SAHRDAYA COLLEGE OF ENGINEERING AND TECHNOLOGY, KODAKARA -680684

Guidelines for Project and Seminar Report

Preparation

Document No. DP 03 G
Revision 02
Revision Date: 02/12/2020

This document described the general guidelines for preparing the BTech Project
and Seminar Reports
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PROCEDURE MANUAL
GUIDELINES FOR SEMINAR/PROJECT REPORT PREPARATION

CONTENTS
1. DIFFERENT STAGES IN PREPARATION OF PROJECT REPORTS
2. CONTENTS OF THE REPORT
3. PAGE DIMENSIONS AND MARGIN
4. MANUSCRIPT PREPARATION
5. SIZE LIMITATIONS
6. BINDING
7. NUMBER OF COPIES
8. SEMINAR REPORTS
9. ENTREPRENEURSHIP DEVELOPMENT PROGRAM (EDP) REPORT
10. INDUSTRIAL VISIT REPORT
11. APPENDICES- SAMPLE CERTIFICATES AND TITLE PAGES
A1 Title page format of UG project report
A2 Title page sample of UG project report
B1 Certificate format for UG project report
B2 Certificate sample for UG project report
B3 Institute vision, mission and quality policy
B4 Sample of department vision, mission, PEOs and PSOs
C1 Title page format for seminar report
C2 Title page sample of seminar report
D1 Bonafide certificate format for seminar report
D2 Bonafide certificate sample for seminar report
E1 Declaration Format
E2 Declaration Sample
F1 Table of contents sample
G1 Institute Logos
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GUIDELINES FOR SEMINAR/PROJECT REPORT PREPARATION

1. DIFFERENT STAGES IN PREPARATION OF PROJECT REPORTS

(i) Discussion of content of reports by the student with the guide on completion
of the project.
(ii) Submission of manuscript should be done according to the standards
specified in this manual.
(iii) Correction of manuscript by the guide.
(iv)Preparation of fair copy strictly according to the standards specified.
(v) Attestation of the report by the guide, Project Coordinator(s) and Head of the
Department.
2. CONTENTS OF THE REPORT
Cover page: The title of the thesis, author, department, month and year of submission
along with the emblem of the Institute will be included on the first cover. This may be
made as specified in section 6.
Inner cover: Contents can be same as that of the front cover, but on ordinary A4 size
paper.
The language setting for the thesis should be 'English (United States)', set in A4 paper
size, with 'Times New Roman' font, 12-point size and 1.5 line spacing, unless
otherwise specified.
Three main parts of the thesis can be easily identified. These include the front matter,
body of the thesis, and back matter. The order of these items is as given below.
Front Matter
1. Cover page & title page
2. Declaration
3. Certificate
4. Acknowledgement
5. Institution vision, mission and quality policy
6. Department vision, mission, PEOs, POs and PSOs
7. Abstract
8. Table of contents
9. List of tables
10. List of figures
11. List of symbols
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12. List of abbreviations

Body of the Thesis
Chapter 1
Introduction (minimum 1000 words)
Motivation and Overview
Literature Survey
Last section of this chapter can be ‘organization of the report’
Chapter 2
Chapters developing main theme of the project
............................................
Chapter N:
Results, discussions & conclusions
The main text will be divided into several chapters and each chapter may be
further divided into several divisions and subdivisions.
Back Matter
1. Reference
2. Appendix (if any)
3. PAGE DIMENSIONS AND MARGIN
The final project reports or thesis should be prepared in A4 sized paper (Width 8.27 in
and height 11.69 in). The thesis should be prepared on good quality white paper
preferably not lower than 80gsm. Tables and figures should conform to the margin
specifications. Large size figure should be photographically or otherwise reduced to
the appropriate size before insertion. No border line is to be drawn on the pages of the
report.
Header should contain the project/seminar title located on the top right side
and the Footer should contain the College name (Sahrdaya College of Engineering
and Technology, Kodakara) on the bottom left side followed by page no. on the right
side (font size of 8).
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SUGGESTED FONT SIZES

Particular Font Size Alignment Additional formatting

16 pt for title and 14 pt for
Facing page (cover author.
14 pts Center, Bold
and first page) 12 points for the remaining.
Refer Appendix
Front matter heading
(From
6 points space before and 6
Acknowledgements 14 pts Center, Bold
points space after headings
page until list of
abbreviations page)
14 pts
Chapter headings Center, Bold Capital Letters
(title)
6 points space before and 6
points space after section
Section heading 12 pts Left, Bold
heading
Capital Letters
6 points space before and 6
points space after subsection
Subsection Heading 12 pts Left, Bold
heading
Sentence case
No numbering. 6 points space
before and zero-point space
Smaller subsections 12 pts Left, Italics
after smaller subsection
heading
Adjusted on both left and
right with 1.5 spacing for text
Body of the thesis 12 pts Justified
and double spacing for
equation
Margins
Top 1 in.
Bottom 1 in.
Left 1.5 in.
Right 1 in.
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4. MANUSCRIPT PREPARATION

The candidate shall supply the typed copy of the manuscript to the guide for
approval. In the preparation of the manuscript, care should be taken to ensure that all
textual matter is in the same format as may be required for the final thesis.
The heading of all items 2 to 11 listed in section 2, front matter and chapter
titles, should be typed in capital letters without punctuation. The text should
commence 6 point space below this heading. The page numbering for all items 2 to 11
listed in section 2 should be done using lower case Roman numerals and the pages
after that should be numbered using Arabic numerals.

4.1 Cover Page & Title Page.

A specimen copy of the title page for B. Tech. project report is given in the
Appendix (A1 & A2).

4.2 Declaration
The Declaration shall be as per the format in Appendix (E1&E2).

4.3 Certificate
The Certificate shall be as per the format in Appendix (B1 & B2). The
certificate shall carry the Project Guide’s signature and shall be followed by
the name, academic designation (not any other responsibilities of
administrative nature), and department (in case of co-guide from another
department).

4.4 Acknowledgement

The author of the thesis can acknowledge the help and guidance
received from different persons in this section. Acknowledgement shall carry
the names of the responsible persons (in bold), with their designation,
department and organizations where they work. Any financial support
received from funding agencies in the preparation of the thesis should
definitely be stated here. One and a half spacing should be adopted for typing
the matter under this head.

4.5 Institute Vision, Mission and Quality Policy

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Institution Vision, Mission and Quality Policy should be typed with double
line spacing, Font Style Times New Roman and Font Size 12.
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4.6 Department Vision, Mission, PEOs, PSOs, POs, COs

Department Vision, Mission, Program Educational Objectives (PEOs),
Program Specific Outcome (PSOs), Program Outcomes (POs), Course Outcomes
(COs) should be typed with 1.5 spacing, Font Style Times New Roman and Font Size
12.

4.7 Abstract

The abstract should be one-page synopsis (not more than 300 words)
of the project report typed with 1.5 line spacing, Font Style Times New
Roman and Font Size 12.

4.8 Table of Contents

The table of contents should list all material following it as well as any
material which precedes it. The title page, bonafide certificate and
acknowledgement will not find a place among the items listed in the table of
contents. The page numbers of the items which precede the table of contents
(items 4 to 11 listed in section 2) should be given in lower case Roman letters.
One and a half spacing and zero point value for spacing before and after
paragraph should be adopted for typing the matter under this head. A
specimen copy of the Table of Contents of the project report is given in
Appendix (F1).

4.9 List of Tables

The list should use the same captions as they appear above the tables in
the text with figure numbers on the left-hand side and page number on the
right-hand side. One and a half spacing should be adopted for typing the
matter under this head.

4.10 List of Figures

The list should use the same captions as they appear below the figures
in the text. One and a half spacing should be adopted for typing the matter
under this head.
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4.11 List of Symbols and List of Abbreviations

One and a half spacing should be adopted for typing the matter under
this head. Standard symbols, abbreviations must be used.
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4.12 CHAPTERS
 The font style shall be Times New Roman consistently.
 The line spacing shall be 1.5 consistently.
 Paragraph alignment shall be left and right justified.
 6 pt spacing shall be given after headings and paragraphs.
 1 cm indentation shall be given at the beginning of each paragraph.
 Preparation of sketches should be done neatly with proper headings and details.
Care should be taken to see that SI units only are used in the illustrations.
 Each chapter should be given appropriate title.
 Tables & figures in a chapter should be placed near the reference where they are
cited.
 Footnotes should be used sparingly. They should be typed single space and placed
directly underneath in the very same page which refers the material they annotate
 Literature Survey should contain the information about existing system details of
the project, Drawbacks of the existing system, Aim and objective of the new
system, Method of the new approach, Application area and the reference from
IEEE PAPER / Journals.
 Design and Development must contain the information about Block Diagram of
the Project, Circuit Diagrams, Design concepts and Equations, Hardware
Description and Functions.
 Software / Tool Environment should contain the brief information about the
software platforms used for the project, Technical information about the
software/tool used, Mode and steps of working procedure of the software/tool,
with necessary codes.
 Results and Discussion should contain brief and specific information about the
satisfied and optimized outputs of the designed system / Simulation results with
necessary proofs.
 Suggestions for further work should contain brief details about the technical
problems met during the first phase of project work and the remaining project
work (Second phase) to be carried out.
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 The conclusion should contain the details about the demonstration of the first
phase project work and the achievements related to the aim and objective of the
project work done so far.
 Appendix and Annexure, containing supplementary material, source codes, flow
charts, if any, can be after the references.

4.13 Numbering Sections, Subsections, Equations, Figures etc.

It is common practice to use decimal numbering in the thesis. If the chapter number is
2, the sections of the chapter will carry the numbers 2.1, 2.2, 2.3 etc. The subsections
in section 2.2 will be numbered as 2.2.1, 2.2.2 etc. It is recommended to keep the
maximum depth of the table of contents to this level (level 3). Differentiation of the
deeper subsections can be achieved by boldfaced sentence case titles.

Equations
All equations must be clearly set and numbered. Use equation editor as far as possible
and set the font size to 12 points (which is the default font size). When referring to the
equations in the text, preface the number with the word ‘Eqn.’ and place the number
within brackets. Thus, for example, Eqn. (1.1). Equations should be numbered as
(1.1), (1.2), (1.3), etc. The first number represents the chapter number. The numbers
should appear at the extreme right end of the line. Do not set them in bold or italics
type. Ensure that subscripts and superscripts are legible. The equations in the
appendices can be numbered with A., B., C., etc. as prefixes.

Tables
By the word Table, is meant tabulated numerical data in the body of the project report
as well as in the appendices. Tables must be set as part of the text. Smaller font sizes
may be used to enable the table to fit the space. All tables must have a caption. The
caption should be kept above the table and centred. If the caption runs into more than
one line, keep it justified at both ends. Captions should be numbered sequentially
starting with number 1. Thus, for example, “Table 1.1: Input data”. Leave 12 pt space
above and below tables. Large tables may be set in a landscape mode, i.e. sideways on
the page, reading up. The tables in the appendices can be numbered with A., B., C.,
etc. as prefixes.
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Figures
All other non-verbal materials used in the body of the project work and appendices
such as charts, graphs, maps, photographs and diagrams may be designated as figures.
These should be neat and clear. They should be positioned centrally on the width of
the page and close to their text reference. They should not appear on the opening page
(first page) and must fit within the page text size. Try to avoid boxing text between
two illustrations on a page as this can sometimes make reading more difficult. Ensure
that all spelling and annotations (numbers, letters, symbols and captions) conform to
their usage in the text.
Captions to figures, (diagrams and/or illustrations) should be set text size and centred
below the figure. If the caption is more than one line in length, follow the alignment
style as given in the table captions above. All figures must be numbered sequentially
starting with the number 1. Thus, for example, Figure 1.1: Velocity fields. Leave 12
points above and below each figure/illustration.
The figures in the appendices can be numbered with A., B., C., etc. as prefixes.
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4.14 LIST OF REFERENCES

A list of references must be included with every report and placed at the end.
The listing should be typed a space below the heading ‘REFERENCES’. References
should be numbered in Arabic numerals starting from 1, in the order in which they are
referred to in the thesis. A typical reference in the body of the thesis will appear as “as
stated by Knuth et al. [3] or in [3] or [3-5]”. All the articles in the list should be
referred at least once in the thesis text.
1. Journals.
Author(s): Surname, then initial(s)
Year of Publication
Title of Article (italics)
Title of Journal
Volume Number of Journal, then Number or Part (in any) in brackets
Starting and ending Page Numbers of Full Article
An example with correct punctuation:
Raibert, M.H., Brown, H.B. Jr. and Chepponis, M., 1984, Experiments in Balance
with a 3D One-Legged Hopping Machine, Int. J. Robotics Research, 3 (2), pp.75-92
2. Conference proceedings.
Author(s): Surname, then initial(s)
Title of the paper (italics)
Name of the conference
Place in which the conference was held and date, month and year of the
conference
Starting and ending Page Numbers of Full Article in the proceedings of the
conference.
3. Books.
Author(s): Surname, then give initial(s)
Year of Publication
Title (italics)
Edition (if not the first)
Publisher
Place of Publication
An example, with correct punctuation:
Braid, IC, 1974, Designing with Volumes, 2nd edn, Cantab Press, Cambridge,
England.
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4. Websites
References to websites should include corporate or personal authors, the title of the
document, date of the document (if available), web address (complete URL), and date
accessed by the author.
Stevens, R. C., Testimony before United States Senate Special Committee on the Year
2000 Technology Problem, Sep. 10, 1998.
(http://www.senate.gov/~y2k/statements/091098stevens.html. Accessed on Oct. 5,
1998.)

4.15 APPENDICES
Appendices are provided to give supplementary information, which is
included in the main text may serve as a distraction and cloud the central theme
(Datasheets, IEEE Paper / Journals, Software codes, etc.…).
 Appendices should be numbered using Arabic numerals, e.g. Appendix 1,
Appendix 2, etc.
 Appendices, Tables and References appearing in appendices should be numbered
and referred to at appropriate places just as in the case of chapters.
 Appendices shall carry the title of the work reported, and the same title shall be
made in the contents page also.
4.16 PRINT OUT IN LARGE SIZE PAPERS
If data (like CAD drawing, software outputs, etc.) needs to be printed in larger sized
papers due to space constraints in an A4 sheet, larger-sized sheets (like A3, A2, etc.)
may be used. These should be attached along with the main report as Appendix. If the
number of non-A4 sheets is more than five sheets, it can be bound separately (if
needed). Otherwise, the sheets should be carefully folded and bound along with the
main report.
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5. SIZE LIMITATIONS
Body of the project reports must be within the following page limits.

UG project 40 - 60 pages

Mini project 30 - 40 pages

Seminar 20 - 30 pages

EDP Report 20 - 30 pages

Industrial Visit Report 10 - 20 pages

If essentially required, appendices (max of 30 pages) can be added.

6. BINDING

Spiral bound with sky blue transparent

Semester I & II - Semester V
cover sheet

Softbound. The outer cover should be sky

Semester VI - Semester VII
blue in colour and printed in black letters.

Hardbound. The outer cover should be sky

Semester VIII
blue in colour and printed in black letters.

Softbound. The outer cover should be sky

Seminar
blue in colour and printed in black letters.

7. NUMBER OF COPIES

Number of members + 2 group copies and

B. Tech. project
one soft copy

B. Tech. seminar 3 copies and one soft copy

Number of members + 1 group copies and

EDP and Industrial visit Report
one soft copy

8. SEMINAR REPORTS
Seminar reports are to be prepared according to the standards specified above.
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9. ENTREPRENEURSHIP DEVELOPMENT PROGRAM (EDP)

REPORT
EDP Project main theme must contain the information about Block
Diagram of the Project, Organization hierarchy, and Organization setup and
related Management functions. EDP reports are to be prepared according to
the standards specified above, except that:
The sequence in which the EDP report material should be arranged as follows:
Cover Page
Bonafide Certificate
i. Acknowledgement

ii. Abstract

iii. Table of Contents

iv. List of Tables (Optional)

v. List of Figures (Optional)

vi. List of Logo, Abbreviations and Nomenclature

Chapters
1. Introduction
2. Business plan
3. Source of Funding
4. Accounting
5. Plant Design & Technology
6. Manpower
7. Management Policy
8. Marketing & Sales
9. Growth
10. Conclusion
References
List of Logo, Abbreviations and Nomenclature – Logo can be designed (maximum
size:50 mm x 50 mm) as per your choice. One and a half spacing should be adopted
for typing the matter under this head. Logo, abbreviations etc. should be used, but it is
optional.
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10. INDUSTRIAL VISIT REPORT

The Student group has to submit the report on their Industrial visit in a
neatly printed one side of A4 Size paper. EDP reports are to be prepared
according to the standards specified above, except that:
The sequence in which the industrial visit report material should be arranged as
follows:
Cover Page
Bonafide Certificate
Certificate of Industrial visit issued by the company
i. Acknowledgement

ii. Abstract

iii. Table of Contents

iv. List of Tables (Optional)

v. List of Figures (Optional)

vi. List of Abbreviations and Nomenclature (Optional)

Chapters
1. Introduction
2. Company Profile
3. Organization Setup
4. Role of Engineers in Industry
5. Production Setup
6. Conclusion
References