging, particularly in always changing and fragile
Monitoring and evaluation of humanitarian action is distinct from other types of monitoring and
1
evaluation because of several aspects. Emergency Charitable Action works at the complex and
dynamic interface of human and natural systems, including a wide range of man-made and natural
1
disasters with significant overlap (Opitz-Stapleton et al., 2019). The humanitarian situation is
frequently a highly politicized atmosphere, with a diverse cast of characters vacillating from
funding agencies and implementation organizations to government agencies and the afflicted
populations themselves. Despite the fact that different actors have varying stakes, interests,
resources, and capacities, they are all inextricably linked (Eberwein & Reinalda, 2015). A survey
done by Chaplowe et al., (2021) showed that, on a five-point scale, the most common obstacles in
1
their humanitarian assessment practice were scarce utilization of evaluation findings to improve
programs (93 percent) and (90 percent ) for decision making Furthermore, 88 percent of survey
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participants said that quantifying outcome is a challenging and occurs frequently or constantly in
humanitarian evaluation. 85% of the survey respondents also faced difficulties as a result field
1
staff's low M&E capacity. M&E was employed as a requirements rather than for decision-making
and program improvement, according to some respondents (73 percent). This necessitates more
investigation to determine the root causes and possible improvements to humanitarian evaluation
Committee of the Red Cross was founded, and the passage of the First Geneva Convention the
following year. Over time, the humanitarian sector has become more organized in terms of
evaluating humanitarian action. Despite the fact that professional standards, norms, and ethics have
evaluation, and, in many situations, the limited utilization and adoption of evaluation results and
learning. (Chaplowe et al., 2021). The genocide of over one million people in Rwanda in 1994 is
recognized as a watershed moment in the growth of emergency humanitarian assistance, with the
country's institutions on the verge of collapse and its populace traumatized. It showed a number of
1
performance, quality, and coordination concerns in the humanitarian response to the disaster, as
well as the crucial role of monitoring and evaluation in achieving more accountable humanitarian
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action (Eriksson et al., 1996), as mentioned by (Chaplowe et al., 2021). The genocide of over one
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emergency humanitarian assistance, with the country's institutions on the verge of collapse and its
inhabitants traumatized. It emphasized the crucial role of monitoring and evaluation in working
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toward more accountable humanitarian action by highlighting a variety of performance, quality,
and coordination challenges in the humanitarian response to the disaster. Monitoring and
evaluation procedures and methodologies have evolved over time and have had a significant
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impact on emergency humanitarian assistance (Puri et al., 2014; Sundberg et al., 2019).
The rising number and severity of humanitarian crises are among the key drivers of demand for
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emergency humanitarian aid (EHA). one thirds of the world's countries are now dealing with one
or more internal crises that necessitate humanitarian aid ((EU), 2021). According to Chaplowe et
al., (2021) The 1994 Rwanda Genocide, Hurricane Mitch in 1998, the Iraq Crisis in 2003, and the
South Sudan Crisis in 2013 are only a few of the significant humanitarian catastrophes of the last
30 years, (Prolonged) Somali Crisis in 2011, 2020–2021 Pandemic of COVID-19, for example.
Humanitarian Programs' rise to prominence has been fueled by a growing desire for accountability
1
in humanitarian intervention (Dahler-Larsen, 2012). Stakeholders, whether donors or affected
populations, want to know that their money is being put to good use, that it is making a difference,
According to Wokadala,(2016) Uganda's national M&E system has its origins in Uganda's public
sector management at the post-colonial times systems of government, which happened to shape
the public inspectorate function with public bureaus at various institutional levels through the
1980s. In the 1990s, public sector reforms began to take hold, with a greater emphasis on
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fundamental areas of M&E such as value for money, performance assessment, and notions like
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"results-based performance." Following the introduction of the Poverty Eradication Action Plan
(PEAP), national and international civil society organizations (CSOs) advocated for 'impact
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assessments' of PEAP programs. Since 2000, there has been a gradual shift toward incorporating
M&E values into government performance reviews. M&E became a key feature of Sector Wide
Approaches (SWAps) programs, with more baseline surveys, mid-term reviews, and end-of-
program evaluations being commissioned to reflect the socioeconomic and cultural realities of
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Ugandan societies (Wokadala, 2016). The Government of Uganda (GOU) has acknowledged that
the Ministry of Finance, Planning, and Economic Development to manage data gathering on
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progress in combatting poverty (MOFPED). The unit also is in charge of developing the national
Poverty Monitoring and Evaluation Strategy in a coordinated manner. Uganda now possesses a
comprehensive set of demographic and household poverty data that can be used to track national
progress toward the Millennium Development Goals and other development indicators (Mackay
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& Hauge, 2014). Office of the Prime Minister's National Integrated Monitoring and Evaluation
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Strategy (NIMES) is an agenda for ensuring that all government programs are monitored and
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assessed in a logical and synchronized manner (Wokadala, 2016). In Uganda, a major difficulty
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for M&E is connecting what the Uganda intends to achieve—its national development
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1.1.2 Theoretical background
This study will be underpinned by a programme logic model and two monitoring and evaluation
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models, these will include Patton’s utilization-focused evaluation model and Stake’s responsive
13
evaluation model. The three models will be adopted by the study because they are directly linked
A management-oriented evaluation model was developed by Patton in 1978. This was referred to
as the utilization-focused evaluation model. As has been strongly articulated in earlier sections,
Monitoring and Evaluation serve many purposes, particularly for decision making by the project
projects. Patton argues that decision-makers have often ignored evaluation findings; he suggests
57
that as early as possible, in the project planning, key stakeholders such as relevant decision-makers
and the audience of evaluation reports who utilize evaluation findings must be identified.
Establishing effective collaboration between the evaluator's group and the consumers of the
evaluation findings is therefore important (Napier & Simister, 2017). For this study the model will
be used to inform the researcher about the level of utilization of the findings from evaluations
conducted by different organizations. This model is appropriate for this study because according
to Napier & Simister, (2017) UFEs can be used with any other type of evaluation, and the ideas
According to Spiegel et al., (1999), as early as 1975, Stake developed the responsive evaluation
model, also denoted as the naturalistic or anthropological model. The approach emphasized the
compared to Scriven’s model which sought to place much emphasis on the unintended outcomes
of projects. This model argues that the needs of clients are paramount to every project and hence
14
satisfying them should be the main preoccupation of Monitoring and Evaluation. Gathering project
data is key in the M&E process; this notwithstanding, instead of depending on scientific
methodologies of experimental psychology, human observations and judgments are heavily relied
interpreting data are optional. For this study the model will be used to explore the intended
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outcomes of the livelihoods programme activities in Bidibidi as well as monitoring and evaluation
practices. This is because the model is instrumental in providing cultural explanations and
recognition of diversity. This model is appropriate because, according to Youker, (2007), It's
versatile, flexible, and effective in explaining cultural differences and recognizing diversity. It also
11
allows the evaluator to quickly grasp the program and establish which matter and concerns are
20
most significant to a variety of stakeholders, which is critical to the study.
programmes in Bidibidi Refugee Settlement Yumbe District. Yumbe District was created in
November 2000 from Arua District (Profile, 2019). Bidibidi refugee settlement hosts 242,821
refugees (UNHCR, 2021). Alongside UNHCR over 30 organizations are working in the
livelihoods sector within Bidibidi. Organizations adhere a slack "30% soft law" When working in
Bidibidi, where the host community receives 30% of the aid that comes into Bidibidi, (George &
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Dearden, 2019). BidiBidi refugee settlement was opened in August 2016 as a result of increased
conflict, scarcity of food, and financial instability caused by hyperinflation in South Sudan
(Narangui & Bush, 2017). Of the thirteen sub-counties in Yumbe District five make up Bidibidi,
these include; Romogi, Apo, Odravu, Ariwa, and Kululu (UNHCR 2016) as cited by (Bako et al.,
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2021). Findings from a study conducted by UNHCR, (2019) According to the findings, agricultural
production is practiced by 97 percent and 95 percent of host and refugee communities respectively
and 95 percent of refugees in northern Uganda, but only 45 percent of hosting communities and
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22 percent of refugee communities sell part of their crop. Agriculture was the most frequent source
of income for both refugees and hosting community households (38 percent and 84 percent,
respectively). Agriculture, on the other hand, is marked by low output and productivity, highly
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climate change sensitive, and significant post-harvest losses in refugee-hosting communities. Non-
18
farm livelihoods face significant challenges due to a lack of business support services, micro-
credit, and vocational skills training opportunities. Approximately 2 percent of households from
one member engaged in informal trade and services. However, the majority of employment
openings pay little (UNHCR, 2019). A monitoring and evaluation framework for livelihoods has
several indicators established by UNHCR that different humanitarian actors contribute to, these
include; copying index score, food consumption per capita, composite productive asset index
Monitoring and evaluation practices involve various activities of design and planning, capacity
building and information dissemination, budgeting, organizing, monitoring, and supervise project
activities, as well as the participation of all parties, so as to achieve the project's goals within a
specified time frame (Turner, 2016). According to Adeyemi (2013), all NGOs value the idea of
project implementation since it is the ideal technique for achieving trustworthy project results
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throughout the execution of a new project due to a structured procedure of project control. M&E
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practices are powerful instruments that can help a business attain higher levels of performance.
Monitoring and evaluation budgeting is the practice of allocating a specific cost to a monitoring
and evaluation activity or activities (Sedrakian, 2016). According to Mwangi, (2014) M&E budget
analyzing accurate intuitions for research using standard validated techniques, on the other hand,
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data analysis is the process of scientifically applying statistical and or logical methods to describe
and illustrate, summarize, and evaluate data. ((NRC), 2014). Livelihoods; For purposes of the
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study, livelihoods are defined as the skills, assets, and activities that enable people to make money
and provide for their families (IFRC, 2021). Programme; According to this study, a programme
is “a group of related projects managed in a coordinated way to obtain benefits and control not
is meant to save lives, lessen suffering, and defend human dignity, avoid and increase preparedness
Humanitarian NGOs have been known to apply M&E practices in their programs/projects to
demonstrate results, accountability, and more importantly provide lessons (KPMG, 2014).
remained scanty. Persistent risks and challenges have continued to be faced by humanitarian
livelihoods programmes which could be tackled by sharing information on what is working or not
to enhance strategies development by state and non-state actors (Mugo & Oleche, 2015). Field et
17
al., (2015) furthermore argue that M&E practices in humanitarian contexts are not standardized
hence the difficulties in measuring results across the same sectors. Bidibidi refugee settlement
hosts 242,821 refugees (UNHCR, 2021). Alongside UNHCR over 30 organizations are working
in the livelihoods sector within Bidibidi. When working in Bidibidi, organizations adopt a flexible
"30 percent soft law," according to which the host community receives 30 percent of the aid
(George & Dearden, 2019). NGOs, both humanitarian and development, have made considerable
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investments to improve the effectiveness and efficiency of their monitoring and evaluation
operations in order to improve the performance of their initiatives. Despite these attempts by
NGOs, the overall picture of project performance in developed and developing nations remains
restricted; information is scarce or dispersed, and efforts to collate it are poor (UNICEF, 2012). A
study by Jacobsen & Fratzke, (2016) on livelihoods opportunities in humanitarian settings showed
that measuring likelihoods programmes was difficult. This was attributed to the broadly defined
nature of goals such as “durable solutions, self-sufficiency among others making it hard to
measure. This clearly shows a gap in the M&E linkages and practices in emergency livelihoods
programmes. Another study by Khalil et al.,( 2020) revealed that Many post-disaster recovery
initiatives have suffered from a lack of monitoring and evaluation of livelihood recovery
programming outcomes. Previous studies have proved that despite the existing M&E practices in
humanitarian agencies, access to key reliable information remains a challenge. Also, the studies
conducted did not focus on Bidibidi posing a data gap, therefore the study intends to bridge that
gap by exploring and documenting the M&E practices used by humanitarian livelihoods
programmes in Bidibidi and identify the key challenges in using them and mitigation measures.
5
1.3 The General Objective of the study
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To examine the Monitoring and Evaluation practices in Humanitarian livelihoods programmes in
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1.4 Research Questions
A lot of investments were made through non-governmental organizations to help respond to the
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emergency in the Bidibidi refugee camp. Similarly, a lot of investments have been made in the
development of M&E systems by these NGO's and yet these systems still present performance
gaps in tracking results. If the phenomenon is not studied through research, then there is a high
possibility of NGOs failing to identify success and in turn reward failures. It also seems like no
4
study has been conducted to explore and document the M&E practices in humanitarian livelihoods
programmes in Bidibidi refugee settlement. Hence this will provide more knowledge on the
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subject, and this can be used by other researchers as points of reference. It is considering the above
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1.7 Significance of the study
The study will focus on examining M&E practices in humanitarian Livelihoods programmes. The
findings will be of great relevancy to the different institutions both governmental and non-
government implementing projects in enhancing efficiency and effectiveness through the adoption
of M&E practices that are most appropriate in the humanitarian livelihoods sector. The existing
gaps in M&E practices will also be highlighted to help M&E practitioners in humanitarian
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livelihoods programming. At the same time, the study will provide a reference for other researchers
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and contribute to an existing body of knowledge in appropriate humanitarian M&E practices. The
study finding will enable the practitioners of M&E to understand how humanitarian M&E practices
can be strengthened. Previous studies conducted did not focus on Bidibidi posing a data gap,
therefore the study intends to bridge that gap by exploring and documenting the M&E practices
used by humanitarian livelihoods programmes in Bidibidi and identifying the key challenges in
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1.8 Scope of the study
The study will focus on Bidibidi refugees found in Yumbe District, northwestern Uganda. South
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Sudan is found in the north, to the east is Moyo District, to the south east is Adjumani District, to
the south is Arua District, south west is Maracha and Maracha District. The district has a refugee
population of 242,819 people (UNHCR, 2021). And, because there are approximately 30 non-
government institutions implementing livelihoods projects targeting both the refugee and host
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20
CHAPTER TWO
LITERATURE REVIEW
2.1. Introduction
This chapter presents studies conducted by various researchers concerning the study variables. The
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study objectives and research questions will be focused on respectively when reviewing and
2
presenting. This section contains the theoretical review, conceptual review, thematic review, and
summary of the literature. Relevant literature will be obtained from various journal articles
published concerning the research books and published reports from different organizations and
authorities will be utilized respectively. The study will examine the monitoring practices in
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2.2 Theoretical review
This study will be underpinned by two monitoring and evaluation models, these will include
10
Patton’s utilization-focused evaluation model and Stake’s responsive evaluation model. The three
models will be adopted by the study because they are directly linked to programme monitoring
A management-oriented evaluation model was developed by Patton in 1978. This was referred to
as the utilization-focused evaluation model. As has been strongly articulated in earlier sections,
Monitoring and Evaluation serve many purposes, particularly for decision making by the project
projects. Patton argues that decision-makers have often ignored evaluation findings; he suggests
21
57
that as early as possible, in the project planning, key stakeholders such as relevant decision-makers
and the audience of evaluation reports who utilize evaluation findings must be identified.
115
Establishing effective collaboration between the evaluation team and the consumers of the
UFEs (utilization-focused evaluations) are founded on the idea that an evaluation should be rated
on its usefulness. UFEs should be prepared and implemented in such a way that the findings are
A UFE is a flexible evaluation method that can be used in a variety of situations. UFEs can be used
with any other type of evaluation, and the ideas can be applied to any type of work in any field.
approaches to properly engage with different users at different phases. New users of the evaluation,
for example, or new evaluation questions, may develop during the course of the evaluation. As a
9
result, more funds or resources that were not expected at the outset may be required. Similarly, the
9
key users of a utilization-focused evaluation model must be prepared and able to interact with the
9
assessors. Based on the evaluation results, key users must be willing to learn and have decisions
11
made in regards to the evaluation results. Above all, a substantial amount of time should be
22
2.2.1.4 Limitation of Patton’s utilization-focused evaluation model.
A UFE may not be appropriate in several cases. For example, there may be times when no one is
interested in implementing evaluation findings or when no one has the time or resources to do so.
This could be the situation if an evaluation is only being done because a project or program hits
some arbitrary budgetary barrier, or if one was planned from the beginning but most stakeholders
have subsequently lost interest. A UFE would not be acceptable in these situations since the key
intended users would be unable to identify and engage (Napier & Simister, 2017)
According to Spiegel et al., (1999), as early as 1975, Stake developed the responsive evaluation
98
model, also referred to as the naturalistic or anthropological model. This approach emphasized the
concentration of evaluation on the intended outcomes relating to the programme activities. Rather,
it emphasizes on capturing the program stakeholders' views and emotions, which, according to
Stake, is how people naturally evaluate things. Stake recommends breaking out a program's
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evaluation into four parts: environment, workspace, output, and support (Youker, 2007). This
model argues that the needs of clients are paramount to every project and hence satisfying them
65 65
should be the main preoccupation of Monitoring and Evaluation. Gathering project data is key in
the Monitoring and Evaluation process; this notwithstanding, instead of depending on scientific
methodologies of experimental psychology, human observations and judgments are heavily relied
23
2.2.2.2 Strengths of the Stake’s responsive evaluation model.
Responsive evaluation's advantages include its flexibility, adaptability, and ability to provide
7
cultural explanation and diversity acknowledgement. It may be especially effective in evaluating
11
programs where all stakeholders agree on the inherent worth of the program rather than the
11
program's instrumental value (Youker, 2007). It allows the evaluator to quickly grasp the
program's scope and assess which issues and concerns are most significant to a range of
stakeholders.
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2.2.2.3 Challenges of the Stake’s responsive evaluation model.
Finding from the evaluation that was conducted by the University of Nebraska showed that
19
Positive participant remarks may persuade other participants to think positively about the
conference, whilst negative comments may lead participants to think adversely about the data
collecting event. Furthermore, frequent interactive feedback may become overwhelming in some
19
situations. Interpretation becomes increasingly difficult as the distinctions between what is being
evaluated and the evaluation itself grow blurred, and the instruments may become redundant
Traditional evaluations, or preordination evaluations as Stake calls them, may be less objective,
accurate, and generalizable than responsive evaluations. When it comes to determining whether or
not commitments were kept, or when preconceived hypotheses need to be tested, responsive
19
evaluation is ineffective (Youker, 2007). A considerable time commitment to the evaluation
24
process and the necessity for extremely skilled or capable evaluators are two limitations of the
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responsive evaluation technique (Hurteau & Nadeau, 1985; Klintberg, 1976; Stake, 1983) as cited
The models will be useful to the study since they will help to provide a clear framework upon
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which the research will be conducted. Following the models will clearly show the monitoring and
evaluation practices being used in the different organizations. Following the models will map out
the different activities’ humanitarian organizations conduct and how these relate to the outcomes
5
of the programme as well as processes taken to track the outcomes. The level of utilization and
effectiveness of the monitoring and evaluation practices used. The models will enable the
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researcher to document key leanings and monitoring and evaluation practices that led
organizations to question the impact and how to make a difference. According to INTRAC,
(2014), The size and scope of a humanitarian disaster, as well as the response to it, can make
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developing and implementing adequate monitoring and evaluation (M&E) systems and approaches
difficult.
According to Egesah & Ngeywo, (2017) Monitoring and evaluation are always perceived as one
3
though they are different. Monitoring is the process of gathering data and analyzing it to examine
the impacts of a project, with the goal of evaluating if the planned objectives have been fulfilled.
The evaluation analyzes the patterns in the impact of the project and effect of using the data as
25
2.3.1.1 Role of Monitoring
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Monitoring is the routine collection and analysis of information to track progress against set plans
and check compliance to established standards. (International Federation of Red Cross and Red
3
Crescent Societies (IFRC), 2011). Monitoring is a management tool that gives continual feedback
on the project's progress by identifying potential successes and constraints that can help with
3
timely decisions. Monitoring evaluates the physical and financial progress of project or program
activities against defined timelines and success indicators; it evaluates processes that account for
activity progress or output production success. It also measures the first responses and reactions to
project activities, as well as their immediate short-term impacts, to assess the impact. (Egesah &
Ngeywo, 2017).
"A systematic and objective assessment of an ongoing or completed project, program, or policy,
4
its design, implementation, and results" is defined as "an evaluation (International Federation of
problems connected with program planning and implementation; and creating data to be used for
learning, leading to better-designed programs, enhanced management and a more accurate valution
of their impact; aids in the reformulation of project/program purpopses, policies, and strategies
4
(International Federation of Red Cross and Red Crescent Societies (IFRC), 2011).
Livelihoods
26
21
A livelihood is a made of skills, assets (both material and social), and activities needed to make a
living. Livelihoods are is sustainable once they can survive with convalesce from stress and
shocks, as well as preserve or improve its capabilities and assets in the present and future, without
jeopardizing the natural resource base. As quoted by (Chambers & Conway, 1991) (Smit, 2016).
59
As for this study, livelihoods are defined as the skills, assets, and activities that enable people to
Programme
way to obtain benefits and control not available from managing them individually” (ILX, 2019)
Humanitarian Assistance
28 40
During and after man-made crises and disasters caused by natural hazards, humanitarian assistance
is meant to save lives, lessen suffering, and defend human dignity, avoid and increase preparedness
1
for when such situation occurs. The core humanitarian principles of humanity, impartiality,
1
neutrality, and independence should guide humanitarian assistance. The International Red Cross
78
and Red Crescent Movement's (RCRC) founding ideals are repeated in UN General Assembly
resolutions and codified in several humanitarian standards and guidelines. When the term
"humanitarian assistance" is used in this report in the context of financial data, it refers to the
45
2.4 Thematic Review.
27
2.4.1: Monitoring and Evaluation (M&E) practices used in humanitarian livelihood
programmes.
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2.4.1.1 Monitoring and evaluation practices
The activities of design and planning, capacity building and information dissemination, budgeting,
organizing, monitoring, and control that are involved in a project, as well as the involving all
parties to achieve the purpose of the project in a set time frame, are all monitoring and evaluation
practices (Turner, 2016). According to Adeyemi (2013) as cited by Kyalo et al., (2020) All NGOs
embrace the idea of project implementation because it is the best way to achieve trustworthy
project results throughout the execution of a new project due to a structured project control
approach. M&E practices are powerful instruments that can help a organization attain higher levels
of performance. A paper by (Ile, 2019) on strengthening the public sector's ability for policy
100
monitoring and evaluation To some extent, M&E in the public sector appears to be done for the
111
sake of compliance rather than the goal of improving performance. The findings show that M&E
readiness is mixed. Monitoring and evaluation (M & E) is crucial because it guarantees that all
stakeholders in the delivery of essential services to communities follow the rules. While the
existing M&E process is mostly regulated through statutory structures, non-statutory structures
based on self-organizing models might provide helpful venues for assessing municipal service
provision for long-term sustainability (Ile, 2019). The monitoring and evaluation practices below
The process of allocation a given cost to a Monitoring and evaluation activity or activity is referred
to as M&E budgeting (Sedrakian, 2016). M&E funding should include a clearly designed plan
strategies and approaches on how funding will be used through the project implemetation.
28
Consider the time and resources required for post-grant outcome monitoring. Budgets that are
33
cross-cutting are advised ((NRC), 2014). According to the International Federation of Red Cross
4
and Red Crescent Societies (IFRC), (2011) It's ideal to start planning the M&E budget early in the
136
project/program design phase so that enough money is set aside and accessible for M&E
operations. The M&E budget can be divided into three categories: Human capital. Staffing costs,
such as full-time employees, consultants, various key trainings, and other related costs, are all
4
included in the budget. data entry for the baseline survey, translation Investing costs. Facility costs,
office equipment and supplies, any travel and lodging, computer hardware and software, printing,
publishing, and distributing M&E documents should all be factored into your budget.
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2.4.1.1.2 Data collection and analysis.
Data collection is the process of gathering, measuring, and analyzing accurate intuitions for
13
research using standard validated techniques, on the other hand, data analysis is the process of
scientifically applying statistical and or logical methods to describe and illustrate, summarize, and
evaluate data ((NRC), 2014). M&E should offer reliable evidence that demonstrates that quality
programs are being delivered. Alternatively, the information gathered should be sufficient to make
significant decisions. This necessitates the gathering of reliable and timely data in order to conduct
meaningful analysis ((NRC), 2014). In this way, monitoring and evaluation not only tracks a
project's progress, but it's also an important part of analyzing strategy, managing project execution,
and establishing a solid evidence base for action. In humanitarian M&E, there are several ethical
issues to consider. This includes worries about data security and quality. On-desk/Document
36
review, physical observations, surveys, interviews (including key informant and exit interviews),
focus group discussions, testing or direct measures, and mapping are common data collection
approaches (community maps, GPS mapping, etc.) ((NRC), 2014). Relief organizations will need
29
a deeper awareness of both needs and the larger social, political, and economic context if they are
to program for livelihoods (as opposed to lifesaving). To gain such an understanding, you'll need
time and the right analytical tools and data collection procedures. Such tools must be capable of
not only describing livelihood strategies and the larger context in which they exist, but also of
explaining how different aspects of a situation relate to one another and to the past, as well as
attempting to predict what might happen in the future for various scenarios. As a result, evaluation
techniques for livelihoods programming must be descriptive, explanatory, and predictive (Longley
& Maxwell, 2013). There are a number of difficulties with data collection and analysis. To begin
with, they face a scarcity of resources and usable data, particularly for clients in remote areas.
Furthermore, M&E insights are currently underutilized. Using digital tools to investigate new
methods of data collection can supplement existing data and enrich findings. Data gathering can
be done digitally to save money and enhance the frequency of data collecting (Koonstra & Maas,
2019)
27
2.4.1.1.3 Dissemination of results and Utilization of M&E results.
A study by (Koonstra & Maas, 2019) One of the most commonly mentioned issues for M&E
experts is poor acceptance of M&E results, according to a study on digital innovation challenges.
88 percent of respondents say they have this issue, with nearly one-third saying that implementing
M&E is a major challenge. In order to support learning and continual improvement, it is necessary
to monitor insights. The researcher did not, however, address the underlying causes of limited
uptake in this study. The fundamental causes will be determined in this study. The use of
evaluations is a top goal, yet meaningful assessment follow-up remains a major problem for
30
agency and a donor, rather than for improving outcomes for the targeted population. (Chaplowe et
al., 2021).
(programs aimed at reducing refugees' unemployment) are the two types of livelihood programs
programs are one example of supply-side initiatives (such as vocational, language, and job skills
training) access to technology and training initiatives that pay refugees for their labour (Jacobsen
Jacobsen & Fratzke, (2016) Moreover, it was suggested that refugee programming is hampered by
a number of flaws, including the fact that programs are introduced without first mapping the local
political and economic scene, and hence are not planned with a context-specific barrier in mind.
Second, measures to improve people's lives are not evaluated. Currently, monitoring efforts are
centered on how effectively programs accomplish targets rather than their impact on refugees'
lives. Finally, there is a scarcity of skilled and knowledgeable professionals to design and
programming in humanitarian settings in the Darfur region, it was discovered that at the moment,
livelihoods programming focuses primarily on supporting people's livelihood strategies and assets,
with little understanding or consideration of how it influences or is influenced by the key Program
Implementation Plans for each group. For example, seed and tool distribution without regard for
31
land access. And, among other things, vocational training and the provision of relevant inputs with
an insufficient market analysis of the skills or products in question. Furthermore, livelihoods are
unlikely to be sustainable in times of crisis, but support should be offered to livelihoods to promote
livelihoods programming. The findings revealed that livelihood programs are found to favorably
enhance household well-being and safety outcomes across data sources, such as food security,
6
children's education, safety, reduced sexual and gender-based violence (SGBV), and
empowerment. This study also discovered that people of concern (PoC) are subjected to high levels
of shocks and stressors, which stifle their ability to create a livelihood and progress toward self-
sufficiency. Economic shudder and protection tremors are the most typical forms of stressors that
PoC face. ((UNHCR), 2018). Furthermore, two-thirds (67%) of e-survey respondents believed
their livelihood program would not be sustainable (if UNHCR funding ended). On that basis, the
6
report recommended that UNHCR be included in discussions about the humanitarian-development
nexus and refugee situations because UNHCR is conversant with refugees ((UNHCR), 2018).
Research conducted by IRC., (2016) in Uganda, Several livelihoods organizations have been
shown to purposefully pick people with no prior experience, despite the fact that they may not be
ready to enter the labor market. Furthermore, many livelihood activities were oriented specifically
at women, resulting to complaints from male refugees about a lack of opportunities (Jacobsen &
Fratzke, 2016).
Different programming solutions are required at different stages of a crisis or its aftermath (early
acute, post-crisis, development). During the early stages of a crisis, the priority is to save lives and
32
defend livelihoods. The focus of the recovery phase is on livelihoods rehabilitation, with the goal
initiative remains the same, notwithstanding additional concerns for varied circumstances.
Preparedness is one among them, Planning for the worst-case scenario Actors from the community
and region Coordination Context analysis, needs assessment, and zoning for livelihoods Baseline,
95
Monitoring, and Evaluation, Response design and implementation, Risk analysis, monitoring and
evaluation Reporting, Exit and Feedback, and Lessons Learned (Catholic Relief Services (CRS),
2018).
32
2.4.2: Challenges faced in conducting M&E in the humanitarian livelihood programmes.
According to the evaluation conducted by UNHCR, (2018) limited performance as well as impact
measurement system hinder the ability to show impact. Focus data showed key gaps with the
quality of data and inconsistencies in data collection. Technical guidance is needed in many
operations when conducting rigorous assessments at different levels of the program cycle. All
6
evaluations and assessments were considered useful, where available; though the quality and
availability of these monitoring activities is constrained by partner capacity, resources, and the
one-year timing ((UNHCR), 2018). On the other hand, the lack of capability to support the system
and the possibility for workers to react negatively to bad information created by M&E indicate a
foundation for identifying areas where M&E prerequisites are absent. This should then guide
remedial activities aimed at improving the M&E system's effectiveness (Ile, 2019). Despite the
fact that professional norms, frameworks, and ethics have improved assessments in humanitarian
action, typical obstacles in evaluating humanitarian activity still exist. These include challenges in
33
1
incorporating participatory methodologies, data quality issues, a lack of coordination among
stakeholders in humanitarian response and evaluation, and, in many situations, the limited
utilization and adoption of evaluation results and learning (Chaplowe et al., 2021). Methodology
1
and quality of evaluation The complexity of the humanitarian evaluand, which is emergent,
1
dynamic, and unpredictable, poses significant challenges to evaluation methods (ALNAP, 2016).
Intervention designs frequently become obsolete, and baseline data may be unavailable or
1
inadequate, making evaluation difficult. In comparison to evaluating the higher-level outcomes
144
and impacts that outputs are supposed to enable, M&E (monitoring and evaluation) systems are
more easily able to quantify physical deliverables (counts) (Guerrero et al., 2013). Participation is
1
restricted; Restricted access to local populations and limited engagement of humanitarian workers
due to high staff turnover or unavailability due to workload or hardship leave are two major
problems for participative EHA (ALNAP, 2016). Humanitarian response and evaluation are not
coordinated. Humanitarian organizations often pursue data collection and evaluation separately in
1
EHA, resulting in duplication and even competition, worsening assessment fatigue among affected
communities (Bennet & Foley, 2016; UNOCHA, 2016). Evaluators' safety and well-being. The
quality and safety of the humanitarian workforce is receiving more attention, which includes the
development of their assessment ability to ensure ethical and trustworthy data collection, analysis,
and application (Dalrymple, 2020). According to the review conducted by Chaplowe et al., (2021),
1
Insufficient use of evaluation findings to improve programs (93 percent) and for decision making
were the most common obstacles highlighted in applying M&E methods in the humanitarian
1
setting (90 percent ). Furthermore, 88 percent of survey respondents said that assessing outcome
or impact is an issue that they face on a regular or irregular basis. Similarly, 88 percent of
34
1
problem in their humanitarian appraisal practice. Many survey respondents (85 percent) also faced
1
issues as a result of field staff's low M&E capacity. M&E was employed to meet institutional
requirements rather than for decision-making and program improvement, according to some
In summary, the available literature explored shows the different monitoring and evaluation
132
practices in humanitarian livelihoods programmes as well as challenges faced, it has been noted
that the practice of M&E seems to be for purposes of compliance rather than the ideal of
different monitoring and evaluation practices at the different stages of humanitarian responses but
rather monitoring and evaluation practices. Given the fact humanitarian responses have different
stages, each stage requires a different approach the study intends to explore and document the
monitoring and evaluation practices used by different actors at the different stages of the
humanitarian response. Furthermore, according to George & Dearden, (2019), the Bidibidi refugee
settlement is at the recovery stage though still receiving some few refugees to mainly reunite with
their families, this makes the target location for the study appropriate since it has transitioned from
peak emergency to recover stage. Also, the studies conducted did not focus on Bidibidi posing a
130
data gap, therefore the study intends to bridge that gap by exploring and documenting the M&E
practices used by humanitarian livelihoods programmes in Bidibidi and identify the key challenges
35
60
CHAPTER THREE
METHODOLOGY
3.1 Introduction
This chapter describes the research methodology for the study. The chapter is organized as follows;
104 53
research design to be used in the study, study population that will be targeted, Sample size
instruments of data collection, validity and reliability of the data, the procedure of data collection,
method of analyzing data and ethical clearance procedures to be followed respectively. This
chapter of the research informs the processes to be followed when obtaining data from respondents.
87
3.2 Research Design
Since the study will be purely qualitative, a phenological study design will be used.
94
Phenomenological research examines human or institutional experiences based on the descriptions
16
offered by the participants. These are referred to as "lived experiences." The purpose of
phenomenological research is to characterize the meaning that each subject derives from their
experiences. This form of research is utilized to investigate subjects about which little is known
(Donalek & Sandie Nursing, 2004). This design applies to the study because the studies conducted
did not focus on Bidibidi posing a data gap meaning there is little knowledge documented,
therefore the study intends to bridge that gap by exploring and documenting the M&E practices
used by humanitarian livelihoods programmes in Bidibidi and identify the key challenges in using
them and mitigation measures this kind of information can only be obtained through use of a
phenological design.
36
84
3.3 The study population
89
The study population refers to the elements from which samples will be drawn (UMI, 2018). The
study targets monitoring and evaluation staff of the humanitarian livelihoods organization as well
the programme team and the beneficiaries of the livelihoods programme across the five zones of
Bidibidi. The researcher will consider the respondents of the study to be project/program staff,
25
project managers, and M&E staff of humanitarian livelihoods programmes in Bidibidi. This is
54
because they are the ones answerable for the major aspects of the projects, including the M&E
25
practices, which consequently puts them in a better position to provide the information required
by this study. The sampled staff will have worked in the organization for at least two years on the
livelihood programmes in the Bidibidi refugee settlement. And the beneficiaries should have
benefited for at least two years and should be residents of the Bidibidi refugee settlement for the
85
3.4 Sample size determination
The sample size will be determined purposively. Six (6) non-governmental organizations that have
been implementing livelihoods programmes in bidibidi refugee settlement for the past five (5)
years will be selected. From each of these organizations, 2 staff will be interviewed and from the
five zones of Bidibidi one focus group discussion will be conducted with livelihoods programmes
37
119
Table 1: Sample size.
2 staff from 6 NGOs will be interviewed making 12 beneficiaries from five zones will
and 4 nationals
2
3.5 Sampling techniques and procedure
The study is qualitative and non-probability sampling techniques will be employed. A combination
42
of purposive and snow bowling sampling will be used in the identification of key informants and
participants of the focus group discussion. Purposive sampling will be used because only informed
participants will be required to participate and snowballing will apply since referrals will be made
to make up the focus groups for discussions. (Moser & Korstjens, 2018)
The sampling procedure will be as follows, for each selected organization, 2 staff and 12
beneficiaries per zone will be interviewed using key informant guides and focus group discussion.
These will be purposively selected. The group discussion will be conducted with livelihoods
programme beneficiaries that have benefited from livelihoods intervention within the settlement
in at least the past two years. For each humanitarian organization focusing on livelihoods
programming, 2 staff will be interviewed using key informant interview guides. A total of 12 staff
will be interviewed and 60 livelihoods programme beneficiaries across the five zones of Bidibidi.
83
3.6 Data collection methods.
38
Key informant interviews, focus group discussions and on-desk reviews will be used in the
Krueger and Casey (2000) define, focus group research as "a means of gathering data from more
than one subject at a time, in a safe atmosphere, regarding a specific area of interrogation"
(Onwuegbuzie et al., 2010). Focus group discussions will be conducted with purposively selected
livelihoods programme beneficiaries to participate. Each group will have a maximum of twelve
137
beneficiaries and a minimum of eight both male and female. One focus group will be conducted
34
in each zone across the five, a total of 5 focus group discussions will be conducted in the settlement.
Rodriguez et al., (2011) says, Focus group talks are a powerful qualitative research tool that
facilitates the capture of rich and authentic data, especially when tailored to be culturally
appropriate. Furthermore, according to Onwuegbuzie et al., (2010), at a minimal cost, data can be
67
collected faster data can be collected faster. Finally social data can easily be collected focus groups
are a means to collect social data from a social environment can be gathered through focus group
Document review is a way of gathering data by rereading existing papers. The documents may be
internal program documents or external to the organization (CDC, 2018). Documents review will
142
be undertaken on key existing documents such as monitoring and evaluation framework of the
sampled organization and livelihoods programme logical framework. Document review will be
64
done to gather background information and to find out if the implementation of the program reflect
program plans, additionally, data obtained from the participants will have to be triangulated with
what is on paper.
39
15
3.6.3 Key Informant interviews.
Key informant interviews are detailed interviews with stakeholders who are aware of programme
firsthand information about the programme or community. Participants provide key information
131
into the problem under study and provide recommendation respectively (Tenny et al., 2020). Key
informant interviews will be conducted with selected livelihoods programme staff from the
sampled organizations. The staff should have worked for at least two years on the programme.
33
This method will be used because the study seeks to obtain information about the monitoring and
evaluation practices as well as the pressing issues or challenges and to obtain information from
5
that target groups with diverse backgrounds and opinions on monitoring and evaluation practices
The data collection instruments to be used in the study shall include a focus group discussion
interview guide, a key informant interview guide, and a documentary review checklist. The
109
questions shall be open-ended to provide a detailed understanding of the M&E practices used and
4
the challenges faced. The questions shall be structured in line with the research objectives and
According to UNICEF et al., (2020) focus group discussions help obtain information on
perceptions, suggestions, and rumors within the community about the subject under study. what
5
people already know and think about the monitoring and evaluation practices in the humanitarian
livelihoods programmes. The focus group discussion guide will contain open-ended questions that
will used to arouse an informal discussion with participants to obtained their insights, opinions,
40
doughts, queries, and information needs aligned to monitoring and evaluation practices in
livelihoods humanitarian programmes. Focus group discussions will include a minimum of eight
and a maximum of twelve livelihoods programmes beneficiaries. These will be drawn from a pool
of sampled livelihoods organizations beneficiaries that have benefited for the past two years. One
group discussion will be conducted using an FGD guide from each zone across the five zones of
KII guides will be used because according to (Moser & Korstjens, 2018) Key informants present
detailed information on the subject under study. The guide will be used because the study seeks to
54
generate suggestions and recommendations on the monitoring and evaluation practices in
humanitarian livelihoods programmes. The guide will contain questions geared towards
investigating to help solve the persistent monitoring and evaluation problem faced by the
interviews will also help to determine not only what monitoring and evaluation practices
programme staff carry out but why they do, staff reasons for their behavior, understandings or
The document review checklist will contain open questions to help conduct a meaningful review
114
of the livelihoods programme logical framework and monitoring and evaluation framework,
review meetings will be conducted with the key staff per organization sampled. In a situation where
the staff is unavailable, the checklist will be shared on mail for completion.
2
3.8 Validity and reliability
41
3.8.1 Validity and reliability for qualitative research
15
According to Jupp, (2006), validity refers to the degree to which research findings give an accurate
2
explanation of what happened and why. The questionnaire will be constructed in line with the
research objectives and questions. Data will be collected from 72 reliable sources who have the
102
necessary knowledge and experience in monitoring and evaluation practices in the humanitarian
livelihoods programmes. Furthermore, consultation shall be made with research firms to comment
on the instruments, any unclear and ambiguous questions will be reworded and rechecked before
they are administered to respondents. Pretesting of the tools shall be made to ensure that all
reliability the researcher will develop data collection instruments based on study objectives,
research questions, and problem statements. The measurement tools will be developed on facts
The researcher will conduct interviews both physically and online (telephone and zoom) with the
125 34
key respondents. A team of 8 research assistants will be recruited and trained to complete the focus
group discussions since they will be conducted in the different local languages spoken in the
refugee camp whereas key informants will be conducted by the researcher in person. In each of
the zone, the team of eight researchers will be paired to conduct the group discussions concurrently
for five days across the five zones in the Bidibidi refugee settlement. A recorder will be used upon
obtaining consent from participants to record all responses provided respectively. Interview
42
schedules will be shared with the respective staff in sampled organizations. Before conducting
field, interviews authorization will be obtained from OPM and UNHCR who are directly
responsible for the refugees that happen to be the potential respondents in the study. All key
informants not readily available will be followed up and interview schedules revised respectively.
34
All focus group discussions will be conducted in the local languages respectively. Recorders,
interview guides, and note-taking guides will be used respectively to document the views of the
146
participant on the M&E practices in humanitarian livelihoods programmes.
105
3.10 Data Analysis
92
Analysis will be done using thematic analysis. This is a process of finding patterns within the data
qualitative collected according Braun & Clarke (2006) as cited by (Maguire & Delahunt, 2017). A
theme on the other hand is an outline of significant and interesting data about a study objective or
question according to Braun & Clarke (2006) as cited by (Maguire & Delahunt, 2017). Five steps
Step one will be becoming familiar with the data. All transcripts from interviews conducted will
93
be read and re-read. At this stage, notes on early impressions will be made. In phase two, the
43
researcher will start to organize data in a meaningful and systematic way. According to Maguire
& Delahunt, (2017) Coding reduces lots of data into small chunks of meaning. The research
questions under study will be used to inform the perspective. The third step will be searching for
themes in the data. Different codes will be organized or clearly fitted together to form broader
themes saying something specific about the research questions. The themes will be predominately
descriptive in relation to the research question. Step four in analyzing the data will be reviewing
117 46
of the themes. All themes identified at step three will be reviewed and modified. The researcher
will read the data associated with each theme and consider whether the data really supports it. Then
43
all themes will be contextualized to the entire dataset. The last step will be refining each of the
themes to recognize essence of each theme. The information obtained from the analysis will be
developing and administering data collection tools and techniques, to avoid any form of ethical
52
violation. A research clearance permit from UMI and a letter of authorization from OPM will be
23
acquired in advance to be used for data collection. This will clarify the aim of the research and the
nature of the study thus improving cooperation from the respondents during data collection. At the
24
beginning of data collection, the researcher will explain in written form the purpose of the study
71
to the respondents and give a guarantee that the information they will provide, will be treated as
confidential. No information will be gathered before receiving informed consent from all the
103
participants that agree to participate in the research. Only after the researcher has acquired approval
from all the staff members and beneficiaries associated with the study will the data collection start.
The research assistants to be recruited will be trained thoroughly on research ethics to be followed
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Appendices
Location: ___________________________________________________________________
Date: _____________________________________________________________________
52
Name of organization: ________________________________________________________
Introduction
15 2
Thank you for accepting to participate in this discussion today. I am a student of UMI pursuing a
master’s in management studies. My name is Kadondi Agatha, today we are going to discuss about
implementing livelihoods projects or programmes in the settlement and because you have been
51
supporting these projects for the more than two years. The information you provide will be used
24
strictly for this master’s research paper. Kindy note that your participation is voluntary, and you
do not have to take part if you do not want to. If you feel upset at any point of the interview, feel
free to let me know and I will stop. You do not have to answer a particular question if you do not
want to, kindly feel free to discuss freely. I will be recording our discussion which will be later
transcribed but your identity will not be disclosed to anyone. May I please proceed with the
1. To begin with, what humanitarian livelihoods interventions have you been implementing
a) For how long have you been working in the refugee settlement in humanitarian
livelihoods programming?
b) What monitoring and evalaution practices have you been conducting during
53
c) What structures within the settlement and organization are involved in monitoring the
interventions?
2. Briefly describe the history of the monitoring and evaluation unit from the time of the
e) What were the function and how have these evolved over time?
3. What is your view on the level of knowledge and skills within the organization to meet
a) What additional data collection knowledge or skills are needed, And why?
14
b) How often are the M&E-related skills and competencies of the M&E staff assessed?
c) What additional knowledge or skills (if any) specific to M&E are needed and why?
d) How would you rate the ME capacity of staff supporting livelihoods programmes? Probe
e) What is your view regarding the level of knowledge and practical skills to support
4. What is your view regarding organization’s capacity to undertake M&E functions for
b) Human resources (current staffing numbers and different skills mix, i.e., knowledge,
54
c) Routine monitoring (ability to undertake routine monitoring in line with organization’s
mandate).
committee structures).
5. How does the organization keep up-to-date with developments in M&E? Probing
questions:
14
a) Is there a database or register of who is receiving M&E training to avoid duplication and
ensure complementarity?
b) Is there a database of trainers, listservs, and other technical service providers capable of
for M&E, if yes what dissemination platforms are employed and if no, why?
7. What is your vision for M&E for this organization? Probing questions:
b) What role do leaders play in achieving the M&E vision for the organization?
55
a) What policy (if any) supports the M&E functions?
b) Is there an M&E technical working group in place? What its composition? And how has it
c) How does the M&E unit support the other program functional areas?
questions:
122
a) What factors influence the implementation of the current M&E work plan?
138
b) What challenges affect the implementation of the current M&E work plan?
c) Provide examples of instances in which unplanned activities (not in annual work plan) kept
you from being able to implement major areas of the work plan in the past year
a) Who determines the agenda for research and surveys for the organization?
c) How is sex-aggregated and gender-sensitive data used in policy or program decisions for
the organization?
d) What additional information would you need to in order to make policy or program
decisions?
e) What are the non-technical challenges you experience in sharing survey and research data?
56
27
Dissemination of results and Utilization of M&E results.
27
11. In your opinion, how is dissemination of results and utilization of M&E results done?
a) How are findings from data quality audits disseminated? In your opinion, are the
recommended standards for dissemination adhered to? Reasons for opinion provided?
b) How has the last data quality assessment feedback been used to improve service delivery
c) Please give examples of data that the organization uses or has used for either planning or
What specific challenges have you experienced among your staff when it comes to
e) What concerns do you have regarding the quality of information being used in making
program-related decisions?
f) What risks (if any) are associated with sharing information? What are they?
32
Objective two: Challenges faced in conducting M&E in the humanitarian livelihood
programmes.
30
12. As we wrap up, what are the key challenges faced in conducting the M&E practices
discussed in the previous sections and in what ways can they be improved?
THE END.
57
Appendix 1: On Desk review guide.
1. What documents are available within your organization, that determine the status of M&E
Bididbidi refugee settlement? For each document available probe for status, quality,
58
2. What documents are available within your organization that provide information on the
history or past humanitarian M&E events and structure of humanitarian M&E practices?
For each document available probe for status, quality, and technical autonomy?
3. What documents are available relating to M&E capacity, gaps in M&E capacity and
performance expectations?
4. In your opinion, are these documents utilized by the key staff and stakeholders, if no, what
can be done to ensure that they utilized as ought to be. Further probing questions: What
THE END
2
Thank you so much for your time and participation.
147
Appendix 1: Focus Group Discussion.
Location: ___________________________________________________________________
Date: _____________________________________________________________________
59
Participants Name and Title: ___________________________________________________
Introduction
15 2
Thank you for accepting to participate in this discussion today. I am a student of UMI pursuing a
master’s in management studies. My name is Kadondi Agatha, today we are going to discuss about
been benefiting from livelihoods projects or programmes in the settlement for more than two years.
79 24
The information you provide will be used strictly for this master’s research paper. Kindy note that
your participation is voluntary, and you do not have to take part if you do not want to. If you feel
upset at any point of the interview, feel free to let me know and I will stop. You do not have to
answer a particular question if you do not want to, kindly feel free to discuss freely. I will be
recording our discussion which will be later transcribed but your identity will not be disclosed to
1. To begin with, what livelihoods interventions have you been benefiting from for the past two
or more years?
133
2. Have you had of project monitoring and evaluation? if yes what do know about project
evaluation?
5
4. In your opinion, do you think project monitoring and evaluation contributes to project success.
Have there been any changes noted in terms of realising project impact.
5. Comparing from when you had just started benefiting from the livelihoods project and now
what changes have you noted in regards to project monitoring and evaluation.
60
6. Are there platforms within the settlement that enable you to freely share feedback about the
interventions being provided to you by the livelihoods NGO working within the settlement.
7. What challenges have you noted in terms of monitoring and evaluating the livelihoods
8. What are the most recommended monitoring and evaluation practices that you would advise
THE END.
112
Thank you so much for your time and participation.
61
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