Business Letters Resume Minutes Group 4

FORMAT AND EXAMPLES
Kinds of Business Letters,

Resume and Minutes of
the meeting
Presented by Group 4
Purposive Co. Search OUR TEAM DEFINITION PURPOSE FORMAT KINDS
DAÑO CURAMBIS
DE CASTRO, HARBEN
DELA CRUZ, DELA CRUZ,

TRISHIA JOHANNA
BUSINESS LETTERS
LET'S DISCUSS ABOUT BUSINESS LETTERS.
01 DEFINITION
What is a Business Letter? 02 PURPOSE
Purpose of Business Letter
03 FORMAT
Parts of a Business Letter 04 KINDS
Kinds of Business Letter
Templates
BUSINESS LETTERS DEFINITION

01
A business letter is a formal, professional communication
issued from one corporation to another. These letters can
DEFINITION be used for business correspondence with clients,
What is a Business Letter? employees, stakeholders, and individuals.
BUSINESS LETTERS PURPOSE

Purpose of Business Letter

PURPOSE
02
Writing business letters is commonly used for sales efforts,
connection development, settling an issue, and considerations.
They are addressed to a variety of people, including clients,
prospective consumers, managers, employees, and business
partners.
BUSINESS LETTERS
Important Guidelines for Writing Business Letters
1. Keep the letter clear and

concise.
2. Maintain a conversational
yet professional tone.
3. Proofreading and attention
to detail are essential.
BUSINESS LETTERS FORMAT

03 FORMAT
Parts of a Business Letter
A properly formatted business letter should have the

following sections:
1. Your contact information

On the left-hand side of your business letter, you should list
your contact info:
• First name Last name

• Address
• City, State Zip Code
• Phone
2. The Date
Add a space after your contact information and then add
the date of your letter:
• Month, Day Year
BUSINESS LETTERS Parts of a Business Letter

03 FORMAT
3. Recipient’s contact information

Add a space after the date of the business letter and then add
the recipient’s contact information:
• First name Last name

• Address
• City, State Zip Code
• Phone
4. Opening salutation
Add a space after the recipient’s contact information and then
choose a salutation to open your business letter. Common
opening business letter salutations include:
• Dear [First name Last name],

• Dear [Ms., Mrs. or Mr. Last name],
• Dear [First name], (only use if you know the recipient)
• To Whom It May Concern (only use if you cannot find a
specific contact’s name)
BUSINESS LETTERS
03
5. Body
FORMAT
The body of a business letter is where you express the

purpose of your communication and is typically no longer
than three to four paragraphs.
• Paragraph 1: Opening
• Paragraph 2: The argument
• Paragraph 3: Closing
6. Closing salutation
Add a space after the body of the letter and then choose a
salutation to close your business letter. Common closing
business letter salutations include:
Respectfully yours,
Respectfully,
Cordially,
BUSINESS LETTERS
03
Sincerely,
FORMAT
Yours sincerely,
Thank you,
7. Your signature
Add two lines and sign your full name. The following line, print
your first and last name.
Signature
First name Last name
BUSINESS LETTERS KINDS

04
Cover letter
KINDS
Kinds of Business Letter
Templates
There are numerous types of business letters that you

may encounter in your professional career. Writing a
clean, readable business letter can help you
communicate ideas easily, from cover letters to letters of
recommendation.
• Cover letter
• Offer letter
• Request letter
• Resignation letter
• Recommendation Letter
• Commendation Letter
Offer letter • Office Memorandum
BUSINESS LETTERS
Cover letter Request letter

Using templates can maximize time efficiency
Types of Business Letter Templates
in making Business Letter

TEMPLATE
Offer letter Resignation letter
BUSINESS LETTERS
Templates assist individuals in focusing on

Types of Business Letter Templates
what is truly important.

TEMPLATE
Recommendation Commendation Office

Letter Letter Memorandum
BUSINESS LETTERS RESUME

KINDS
FORMAT
PURPOSE
DEFINITION
Let's move on to Resume and

CONCEPT
talk about it!

KINDS
Key concepts
FORMAT
01
PURPOSE
What is a Resume?
02
DEFINITION
Purpose of Resume
03 Parts of a Resume
CONCEPT
04 Template of a Resume
01 Definition of Resume
KINDS
FORMAT
A resume is a formal document that a job applicant creates to highlight their

qualifications for a position. A resume is accompanied by a personalized cover
letter. The candidate expresses interest in a specific job or organization and draws
attention to the most relevant details on the Resume.
PURPOSE
DEFINITION
CONCEPT
KINDS
02
FORMAT
PURPOSE
Purpose of
DEFINITION
Resume
CONCEPT
A resume's goal and general-purpose is to introduce your

qualifications and talents to potential employers. It is an
informational document that describes your career story in an
easy-to-read format, including all specifics.
KINDS
Importance
Important Guidelines for
FORMAT
Writing Resume
• Limit your Resume to one or two pages
• Do not include birth date, health status, or social
PURPOSE
security number.
• Limit the use of personal pronouns such as "I."
Begin sentences with action verbs.
• Be honest but avoid writing anything negative in Why is it important to learn how
your Resume. to write a proper Resume?
DEFINITION
• Make your resume error-free. Have someone

proofread it for you. To stand out among other applicants, a well-
• Use a simple, easy-to-read font style, 10-14 points. structured resume displays your most valuable
• Use high-quality paper. abilities and experience to potential employers. It
• For your Resume to be scannable, it should use would be best to have a comprehensive resume
Sans Serif type, small font sizes, no Italics, and no that highlights your strengths and suits you for the
CONCEPT
underlining. If a criteria are not included in the position.

application materials, contact the firm for them An excellent résumé should include:
when creating an emailable résumé. • Grabs the attention of employers and recruiters
• Sells your most vital skills and accomplishments
• It shows how you're a match for a position or
MAKE YOUR RESUME YELL project
• And most importantly, it gets you a job interview!
“HIRE ME”
PARTS OF A RESUME
KINDS
FORMAT
1.Contact information
The purpose of your contact information is to help the
hiring manager quickly know who you are and how
PURPOSE
to reach you.
Your contact information should be listed in your

resume header, and include these five pieces of
DEFINITION
information:
• First and last name
• Email
• Phone number
• Mailing address (optional)
CONCEPT
• LinkedIn (optional)
• Current job title (optional)
03
PARTS OF A RESUME
KINDS
FORMAT
2. Resume Introduction
PURPOSE
Your resume introduction is a quick three-to-

four sentence summarization to the hiring
manager that details your experience, relevant
skills, and other key qualifications.
DEFINITION
There are four main types of resume

introductions:
• Resume summary
• Resume objective
CONCEPT
• Resume profile
• Summary of qualifications
03
PARTS OF A RESUME
KINDS
FORMAT
3. Professional Experience
Work experience is one of the most essential parts of a
resume, and for most candidates will make up the bulk of
their resume’s content.
PURPOSE
When listing work experience, include the following

information for each entry:
• Employer or company name
• Location (city and state)
DEFINITION
• Employment dates
• Three to five bullet points describing your
responsibilities and accomplishments
4. Skills
The skills section of your resume sums up your expertise and
CONCEPT
skill sets to the hiring manager in a short, easy-to-read list.

Regardless of how much experience you have, you should
always include a skills section on your resume.
03
PARTS OF A RESUME
KINDS
FORMAT
5. Education
The level of detail you add to your resume education
section can vary based on how much work experience
you have and the number of degrees you’ve achieved.
PURPOSE
At the very least, your resume education section should

include the following four items:
• School name
• Location
DEFINITION
• Degree
• Graduation year
6. Additional parts of a Resume (Optional)

While none of these resume sections are necessary,
CONCEPT
depending on your experience and the requirements of

the position or university you’re applying to, they can
help paint a fuller picture of who you are and what value
you can bring to the organization if hired or admitted.
03
ADDITIONAL PARTS
OF A RESUME
KINDS
(OPTIONAL)
FORMAT
a. Training, certifications, and licenses

Many occupations necessitate further training to be
recognized as qualified for their positions. Thus, adding
certificates, licenses, and training in the education section
PURPOSE
or a separate part near the bottom of the Resume will

benefit any applicant.
b. Language skills
DEFINITION
Language skills can be helpful in various careers that

demand you to interact with international consumers and
clients. Typically, stating the foreign language(s) and the
degree of competence in the Resume skills section would
suffice. Consider creating a separate "Languages" section
to make attention out of it.
CONCEPT
c. Projects & freelance work

Including freelance work or projects on your Resume is an
excellent method to demonstrate your atypical
employment experience. Depending on your background,
you can create separate sections for your projects and
freelancing work or put them under your work experience.
ADDITIONAL PARTS
OF A RESUME
KINDS
(OPTIONAL)
FORMAT
d. Volunteer work
If you're a college student with no work experience,
placing volunteer work on your Resume is a great
PURPOSE
approach to highlight the leadership qualities and

demonstrate to the hiring manager that you have the
necessary hard and soft skills.
DEFINITION
e. Awards and honors

Including prestigious awards on your resume is an
excellent method to boost the legitimacy of your skills
and expertise. When listing awards and honors, provide
the award name and date of receiving.
CONCEPT
f. Hobbies and interests

Lastly, adding your hobbies and interests to your resume
is a great approach to demonstrate some of your hard
and soft skills, especially if you lack work experience. They
can also provide the recruiting manager with insight into
your personal life and character.
CONCEPT DEFINITION PURPOSE FORMAT KINDS
Sample
Template
04
1) Chronological Resume 2) Functional Resume
A chronological resume begins by listing the A functional resume emphasizes skills and experience above
KINDS
employment history, beginning with the most a chronological employment history. At the top, it may
recent position. The other jobs are listed in feature a resume summary or headline that outlines a
reverse chronological order below the most person's qualifications and achievements.
recent employment.
FORMAT
KINDS OF RESUME
PURPOSE
DEFINITION
To apply for job openings, you can utilize one of several

basic types of resumes. Each resume kind serves a distinct
purpose.
CONCEPT
4) Infographic Resume
3) Combination Resume
Infographic resumes include graphic design elements in
A combination resume is a mix of a chronological and addition to or instead of text. A traditional resume uses
functional resume. Highlight the skills that are relevant to the text to list a candidate's work experience, education,
job, as well as present a chronological work history, in this and skills, while an infographic resume uses layout, color,
kind of resume. design, formatting, icons, and font styling to organize
content.
04
5) Resume with Profile/Summary
A resume with a profile section includes a

KINDS OF
KINDS
concise summary of an applicant’s skills,

experiences, and goals as they relate to a
specific job. This summary helps candidates
“sell” themselves to the company to which they
RESUME
FORMAT
are applying.
6) Targeted Resume To apply for job openings, you can utilize one of several
PURPOSE
basic types of resumes. Each resume kind serves a distinct

A targeted resume is a resume that is purpose.
customized to specifically highlight the
experience and skills that are relevant to the job
position.
DEFINITION
8) Mini-Resume
7) Nontraditional Resume A mini-resume contains a brief summary of your career

highlights and qualifications. It only contains the
CONCEPT
A nontraditional resume is a unique version of a information that relates to the position you are applying
resume that may include photos, graphics, for or the industry you would like to work in.
images, graphs, and other visuals. It might be an
online resume, or a physical resume with
infographics, as mentioned above. It could also
be a video or a resume on a social networking
website.
emplates Sample Templates Sample
KINDS
FORMAT
PURPOSE
DEFINITION
CONCEPT
Chronological Resume Functional Resume Combination Resume

KINDS
FORMAT
PURPOSE
DEFINITION
CONCEPT
Infographic Resume Resume with Targeted Resume

Profile/Summary
CONCEPT DEFINITION PURPOSE FORMAT KINDS
Nontraditional Resume
Mini-Resume

Purposive Co. Search Definition Purpose Format Kinds
Let's talk about Minutes of

the meeting
KEY CONCEPTS
a. What is Minutes of the meaning?
b. Purpose of Minutes
c. A minute-taker
d. Template
See More
Definition
• Minutes are the historical record of the
meeting and “proof” of the actions/outcomes
discussed during a meeting.
• It is a communication material that documents
a meeting (may it be one-off or regular
meeting)
• It’s not a record of what was said, it’s a record
of what was discussed
Definition
Purpose
• To use as reference when problems arise in
the future
• To clarify on matters that have been previously
addressed
Purpose
Who’s a Minute-taker?
The person who is responsible for
Minute-Taker
the administration of the meeting: setting it
up
listen to the words someone is saying,

absorb them, evaluate the manner of the
delivery and identify the speaker’s point of
view
ensures minutes are approved and

dispatched.
Importance of Minutes
of the Meeting
Anyone is worth being a minute-taker. All it needs are

valuable skills tied to effective communication. Learning
how to write the minutes applies all that you’ve learned all
throughout the course regarding communication.
FORMAT
Using a template is
Helpful Tip for Taking

Board Meeting
Minutes
Sample Template
What to include in a Sample Header
Minutes Meeting
The heading of the minutes should follow the style of

the agenda. The heading includes the name of the
group holding the meeting, date, time the meeting
was opened and adjourned, and the location of the
meeting. See More
Heading See More

Introductions Example
A short statement on who presided the meeting and

who moved, and seconded to call the meeting to
order.
See More
Introductions See More

People who Example
did/didn’t attended
For a regular meeting or one where specific people

have been invited, people who do not attend the
meeting fall into two groups: 1) those who have
excused (apologies); and 2) those who do not turn
up (absent). See More
People who did not attend See More

Minutes of the Example
previous meeting.
This part confirms whether the minutes of the

previous meeting was accepted or that the group
wanted particular changes.
See More
Minutes of the previous meeting. See More

Matters arising. Example
This is often taken up with participants arguing over

something already decided in the previous meeting. Not all
matters argued are worthy of inclusion under “matters
arising”, for example, an action that was not discussed in the
previous meeting. This can be presented as a table or in a
bullet numbered layout with minimum of text.
See More
Matters arising. See More

Reports. Example
Reports are the items that are to be received only – not for
discussion. A report that precedes a discussion will be dealt
with as a main agenda item but the guidelines on how to put it
in the minutes are the same.
See More
Reports. See More

Main agenda items. Example
These must follow the order and the numbering of the

agenda. Extra headings can be used providing the numbering
remains the same. Each agenda item is provided with a
description and can be written as factual minutes (what is
being discussed) or traditional style (what the committee did)
as preferred by the organization.
See More
Main agenda items. See More

Any other business. Example
These are items that are not matters arising or part of the
main agenda items but beware of irrelevant items that are
considered outside the terms of reference or objective of the
group. Irrelevant issued should not form part of the minutes.
See More
Any other business. See More

Date of next meeting Example
These are items that are not matters arising or part of the
main agenda items but beware of irrelevant items that are
considered outside the terms of reference or objective of the
group. Irrelevant issued should not form part of the minutes.
See More
Date of next meeting See More

Close of meeting. Example
Indicates who adjourned the meeting. If the closing time was

not part of the heading, the minutes can be closed with “The
meeting was closed at (time)).
See More
Close of meeting. See More

Kinds of Minutes of
the Meeting
1. ACTION MINUTES
• The most popular type of minutes of meetings is Action minutes. This type of minute which
is otherwise known as decision only minutes includes only the decisions reached and the
actions to be taken, not including the discussion involved in making the decisions. The
action minutes provide an executive overview of decisions within a meeting. Action
minutes are often required in meetings such as board, councils or hearing meetings.
• It has an informal style and can be written as bullet points as they are only circulated
internally. Often the minute taker also takes part in the meeting in discussions. These
minutes are simple, can be written down faster and are accurate.
Kinds of Minutes of
the Meeting
2. VERBATIM MINUTES
• This is a a word for word record of all discussions and decisions. Verbatim minutes are
record of every single word said at a meeting. They are often long and can be difficult to
skim for a particular piece of information. With the exception of courtroom proceedings
and Congress, a verbatim record of a meeting is rarely necessary.
• Verbatim minutes are often very lengthy. Capturing verbatim minutes is difficult for the
note taker and recording the conversation with a microphone could be very helpful for
proof-reading minutes. As opposed to action and discussion minutes, verbatim minutes
focus on individuals comments and not the general agreement.
Kinds of Minutes of the Meeting
3. DISCUSSION MINUTES
• Discussion minutes or anecdotal minutes are records of agreement of the discussions that
lead to the decisions and actions required. Discussion minutes are recommended in most
cases. The minutes taker should include significant points made by the group and avoid
recording personal comments. Discussion minutes are similar to the action minutes except
that these include the discussions involved in making the decisions.
• If you are running committee meetings, staff meetings or the likes, discussion minute is the
best option. So the minutes will be in the form of paragraphs, neatly in sections and by
order of discussions.
• In this type of minute, it is very rare to see people addressed by their names as actions and
discussions will be taken by a board and hence will be mentioned as board or committee in
the minutes. The minutes will be taken by the secretary who will most likely not take part in
the discussion and hence will be free to record the minutes accurately.
Important Pointers
In Conclusion
• In conclusion, a minute of meeting is a very important document. As a result of this, the role of a note taker shouldn’t just be
assigned to anybody. This responsibility should be assigned to a person with a basic knowledge of minute writing.
• However, while writing, the writers tone is very important, as this conveys a message that shows emotion towards the subject from
the writer and this can have an effect on the reader. The appropriate tones used, depend on who the audience are and also
depends on the information written.
• Being that Minutes are professional documents which are not only viewed by internal people, but can be viewed by anyone outside
of the organisation even if it was an internal meeting at times when legal matters are involved, it is very important to be mindful of
the to w used. So it is important to write them down in a professional manner using a formal tone and language.

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FORMAT AND EXAMPLES

Kinds of Business Letters,

DELA CRUZ, DELA CRUZ,

LET'S DISCUSS ABOUT BUSINESS LETTERS.

BUSINESS LETTERS DEFINITION

BUSINESS LETTERS PURPOSE

Purpose of Business Letter

Important Guidelines for Writing Business Letters

1. Keep the letter clear and

BUSINESS LETTERS FORMAT

A properly formatted business letter should have the

1. Your contact information

• First name Last name

• Month, Day Year

BUSINESS LETTERS Parts of a Business Letter

3. Recipient’s contact information

• First name Last name

• Dear [First name Last name],

The body of a business letter is where you express the

BUSINESS LETTERS KINDS

There are numerous types of business letters that you

Cover letter Request letter

in making Business Letter

Offer letter Resignation letter

Templates assist individuals in focusing on

what is truly important.

Recommendation Commendation Office

BUSINESS LETTERS RESUME

Let's move on to Resume and

talk about it!

A resume is a formal document that a job applicant creates to highlight their

A resume's goal and general-purpose is to introduce your

• Make your resume error-free. Have someone

underlining. If a criteria are not included in the position.

Your contact information should be listed in your

Your resume introduction is a quick three-to-

There are four main types of resume

When listing work experience, include the following

skill sets to the hiring manager in a short, easy-to-read list.

At the very least, your resume education section should

6. Additional parts of a Resume (Optional)

depending on your experience and the requirements of

a. Training, certifications, and licenses

or a separate part near the bottom of the Resume will

Language skills can be helpful in various careers that

c. Projects & freelance work

approach to highlight the leadership qualities and

e. Awards and honors

f. Hobbies and interests

To apply for job openings, you can utilize one of several

A resume with a profile section includes a

concise summary of an applicant’s skills,

basic types of resumes. Each resume kind serves a distinct

7) Nontraditional Resume A mini-resume contains a brief summary of your career

Chronological Resume Functional Resume Combination Resume

Infographic Resume Resume with Targeted Resume

emplates Sample Templates Sample

Let's talk about Minutes of

listen to the words someone is saying,

ensures minutes are approved and

Anyone is worth being a minute-taker. All it needs are

Helpful Tip for Taking

What to include in a Sample Header