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Formal Resignation Letter

Sample
Use This Letter to Provide Formal Notice
That You're Resigning

•••

BY A L I S O N D O Y L E Updated on October 28, 2021

When you’re resigning from a position, it's a good

idea to send a formal resignation letter as well as to
inform your manager in person. A letter provides
oXcial notice that you are leaving your job, including
your last date of employment.

It also serves as evidence in your Human Resources

Zle that you have complied with your employer’s
notice requirement (many companies require on their
hiring contracts that employees provide at least two
weeks’ formal notice of their intent to resign from
their position).

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What to Include in Your Resignation

Letter
You don’t need to include the reason for your
resignation. It is best to keep your letter simple and
to the point. You only need to include the fact of your
resignation, your last day of work, and your best
wishes for a smooth transition.

If possible, however, it is also a good idea to mention

the good experiences and career development
support you had during your employment and to
thank your employer for these opportunities.

Tip: An expression of gratitude may help

to ensure that your employer will be
willing to serve as a professional
reference for you in the future should the
need arise.

Depending on the circumstances of your departure,

your letter may be a follow-up to a conversation with
your supervisor where you discussed your
intentions.

Review these tips for what to include and how to

write a resignation letter to get started.

Formal Resignation Letter Sample

Here are formal resignation letter examples to use as
a guide when you are writing regarding your
intention to terminate your employment.

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SAMPLE

Formal Resignation Letter Sample

(Text Version)

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning

from my position as Marketing Supervisor for the
Smith Company, efective October 1, 2021.

Thank you for the support and the opportunities

that you have provided me during the last two
years. I have truly enjoyed my tenure with [insert
Name of Company], and am more than grateful
for the encouragement you have given me in
pursuing my professional and personal growth
objectives.

If I can be of any assistance during this

transition in order to facilitate the seamless
passing of my responsibilities to my successor,
please let me know. I would be glad to help
however I can.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Email Resignation Message Sample

If you’re emailing your resignation letter, your
subject line should make clear what the contents of
the email are. “Resignation - Jane Doe” or “Jane Doe
Resignation” as the subject will ensure that your
manager will recognize the importance of the
message. The body of the letter should be the same
as any formal resignation.

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STANDARD RESIGNATION
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4. JOB RESIGNATION LETTER ›

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SAMPLE

Email Resignation Message

Subject: Firstname Lastname Resignation

Dear Mr./Ms. Supervisor,

Please accept this letter as formal notiZcation of

my resignation from Capitol Company. My last
day of work will be January 25, 2022.

I really appreciate the experience and growth

opportunities I have gained while working with
you; my successor, like me, will be fortunate to
be a part of your dynamic and supportive team
operations.

If I can help in any way to ease the transition,

please let me know. I wish you and [Insert Name
of Company] continued success.

Sincerely,

Firstname Lastname
Zrstnamelastname@email.com
555-222-3344

Resignation Do's and Don'ts

There are some crucial resignation do's and don'ts,
so make sure you carefully think through your
actions before contacting your manager and turning
in your resignation.

Melissa Ling. © The Balance

Do:

• Keep it positive. Your resignation is your

closing impression when you quit a job, and
it’s always a good idea to leave on a positive
note—to make your superiors and peers sorry
to see you go.

• Provide a formal letter. A written letter,

whether emailed or mailed, is important
because it provides closure to your HR Zle. It
also assures that all the appropriate
supervisors and management have the
information they need. Remember to be
courteous and humble, regardless of the
reasons you are leaving the job.

• Ofer to help with the transition. It’s good

etiquette to ofer your assistance during the
staf change. That might mean helping to
interview and train your replacement, or just
documenting your projects and the processes
involved in completing them.

Don’t:

• Brag about your new job. You’re leaving—

there’s no point in rubbing it in. Plus, there’s
always the chance that your new job won’t
work out. If that happens, you might wish that
you’d stayed on good terms with your old
coworkers, either for a reference or to see
about returning to your old job.

• Tell the whole truth during your exit

interview
interview.. Maybe you’re leaving because you
hate your boss, or don’t Zt in with the
corporate culture, or don’t feel any connection
to the company’s larger goals. Now is not the
time to be totally forthright about those facts.

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1. TWO WEEKS NOTICE LETTER ›

2. BEST RESIGNATION LETTERS ›
STANDARD RESIGNATION
3.
LETTER ›

4. JOB RESIGNATION LETTER ›

LETTERS OF RESIGNATION
5.
SAMPLES ›
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Important: Exit interviews might seem

like a good time to share your issues with
the company, but they’re really not.

• Keep it positive and approach the meeting as

an opportunity to cement the networking
relationship, not a chance to vent.

• Quit without notice. Most industries are

very small worlds; leave without suXcient
notice or on bad terms, and it will likely come
back to bite you in the long run.

More Sample Resignation Letters

Review more examples of the best resignation letters
for a variety of circumstances. There are templates
and samples for whenever you need to move on from
a job.

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