Windows Mac

Shortcut Shortcut Function ( Or Operation )

Keys Keys
Select all contents of a
Ctrl+A ⌘+A
worksheet.
Bold all cells in the highlighted
Ctrl+B ⌘+B
section.
Fill the Content of the selected
Ctrl+D ⌘+D cell on top to bottom. CTRL +
D (i.e. Ctrl+ Down)
Ctrl+F ⌘+F “Search the current sheet.
Ctrl+G ⌘+G Go to a certain area.
Ctrl+H ⌘+H Find and replace.
Puts italics on all cells in the
Ctrl+I ⌘+I
highlighted section.
Ctrl+K ⌘+K Inserts a hyperlink.
Ctrl+P ⌘+P Print the current sheet.
Ctrl+R ⌘+R Fill Right.
Ctrl+S ⌘+S Saves the open worksheet.
Underlines all cells in the
Ctrl+U ⌘+U
highlighted section.
Pastes everything copied onto
Ctrl+V ⌘+V
the clipboard.
Ctrl+W ⌘+W Closes the current workbook.
Windows Mac
Shortcut Shortcut Function ( Or Operation )
Keys Keys
Cuts all cells within the
Ctrl+X ⌘+X
highlighted section.
Ctrl+Y ⌘+Y Repeats the last entry.
Ctrl+Z ⌘+Z Undo the last action.
Changes the format of the selected
Ctrl+1 ⌘+1
cells.
Bolds all cells in the highlighted
Ctrl+2 ⌘+2
section.
Puts italics all cells in the
Ctrl+3 ⌘+3
highlighted section.
Underlines all cells in the
Ctrl+4 ⌘+4
highlighted section.
Puts a strikethrough all cells in the
Ctrl+5 ⌘+5
highlighted section.
Ctrl+6 ⌘+6 Shows or hides objects.
Ctrl+7 ⌘+7 Shows or hides the toolbar.
Ctrl+8 ⌘+8 Toggles the outline symbols.
Ctrl+9 ⌘+9 Hides rows.
Ctrl+0 ⌘+0 Hides columns.
Ctrl+Shift+: ⌘+⇧+: Enters the current time.
Ctrl+; ⌘+; Enters the current date.
 Changes between displaying cell
Ctrl+` ⌘+` values or formulas in the
worksheet.
Copies a formula from the cell
Ctrl+‘ ⌘+‘
above.
Ctrl+Shift+“ ⌘+⇧+“ Copies value from the cell above.
Deletes the selected column or
Ctrl+– ⌘+–
row.
Ctrl+Shift+= ⌘+⇧+= Inserts a new column or row.
Switches between showing Excel
Ctrl+Shift+~ ⌘+⇧+~
formulas or their values in cells.
Ctrl+Shift+@ ⌘+⇧+@ Applies time formatting.
Ctrl+Shift+! ⌘+⇧+! Applies comma formatting.
Ctrl+Shift+$ ⌘+⇧+$ Applies currency formatting.
Ctrl+Shift+# ⌘+⇧+# Applies date formatting.
Ctrl+Shift+% ⌘+⇧+% Applies percentage formatting.
Ctrl+Shift+^ ⌘+⇧+^ Applies exponential formatting.
Selects the current region around
Ctrl+Shift+* ⌘+⇧+*
the active cell.
Places border around selected
Ctrl+Shift+& ⌘+⇧+&
cells.
Ctrl+Shift+_ ⌘+⇧+_ Removes a border.
Ctrl++ ⌘++ Insert.
Ctrl+– ⌘+– Delete.
Ctrl+Shift+( ⌘+⇧+( Unhide rows.
Ctrl+Shift+) ⌘+⇧+) Unhide columns.
Selects the array
Ctrl+/ ⌘+⇧+) containing the active
cell.
Selects the cells that
have a static value or
Ctrl+\ ⌘+\ don’t match the
formula in the active
cell.
Selects all cells
referenced by
Ctrl+[ ⌘+\
formulas in the
highlighted section.
Selects cells that
contain formulas
Ctrl+] ⌘+]
that reference the
active cell.
Selects all cells
directly or indirectly
Ctrl+Shift+{ ⌘+⇧+{ referenced by
formulas in the
highlighted section.
Selects cells that
Ctrl+Shift+} ⌘+⇧+}
contain formulas
 that directly or
indirectly reference
the active cell.
Selects the cells
within a column that
don’t match the
Ctrl+Shift+| ⌘+⇧+|
formula or static
value in the active
cell.
Fills the selected
Ctrl+Enter ⌘+Return cells with the current
entry.
Selects the entire
Ctrl+Spacebar ⌘+Spacebar
column.
Selects the entire
Ctrl+Shift+Spacebar ⌘+⇧+Spacebar
worksheet.
Ctrl+Home Fn+⌃+← Move to cell A1.
Move to the last cell
Ctrl+End Fn+⌃+→
on a worksheet.
Move between Two
Ctrl+Tab ⌘+Tab or more open Excel
files.
Activates the
Ctrl+Shift+Tab ⌘+⇧+Tab
previous workbook.
 Inserts argument
Ctrl+Shift+A ⌘+⇧+A names into a
formula.
Opens the drop-
Ctrl+Shift+F ⌘+⇧+F down menu for
fonts.
Selects all of the cells
Ctrl+Shift+F ⌘+⇧+F that contain
comments.
Opens the drop-
Ctrl+Shift+P ⌘+⇧+P down menu for the
point size.
Pastes what is stored
Shift+Insert ⇧+Insert
on the clipboard.
In a single column,
highlights all cells
Shift+pg up Fn+⇧+↑
above that which are
selected.
In a single column,
highlights all cells
Shift+pg dn Fn+⇧+↓
above that which are
selected.
Highlights all text to
Shift+Home Fn+⇧+←
the left of the cursor.
 Highlights all text to
Shift+End Fn+⇧+→ the right of the
cursor.
Extends the highlighted
Shift+↑ ⇧+↑
area up to one cell.
Extends the highlighted
Shift+↓ ⇧+↓
area down one cell.
Extends the highlighted
Shift+← ⇧+←
area left one character.
Extends the highlighted
Shift+→ ⇧+→
area right one character.
Cycles through
Alt+Tab ⌥+Tab
applications.
Alt+Spacebar ⌥+Spacebar Opens the system menu.
Alt+Backpspace ⌥+Backpspace Undo.
While typing text in a cell,
pressing Alt+Enter will
Alt+Enter ⌥+Return move to the next line,
allowing for multiple lines
of text in one cell.
It creates a formula to
Alt+= ⌥+=
sum all of the above cells.
Allows formatting on a
Alt+‘ ⌥+‘
dialog box.
F1 Fn+F1 Opens the Help menu.
F2 Fn+F2 Edits the selected cell.
After a name has been
F3 Fn+F3 created, F3
will paste names.
Repeats the last action.
For example, if you
changed the color of the
F4 Fn+F4 text in another cell,
pressing F4 will change
the text in a cell to the
same color.
Goes to a specific cell. For
F5 Fn+F5
example, C6.
F6 Fn+F6 Move to the next pane.
Spell check selected text
F7 Fn+F7
or document.
F8 Fn+F8 Enters Extend Mode.
Recalculates every
F9 Fn+F9
workbook.
F10 Fn+F10 Activates the menu bar.
Creates a chart from
F11 Fn+F11
selected data.
F12 Fn+F12 Save as.
Opens the “What’s This?”
Shift+F1 Fn+⇧+F1
window.
 It allows the user to edit a
Shift+F2 Fn+⇧+F2
cell comment.
Opens the
Shift+F3 Fn+⇧+F3
Excel formula window.
Shift+F5 Fn+⇧+F5 Brings up a search box.
Shift+F6 Fn+⇧+F6 Move to the previous page.
Shift+F8 Fn+⇧+F8 Add to selection.
Performs calculate function
Shift+F9 Fn+⇧+F9
on the active sheet.
Ctrl+F3 Fn+^+F3 Open Excel Name Manager.
Ctrl+F4 Fn+^+F4 Closes current Window.
Ctrl+F5 Fn+^+F5 Restores window size.
Ctrl+F6 Fn+^+F6 Next workbook.
Ctrl+Shift+F6 ⌘+⇧+Fn+F6 Previous workbook.
Ctrl+F7 ⌘+Fn+F7 Moves the window.
Ctrl+F8 ⌘+Fn+F8 Resizes the window.
Minimize the current
Ctrl+F9 ⌘+Fn+F9
window.
Maximize the currently
Ctrl+F10 ⌘+Fn+F10
selected window.
Ctrl+F11 ⌘+Fn+F11 Inserts a macro sheet.
Ctrl+F12 ⌘+Fn+F12 Opens a file.
 Creates names by using
Ctrl+Shift+F3 ⌘+⇧+Fn+F3 those of either row or
column labels.
Moves to the previous
Ctrl+Shift+F6 ⌘+⇧+Fn+F6
worksheet window.
Prints the current
Ctrl+Shift+F12 ⌘+⇧+Fn+F12
worksheet.
Alt+F1 Fn+⌥+F1 Inserts a chart.
Alt+F2 Fn+⌥+F2 Save as.
Alt+F4 Fn+⌥+F4 Exits Excel.
Opens the macro dialog
Alt+F8 Fn+⌥+F8
box.
Opens the Visual Basic
Alt+F11 Fn+⌥+F11
editor.
Alt+Shift+F1 Fn+⌥+⇧+F1 Creates a new worksheet.
Saves the current
Alt+Shift+F2 Fn+⌥+⇧+F2
worksheet.

Excel Workbook Shortcuts PDF Download

Shortcut Key Function

Ctrl + Tab Move to next Tab
Ctrl + Shift + tab Move to Previous Tab
Tab Move to next control
Ctrl + Shift + F1 Full Screen Toggle
Shortcut Key Function
Shift + Click Select Adjacent Worksheets
Ctrl + Click Select non-adjacent Worksheets
Ctrl + F9 Minimize
Ctrl + F10 Maximize
Shift + F11 Inserts a new worksheet
Ctrl + PgDn Next Worksheet
Ctrl + PgUp Previous Worksheet
F6 It lets you move to next Pane
Ctrl + Tab Go to next Workbook

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