Key Combination Action

Windows Shortcut Keys

Ctrl+O Open.

Key Combination Action

Ctrl+W or Ctrl+F4 Close workbook.

Ctrl+C Copy.
Ctrl+N New workbook.

Ctrl+X Cut.
Ctrl+P Print.

Ctrl+V Paste.
Ctrl+B/2 Bold.

Ctrl+Z Undo.
Ctrl+U/4 Underline.

Ctrl+Y Redo.
Ctrl+I/3 Italic.

Ctrl+A Select all.

Ctrl+F Find.

Ctrl+S Save.
Key Combination Action Shortcut Key Action

Ctrl+H Replace Ctrl+arrow key Move to edge of current region.

Home Move to beginning of row.

Shortcut Keys for Navigation

Ctrl+Backspace Scroll to display the active cell.
Shortcut Key Action

Ctrl+Home Move to Cell A1.

Shortcut Keys for Selecting Data and Cells
Ctrl+End Move to last cell in the used range of the worksheet. Shortcut Key Action

Ctrl+Page Up Move to previous worksheet. Ctrl+spacebar If used outside a table, select entire column. If used
inside a table, toggle between selecting the data, data
and headers, and the entire column.
Ctrl+Page Down Move to next worksheet.

Shift+spacebar Select entire row. If inside a table, toggle between

Shift+F11 New Worksheet.
selecting the table row and the entire row.
 Shortcut Key Action
Shortcut Keys for Extending Selections
Shortcut Key Action Shift+Page Up Extend the selection up one screen.

Shift+arrow key Extend the selection by one cell. End+Shift+arrow key Extend the selection to the last nonblank cell in the
same column or row as the active cell.

Ctrl+Shift+arrow key Extend the selection to the last nonblank cell in the
same column or row as the active cell. End+Shift+Home Extend the selection to the last used cell on the
worksheet in the lower-right corner.

Shift+Home Extend the selection to the beginning of the row.

End+Shift+Enter Extend the selection to the last cell in the current
row.
Ctrl+Shift+Home Extend the selection to the beginning of the
worksheet.
Scroll Extend the selection to the cell in the upper-left
Lock+Shift+Home corner of the window.
Ctrl+Shift+End Extend the selection to the last used cell on the
worksheet in the lower-right corner.
Scroll Extend the selection to the cell in the lower-right
Lock+Shift+End corner of the window.
Shift+Page Down Extend the selection down one screen.
Shortcut Keys for Data Entry, Formatting, and Shortcut Key Action
Calculating Data
Shortcut Key Action
Esc Cancel a cell entry.

Enter Complete a cell entry and select the next cell below.
Arrow keys Move one character up, down, left, or right.

Alt+Enter Start a new line in the same cell.

Home Move to the beginning of the line.

Ctrl+Enter Fill the selected cell range with the current entry.
F4 or Ctrl+Y Repeat the last action.

Shift+Enter Complete a cell entry and select the next cell above.
Ctrl+Shift+F3 Create names from row and column labels.

Tab Complete a cell entry and select the next cell to the
Ctrl+D Fill down.
right.

Ctrl+R Fill to the right.

Shift+Tab Complete a cell entry and select the previous cell to
the left.
Ctrl+F3 Define a name.
Shortcut Key Action Shortcut Key Action

Ctrl+K Insert a hyperlink. Shift+F3 In a formula, display the Insert Function dialog box.

Ctrl+; (semicolon) Enter the date. F3 Paste a defined name into a formula.

Ctrl+Shift+: (colon) Enter the time. Alt+= (equal sign) Insert an AutoSum formula with the SUM function.

Alt+down arrow Display a drop-down list of the values in the current Ctrl+` (backtick) Alternate between displaying cell values and
column of a range. displaying formulas.

Ctrl+Z Undo the last action. F9 Calculate all worksheets in all open workbooks.
When a portion of a formula is selected, calculate the
selected portion and then press Enter or
Backspace In the formula bar, delete one character to the left.
Ctrl+Shift+Enter (for array formulas) to replace the
selected portion with the calculated value.
Ctrl+Shift+Enter Enter a formula as an array formula.

Shift+F9 Calculate the active worksheet.

Esc Cancel an entry in the cell or formula bar.
Shortcut Key Action Shortcut Key Action

F2 Edit the active cell and position the insertion point at Shift+F2 Edit a cell comment.
the end of the cell contents. If in-cell editing is turned
off, moves the insertion point to the formula bar.
Enter Complete a cell entry and select the next cell below.

Alt+Enter Start a new line in the same cell.

Ctrl+Z Undo the last action.

Backspace Edit the active cell and then clear it or delete the
Ctrl+Shift+Z When the AutoCorrect smart tag is displayed, undo or
preceding character in the active cell as you edit cell
redo the last automatic correction.
contents.

Delete Clear the contents of the selected cells.

Delete Delete the character to the right of the insertion point
or delete the selection.
Ctrl+ - (hyphen) Delete the selected cells.

Ctrl+Delete Delete text to the end of the line.

Ctrl+Shift++ (plus Insert blank cells.
sign)
F7 Display the Spelling dialog box.
Shortcut Key Action Shortcut Key Action

Ctrl+1 Display the Format Cells dialog box. Ctrl+Shift+! Apply the Number format with two decimal places,
thousands separator, and minus sign (-) for negative
values.
Ctrl+Shift+~ Apply the General number format.

Ctrl+B Apply or remove bold formatting.

Ctrl+Shift+$ Apply the Currency format with two decimal places
(negative numbers in parentheses).
Ctrl+I Apply or remove italic formatting.

Ctrl+Shift+% Apply the Percentage format with no decimal places.

Ctrl+U Apply or remove underline.

Ctrl+Shift+^ Apply the Exponential number format with two

decimal places. Ctrl+5 Apply or remove strikethrough.

Ctrl+Shift+# Apply the Date format with the day, month, and year. Ctrl+9 Hide the selected rows.

Ctrl+Shift+@ Apply the Time format with the hour and minute, and Ctrl+Shift+( Unhide any hidden rows within the selection.
AM or PM. (opening
parenthesis)
Shortcut Key Action Shortcut Key Action

Ctrl+0 (zero) Hide the selected columns. Alt A V V Apply Validation

Ctrl+Shift+) Unhide any hidden columns within the selection. Alt H L N Apply Conditional Formatting
(closing
parenthesis)
Alt J T G Convert Table format to a Normal Range

Ctrl+Shift+& Apply the outline border to the selected cells.

Alt A S S Apply Sort

Ctrl+Shift+_ Remove the outline border from the selected cells.

Alt D F F / CTRL Apply Filters
(underscore)
SHIFT L

Alt E A A Clear All

Alt A Q Apply Advanced Filter

Alt H E F Clear Formats

Alt Down or Up Open Filter Items list
Arrow
Alt N V T Create Pivot Table