SECOND G20

SHERPA MEETING

LABUAN BAJO, 10-12 JULY 2022

ADMINISTRATIVE CIRCULAR
IN-PERSON MEETING

AS OF 8 JUNE 2022

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TABLE OF CONTENTS

INTRODUCTION .................................................. 4

TENTATIVE AGENDA .............................................. 4

ACCREDITATION ................................................. 7

VISA REQUIREMENTS ............................................. 8

HEALTH PROTOCOL ............................................... 9

Pre-Arrival ................................................ 9

Arrival .................................................... 9

During the Meeting ........................................ 10

Leaving Labuan Bajo ....................................... 11

MEETING VENUE ................................................ 11

Venue Address ............................................. 11

Floor Map ................................................. 12

Business Centre ........................................... 12

Prayer Room ............................................... 13

Bilateral Room ............................................ 13

Access to Venue ........................................... 13

Collection of Accreditation Passes ........................ 14

ACCOMMODATION ................................................ 14

ACCESS TO LABUAN BAJO ........................................ 14

TRANSPORTATION ............................................... 15

GENERAL INFORMATION .......................................... 15

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Dress Code ................................................ 15

Time Zone ................................................. 15

Electrical Equipment and Drinking Water ................... 15

Currency and Banking ...................................... 16

Emergency Phone Numbers ................................... 16

IMPORTANT DATES .............................................. 16

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INTRODUCTION

The 2nd G20 Sherpa Meeting will be held in Labuan Bajo on 10-12
July 2022, followed by a Sherpa’s Side Event Seminar on Blue,
Green, and Circular Economy on 13 July 2022.

The meeting will also invite all the Sherpa’s spouses for a
program to a hidden gem destination filled with heavenly paradise
that Labuan Bajo offers, such as glimpse of the stunning culture
of the Manggarai Tribes as inhabitants of Labuan Bajo as well as
homes of the Komodo Dragons.

The Administrative Circular contains logistical and other general

information regarding the event’s arrangements. Delegate will
be notified via registered e-mail of any amendments or additional
information.

The Indonesian G20 Sherpa Secretariat can be contacted via e-

mail at sherpa.policy@g20-indonesia.id for all substantive
queries, and sherpa.logistics@g20-indonesia.id for
administrative and logistical concerns.

TENTATIVE AGENDA

Sunday, 10 July, to Tuesday, 12 July 2022.

Main Event: Meruorah Komodo Labuan Bajo - Kawasan Marina, Jl.

Soekarno Hatta, Labuan Bajo, Kabupaten Manggarai Barat, Nusa
Tenggara Timur, 86711

TIME (UTC+8) AGENDA VENUE

SATURDAY, 9 JULY 2022

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Ayana Pier Labuan

19.00 – 21.00 Host Country Reception
Bajo
SUNDAY, 10 JULY 2022
Remarks by the Minister
for Foreign Affairs of Meruorah Convention
09.00 – 09.10
the Republic of Center Labuan Bajo
Indonesia
Remarks by the
Coordinating Minister
Meruorah Convention
09.10 – 09.20 for Economic Affairs of
Center Labuan Bajo
the Republic of
Indonesia
Meruorah Convention
09.20 – 09.45 Coffee Break
Center Labuan Bajo
Briefing on Global
Economic Situation and Meruorah Convention
09.45 – 10.15
Challenges and Center Labuan Bajo
Discussion
Meruorah Convention
10.15 – 10.30 Finance Track Overview
Center Labuan Bajo
Session 1: Global Health
Architecture
Meruorah Convention
10.30 – 11.00 Updates from Health WG,
Center Labuan Bajo
Agriculture WG, Tourism
WG
Discussion
(Interventions by Meruorah Convention
11.00 – 13.15
Members, Invited Center Labuan Bajo
Countries, IOs)
Meruorah Komodo
13.15 – 14.45 Lunch Break
Labuan Bajo
Sherpa Sofa Talk (G20
15:15 – 17.45 TBC
Sherpas Only)
Gala Dinner and Cultural
18.00 – 20.30 TBC
Performances
MONDAY, 11 JULY 2022
Session 2:
Digitalisation Meruorah Convention
08.30 – 09.00
Updates from Digital Center Labuan Bajo
Economy WG, Education

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WG, Employment WG, TII

WG, Empower
Meruorah Convention
09.00 – 11.15 Discussion
Center Labuan Bajo
Session 3: Energy
Transitions
Updates from Energy
Transitions WG,
Meruorah Convention
11.15 – 11.45 Environment Deputies
Center Labuan Bajo
Meeting – Climates
Sustainability WG,
Development WG and Anti-
Corruption WG
Meruorah Convention
11.45 – 14.00 Discussion
Center Labuan Bajo
Meruorah Komodo
14.00 – 15.30 Lunch Break
Labuan Bajo
Session 4: Concrete
Deliverables
Presentation on the
Meruorah Convention
15.30 – 15.45 Follow up and Way
Center Labuan Bajo
Forward for the
Submitted and Proposed
Projects
Meruorah Convention
15.45 – 17.30 Discussion
Center Labuan Bajo
Conclusion and Way Meruorah Convention
17.30 – 18.00
Forward Center Labuan Bajo
TUESDAY, 12 JULY 2022
07.30 – 15.00 Site Visit and Excursion Komodo National Park
18.00 – 21.00 Dinner TBC
WEDNESDAY, 13 JULY 2022
Side Event: Green and
Meruorah Convention
09.00 – 17.00 Blue Circular Economy
Center Labuan Bajo
Seminar

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ACCREDITATION

Each delegation should nominate a Delegation Accreditation

Officer (DAO) who will also function as the Delegation Contact
Officer (DCO) for the Sherpa Meeting as the initial point of
contact regarding further assistance and information.

Please send the name and contact details (e-mail and phone
number) of the DAO/DCO via e-mail to sherpa.logistics@g20-
indonesia.id. An Access Key will be sent to the nominated DAO to
register all members of the delegation.

To be accredited, all delegates are kindly requested to register

no later than Friday, 1 July 2022 through registration portal
https://g20.org/registration/. Only accredited delegation
members will have access to the venue and no on-site registration
will be provided by the committee.

Access to the main sessions will only be granted to Head of

Delegation plus two additional members of the delegation for G20
Members and Invitees, and Head of Delegation plus one additional
member of the delegation for International Organizations.

Delegation will receive further information once the registration

and accreditation process has been completed. User guidelines
for registration and accreditation is attached in Annex 1.

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VISA REQUIREMENTS

Indonesia’s government has a visa-free short visit bilateral

agreement with a number of countries for diplomatic and service
passport holders. The list of countries is attached in Annex 2.

Delegates who are not exempted from that agreement but intend to
travel using diplomatic and service passports may apply for a
multiple entry diplomatic and service visa. Kindly contact our
Embassy for more information.

Delegates who travel on ordinary passport are strongly advised

to apply for a visa from Indonesian Embassies or Consulates
accredited in the respected countries of residence.

Each delegate applying for Indonesian visa to Indonesia must

possess a valid passport with a minimum validity term of six
months, minimum of two blank passport pages for validation, and
identical information between the country represented and the
holder's nationality.

Alternatively, the Government of the Republic of Indonesia

applied Visit Visa Exemption or Visa on Arrival for Leisure
Purpose to 72 countries (Annex 3), that can also be granted for
foreign nationals on official visit or government duties to
attend international events including the 2nd G20 Sherpa Meeting
2022, with the additional requirement to enclose invitation and
accreditation letter to attend the event.

For Visa application to Indonesian Embassy, Consulate or Visa on

Arrival (VoA), delegates must bring:

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• The 2nd G20 Sherpa Meeting invitation and visa recommendation

letter.

• Approved delegation accreditation from the 2nd G20 Sherpa

Meeting Secretariat.

• Recommendation letter of assignment from their foreign

ministry or other relevant institutions.

• Travel insurance document which covers health financing while

in Indonesia.

• Vaccination certificates (digital or hard copy).

• Proof of payment for VoA revenue of 500,000 IDR (during

arrival in entry point).

HEALTH PROTOCOL

Pre-Arrival

In accordance with the recent regulation regarding the

implementation of COVID-19 health protocol for all delegation,
the general travel requirements to be allowed to enter the
territory of Indonesia includes COVID-19 vaccination certificate
and the use of PeduliLindungi application.

Delegates are not required to show a negative RT-PCR test result

in which samples were taken in the country or region of origin.

Arrival

Upon arrival at the entry points, delegates must undergo a COVID-

19 symptom check, including a body temperature check, with the
following conditions:

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• If there is no symptom and body temperature is below 37.5

degrees Celsius, RT-PCR upon arrival is not necessary.

• If there is a symptom and body temperature is above 37.5

degrees Celsius, delegates must undergo RT-PCR examination
upon arrival.

Quarantine applies for delegates with the following categories:

• If tested positive COVID-19 upon arrival after symptom check.

• Those who have not been vaccinated and cannot provide a

medical exemption from receiving a vaccination.

• Those who have not received at least 2 doses of COVID-19

vaccination, at the latest 14 days before departure.

All delegations are expected to comply with the existing laws

and regulations pertaining to COVID-19 health protocols in force
in Indonesia.

During the Meeting

To guarantee the health and safety of delegates, the 2nd G20

Sherpa Meeting committee implements meeting layout with physical
distancing setup to protect participants’ safety and require all
participants to wear masks when indoors and implement hygienic
measures at all times.

In the interest of collective safety, The PeduliLindungi

application is also mandatory to access meeting venues and
hotels. We shall notify all delegates in writing immediately if
any changes are made to the health protocols.

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Leaving Labuan Bajo

At the conclusion of the meeting until 14 July 2022, the committee

provides free PCR tests to help delegates in obtaining the
appropriate health documents for their return flight departures.

MEETING VENUE

The 2nd G20 Sherpa Meeting will take place at the Meruorah
Convention Centre Labuan Bajo.

Venue Address

Meruorah Komodo Labuan Bajo, Kabupaten Manggarai Barat, Nusa

Tenggara Timur

Address: Kawasan Marina, Jl. Soekarno Hatta, Labuan Bajo,

Kabupaten Manggarai Barat, Nusa Tenggara Timur, 86711

Phone: (+62) 385 2440 234

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Floor Map

The Indonesia G20 Presidency sets a security zone for the

duration of the meeting. The security zone is only accessible to
accredited delegates who have been issued a personal
identification badge. As a result, all participants must ensure
that their meeting identification badge is worn and visible at
all times while inside the meeting area. Entry without the badge
is prohibited. Throughout the meeting, the location has
complimentary wireless internet access. For further information,
please contact our helpdesk.

Business Centre

A business centre is available and equipped with workspaces,

internet, and printing capabilities.

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Prayer Room

The committee will provide a prayer room for Muslims, which can
be accessed by following the venue's signs. It is open during
meeting hours. However, as praying equipment is limited,
delegates are encouraged to bring their own.

Bilateral Room

The committee provides 4 (four) bilateral rooms with a capacity

of each up to 6 (six) delegates at Meruorah Komodo Labuan Bajo.
All delegates, upon request, will have access to the bilateral
meeting room from 08.00 to 18.00 (UTC+8) on 10-12 July 2022.
Requests for bilateral meetings can be arranged through
sherpa.logistics@g20-indonesia.id on a first-come-first-served
basis. Delegates may reserve a meeting for a maximum of one hour.

Access to Venue

Delegates use badges to access the venues. The badges are colour-
coded according to their category. It contains personal
information such as photographs, name, country, and institution.
Badges are required to be worn throughout the meeting and
hospitality event to enter the meeting venue and hospitality
facilities. They are non-transferable.

The number of accesses given to the venues is determined based

on health protocol consideration, as follows:

G20 INVITED
ROLE IOS
MEMBERS COUNTRIES

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Sherpa/HoD 1 1 1

Delegates to Main
2 2 1
Sessions

Total 3 3 2

Collection of Accreditation Passes

The DCO may collect accreditation badges (access cards and pins)
on behalf of their delegations at the designated official hotels
upon arrival.

ACCOMMODATION

The Indonesia G20 Presidency has arranged the Meruorah Komodo

Labuan Bajo and Ayana Komodo Resort as the designated official
hotels. It complies with CHSE (Cleanliness, Health, Safety, and
Environmental Sustainability) protocols to ensure health and
safety procedures during COVID-19 pandemic.

Delegates are encouraged to book the accommodation before 1 July

2022 and submit the booking details on the registration portal.

Delegates could arrange the hotel reservation by sending an email

to https://meruorahlabuanbajo.com/ (Meruorah Komodo Labuan Bajo)
or rahmat.arifin@ayanakomodo.com (Ayana Komodo Resort) with the
“2nd G20 Sherpa Meeting Reservation” subject.

ACCESS TO LABUAN BAJO

Delegates could arrange a connecting flight to Komodo

International Airport from Soekarno Hatta International Airport
in Jakarta and Ngurah Rai International Airport in Bali.

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Delegates are responsible for organizing their own travel

arrangements to and from Labuan Bajo.

TRANSPORTATION

The Indonesia G20 Presidency will provide shuttle service to all

delegates from and to Komodo International Airport to the
designated official hotels, and between designated official
hotels. The designated committee will greet the HoD and
delegates upon their arrival at the airport and will direct them
to the provided shuttle.

GENERAL INFORMATION

Dress Code

The dress code for the meeting is formal business attire.

Meanwhile, delegates are also encouraged to prepare a separate
smart casual attire for the Sherpa Sofa Talk, as well as the Gala
Dinner and Cultural Performances.

Time Zone

Local time in Labuan Bajo is Central Indonesia Time (UTC+8).

Electrical Equipment and Drinking Water

The electricity supply voltage in Indonesia is 220

Volt with plug types C and F. Tap water is
undrinkable. We advise delegates to consume
provided bottled water.

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Currency and Banking

The currency in Indonesia is the Indonesian Rupiah (Rp). The

government regulates that all transactions done in Indonesia must
use Rupiah as a legal tender. Authorised money changers are
available at the airport and near the meeting venue. Delegates
can also withdraw Rupiah through Automated Teller Machines
(ATMs). Major credit cards are widely accepted in most hotels,
restaurants, and stores. ATMs are also widely available in Labuan
Bajo. You can withdraw money from any ATM with the logo of your
card network operator.

Emergency Phone Numbers

For any urgent matters, Delegates can call the emergency numbers
below:

EMERGENCY POLICE FIRE FIGHTER AMBULANCE

112 110 113 118

IMPORTANT DATES

NO DESCRIPTION DATE

1 DAO registration By 17 June 2022

2 Delegate registration By 1 July 2022

2 Hotel reservation By 1 July 2022

3 Special requirements By 1 July 2022

4 Flight schedule By 1 July 2022

information

5 Visa application process 5 business days

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6 The second Sherpa meeting 10-12 July 2022

7 Blue, Green, and Circular 13 July 2022

Economy Seminar

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ANNEX 2. VISA FREE FOR DIPLOMATIC & SERVICE PASSPORT HOLDERS

1. Afghanistan 32. Greece 66. Romania

2. Albania 33. Guinea 67. Russia
3. Angola Equatorial 68. Saint Kitts
4. Antigua & 34. Guyana & Nevis
Barbuda 35. Hungary 69. Serbia
5. Argentina 36. India 70. Singapore
6. Armenia 37. Italy 71. Slovakia
7. Austria 38. Japan 72. Slovenia
8. Azerbaijan 39. Jordan 73. South Africa
9. Bahrain 40. Kazakhstan 74. South Korea
10. Bangladesh 41. Kuwait 75. Sri Lanka
11. Belarus 42. Kyrgyzstan 76. Suriname
12. Belgium 43. Laos 77. Sweden
13. Bosnia 44. Lithuania 78. Switzerland
Herzegovina 45. Luxemburg 79. Tajikistan
14. Brazil 46. Macedonia 80. Thailand
15. Brunei 47. Malaysia 81. The
Darussalam 48. Morocco Netherland
16. Bulgaria 49. Mexico 82. The
17. Cambodia 50. Moldova Philippines
18. Chile 51. Mongolia 83. Timor Leste
19. China 52. Montenegro 84. Tunisia
20. Colombia 53. Mozambique 85. Turkey
21. Costa Rica 54. Myanmar 86. United Arab
22. Croatia 55. Nicaragua Emirate
23. Czech 56. Niger 87. United
Republic 57. North Korea Kingdom
24. Denmark 58. Norway (Diplomatic
25. Ecuador 59. Pakistan Only)
26. Egypt 60. Panama 88. Ukraine
27. El Salvador 61. Paraguay 89. Uruguay
28. Fiji 62. Peru 90. Venezuela
29. Finland 63. Poland 91. Vietnam
30. France 64. Portugal
31. Georgia 65. Qatar

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ANNEX 3. COUNTRIES THAT ARE SUBJECT TO VISA ON ARRIVAL FOR

LEISURE PURPOSE

1. Argentina 25. India 51. Saudi Arabia

2. Australia 26. Italy 52. Serbia
3. Austria 27. Japan 53. Seychelles
4. Azerbaijan 28. Jordan 54. Singapore
5. Bahrain 29. Kuwait 55. Slovakia
6. Belarus 30. Germany 56. Slovenia
7. Belgium 31. Greece 57. Spain
8. Brazil 32. Laos 58. South Africa
9. Brunei 33. Latvia 59. South Korea
Darussalam 34. Lithuania 60. Sweden
10. Bosnia and 35. Luxemburg 61. Switzerland
Herzegovina 36. Malaysia 62. Thailand
11. Bulgaria 37. Malta 63. The
12. Cambodia 38. Mexico Netherlands
13. China 39. Morocco 64. The
14. Croatia 40. Myanmar Philippines
15. Cyprus 41. New Zealand 65. Timor Leste
16. Czech 42. Norway 66. Tunisia
Republic 43. Oman 67. Turkey
17. Denmark 44. Peru 68. Ukraine
18. Egypt 45. Poland 69. United Arab
19. Estonia 46. Portugal Emirate
20. Finland 47. Qatar 70. United
21. France 48. Romania Kingdom
22. Greece 49. Russia 71. United
23. Hong Kong 50. Saint Kitts States
24. Hungary & Nevis 72. Vietnam

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