Home Resignation Letter Example

Resignation
Letter: Example,
Templates, & How
to Write
March 21, 2022 | By the Resume Genius Team
Reviewed by Geoffrey Scott, CPRW

Resignation Letter
Example
Here’s a good example of resignation
letter formatting and content, and we also
have a free resignation letter template
below that you can copy and use to write
your own:

LetterofResignation

NatalieJenkins
123MoonviewStreet
Charleston,SC,12345

August25,2022

EastCoastMarketing
123BeachViewStreet
Charleston,SC.12345

DearMs.Chen,

IamwritingtoinformyouofmyintentiontoresignfrommyjobasMarketingManageratEastCoast
Marketing,effectivetwoweeksfromtoday,August25,2022.

MycareergoalshavechangedsinceIstartedworkinghere,andIfeelthatthetimehascomeformeto
pursueanotheropportunitythatismorealignedwithmynewaspirations.

IappreciatetheopportunitiesyougavemeduringmytimeatEastCoastMarketing.Pleaseletme
knowwhatassistanceIcanofferasItransitionoutofmycurrentroleduringthenexttwoweeks.
hopewecanstayintouchgoingforward.

Thankyou,

NatalieJenkins
NatalieJenkins

Make your resignation letter polite and concise.

Download Resignation Letter

Example (Word)

How to write a
resignation letter
Here’s how to write a resignation letter
that helps you smoothly exit your current
job:

1. Put your name and address

at the top
To follow proper business letter
formatting, place your name and address
in a centered list at the top of the page.

2. Include the date

Left-align the date you submit the letter
under your address. Listing the date is
important because your company’s HR
department will use it to officially begin
your notice period.

Below is an example of how to format your

resignation letter date:

August 25, 2022

3. List the company address

Use professional business letter formatting
to list your company’s address. Put the
company name on the first line, followed
by the street address, city, and ZIP code,
like this:

East Coast Marketing

123 Beach View Street
Charleston, SC 12345

4. Address your boss by name

Unsure how to address your resignation
letter? Typically, you should address your
manager, but if necessary you can address
a whole unit, team, department, or
company.

If you’re on a first-name basis with your

boss, use their first name. Otherwise, use
their formal title and last name (for
example, “Ms. Chen” or “Dr. Jones”).

Here are two examples of how to address a

resignation letter:

Dear Mr. Jacobsen,

Dear GenTech Finance Team,

5. Say that you want to resign

Don’t stress about how to start your
resignation letter. Just make it clear that
you’re resigning from the first sentence.
Your manager will appreciate your
straightforward approach.

6. Set your final workday

Tell your employer the exact date you want
to quit. Doing so lets them immediately
begin planning their next steps, and it
helps you avoid the stress of not knowing
when you’ll get to leave.

7. Give your reasons for

leaving (optional)
In the body paragraphs of your resignation
letter, provide reasons for leaving your
company. Acceptable reasons range from
general health concerns and spending
more time with family to relocation,
retirement, and career change.

But if you don’t want to share the reason,

you don’t have to. A resignation letter is
not the best place to say that you’re
unhappy with poor management or reveal
private information.

8. End by thanking your

employer
This is how to end your resignation letter:

Thank your manager

If you feel grateful, acknowledge the

opportunity your employer gave you

Optionally, offer to help with the

transition process, or note your desire
to keep in touch

9. Sign off
If you submit a hard copy of your
resignation letter, sign above your typed
name. But your typed name is all you need
for a letter of resignation attached to or
written in the body of an email.

If you’re resigning and don’t have a new job

lined up, you’ll need an updated resume as
soon as possible. The fastest way to get your
resume ready for job hunting is by using an
online resume builder.

Resignation Letter
Templates: Two
Weeks’ Notice
Writing a resignation email, or just need a
short, simple resignation letter template?
The below samples were designed by
career experts and HR consultants.
Download and customize any of these
templates for free and leave your job on a
professional note.

View All Two Weeks’ Notice

Templates

Resignation Letter
Templates: Life
situation
Whether you’re a recent college graduate
or senior executive, personal issues can
force you to resign. Writing resignation
letters to explain such issues can be hard
because of the personal reasons involved
— but the resignation letter templates
below can help.

View All Life Situation Templates

Resignation Letter
Templates: Career-
Specific
Below are seven resignation letter
templates designed for specific job titles. If
you don’t see your position listed, you can
still download them and alter them to
match your industry.

View All Career-Specific Templates

Common questions
about resignation
letters
Still have questions about your resignation
letter? We’ve answered the most
frequently asked questions about letters of
resignation below:

What is a resignation letter?

A resignation letter is a formal document
or email that lets your employer know you
plan to leave your position. Resignation
letters typically include a timeframe and
reasons for leaving, and a thank you for
the opportunity to work for the company
in 3–4 paragraphs.

Why should you write a

resignation letter?
You should write a resignation letter to
professionally inform your company that
you’re resigning. Following proper
procedures for resigning increases your
chances of:

getting letters of recommendation

from your manager

receiving positive reviews during

reference checks

being able to return to the company

When should you write a

letter of resignation?
You should write a letter of resignation at
least two weeks in advance. You may need
to give your manager a longer notice
period if your contract requires it or you
have a lot of work to finish before you go.

Remember to write “two weeks’ notice”

instead of “2 weeks’ notice” to use
professional resignation letter formatting.

What’s a good letter of

resignation template?
This is a good letter of resignation
template:

Letter of Resignation Template

[Your Name]
[123 Your Street]
[City, State, Zip]

[Today’s Date]

[Company Name]
[123 Company’s Street]
[City, State, Zip]

Dear [Supervisor’s Name],

Opening paragraph: Inform your

supervisor that you’ll be resigning, and set
a timeline for when you’ll be leaving your
company (for example, “two weeks from
today”).

Body paragraph(s): In 1–2 paragraphs,

explain your reasons for leaving. But if
you’re uncomfortable sharing your
reasons, you can cut this section from your
resignation letter.

Closing paragraph: Use the final

paragraph for a polite goodbye message.
You can offer to help with the transition,
express a desire to stay in touch, or just
say thanks for the job opportunity,
depending on your situation.

Sign-off: Write a polite sign-off (such as

“Thank you,” or “Sincerely,”).

[Your Signature (if you submit a hard

copy)]

[Your Typed Name]

To use this resignation letter template:

1. copy and paste the text into your word

processor

2. replace the templated information with

your own

3. follow the advice for what to include in

your resignation letter to write each
paragraph

How should you submit a

resignation letter?
You should submit your letter in a face-to-
face meeting with your manager when
possible. But if you’re working remotely or
your boss is out of the office, you can
submit your letter in an email — either as
an attached file or as text in the body of
the email.

What should your resignation

email’s subject line say?
Your resignation email’s subject line
should say your name and that you’re
resigning. Stating your intentions in the
subject line lets your manager know how
important your email is as soon as they
open their inbox, which helps you resolve
the situation as quickly as possible. These
are good examples of resignation email
subject lines:

Resignation Notice — [Your Name]

[Your Name] Resignation Notice

Two Weeks’ Resignation Notice: [Your

Name]

How long should a resignation

letter be?
A resignation letter should be one page or
less. If your manager needs more details
after reading your letter, they’ll request
them.

Written by the Resume

Genius Team
The Resume Genius Team is a tight-knit
crew of career coaches, hiring managers,
and staff writers who are passionate about
providing the best, most up-to-date career
advice... more

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